Loading...
6B - Public hearing and consideration of a motion to approve funds for the North Boulder Recreation~^ CITY OF BOULDER ~.... PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: 4/23/Ol (Agenda Item Preparation Date: 4/19/Ol) AGENDA TITLE: Public Heanng and Considerahon of a mohon to approve funds for the North Boulder Recreahon Center REQUESTED BY: Chnsrine Andersen, Deputy City Manager for Environmental Services Lmda Kotowski, Actmg Codirector of Parks and Recreahon Doug Hawthome, Achng Codirector of Parks and Recreat~on Kate Bemhazdt, Achng Supenntendent of Pazks Plannmg and Construchon Alan Quiller, Recreahon Admmistrator Maureen Sprtzer, Landscape Designer ~ ~ FISCAL IMPACT: $8,594,400 - Approved Budget (September 25, 2000) $1,662,702 - Addihonal funds needed for full scope of project $ 137,000 -"Art m the Pazk" funds PURPOSE: To request approval from the Parks and Recreahon Advisory Board for addrtional funds, m the amount of $1,662,702 needed to complete the North Boulder Recreahon Center Refurbishment. In addihon, $137,000 m"Art m the Park" funds is requested to be ~dentified for this project. BACKGROUND: On Apnl 2 the Boazd discussed anticipated cost overruns for the pro~ect. The mcreased costs reflected actual design, construchon, mumcipal fees, and conhngency to complete the pro~ect. Scope mcreases (followmg September 25, 2000) mclude mingarion of the platform tenms courts, upgrade of the pooi samtation system, and compliance with the Intemahonal Energy Conservahon Code (IECC 2000) and the U S Green Buildmg CounciPs Leadersh~p in Energy and Environmental Design (LEED) Silver standard. ,.~. e ~..., AGENDA ITEM N PaPe 1 ~ COST ANALYSIS: Art in the Park: There is currently $137,000 available for public pro~ects m the "Art m the Pazk" fund "Art m the Park" is funded by a yearly contnburion of $25,000 ($17,000 from the Permanent Pazk and Recreahon Fund and $8,000 from Lottery). Staff requests approval of the $137,000 to fund the art pieces hsted below • Decorarive "animals" at Locker Room Gates • Decoradve "p1anY' images m extenor gates • Etched glass at Lounge partihon wall behmd TV • Decorarive "ammal" l~ght fixtures • CarpeUpamt "paw pnnts" • Pattemed etched glass at Sun Deck and Lobby glazing • Etched glass at Lobby railmg • Bird sculpture at Lobby high walls • Sculpture at entry IECC 2000/LEED u~grades: The followmg analysis ~llustrates that a port~on of the mitial costs of the IECC 2000 and LEED upgrades will be regamed over time. The numbers below do ~ not reflect design and conhngency costs. Descnphon EnergySavmes (annua ll Camtal Cost Increase Insulauon m Roof $ 2, l54 $ 6,800 Occupancy Sensor Controls $ 3,063 $ 19,600 AcUve Solaz Theimal Sys[em $17,805 $265,000 Other LEED upgrades• $ 0 $ I63,300 Total $27,672 $454,700 *Other LEED upgrades mclude recyclmg and salvage efforts, use of high recycled content matenals, azr quahty management systems, caz pool pazkmg signs, and buildmg commissionmg. Reduced Scone: Options to reduce the pro~ect scope mcludmg net reduchon in revenue. ~Llet Reduction m Cau~tal Cos[ Savmes Descnyhon Revenue(annuall Elw~mate Yoga/Classroom Use ex~shng Yoga room $17,174 ($218,908) Elimmate multrpuipose rooms 2& 3 $ 8,376 ($224,356) Elicnmate Gymnashcs Addiuon $1Q563 ($404,769) Reduce lap pool from 8 to 6 lanes $14,984 (S 115,000 -$20Q000)* Delete drop sLde, div~ng boazd, deep water $ 3,270 (S 75,000) "`Dependent on fmal engmeenng ~ ~ AGENDA I'TEM N PaPe 2 ,.-a The net reduction m annual revenue means that there is less subsidy reductron for the facilrty '~,, Expenditures mcluded in calculahons were: staff, supplies, urilihes, and FAM chazges. Revenue assumphons were based on staff assessments of current demand and market. Business Plan: The busmess plan for the renovated North Boulder Recrearion Center was presented to the PRAB August 30, 1999 The analys~s pro~ected that the facility would have an overall posihve financ~al impact by reducing the 1998 subsidy level by $32,000-$95,000 Staff is cunently updahng the business plan. It is anhc~pated that the rev~sed subs~dy level will be less than the August 3Q 1999 busmess plan based on mcreases m ut~hty costs and hfeguard wages Funding Ontions: In September 2000 the Board reviewed and approved a$644,400 addihon to the North Boulder Recreahon Center Scope of work At that rime, it was proposed that this additional scope of work would be funded through reallocahon of the 2002 Neighborhood and Pocket Park fundmg which contamed $696,849. The fundmg proposal shown below idenhfies other funding sources for the Center in order to mamtam 2002 Neighborhood and Pocket Park allocahons Note- the numbers below do not ~nclude the "Art ~n the Park" items which are funded from a separate source Summer, 2000 budgeted $ 7,950,000 September, 2000 added scope of work $ 644,400 "~' Apnl, 2001 added scope of work (LEEDS) and cost mcreases $ 1,662.702 ~ Apnl, 2001 total eshmated cost $10,257,102 If the Boazd dec~des to proceed with the full scope of renovaUon and expansion of the North Boulder Recreahon Center, fundmg could be provided as follows Summer, 2000 budgeted $ 7,950,000 Apnl, 2001 reallocate fundmg from Foothills Commumty Pazk (2001-2002) $ 1,591,938 Apnl, 2001 reallocate fundmg from fund balance (2002) $ 582,911 Apnl, reallocate fundmg from available Recreahon fundmg $ 132.253 Apnl, 2001 total eshmated funding need $10,257,102 2003-2006 reallocate fundmg from Recrearion to restore Foothills CP budget $ 1,591,938 The fundmg reallocated from the fund balance will not be restored. As a result of the process of evaluahng current recreahon needs of the commumty and mcorporatmg the Council's environmental sustamability goals, the Board agreed to expand the scope of the North Boulder Recreation Center. Staff agrees that proceeding wtth th~s mcrease m the scope of work ~s warranted at th~s time AGENDA ITEM ~ Pa~e 3 The reallocation of fundmg shown above will delay and extend the development penod for Footh~lls Commumty Park Adduionally, iY may hmit our ability to proceed as qwckly as may ~ be desired on some neighborhood and pocket pazks ~" DISCUSSION: The costs idenrified above are esnmates based on Design Development level documents. Staff will conhnue to refine these costs through construct~on esnmaring Although ad~ushnents to the scope of the pro~ect may be necessary dunng the construcUOn process, these aze not expected to be sigmficant. The need for the program elements idenhfied for the renovahon has been cleazly established through mulhple public meehngs, surveys, and analysis of ex~sring data such as program waihng lists Reduction of program elements will result in a net reduct~on of revenue from the ongmal busmess plan. The ~mpact is less subsidy reduct~on, for the facihty, than pro~ected 1'he energy efficiencies mcorporated mto the pro~ect through the LEED and IECC 2000 have idenhfied benefits both m energy cost savmgs and environmental impact STAFF RECOMMENDATION: Staff recommends that the fundmg level for the North Boulder Recrearion Center renovahon be mcreased by $1,662,702 for a total pro~ect budget of $10,257,102. Staff also recommends that $137,000 m"Art m the Park" funds be idenrified for the North Boulder Recreahon Center ~,,) ~ AGENDA ITEM ~! Pa~e 4