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7C - Pleasant View Fields Issues and Impact on Maintenance and OperationsBOULDER PARKS AND RECREATION ~ ~ MEMORANDUM TO• Pazks and Recreahon Advisory Boazd FROM• Chns Dropmski, Pazks and Recreahon Director Lmda Kotowski, Recreahon Superintendent Doug Hawthorne, Parks Supenntendent Dave Brown, Sports Turf Manager Ten Olander, Athlehcs Admuustrator SUBJECT: Pleasant View Fields Issues and Impacts on Mamtenance and Operahons DATE: January 18, 2001 This memo is written to mform the Boazd about vanous issues that staff is expenencmg as it retates to the operations and maintenance of Pleasant View soccer fields. The Boazd received mformation previously under sepazate cover m an rtem from the Director dwmg the September 2000 meehng. Staff would like to provide add~rional mformahon about the issues and seek further guidance from the Boazd on how to address these issues BACKGROUND "~ The 1992 Pazks and Recreation Department Master Plan idenhfied a deficiency of 18 soccer ~ fields. It also menhoned that high use facihhes to serve the needs of lazger groups should be provided to lessen impacts on neighborhood facihhes Unhl 1993 the commwuty used Roper Soccer Fields at 30'" and Jay Road for soccer and rugby pracrice and games. There were 3 soccer fields and one rugby field at that locahon. Roper Fields were ehmmated as a result of a land trade that provided for the land on wluch the Pleasant View Fields were bmlt. The construct~on of Pleasant View Fields gave the City of Boulder the opportumty to gam 5 more fields to help offset the 18-field deficiency. On November 3, 1992 the c~hzens of Boulder voted m favor of the ballot issue to conrinue the City's Sales and Use taxes by re-authonzmg the 0.15% ta~c scheduled to expire on December 31, 1992. One purpose of re-authonzmg the sales ta~c was to provide unprovements to exishng Pazks and Recreation facihties and for new softball fields, soccer and rugby fields; and other pazks and recreation caprtal improvements, refurbishment of facilrt~es, and operahon and mamtenance of fields. The ongmal seven sand-based soccer fields and rugby field at Pleasant View were designed and developed with funds generated by ttus taJC and additional fundmg approved by the PRAB and City Council from the Roper Field Land Trade Agreement, Permanent Pazks and Recreahon Fund, and the City Manager's budget. The City Council approved the funds from the City Manager's budget to ensure the highest quahty soccer fields aze built. The total cost of the ~ ~ pro~ect was $5,000,000. In the development stage, much attenhon was given to quahty of fields, safety concems, potential injury reduct~on, ability to withstand heavy use, and design to serve the enhre range of ages and abihries among the soccer commuruty. As a result, the fields were '""~ constructed with a sand base, which at that rime was umque for soccer field construcrion. In 1996, the City of Boulder entered mto an agreement with the Universrty of Colorado m wtuch the Umversity paid for the construchon costs of one additional field ($269,700) m exchange for use of the fields for pracrices and games. The agreement requires the City to provide CU with a field to meet NCAA safety requirements (no ma~or damage to the field) and goal height requuements (no vandahsm to goals to create less than standazd) This field was constructed along with the final (nmth) field, which was funded from the 1995 Sales Taac Ballot issue Eight soccer and rugby organizahons aze the permitted users of Pleasant V~ew Fields. These organizahons serve approximately 3,200 youth and 1,300 adults, with the ma~ority beuig City of Boulder residents. Since the openmg of the fields m 1995, the permitted use has shghtly exceeded 29 hours per week/field, which was recommended by a sports turf consultant as the maximum use m order to mamtain proper turf conditions in a cost-effechve manner. The facflity is currently maintamed at a much higher level than a general ctty park. Attachment A is a bnef synopsis of the standard of mauitenance performed for athletic complexes compazed with mauitenance performed m neighborhood pazk azeas Staff is currently issumg field use permrts for 31-32 hours/week, depending on the season m order to try to accommodate the mcreasing needs of the soccer community Besides the permitted use of these fields, there is an mcreasmg amount of "non-pernutted" acrivrties occurring mcludmg runnmg, dog walkmg and exercising, golf, horseback ndmg, pick up soccer games and prachces at vanous nmes, and model rocket launctung. There has been an mcreasmg amount of vandalism to the facility, and staff has seen ,.~,, evidence of vehicles bemg dnven onto the fields from the bike path, and evidence of fires set on „ the turf. In order to help mamtam the amount of use at the appropnate/recommended levels, and to further pmtect the turf during frost mornmgs, the pazkmg lot is locked except dunng the hours of perm~tted play. Traffic and safety issues have occurred, particulazly on Saturday mornings, when youth soccer participants, pazents, and coaches amve pnor to unlocking of the pazlung lot. Cazs aze then pazked along 47~' Street and people walk across 47~ to the soccer fields, creating a safety issue wtth traffic, ehmmating the bike lane, and somehmes causing traffic to completely stop. In addit~on to lockmg the pazkmg lot and lighting the restroom buildmg, staff have placed signs around the penmeter of the fields stahng the rules, worked w~th the soccer orgazuzahons to commuiucate rules with theu panc~ipants, and retamed the help of Anunal Control and the Pohce Department m order to try to address the issues of leash law enforcement, damage to the turf and vandahsm Attempts to educate the users about operaUng hours and rules and regulations through the soccer coaches, soccer orgazuzataons, and state soccer associahons have not been successful. Despite all of these measures, mamtenance staff observes an average of 30 individuals a day between 7 a m. and 2 p.m. engaging in "non-pernutted" uses. These activit~es have a negahve impact on the turf, which has staff strugghng to mamtain them to the desired quahty for which they were built. Attachment B idenhfies, in more detail, specific issues and potent~al solurions and costs ^'"~ ~ associated with these soluhons. Attachments C are a senes of photographs staff has taken to document a sample of the damages that have occurred. ~ ~ In response to these issues, staff attempted, to reach out to the commumty to educate the pubhc and create a dialog to develop potential solutions to these issues A public meehng, noriced through the Dady Camera, was held on November 13, 2000 to discuss issues of unpermitted use, theu impacts on the fields, and possible solurions. Eleven people, who live m the neighborhoods adjacent to Pleasant View Fields, attended the meehng. The general opmions expressed at the meetu-g were that they would be disappointed to lose the use of the soccer fields for general park uses such as running and dog walking Attachment D are notes from the Community meering. Smce the Commwuty meehng, some of the neighbors mdicated they aze not m support of any recommendarion to fence m the facility. A pehfion was circulated through the neighborhood and other parts of the City. The pehtion will be brought to the PRAB meehng for Boazd members to review, if they so wish. A recent letter to the Editor of the Datly Camera is attached as Attachment E The City Manager's office and Council recerved a letter from David Humphrey responding to the edrtorial The original letter, staffs response and Mr. Humphrey's response to staffs e-mail aze attached as Anachments F. Finally, staff has recerved addirional responses from the soccer community to the Camera letter that are attached m Anachment G ANALYSIS The issues are becommg more frequent and problematic, aze creatmg a very difficult and hme- consuming situation for staff to manage and are causmg addrtional costs to be mcurred. The ~ Department has had to re-direct financial resources to address these issues. Staff is mamtauiuig ~ and scheduhng the facil~ty based on the assumphon that the Pleasant View Fields are a sports complex. Staff faces a vanery of challenges ui mauitainmg the fields at appropnate levels Most of these aze related to non-pemutted uses as oudmed m Attachment B Due in part to the contmued confrontahonal role that mazntenance staff have had to assume, we have had more employee tumover m this staff than other azeas m the Department. This alone costs the C~ty m re-traznmg new staff: The Department currently operates and mamtams a neighborhood park, Palo Park East witlun 100 yazds of Pleasant View. Addihonal neighborhood pazks aze located withm a short distance of Palo Pazk East. The 3.9 acre Palo Pazk East park provides open huf and play azeas that aze swtable for most of the activihes currently occumng on the Pleasant View fields. The Four-Mile Creek Greenways trazl connects Palo Pazk East Park with Pleasant Vtew Fields A map of the vanous Palo Parks and Pleasant View is shown m Attachment H. Damage to the Pleasant View facility has varied throughout the seasons, but the ma~ority of damage is turF related as a result of fires, cazs, use while frost is on the fields, and overuse; damage to nets and goals; and bmlding and vehicle vandalism Secunty lights have been mstalled on the building, resulUng in less damage on the buildmg itself, but has not reduced the amount of vandalism to the soccer and rugby fields. Other than obtammg fundmg for the pro~ects and recru~tmg addihonal staffing, the biggest challenge is hmmg of repazrs. The soccer season currendy runs from Mazch-November. When damage occurs dunng the organized soccer season, there isn't adequate tune for turf damage to ~ be repaired. To effectively grow new grass &om seed, the damaged azeas need to be out of use ~ for at least three weeks. WaiUng until the off season to do repairs leaves the fields in undesuable ~ playmg conditions. This inconsistent surface is more likely to cause ~n~uries. In order to properly mamtam the fields at an athlehc facihty standazd, it is essenhal that most, if not all, the idenhfied issues get resolved. Failure to do so will require that an mordmate amount of resources be directed to maintam the facihty to the standards that the soccer commumty expects. QUESTIONS FOR PRAB: Does the Boazd support the use of addihonal staff hme to further explore ophons that haue been idenhfied regarding the use of Pleasant Viaw Fields? 2. Are there any addihonal oprions that the Boazd would like to have exammed more comprehensively? ATTACHMENTS. A Standards of Mamtenance Companson B Issues/Impacu and Potenhal solupons C Photographs of Damages and Vandahsm D Notes from Commuwty Meenng E Letter to t6e Editor, Da~ly Camera F David Humphrey's e-mail and staff response G Soccer Commuwty responses to Letter ro the Eduor H. Map oF Palo Pazk and Pleasant V iew fields e*~ ..r '~ ~...~ Attachment A Mamtenance Procedure Comoarison ~ Pleasantview Soorts Turf Mode II Parks t~ ~.r Mowm~• 30 acres 3 times a week Berms- 2 hmes a week He~ght of 1 Y, - 2 mches Toumament feld mowed on day of event Tr~m mowmg once weekly Watenne As needed Drams w~ll be checked daily for excess runoff Hot spou watered on an as needed bas~s Fertihzahon We drrve our program off sod samples and the demands Put on the complex We use a vanety of products mne t~mes a year Overseedme Goal mouths ongomg and all h~gh tr~c azeas Aerarion Twice a yeaz then we shce heavy compacted areas 3-4 tunes a yeaz Drvots on fields Sand seed as often as possible At least once a week Tondressme Once m the spnng and agam in the fall 90/10 mix of sand and peat Paizhne• Done once a week durmg growmg season Done before high level games Trash Daily removal and pazkmg lot cleanup 3 hmes a week Restrooms Daily Special Events Always on call for any needs that our user groups request Once a week Height of 3- 3%: inches Water budget 1%z mcltes a week spread thrbugh three days Once a year, twice if the budget allows Done as needed Twtce a year if t~me and eqwpment allow N/A N/A N/A Daily removal N/A N/A ~"` ~ ' Attachment B PLEASANT VIEW SOCCER FIELDS ISSUES/IMPACTS AND POTENTIAL SOLUTIONS A' " '`'~ ' Issues/Impacis Potential Solutions 1. Use without a permit --those who pay feel a. Fence the facility to eliminate walk-in it's unfair to let others use without paying, traffic. Potential Costs -$43.284*. The especially when iYs for an unauthorized use gate at the parking lot helps to control that could potentially damage the fields and ~ose drivmg in, but persons are still leave fields unsafe for soccer. (Running, either parking on Palo or Kalmia or sleddmg, x-country skiing, shooting off simply walking from the neighborhood. fireworks, etc.) Unlunited use on the fields results in excessive turf damage. There are b. Hire 3 additional siaff for dawn to dusk to thick weaz patterns through fields of play. monitor use of fields - needed year round Once the season has begun, the damage that is to help momtor during ski season also. done can not be brought back with the amount potential Costs -$157.680* ' of scheduled use. c Change use of Pleasant View from Athletic Facility to a Park, allocate more money m the budget annually to hire contractors more often to do repair work, overseeding, topdressmg, aerating, etc. Potential Costs - depending on policies, costs could decrease maintaining fields to r~" park standards. There would be less `~-- need to fertilize fields. However, if the fields are used as a park, and the soccer fields are maintained to the current standards, approximately $15, 000-20, 000 additional funds will be needed. d. Provide gnvel fine path outside the perimeter of the fence so the runners aren't displaced. Potential Costs -$5, 000 2. Frost Damaee --currently the gate to the a. Installing a fence would allow users to comptex is locked unti18:30 a.m. mostly still enter the parkmg lot and allow staff because of frost, but also to be consistent with to control them from gettmg onto the opening t~mes regardless of frost. This has fields before frost is gone. This would helped somewhat as on some days the frost is alleviate the users from parkmg on 47" gone by 8:30. We still have problems with the street with potential safety concems. days it's not gone until later. People still park Potential Costs -$43.284 ~ on 47`" and walk in, causing a control problem for staff. Frost damage is caused by walking, b. Hire 5 addinonal staff for I PLEASANT VIEW SOCCER FIELDS ISSUES/IMPACTS AND POTENTIAL SOLUTIONS ~~ running, dogs, bilces etc. Out of town people Saturdays/Sundays to help keep players ~ w will continue to come earlier than we want off the fields until the frost disappears. them to. Every Saturday, even after notification that fields aren't open unril 830 a.m., people come at 7:45-8.00 c. a.m.and park on 47'" St Potential Costs - $6480* Increase annual budgetto replace areas that are damaged by frost. Potetttial Costs - $l5. 000 3. Vandalism -vandals are able to access the a. building and onto the fields by walking up the bike path or dnving from Palo or Kalmia. Staff spent $15,000 on vandalism repair in 1999. Fencmg the complex wouldn't elimmate the vandalism problem completely, but would mimmi~e it by making the vandals work harder by having to cl'unb a fence with their vandalism gear. Wouldn't be able to dnve onto the fields anymore. Potential Costs - ,S'43.284 b. Hire secunry to watch the Complex seven days per week, 8 hours per day for 180 days - Potential Costs - ,$50.400 c. Increase annual budget to help offset high ~'' vandalism costs. Potential Costs - `~ 15 000 d. Install security lighting, surveillance camera, morion detector lights and self - closing fencmg. Potential Costs - $l5. 000- 25.000. 4. DOES Dog owners are not picking up after a. Fencing the facihty could control dog their dogs, which leaves unsafe playing presence at the fields. When the games conditions and the dog poop can be a health are not in session the gates would be issue. There also have been circumstances locked disallowmg dogs from entering where dogs have run onto the fieids dunng the fields During games, there would be games and have occasionally caused harm to more control points where owners would individuals during games. Dog users mclude have to enter the fields and have signs those walking dogs on and off leashes, posted directly in front of them, whereas throwing fnsbees/balls for dogs across fields, cunently there are signs placed training dogs. Maintenance and Recreation thoroughout the complex, but you staff are not an enforcement agency for wouldn't necessarily have to walk by a animals. The enforcement officers patrol sign Potential Costs -$43.284 ^-, PLEASANT VIEW SOCCER FIELDS ISSUES/IMPACTS AND POTENTIAL SOLUTIONS ~' penodically, but not constantly. 5. Bottles/Bikes/Alcohol None are allowed on the fields currently, but maintenance staff fmd damage done by bikes, and remamders of ,.., bottles, alcohol use. ~- b. Work with Open Space to develop a dog park on their property nearby so the dog users aren't displaced. Potential Costs - ~10.000 -15.000 dependin$ on the amount ojfencing needed and amenities developed. c. Hire 2 field managers for Saturdays and High School weekday games to help keep dogs off the fields, and hire additronal maintenance staff to search the fields for unsafe conditions, removmg dog waste. Have animal control at the facility. Potenkal Costs - $6480* + $648* a. Fencing the facility could help control access with bottles, bikes, alcohol by funnelmg people through gates with signs statmg the rules. Potential Costs - 43 284 b. Hiring 2 field managers on Saturdays and 1 addirional field manager on Sundays to help control the misuse, and search for bottle tops and broken bottles before the games start each day(same field manager as noted in dogs above) Potential Costs - $9720* 6. Cars locked in parking lot after hours-users a. leave their cars after their games and end up getting locked in. Oftentimes, those locked in dnve up the sidewalk and over the bermed area at the gate, sometunes they leave their cars and ~ust get mad. Fencing would limit controlled access to the fields while still allowing people to park after games are complete. The front gate could be eliminated. Increase customer service. Potential Costs - 3 284 b. Status Quo f"" 7. General neiehborhood use of Pleasant a. Ongu~ally there was no close by parkland. ~ PLEASANT VIEW SOCCER FIELDS ISSUES/IMPACTS AND POTENTIAL SOLUTIONS View as a park: sledding, runnmg dogs, drop in games, practice golf balls. The damage this does to the turf takes extn time and products to repazr. to the soccer park was developed adjacentto Pleasant View. If we disallow use at Pleasant View there are close parks such as Palo Pazk and pocket parks that can be used for pick-up events (kite flymg, dogs n,nning, Frisbee throwing, drop-m games) X-Country Slumg will be available at Valmont City Park. a Many of these problems place staff in a position of confrontation while taking away from theu duties. There are additional safety issues by not securing the facihty. For example, during ffiis past July 4'", Robert Gardner (one of our maintenance staff assigned to Pleasant View), and his family observed numerous people on the fields watchmg the Boulder fireworks Some of these people were using the fields to launch fireworks. One of the fireworks launched started a small brush fire to the west, wtuch was quickly extmguished by Robert. Issues like this and others identified in this report affect the safety and management of the participants and facility and expectations are not met. The root of these problems is that staff doesn't have the ab~lrty to manage the uses as originally intended by the PRAB The more clear that the Department can make the uses of the facility up front, the better our customer service will be. Current Use Expectations of Pleasant View Fields: 1. The original intent was to lunit use on the fields to30 hours/week/field, but the current demand and scheduled use averages 33 hours/week/field 2. Staff is managmg and operating Pleasant View with the understanding that rt is a sports complex. 3. The Department raised the user fees with the expectation that the fields would be maintained at the highest mamtenance standard. 4. The contract with CU had expectations of an upgraded mamtenance program. Explanation of Costs Cost of fence (lowest bid - other bids $45,530-$49,300) $43,284 Cost of 3 addirional staff year round to monitor usage $157,680 365 days x 12 hrs/day x 3 people x$12/hr Cost of S additional staff for Sat/Sun for frost $6480 27 weeks x 2 days x 5 ppl x$12/hr x 2 hrs Cost of 2 field managers for Sat and High School $6480 27 weeks x 1 day x 10 hrs x 2 ppl x$12 Cost of additional maintenance $ 648 27 weeks x 2 hrs x$12/hr x 1 person Cost of 2 field managers on Sat. and 1 on Sundays $9720 4 "'"1 ^~ ~ ~ PLEASANT VIEW SOCCER FIELDS ISSUES/IMPACTS AND POTENTIAL SOLUTIONS A^ ' '"" " 27 weeks x 1 day x 10 hrs x 2 ppl x$12 27 weeks x 1 day x 10 hrs x 1 person x$12 ~~ ;~ ~^^ ~..,, ' . ~ ~ . __ ~ }ya~ ~ y. =.+-..' J , ' ~.., .~ ' _ . .. . '. _'~; y L- ~ ~ ' . . ~ ~ ~ . . J~ ~~F .rL • • 4 .~.rLi ~ _ ~~ , '..~~ ~.• ~ ~ ~ ~ ' " ~~ ~ 4 .: ~ yw ~: . L y~ ~ .. 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