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4A-D - Matters from the DepartmentCity of Boulder Parks and Recreation Department MEMORANDUM TO: Pazks and Recreation Advisory Boazd FROM: Jan Geden, CPRP, Director of Parks and Recreation Sazah DeSouza, Pazks and Recreation Administrator SUBJECT: Matters from the Department DATE: Januazy 15, 2005 A. Undate on Coun~ Ballfields at Iris Ave. and BVSD Palo Site The department staff is reseazching the details of these potential site offerings and will report more fully at the Februazy PRAB meeting. The information to be provided in Februazy is expected to include a description of each site including its cost, a map indicating proposed park service atea standards for those areas of Boulder, and other relevant information concerning acquisition issues and budget impacts if the acquisitions were to be pursued. B. Undate on Parks and Recreation Master Plan The master plan development is continuing towazd preparation of a drafr for review at the April PRAB meeting. Before April, three meetings have been scheduled with the PRAB subcommittee on master planning to share ideas with its members and to inform the development of the plan. An all-department staff meeting will be held on Thursday, January 27, 2005 from 8:30 to noon, at the East Boulder Community Center. The purpose of the meeting is to generate ideas for prioritization of master plan recommendations and outcomes that would receive funding in future strategic plans and work efforts of the department. A comprehensive study of departmental revenues and expenses is being prepared as described in the November PRAB packet. Substantial progress has been made on this work and it will be used to report the departmental opportunities and constraints to the staff at its meeting on Januazy 27. Staff expects to have information available to shaze with the PRAB at its Februazy 28 meeting conceming the outcome of the staff ineeting and emerging departmental priorities. Parks and Recreation...The Benefits Are Endless! TM C. 2004 Department Work Plan Accomplishments The 2004 Depaztment Work Plan Accomplishments are attached, see Attachment A. D. 2005 Department Work Plan The 2005 Department Work Plan is attached, see Attachment B. Attachments: A: 2004 Department Work Plan Accomplishments B: 2005 Department Work Plan Page 2 Attachment A ANNUAL WORK PLAN UPDATE - 2004 This report is intended to summarize for the Pazks and Recreation Advisory Board our department's accomplishments in 2004. Detailed information about work plan accomplishments is available from division superintendents for those who may be interested. The department listed five goals for its work in 2004: 1. Customer Service a. Enhance relationships with internal stakeholders b. Enhance relationships with external stakeholders 2. Operational Efficiency, Effectiveness, Accountability, and Adaptability - "a well run business" a. Enhance internal management practices 3. Stewardship /Public Trust a. Integrate environmentally sound and sustainable practices b. Maintain safe and healthy public spaces [environmental sustainability, spiritual, physical, emotional health] c. Reflect a commitment to facility enhancement efforts d. Maintain and improve the safety of programs and services e. Act as responsible stewards of public money and other assets 4. Responsiveness to City and Community a. Develop partnerships to enhance programs, services, and public spaces b. Improve communications with diverse populations c. Maintain and/or increase customer base d. Provide quality programs, services, and special events to the Boulder community e. Maintain service to the whole city organization (respond to emerging issues) f. Regularly review and update the department work plan 5. Organizational Development a. Enhance capacity and effectiveness of staff b. Enhance department marketing efforts c. Initiate CAPRA certification efforts Our accomplishments are noted without reference to the goats listed, although these were utilized in preparing the work plan. RECREATION DIVISION -Jamie Sabbach 1. Implementation of the Youth Services Initiative at Kalmia, Glen Willow and Broadway/Iris serving approx. 120 children 2. The recreation division re-structure's first phase was completed 3. Establishment of the Group Rate Program for the Chamber of Commerce and partners. 4. Planned and hosted the first Recreation Academy 5. A partnership with the YMCA to cooperatively offer Kids Camp 6. Updated the Sports Maintenance fleet 7. Spring and Fall Pottery sales -generated most revenues to date 8. Spring dance concert -generated highest attendance in history 9. Holiday dance concert -generated most revenues and highest attendance in history 10. Re-structuring of the child caze operations at North and East, and elimination of South site 11. Successful 12th annual Boulder/Fairview After-Prom Party at EBCC 12. All summer day camps operated at capacity 13. Originated, designed, planned, created, and implemented the "Sport Report" This email report goes to all sports managers who we have emails for. We've also increased the number of email addresses we have by having coordinators ask for them throughout the season. 14. Improved the use of the website for sports participants. Staff leazned Contribute in order to assist the rest of the staff who put information together. 15. Created a sports information tri-fold with information about all sports included in a mailing for any sport to let pazticipants know what else is offered. 16. The Sports office created Customer Service G uidelines for use by coordinators. 17. "REjuvanation of Sports Office" -Alison Langlois was hired as a Coordinator within the work group, and as an efficiency, the entire sports staff relocated to SBRC (closing the old athletics office). 18. The department hosted the Colorado State Cup Soccer Tournament and the four day International Irish Football Championships at Pleasant View. With the National Rugby office moving to Boulder, the department was able to host a variety of Rugby events we hadn't in the past. Three additional softball tournaments were held at Stazio and East Mapleton. 2 19. Developed and implemented a new fee structure for field rentals and at the same time implemented Facility Booking for Sports. 20. The development of the agreement between the City of Boulder and BVSD for Scott Carpenter ballfield. 21. Teri Olander took the helm as the President of the Colorado Pazks and Recreation Association. 22. Colleen Fitzgerald was selected as the recipient of the Excellence in Inclusion Awazd given by the National Recreation and Park Association and the National Institute on Inclusion. 23. Jennifer Huston (EXPAND Program Coordinator) was selected as a volunteer for the Paralympic Games in Athens, Greece. CONSERVATION, PLANNING, AND DEVELOPMENT DIVISION -Jeff Lakey Conservation -Jeanne Scholl, Matt Clausen, Joy Master 1. Completed re-organization and personnel classifications for Conservation Team 2. Initiated regional wildlife (prairie dog) management forum 3. Hired seasonal IPM/Conservation crew, implementing coordinated work plan with Pazk zones and recreation sites, contractual work with goats implemented, agricultural burns completed, reporting prepared for public assimilation 4. Continued in participatory and leadership roles for several city task groups: i. Wildlife Ordinance (July 20 second reading) ii. Boulder Reservoir Watershed Group (steering committee moving forwazd with developing management plan) iii. IPM Task Group (data base up and running) iv. Beaz Management Task Group (role out of education plan implemented and WIP to council forthcoming) 5. Implemented and funded a plan to purchase and install 100 new wIldlife/beaz resistant trash containers in system west of Broadway 6. Managed and developed design studies for alternative prairie dog barriers at parks PL~nning & Management -Cate Bradley, Jeff Lakey 1. Prepazed and completed user surveys to refurbish Eben G. Fine Park playground, shelter, restroom, turf, and irrigation and to develop a pazk management plan 2. Continued management and direction for development of pazk asset inventory system and web interface, phase one completion, demonstration, and transition to phase two 3. Ongoing Development Review Committee (DRC) participation, responses, and negotiations with interdepartmental staff concerning pazks and recreation planning and analysis 4. Developed an alternative acquisition and maintenance funding strategy for the Whittier neighborhood's land donation for a pazk 5. Terminated temporary residential leases at Area III future pazk site; removed structures and debris 6. Successfully proposed, received, and managed a Colorado Historic Fund grant for azchitectural studies to document the Eben. G. Fine park restroom and shelter prior to refurbishment design 7. Compiled annual report on departmental accomplishments 8. Continue to revise and update departmental master plan: develop new plan elements, integrate recreation facilities needs, review mission, identify strategic issues, develop new goals, conduct public review, design and edit document Capital Projects -Kate Bernhardt, Mike Gurrola, Maureen Spitzer 1. Developed and implemented a strategy to report revenues and expenses depaztment-wide for capital, capital replacement, and maintenance for use in master planning and ongoing depaztment management 2. Completed Eaton Pazk interpretive trail 3. Completed Flatirons Golf Course parking improvements 4. Executed draft letter of intent for Valmont City Park land lease contract for Boulder Ice 5. Completed, bid, and awarded construction contract for Valmont raw water irrigation system to expend final bond proceeds for Valmont City Pazk, concluding all bond-funded projects at the park 6. Ongoing design development for Phase 2B at Foothills Community Park including prairie dog encroachment issue resolution 7. Ongoing water rights analysis coordination with outside legal consultants and Pazk Operations Division staff 8. Design development of options for Municipal Building east side gazdens /plaza; began creating alternative maintenance program and administrative structure to accomplish site maintenance 9. Opened Foothills Community Park dog park and parking lot expansion 10. Completed Hazlow Platts Disk Golf course maintenance and safety improvements PARK OPERATIONS DIVISION -Doug Hawthorne 1. Bermad Valve (Master Valve) project is 98 % complete. Remaining sites to complete are Chautauqua and Aurora 7. Both of these sites have Bermad valves installed, but because of site constraints or joint usage issues these sites present extraordinary problems. 2. Substantial completion of the Martin Pazk pump station. The pump station is installed. The first test identified leaks that needed to be repaired and water level sensors that were damaged during pump installation. Repairs have been made but no[ tested. The Anderson ditch is shut down and the irrigation system potable water supply is shut down so further testing cannot be completed at this time. Completion should occur with start up, spring 2005. 3. Completed the project to restore the grounds in Central Pazk. This project included the rebuild the sprinkler system, topsoil, final grade and re-sod. 4. In-house construction and refurbishment crews completed the landscape and irrigation construction for Foothills Phase 2-A-1 (Dog Pazk and Pazking azea). 5. In-house construction and refurbishment crews completed Hazlow Platts Disc Golf Course installation: The course is now safer and has less waiting time for the users due to the new course layout developed with the assistance of the disc golf community. Staff has continued our relationship with the disc golf community and work with them as far as basket location, turf wear monitoring, etc. 6. Completed the Urban Forest Public Survey report and publicized results on the Parks and Recreation website. 7. Completed the on-going tree drought assessment for pazk and street right of way sites for the final year. Final Drought report to be completed in Feb. 2005 summarizing the 2004 tree impacts. 8. Completed all scheduled rotational and miscellaneous contract pruning and removal for the park and street right-of -way for the yeaz. 9. Completed all 171 trees in the safety inspection program schedule for 2004. 10. Completed the annual planting program of 100 trees within parks and street right- of-way sites. 11. Completed project to demolish and renovate the pool and tennis court azea at Flatirons Golf Course. Improvements and renovations completed include the addition of an outdoor patio seating for 50 adjacent to golf food service, wedding area for up to 250, practice putting green, new tee box for #1 (restoring hole to original 1933 design) and practice pitching area. 12. Flatirons Golf Course pazking lot was expanded and re-striped to accommodate 60 more cazs. 13. Two public restrooms for the golfing public were renovated with lockers installed. 14. The Flatirons Junior golf program and overall golf instruction programs flourished despite the elimination of two standazd employee/PGA Member instructors. Junior golf participation grew 30% and overall instruction revenues grew 25%. 15. FAM completed renovations to [he outdoor decking and stairs at the concessions building at Boulder Reservoir. 16. Completed installation of electricity to Boulder Reservoir's Pro-hill, and Sandy Shore picnic areas and concession areas. 17. The Department received a grant from the State Historic Fund to cosmetically restore Locomotive #30 in Central Pazk. The State Historical Society expressed an interest in leasing the Locomotive for use on the Georgetown Loop Railway and has successfully negotiated an agreement with the Department to pay for full restoration of the Locomotive. 18. The Depaztment successfully negotiated a memorandum of understanding with Historic Boulder for the management and promotion of Columbia Cemetery ADMINISTRATION DIVISION - Julya Bridgewater 1. Implemented budget reductions resulting from declining citywide sales tax revenues. In 2004, the budget reductions required by the Four Year, $5,000,000 reduction plan were implemented. The need for additional budget reductions was identified in 2003 and implemented in 2004. 2. Established budgetary savings for 2004 budget 3. Identified budget reductions for the mandatory 5 and 10% general fund cut in 2005. 4. Managed and developed the department's 2005 budget, including CIP and operating budgets. 5. Monitored the budget for compliance with citywide budgetazy policies 6. Restructured the Administrative Division to clearly establish roles and responsibilities among staff The restructure provided the opportunity to clazify administration's function to the entire department 7. The division began providing full administrative support for financial functions at Flatirons Golf Course and Boulder Reservoir. 8. Seasonal Hiring: Restructured seasonal hiring and payroll processes to achieve sepazation of duties necessazy for improved internal controls. 6 9. Implemented phase 2 of Knovada project. 10. Implemented background checking. 11. Restructured seasonal hiring processes. 12. Implemented batch entry processing for seasonal staffing. 13. CLASS Business System Upgraded and implemented payment server. 14. The department began the process of CAPRA accreditation. Administration ~~~~r~,3efi~M „ `~<~~:w, ~~n~~r~~e ;customer service survey. '' ,, ,. ` k <. Objective: 1 Identify topics to be surveyed. Term: 1st Quarter Target Date: 3/31/2005 Status: Objective: 2 Draft survey for review. Term: 2nd Quarter Target Date: 4/30/2005 Status: Objective: 3 Distribute survey and evaluate feedback. Term: 3rd Quarter Target Date: 7/30/2005 Status: Objective: 4 Implement changes based on survey results. Term: 4th Quarter Target Date: 9/15/2005 Status: Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 2 of lOS Administration Administration -Budget, Financial and Business Services Objective: 1 Resolve issues and finalize contracts with I/T, CAO and vendors for golf course POS software Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Create a calendar of anticipated installations, upgrades and development for 2005 Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Participate in installations, testing and training of business system software. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Collaborate with IT for smooth transitions. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 3 of 105 Administration Objective: 1 Participate in analysis needs for financial projects. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Collaborate with department staff to determine scope of projects. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Develop methodology to analyze replacement costs associated with park assets. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Create data models to compile source information. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Present analysis to department planning staff and Mteam. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Develop methodology to analyze Parks maintenance costs Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Provide analysis and data related to Master Plan needs Term: 2nd Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 R'ednesday, January 12, 2005 Yage 4 of 105 Administrati©n Objective: 8 Create tool to calculate asset replacement costs Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 5 of 105 Administration Objective: 1 Coordinate budget calendar with Mteam and managers. Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Identify major issues to be addressed in the two year budget cycle and make strategic decisions. Term: 1st Quarter Target Date: 3/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Meet with individual internal stakeholders to determine needs and concerns for the two year budget. Term: 1st quarter Target Date: 3/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Meet with Budget office to ensure compliance with budget guidelines. Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Develop CIP budget, coordinate with city CIP/Planning and present information to PRAB. Term: 2nd Quarter Target Date: 5/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Develop revenue targets for Recreation functions Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Analyze fee structure and develop codified fee ordinance Term: 2nd Quarter Target Date: 6/1/2004 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2UU5 Yage 6 of 105 Administration Objective: 8 Direct the operating budget process, meet Budget Office deadlines and present information to PRAB Term: 2nd Duarter Target Date: 6/1/2004 Completed Date: Status: Percent Completed: 0 Objective: 9 Coordinate detailed budgetary information for each workgroup/function Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 10 Research and analysis of budgetary issues Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Review budget to ensure departmental and city accuracy Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Participate in City Council Meetings, Study Sessions, PRAB Meetings and citywide meetings Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 1~'ednesday, January 12, 2005 Page 7 of 105 Administration Objective: 1 Coordinate registration staffing to adjust for volatility in business volume. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Maintain current registration internal controls Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 3 Resolve registration and CLASS/Registration issues as they occur Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 4 Ensure CLASS system is loaded as classes become available Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Participate in brochure development Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 6 Coordinate completion of brochure by working with program supervisors Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 7 Verify accuracy of class facility bookings and fees Term: Target Date: Completed Date: Status: Percent Completed: 0 Wednesday, Jnnuary l2, 2005 Yage 8 of 105 Administration ~'~~ ~"`~~~~ ~~~c~» <11Aq~i~~~~~Q~ budgetactivitiesand perform ongoing budget duties. Objective: 1 Manage fund financials Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Ensure department funds are managed accurately and are in compliance with city practices and policies Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Provide budget and/or financial analysis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Provide analysis and direction for Historic and Cultural funds Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Submit all 2005 budget adjustments Term: 4th Quarter Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Monitor and refine budget projections Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Research budget issues as necessary Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jaur~ary 12, 2005 Page 9 of 105 Administration Objective: 8 Develop, enhance and maintain intraweb financial reports Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Manage finance system for efficiency, accuracy and reporting needs Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Provide Analyst assistance for Reservoir and Golf Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 1 Review request for service and identify changes to be made. Term: 1st quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Write procedures needed to implement changes and train staff. Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Monitor changes and make corrections as needed. Term: 2nd (quarter Target Date: 4/30/2005 Completed Date: Status: Percent Completed: 0 ~{ eduesday, .January I2, 2005 Page 10 of IOS Administration Administration -Seasonal Hiring Objective: 1 Review list of suggestions and concerns from debrief of 2004 process. Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: Objective: 2 Meet with department task force regularity to test ideas and receive input. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Work with software developer on needed changes Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Complete requested job description changes for Parks and Recreation and Open Space Mountain Parks. Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Follow through on requested changes to software and processes. Term: 1stOuarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Work with Human Resources and City Attorney's Office to complete hiring guidelines document. Term: 1st Quarter Status: Target Date: 3/1/2004 Completed Date: Percent Completed: 0 wed,eesday, January 12, 2005 Page ll of 105 Administration Objective: 1 Complete instructions to intraweb and Internet web pages. Term: 1 st quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Prepare handout for applicants on how to apply for positions. Term: 1st Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Complete hiring process guidelines document for supervisor use. Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Conduct supervisor training in hiring process for Parks and Recreation and Open Space Mountain Parks. Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Prepare "How To" documents for the intraweb on software use. Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 ti1'edrresday,~January 12, 2005 Page 12 of 105 Administration Program /,~~~1s~ tM~~~~p~~~~~`~ ~~°~ ~n a daily basis for efficiency and effectiveness. Objective: 1 Write training guide for backup staff for seasonal hiring manager position. Term: 2nd Quarter Target Date: 5/1/2004 Completed Date: Status: Percent Completed: 0 Objective: 2 Write procedure for use of electronic notification of applicants. Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Plan out information flow on status of hiring process to keep everyone informed efficiently. Term: 1st Quarter Target Date: 3/1/2004 Completed Date: Status: Percent Completed: 0 Objective: 4 Distribute monthly hiring information to supervisors and Mteam. Term: 1st Quarter Target Date: 5/1/2004 Completed Date: Status: Percent Completed: 0 Program 1 Project: Evaulate 2005 hiring process 3~~~~~ ,~ e Objective: 1 Assist Administrative Superintendent in holding the fall debrief of hiring process. Term: 4th Quarter Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Actively pursue new solutions and opportunities to streamline hiring process. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Periodically check in with hiring supervisors, via task force, to answer questions, listen to concerns and brainstorm solutions. Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 N'edsesday, January 12, 2005 Page 13 of 105 Administration Administration -Staff Support Objective: 1 Determine administrative support following Recreation reorganization. Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 1 Provide front desk, financial, secretarial and payroll support. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Eli'~~gr~tt~f~~?`i~e~j~~~;C~i~t~~„iA ~,6.. a;~~...~.~1>~t~~~io~n ~ottrCes..<., ~ .. , Objective: 1 Review and perform maintenance of shared drive. Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Create intraweb page for regulations/rules. Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Maintain department intraweb -insure that all department forms are posted. Term: Ongoing Target Date: 12/5/2005 Completed Date: Status: Objective: 4 Develop consolidated file project database. Term: 4th Quarter Target Date: 12/31/2005 Status: Percent Completed: 0 Completed Date: Percent Completed: 0 tit'ednesday, Ja~~uary 12, 2005 Page 14 of 105 Administration Program /.Project: Provide department payroll functions. Objective: 1 Continue support for batch entry. Term: Ongoing Target Date: Status: Objective: 2 Train and support use of electronic time capture. Term: 3rd Quarter Status: Target Date: 9/30/2005 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 VV'edrresday, January I2, 2005 Yage IS of 105 Conservation, Planning and Development Conservation, Planning and Development -Superintendent s ~ s~'~~a ,v ~ Y~aw?%".M ynia. .,.+?.~tt~~~t ~.Y, r n..er •'~ ,. ,:~.,ce v~Fy v ,ff'~ ; ro ram i ~-ro ect ~ ~ '~ ~ ~ ~ ®~ ' ~~~ ~ ~ ` ~~Y ` ~ ~' ~~~ 9 1 .~~ _ ~~~ , . ,. , M . _. ,. ~°~~~,~~~~;~~. Objective: Term: Status: Target Date: Completed Date: Percent Completed: 4i'edsesday, fauuary 12, 2005 Page 16 of 105 Conservation, Planning and Development Conservation, Planning and Development -Planning and Development 1~,,~ograinn ! Project: Capital Program Budgeting :and Management. ; Objective: 1 Valmont City Park Land Lease Development -BVSD -monitor ball field proposal progress w/BVSD Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 2 Valmont City Park Land Lease Development -Boulder Ice, Inc. Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 3 Valmont City Park Land Lease Development -Tennis -provide advice to reconstitute proposal as requested Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 4 Valmont City Park Raw Water Pond Term: 2nd Quarter Target Date: 7/1/2005 Completed Date: Status: Percent Completed: 80 Objective: 5 Foothills Community Park Phase 2B Design Development & Const. Doc. Term: 2nd Quarter Target Date: 7/1/2005 Completed Date: Status: May be delayed due to prairie dog barrier resolution Percent Completed: 70 process Objective: 6 Foothills Community Park Phase 2B Construction Term: 4th Quarter Target Date: Completed Date: Status: Depends on resolution of pdog barrier issue Objective: 7 Foothills Prairie Dog Barrier Public Process Term: 1 st quarter Target Date: 4/1/2005 Status: Process design is underway for enacting decision Percent Completed: 0 Completed Date: Percent Completed: 75 V1'ednesday, January 12, 2005 Page 17 q~'105 Conservation, Planning and Development Objective: 8 Eben G. Fine Park Refurbishment Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 25 Objective: 9 Eben G. Fine Park Restroom Term: 2nd quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 10 Objective: 10 Eben G. Fine Shelter Building Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 10 Objective: 11 Eben G. Fine Historic Report Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Elmer's Two Mile Park Repairs Term: 3rd Quarter Target Date: 9/30/2005 Completed Date: Status: Percent Completed: 10 Objective: 13 Sculpture donation installation in Sculpture Park Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 14 Flatiron's Golf Course Parking Lot Term: 1st Quarter Target Date: 3/1/2005 Status: Completed Date: Percent Completed: 98 Yi'ed~resday, January 12, 2005 Page 18 of 105 Conservation, Planning and Development Objective: 15 Flatiron's Golf Course Fencing Installation Term: 1st Quarter Target Date: 3/31 /2005 Completed Date: Status: Percent Completed: 10 Objective: 16 Municipal Building East Side Design Development Term: 4th Quarter Target Date: 12/30/2005 Completed Date: Status: Percent Completed: 25 Rrogram 1 Project: Departmental Master'Planrtng ,° Objective: 1 Identify Background Financial Studies. Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: 85 Objective: 2 Communicate goals of master plan to interested parties -Master Plan Staff Workshop Term: 1st Quarter Target Date: 1/27/2005 Status: Objective: 3 Draft Plan for review. Term: 2nd Quarter Target Date: 4/1/2005 Status: Objective: 4 Develop Comment Tracking System. Term: 1st Quarter Target Date: 3/31/2005 Status: • Completed Date: Percent Completed: 20 Completed Date: Percent Completed: 65 Completed Date: Percent Completed: 0 Objective: 5 Facilitate Plan acceptance through department and city review processes and revised Plan as needed. Term: Target Date: Status: Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 19 of 105 Conservation, Planning and Development t r dum a, d ~ ~' s~ eve vs< A° ~~ ~' .v ~. ~ ,....., ,q~.. , ,_ ~, ~ ~. ~ . Objective: 1 Respond to current planning and design issues, and provide information as requested by public and city staff. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Participate in development review process: review development review proposals, attend DRC meetings, attend public meetings and prepare PRAB memos as required. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Participate in city long-range planning efforts: consult on parks and recreation issues in city planning initiatives, prepare memos for Planning Board and City Council, and participate in city master plan committee. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Collaborate on Boulder Valley Comprehensive Plan, Regional Conservation Planning, and Greenways. Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Y{'ednesday, Jmruarv 12, 2005 Page 20 of 105 Conservation, Planning and Development Conservation, Planning and Development -Conservation Qagr~~ll'rpject~.Ha~bit~~,Management' ~ ~- ~~~ ~~,,a~~ ..~ ~rs~ ~4. ~ V~.3,~~ ~~ Objective: 1 Review and designate funding for Habitat Restoration. Term: Ongoing Target Date: 3/1/2005 Completed Date: Status: In-progress Percent Completed: 0 Objective: 2 Organize and coordinate mechanical control treatement for targeted properties (natural lands or that have natural land components). Term: Ongoing Target Date: 7/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Research and coordinate goat applications with park district supervisors. Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Assess and coordinate chemical treatment areas. Term: 2nd Quarter Target Date: 9/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Assess, coordinate and implement prescribed fire treatments where applicable. Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Coordinate and mitigate issues associated with West Nile Virus. Term: 3rd Quarter Target Date: 10/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Control IPM issues around wildlife corridors and vegetative barriers and related maintenance care. Term: Ongoing Status: Target Date: 4/1/2005 Completed Date: Percent Completed: 0 Weduesday, January 12, 2005 Page 21 of 105 Conservation, Planning and Development Objective: 8 Continue to coordinate IPM activities and participation with IPM Task Force. Term: Ongoing Target Date: 10/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Continue Breeding Bird Survey at Valmont City Park. Term: Ongoing Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Initiate Breeding Bird Survey at Eaton Park. Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Maintain and continue Raptor Management activities for birds of prey at Boulder Reservoir and Coot Lake. Term: Ongoing Target Date: 9/10/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Initiate contractual small mammal surveys for Valmont City Park, Coot Lake and Bear Creek corridor. Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Prairie Dog Management: Annual Prairie Dog Census. Term: Ongoing Target Date: 9/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 14 Prairie Dog Management: Annual GPS/GIS mapping. Term: Ongoing Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 4{'ednesday, Ja~iuary 12, 2005 Yage 22 of 105 Conservation, Planning and Development Objective: 15 Prairie Dog Management: Research documentation of prairie dog management efforts and options. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 16 Prairie Dog Management: Assess and coordinate relocation efforts. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 17 Prairie Dog Management: Research and Analysis of prairie dog mitigation efforts. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 18 Coot Lake Bank Restoration Project. Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 19 Hire, supervise and coordinate 3-4 member Conservation Crew to manage IPM/Conservation projects on all parks and recreation natural lands. Term: 2nd Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 20 Hire, supervise and coordinate 1 seasonal conservation maintenance staff to assist with maintenance and conservation projects. Term: 2nd Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 VL'ednesday, January I2, 2005 Yage 23 of /0.5 Conservation, Planning and Development c~4~~ -~,~,~~, ~y~ca w, is . its ~~.., .~ ~*® anaaw y.,.,.,, ,,. ~;_~ ro~h r. „ r, u~loz ..., .a: ~r,~ ... m~ . ~.!~,... <.,.. _ .,: ". ~ fit. Objective: 1 Eaton Park Interpretive Trail Development Term: 3rd Quarter Target Date: 8/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Development and coordination of Eaton Park Interpretive Trail Term: 3rd Gluarter Target Date: 8/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Continue contractual trash hauling for Coot Lake and 55th Street. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Continue fence and sign maintenance of Coot Lake and Reservoir areas. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Continue to develop and review maintenance work list. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Maintenance and Core Services: Coot Lake. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Maintenance and Core Services: Boulder Reservoir Natural Areas Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 4~'ednesday, January 12, 200.5 Page 24 of 105 Conservation, Planning and Development Objective: 8 Maintenance and Core Services: Papinni Property. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Maintenance and Core Services: General Maintenance. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Dog Park Management Coordination. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Department assistance in matters related to emergency services, public safety, event management and coordination. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Continue and develop dog management activities, dog parks, dog enforcement and education. Work with Bondi on consistent education protocols. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Work with Bondi to maintain and develop educational information for department and for web-site. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 14 Work with Bondi to assist and develop public education enhancement. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Yage 25 of 1 US Conservation, Planning and Development Objective: 15 Maintain public contacts, interpretive and educaitonal services, and other visitor services to the public. Coordinate with Bondi on identification strategies. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 16 Provide patrol, enforcement and emergency services; coordinate with BPD, OS/MP and BC sheriff. Term: 4th Ouarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 17 Serve as department representatives on matters of public safety, emergency response, wildlife, major events (flood, fire, etc.). Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 18 Maintain certifications and attend necessary trainings. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 19 Pursue equipment purchase and maintenance needs for core services and special projects. Coordinate with other divisions on potential jopint purchases and use of equipment. Term: Ongoing Target Date: 12131 /2005 Completed Date: Status: Percent Completed: 0 ~i'ednesday, January l2, 2005 Page 2h of 105 Conservation, Planning and Development !ro~r~-rt~ # ~~Q~~~~6 i~~tary ~ A,~set Management , ~{~ F~;~ ''=~G~~,~ A ~~~ ~_ ~~ ~ =v~ ~~ Objective: 1 Initiate wetland study and/or survey for Coot Lake wetlands through University or contractual. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Continue work on Wildlife Protection Ordinance. Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Continue and further develop Park Inventory Matrix. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 GIS: Parks Asset Database development in conjunction with PD&S. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Coordinate Parks Inventory Matrix into Parks Asset Database. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Continue work with Forestry, Parks, Recreation, FAM in building and maintaining databases. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Maintenance and development of departmental GIS information and coordination with IT staff. Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wed-:esday, Ja-:uary 12, 2005 Yage 27 of 105 Conservation, Planning and Development Objective: 8 Development of GIS web-based services for department staff and public. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 28 of 105 Conservation, Planning and Development ~~ a ,~„. ,.~, Objective: 1 Coordinate with other sections, departments, agencies in regards to conservation, education and natural resource management issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Assist department with all conservation related issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Continue Phase 1 and Phase 2 management transition for wildlife proof trash cans in city parks. Term: Ongoing Target Date: 7/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Coordination with OS/MP on conservation and visitor use issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Coordination with city departments on prairie dog, bear, wildlife and conservation issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Continue to develop Boulder Reservoir Management Group and associated management plans and ideas (conservation, IPM, wildlife, recreation, water quality, etc.). Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: In current draft management plan development Percent Completed: 0 (phase 1). Objective: 7 External Stakeholders: Continue to develop and solicit informationn and contacts with regional and national agencies in regards to land and asset conservation. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jmiuary 12, 2005 Page 29 of 105 Conservation, Planning and Development Objective: 8 Pursue legal agreements, permits and licenses for conservation management. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Coordinate training of departmental staff for natural resource issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Coordinate and provide technical assistance to volunteer coordinator, parks and recreation supervisors and field staff for IPM and wildlife management issues. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Janrrary 12, 2005 Page 30 of 105 Office of the Director Office of the Director -Director Program /Project; CAPRA:. Objective: 1 Oversee the completion of the 2005 department strategic plan Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 2 Determine next phases of CAPRA process Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 3 Update the current CAPRA database Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 4 Participate in NRPA CAPRA visitor program Term: Target Date: Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 3I of 105 Office of the Director Objective: 1 Determine fundraising goals and create venues for fundraising with the Boulder Parks and Recreation Foundation. Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 2 Address property issues with Carrier Access. Term: Target Date: Status: Completed Date: Percent Completed: 0 Objective: 3 Perform duties required as chair-elect of the Boulder Convention and Visitors Bureau. Term: Status: Target Date: Completed Date: Percent Completed:. 0 Objective: 4 Perform duties required as board memmber of the Boulder Valley YMCA. Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 5 Determine fundraising goals and create venues for fundraising with the Boulder Parks and Recreation Foundation. Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 6 Provide leadership, direction and evaluation of collaboration with BCIA 2. Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 7 Pursue additional venues for outreach, colaborations and linkages. Term: Target Date: Completed Date: Status: Percent Completed: 0 4tiedreesday, January 12, 2005 Page 32 of I05 Office of the Director QrQgr~-n t ol~r,4ject~Y~~ ii~snt F'~!~~~~!?.~~~~~~Y.and Sustainabitity r~ ~ Objective: 1 Refine process for analysis and decision making Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 2 Develop and analyze models and options Term: Target Date: Status: Objective: 3 Determine appropriate future structures Term: Target Date: Status: Objective: 4 Implement plan Term: Target Date: Status: Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Objective: 5 Provide leadership and direction to comprehensive department communication strategy Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 6 Create opportunities for ongoing management team development Term: Target Date: Completed Date: Status: Percent Completed: 0 Wedsesday, January 12, 2005 Page 33 of I05 Office of the Director ro~r~t~4! Prc~~~c#~ ~~1~~~~t'~{ ~... ~~Js~~ D~~!~~~?~'!' . ~ :~ ~ ,t °~:,~ ~~,~ . ~~''~ ..~~y ~ ~~ ~ ' , Objective: 1 Monitor completion and implementation of Master Plan Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 2 Monitor development of monthly billing system for membership Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 3 Monitor completion of plans for AV Volleyball Tournament Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 4 Monitor continued refinement of seasonal hiring process Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 5 Provide leadership and direction to Boulder Creek Festival RFP process Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 6 Provide leadership and direction to work at Foothills Community Park Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 7 Oversee completion of department strategic plan Term: Target Date: Completed Date: Status: Percent Completed: 0 tii'ednesday, January 12, 2005 Page 34 of'105 Office of the Director Objective: 8 Monitor 2006-07 budget process and 2005 overall budget management Term: Target Date: Completed Date: Status: Objective: Term: Status: Target Date: Percent Completed: 0 Completed Date: Percent Completed: Program /Project: PRAB Objective: Term: Status: Target Date: Completed Date: Percent Completed: Wednesday, January 12, 2UU5 Page 35 of 105 Office of the Director ~ ~,~„ n„.~,~ ~ a Objective: 1 Perform duties as required as board member of the National Parks and Recreation (NRPA) Certification Board. Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 2 Perform duties as required as a board member of the NRPA Professional Exam Committee. Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 3 Perform duties as required as Chair-Elect and Chair of the Colorado Parks and Recreation (CPRA) Director's Section. Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 4 Perform duties as required as board member of the Colorado Professional Certification Board (CPCB). Term: Status: Target Date: Completed Date: Percent Completed: 0 Objective: 5 Set goals and montor progress of personal wellness program. Term: Target Date: Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 36 of 105 Objective: 1 Office of the Director will support the Director by scheduling and coordinating meetings for the Director on an ongoing basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Office of the Director will serve as the Department Agenda Person (DAP) by coordinating the submission of all Council Agenda Items and WIPs as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Office of the Director will manage the Office of the Director budget by developing the budget and tracking expenditures on a weekly basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Office of the Director will manage the Department's incoming correspondence by coordinating the response process on an ongoing basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Office of the Director will manage the Director's travel plans by coordinating arrangements as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Office of the Director will support the Director by providing calendar, mail, a-mail coordination and management and other administrative support on an ongoing basis Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 37 of 105 Office of the Director Objective: 7 Office of the Director will manage purchases for the Director by ordering equipment and supplies as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Ja~utary l2, 200.5 Yage 38 of 105 Office of the Director i'rograt>7 ~'P~',a~1~~~~!~l'?~~~~~.~onthly PRAB meetings :~~:~~~~~~~~ ~~. ~,.: ~~~ ~_~ The Parks and Recreation Administrator and the Administrative Specialist II will coordinate all aspects of the monthly PRAB meetings including, but not limited to, meeting scheduling, logistics, meals, minutes and packet preparation and distribution. Objective: 1 Office of the Director will manage the PRAB budget by developing the budget and tracking expenditures on a regular basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Office of the Director will arrange PRAB tours by coordinating schedules and logistics with the appropriate staff and Board members as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Office of the Director will preserve Board materials by archiving written materials as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Office of the Director will prepare PRAB regular and summary minutes by attending and recording meetings on an ongoing basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Office of the Director will facilitate all PRAB meetings by coordinating all meeting logistics as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Office of the Director will prepare study, work session or special meeting packets by coordinating production and distribution as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Office of the Director will prepare monthly Board packets by coordinating production and distribution on a monthly basis Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 39 of IOS Office of the Director u. F T~ ~'~ v~ ~ t ? ~ce1" ~ '~' ae ~ ~t '~ gr'~ ~' ~ „ lG~t ~ ~~ ~ ~~ r~ ~rc~~~m,i ~wa~~~t~ pr~r~i~ . r <,,,. , ,r~t~n1~~ ~. ~d~l~itstra~i~~~~. ~;=w~s_~~,~. ~, ~. .. ~~ ,u k A,~~ ~ ~ . ~~~~'~ { r The Parks and Recreation Administrator and the Administrative Specialist II will provide communication and administrative support to the PRAB including, but not limited to, eco pass distribution, parks and recreation program registration assistance, meeting notifications, and information updates. Objective: 1 Office of the Director will support the Board by providing communication support to Board members as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Office of the Director will support the Board by providing administrative assistance to Board members as needed Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 40 of 105 Office of the Director Office of the Director -Department Communication External/Internal Program 1 Project: Research and develop a strategic;department commorucation pli~,' Objective: Term: Status: Target Date: Completed Date: Percent Completed: Program /Projects Implement and evacuate the strategic department communication plan. ~ Z Objective: Term: Status: Target Date: Completed Date: Percent Completed: ~, ~~~ ~'~a,~~~, ,,.~ Program /Project: Deveta~ ar~d i!`~Ip~plr~'a-~r1t ~ ~t'~~dia training progrartt~:fai~ department staff: Objective: Term: Status: Target Date: Completed Date: Percent Completed: Program 1 Project: Promote department programsand events ~~~~~,`~,w' ~y; s, ,~ ~ ~ ~' Objective: Term: Status: Target Date: Completed Date: Percent Completed: '~~~, ~ 6. "°~~" '~ t ,. ,~ .~, v Program !Projects Evaluate department Intranet design and management options ~ ~ , ~. Objective: Term: Status: Target Date: Completed Date: Percent Completed: Y{'edaesday, January 12, 2005 Page 41 of 105 Office of the Director ~ ogrem /Project: Research reinstating the department's Channel 8 program in cooperation with the irks and Recreation Foundation. Objective: Term: Status: Target Date: Completed Date: Percent Completed: :,~,~~~.. ., R -~r ... ,; .tan, .. 5T<R ~' o,,.n.~r.,5,. ..., .~.: .~~ ~-.M.~c r> ,v~..., ,,,~~ ...q: Ae ~,a, a . .~ ,x< .~Mr _., ~. ~, Objective: Term: Status: Target Date: Completed Date: Percent Completed: progra#i~~~~,i~~~: ~,~aii~~~ dept~ii~tmeriytmedla rel~ti+~ri~~~3 Objective: Term: Status: Target Date: Completed Date: Percent Completed: W'ed--esday, Ja-uiary 12, 2005 Page 42 of 105 Office of the Director Office of the Director -Volunteer Program Pro~~~j~1.~jj~~~~;~#,~~c[~~e~~~'rt'1ii~e dep~~ment volunteer priorities ~,' t =-YU-.~ ~ ,~ s X~~ Objective: Term: Status: Target Date: Completed Date: Percent Completed: Program 1 Project:' Implement department volunteer programs. ~~a~~ `..., ~~ ~a~x< Objective: Term: Status: Target Date: Completed Date: Percent Completed: Program / Frojec#: Respond to unanticipated volunteer needs Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: ..Program !Project: Complete annual volunteer report. ~ } Objective: Term: Status: Target Date: Completed Date: Percent Completed: Vl'eduesday, January 12, 2005 Page 43 of 105 Office of the Director iE~r~~,~1~, a :>..., ,,,~,a~~,.,..~~~1~~~Qi it Fl1~114i1.~~.:. .i.t~'~V~~~~ e.~~...,.:~w..,: ,.. ,.. .< ... ,...,..,. .. ;.~nP. :~. ,.. .. ., .. . , .., .., ,,, ... .b + Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: Wednesday, January 12, 2005 Page 44 nf'105 Office of the Director Office of the Director -Recreation Marketing Efforts Program /Project: Conduct stakeholder and focus group conversations. °`,~~~ ,. ~ a~; The Parks and Recreation Administrator and Media Specialists will conduct stakeholder and focus group conversations with recreation division and other revenue generating units staff to determine the marketing needs of the department. These conversations will continue through 2005 in order to provide constant feedback regarding the department's marketing efforts. Objective: 1 Schedule stakeholder/focus group meetings with appropriate parties, including detailed agenda. Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Assign media specialist to serve as liaison to each stakeholder/focus group Term: 1st Quarter Target Date: 1/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Conduct meeting collecting all identified ideas Term: 1st Quarter Target Date: 2/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Compile info, prioritize marketing ideas and follow up with appropriate parties Term: 1st Quarter Target Date: 3/30/2005 Completed Date: Status: Percent Completed: 0 {i'ednesday, January 12, 2005 Page 45 of 105 Office of the Director ~, .n ,~ r. . ,~, r ,_ .u ~, e, . ~. _. ~ ,~, .,~ , ~ t , ~.,... ~.~~. Objective: 1 Same as #1 Term: 1st Quarter Status: Target Date: 1/30/2005 Completed Date: Percent Completed: 0 Objective: 2 Same as #1 Term: Ongoing Status: Objective: 3 Same as #1 Term: Ongoing Status: Target Date: 12/30/2005 Target Date: 12/30/2005 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Wednesday,, January 11, 2005 Page 46 of 105 Office of the Director ,~~~Q~~~ ~ ~ra~~ct~. ~~~~!~~~~~~l~~ ~~ ~ an and associated#me lire ~ ~~•~,~v ~~ .,A`,~~~..~~'. ~~ The Parks and Recreation Administrator and Media Specialists will consolidate all of the information gleaned from the stakeholder and focus group conversations being held with recreation division and other revenue generating units staffs and develop a marketing work plan (including an associated time line) for 2005. This work plan and time line will be the foundation for a future department marketing plan as specified in CAPRA. Objective: 1 Compile info gleaned from stakeholder/focus group meetings and develop a comprehensive timeline which identifies tasks/programs/ideas Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Conduct meeting with all stakeholders/focus group participants to prioritize items on the draft time line Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Finalize 2005 marketing work plan Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Adopt 2005 marketing work plan Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Implement 2005 marketing work plan Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Yti'edaesday, Ja-tuary 12, 2005 Page 47 of 105 Office of the Director The Parks and Recreation Administrator and Media Specialists will work with the Recreation Superintendent and recreation division staff to identify candidate programs or areas or emphasis to be the subject of three to four specialized department marketing campaigns. These campaigns will be developed by across-divisional team of subject area and marketing specialized in order to maximize either the revenue generating potential or public awareness of these identified programs.. Objective: 1 Work with stakeholders to identify topics/programs/suggestions for specific marketing campaign Term: 1st Quarter Target Date: 1/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Establish project teams for each specific marketing campaign Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 For each specific marketing campaign project team will identify a project leader and establish project scope, timeline, budget, staffing and evaluation requirements Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Implement specific marketing campaigns Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Evaluate effectiveness of specific marketing campaigns Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 a ~ :, .,~.~:,~ .s~~~~'~j@Ct: EValuatemarketingefft~ ~~r~~~~~~~~x~~~~~~~~~`~~'~~s~~~~~~ ~s ~_~` s:~~. ~~ ~.,,~;~,, s..,a?>.z~~~, .. ~.._ , N.,, h.,~.r,c,~ rte.. wr., a ~ . ...3.,,n..p .zn.o ,,,. The Parks and Recreation Administrator and Media Specialists will work with recreation division staff and other department staff to evaluate the effectiveness of specific marketing efforts implemented in 2005 as part of the recreation and department marketing plan. Objective: 1 Assess effectiveness of department marketing efforts Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 48 of 105 Parks Parks -Superintendent h s~ ~'~ Objective: 1 Continue work on various Columbia Cemetery Grave marker restoration projects per the 2004 Colorado State Historic Fund Grant Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Manage and monitor full restoration work on Engine #30/74 Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Develop contract agreement with FAM and Boulder History Museum for the Harbeck House Term: 2nd Quarter Target Date: 7/1/2005 Completed Date: Status: Percent Completed: 0 Program /Project: Solid Waste /Recycling Analysis Objective: 1 Analyze and provide a written recommendation regarding future efficiencies for urban parks trash collection services Term: 3rd Quarter Target Date: 10/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Continue to monitor and analyze potentials with recycling in various urban park sites Term: 4th Quarter Target Date: 1 0/1 12 0 0 5 Completed Date: Status: Percent Completed: 0 Wednesday, Ja-euary 12, 2005 Yage 49 of 105 Parks Objective: 1 Continue to serve on the City's HR/OE Compensation Committee Task Force Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Serve as a representative on the American Parks & Recreation Society Board Term: 4th Quarter Target Date: 10/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Serve on the Colorado Park & Recreation Society's Water Task Force Committee Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 1 Negotiate and prepare the 2005 Growing Gardens Contract Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Monitor various Park and Recreation Contracts Term: Ongoing Target Date: 12/31/2004 Completed Date: Status: Percent Completed: 0 Objective: 3 Coordinate the selection of an operator for the Boulder Creek Festival in 2006 Term: 2nd Quarter Target Date: 5/23/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Janunry 12, 200.5 Page 50 of 105 Parks Parks -Boulder Reservoir Program !Project: Maintenance and operation of facilities, structures, grounds and natural areas. Objective: 1 Update the current maintenance schedule for all equipment and facilities. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Make minor improvements to the area around Pro Hill for the AVP tournament Term: 3rd Quarter Target Date: 8/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Build two new and reconstruct five other volleyball courts for the AVP tournament. Term: 3rd Quarter Target Date: 8/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Maintain walkways, boat rafts, moorings and swim rafts for safety and aesthetics Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Coordinate with FAM for continued maintenance of buildings and structures. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Manage the maintenance and operations of Boulder Reservoir to meet 2005 budget targets. Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 8 Continue to review Reservoir fees in order to meet 2005 budget targets while maintaining market share. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 51 of 105 Parks Objective: 1 Work with Park and Recreation marketing staff to continue to market the Reservoir to attract new special events such as AVP volleyball tournament. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Work with our current event coordinators to improve the quality of each event. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Analyze current company picnic and special event set-up procedures to seek additional efficiencies. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Develop a communications plan for Reservoir staff to continued coordination for special events Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Develop an event marketing plan to promote our activities at the Reservoir in order to increase attendance. Term: Ongoing Status: Target Date: 12/5/2005 Completed Date: Percent Completed; 0 Wednesday, January i2, 2005 Yage 52 of I05 Parks #?r4~ tr, ~~~~~> ~= . ~ ~~# ~~~ h~ #aff Safet ~ ~ ~"~ ~ ~ ~m~ ,:. ~ ~ "a Objective: 1 Improve public safety by purchasing plastic walkways. Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Re-submit a grant to GOCO or other sources for purchase of new walkways. Term: Target Date: Completed Date: Status: Percent Completed: 0 Objective: 3 Purchase a new lake patrol boat. Term: 2nd Quarter Target Date: 4/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Hire and train qualified staff for the continued health and sagety of Reservoir users. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 53 of 105 Parks Objective: Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Objective: 1 Train staff on delivering a high level of customer service. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Ensure safe facilities for customers and staff Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Continue to seek suggestions from the public for improvements to the Reservoir operations. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Continue to maintain good organizational structure for our boat owners who store their boats inside the park. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Ja-ntary 12, 2005 Page 54 of 105 Parks Parks -City Parks Program /Project: Parkland Maintenance and Operations ~" ~`~ Objective: 1 Participate in the development of the department asset management plan. Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Meet monthly with department budget analyst: review status of budget, make adjustments to expenses. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3Maintain/ monitor water right shares: EBCC, Maxwell, Viele Lakes and various ditches. Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Participate in City of Boulder Integrated Pest Management Task Force. Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Ensure use of IPM strategies by adhering to City IPM policy. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Participate in department wide maintenance cost analysis. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Collaborate with Center for Resource Conservation, City Water Conservation units and others to promote sustainable landscapes. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Ja-euary l2, 2005 Page SS of 105 Parks Objective: 8 Provide park horticultural services according to identified Park Maint. Standards/ Levels of Service. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Provide park irrigation services according to identified Park Maint. Standards/ Levels of Service. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Provide park and other City property snow removal services according to City of Boulder ordinances Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Provide park and other City property solid waste management services according to identified Park Maint. Standards/ Levels of Service. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Provide park turf and sports turf services according to identified Park Maint. Standards/ Levels of Service. Term: Ongoing Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Monitor and Manage Computerized Irrigation System Operation Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 4Yednesday, January I2, 2005 Yage 56 of 105 Parks ~t~~1~t'~~t~,~1'~~ t~~#~ ~~~cjr't;~lnternaU~xternal Customer. Support} Objective: Term: Target Date: Completed Date: Percent Completed: Status: Objective: 1 City Park Zone Managers will meet quarterly with Sports Field Maintenance staff to coordinate maintenance in scheduled recreational facilities. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 City Parks staff will enhance relationships with various non-profit/for profit organizations and associations who utilize parks for events or lease facilities at park sites by exchanging information quarterly or at appropriate points throughout the year. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Staff will collaborate with Park and Recreation volunteers through the Department's Volunteer Coordinator or directly by providing assignments, training and support for their ongoing or short term efforts. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Staff will update the Parks Section's Volunteer Needs list quarterly to be given to the Department's Volunteer Coordinator. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Staff will target a 24-48 hour response time (return voice, a-mail, or written messages) to citizen requests for information or services. Term: Ongoing Target Date: 12131 /2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Staff will meet as needed with Planning & development staff to coordinate updated Management Plans for Eben Fine Park and others. Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 57 of 105 Parks Objective: 8 Staff will coordinate with internal and external stakeholders to ensure high quality special events on parklands as needed. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Staff will continue to pursue other opportunities for outside support such as the Flower Power sponsorship Plan. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Staff will continue to work with the Conservation Crew to best manage weed and wildlife issue in the parks. Term: Ongoing Target Date: 10/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Staff will continue to educate the public on issues as necessary. Staff will continue to educate the public on park issues as necessary. Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Staff will continue working with greenways in order to create a more sustainable environment for our park riparian areas. Term: Ongoing Status: Target Date: 12/31 /2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 58 of 105 Parks ,~.,.ip tt i '~i ~ ~ ~~.. ., ~ ~ ~ + ~ ~. ~ ~ , Pro ram /Pro ect. Facilities and Structures Maintenance ,j + ,~,~.~.~„ Objective: 1 Remove and relocate Athletics storage building from Scott Carpenter Park to the east side of the South Boulder Rec. Center Term: 1st Quarter Target Date: 1/31/2005 Completed Date: Status: preparations have been started Percent Completed: 10 Objective: 2 Remove East Mapleton Ballfields Playground Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: on hold pending approval Percent Completed: 0 Objective: 3 Complete refurbishment /replacement of 2 pedestrian bridges on the Boulder Creek path Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: 1 bridge has been completed Percent Completed: 50 Objective: 4 Repair wood privacy fence at the south east entry to the city yards Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Objective: 5 Complete re-roofing of Keewaydin shelter Term: 2nd Quarter Target Date: 6/1/2005 Status: shingles need to be installed Objective: 6 Replace Quick Couplers at Columbia Cemetery Term: 4th Quarter Target Date: 12/31/2005 Status: Percent Completed: 0 Completed Date: Percent Completed: 25 Completed Date: Percent Completed: 0 Objective: 7 Conduct regular preventative maintenance and inspections on play equipment, shelters etc. Term: Ongoing Status: ongoing Target Date: 12/31 /2005 Completed Date: Percent Completed: 0 Wed-resday, January 12, 2005 Page 59 of 105 Parks Objective: 8 Provide maintenance and repairs to City Parks equipment not maintanied by Fleet Services. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: ongoing Percent Completed: 0 Objective: 9Playgrounds -Conduct Audits on the slide at Melody Park and audit Park East and Pineview playgrounds Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Perform daily (Monday thru Friday) inspection, cleanup, graffiti removal etc. at the Skate Park and weekend trash removal services during the summer months Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Ongoing Percent Completed: 0 Objective: 11 Maintenance staff will provide clean and usable shelters for the rental program. Term: 4th Quarter Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Insure all backflow devices on "City Parks" sprinkler systems comply with current codes Term: 2nd Quarter Status: Target Date: 4/30/2005 Completed Date: Percent Completed: 95 Wednesday, Jmtuary 12, 2005 Page 60 of 105 Parks Program /Project: Captial Projects Objective: 1 Martin Park Pump Station Term: 2nd Quarter Target Date: 4/15/2005 Completed Date: Status: on hold until spring 2005 Percent Completed: 90 Objective: 2 Watson Park -Water Service line to the restroom building Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: informal bid process is underway Percent Completed: 0 Objective: 3 Holiday Park Right of way tree plantings Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: on hold until) spring 05 Percent Completed: Objective: 4 Valmont Pump Station -Landscape development Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Eben Fine Park -rebuild sprinkler system and sod installation, Playground renovation,sheltersnd restroom renovation Term: 4th Quarter Target Date: 12/31/2004 Completed Date: Status: sprinkler work has started Percent Completed: 0 Objective: 6 Burke Park -rebuild sprinkler system. Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Municipal Bldg (east side) landscape and irrigation installation Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 61 of 105 Parks Objective: 8 Complete replacement tree plantings at Foothills Dog Park Term: 3rd Quarter Status: Target Date: 6/1/2005 Completed Date: Percent Completed: 0 l~'ednesday, January l2, 2005 Yage 62 of 105 Parks Parks -Flatirons Golf Course Program ! Project:• Facilities, Buildings and Grounds Maintenance ~~~ Objective: 1 Replace back door in proshop Term: 1st Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Refurbish high traffic areas in proshop Term: 1st Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Provide general building maintenance at Pro Shop Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Aerate greens and tees twice per year in accordance with Flatirons Golf Course standards. Aerate greens twice per season. This includes deep tine aeration, then conventional aeration, and a heavy topdressing to Flatirons Gofl Course standards. Term: Ongoing Target Date: 9/10/2005 Completed Date Status: Percent Completed: 0 Objective: 5 Coordinate with FAM to provide general building maintenance at the Flatirons Building in accordance with FAM standards and Spice of Life contract Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Manage golf course irrigation in accordance with Flatirons Golf Course standards and manufacturers specifications. Term: Ongoing Target Date: 12/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Mow all greens generally six times per week in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jaur~ary 12, 2005 Page 63 of 105 Parks Objective: 8 Maintain tees and collars at a consistant height for quality of play in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Mow fairways three times per week in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Perform general maintenance duties on bunkers in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Coordinate maintenance activities with pro shop and Spice of Life that would affect operations on a daily basis. Maintain roughs 5 days a week or as needed Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Continue to enhance our native and wildlife areas in accordance with Flatirons Golf Course standards and environmental group specifications. Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Perform horticulture practices on all trees and shrubs in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 12/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 14 Maintain flower beds in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 12/15/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page h4 of 105 Parks Objective: 15 Mow roughs to allow acceptable speed of play in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 16 Implement granular fertilizer program in accordance with Flatirons Golf Course standards and according to manufacturer recommendations. Term: Ongoing Target Date: 10/25/2005 Completed Date: Status: Percent Completed: 0 Objective: 17 Implement greens fertilization program in accordance with Flatirons Golf Course standards and according to manufacturer recommendations. Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 18 Provide daily setup of the golf course in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 19 Provide trash removal services Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 20 Provide daily restroom maintenance services in accordance with local health and public safety standards. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 21 Winterize all facilities Term: 4th Quarter Target Dater 11/15/2005 Status: Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 65 of 105 Parks Objective: 22 Conduct weekly maintenance of driving range tee according to Flatirons Golf Course standards. Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 23 Conduct daily repair and maintenace of all golf course equipment to manufacturers standards. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 24 Remove all dead limbs and branches to keep the course playable Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 25 Maintain ditches and pond edges in accordance with Flatirons Golf Course standards. Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 26 Provide specialized cultural practices to promote turf quality on greens in accordance with Flatirons Golf Course standards. Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 27 Maintain all pumps and water features in accordance with manufacturer specifications. Term: Ongoing Target Date: 12/31/2005 Status: Objective: 28 Maintain all cart paths and roads for safety Term: Ongoing Target Date: 12/31/2005 Status: Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 YYednesday, January 12, 2005 Page 66 of 105 Parks Objective: 29 Provide adequate clean drinking water for the golfing public on the golf course Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 30 Provide cleaning of equipment and shops in accordance with Flatirons Golf Course standards Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 31 Maintain all course furniture in accordance with Flatirons Golf Course standards. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 32 Provide periodic renovation of turf Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 33 Provide snow removal services in accordance with local City ordinances Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 34 Implement the City's I.P.M. program in accordance with Flatirons Golf Course and City of Boulder policies Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wed-tesday, January 12, 2005 Page 67 of 105 Parks ~~""~ {i y ~',,~ r "tr'. Objective: 1 Secure appropriate staff levels to operate pro shop sunrise to sunset 364 days of the year Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Provide continuous training to seasonal employees Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Clean, service and stage rental electric carts, rental equipment, and practice range services and supplies Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Coordinate all golf staff efforts to maintain an acceptable pace of play for players of all abilities Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Conduct monthly staff meetings with management and seasonal staffs Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Develop and execute purchasing plan for golf products for resale and supplies Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Recirculation and purchasing of appropriate practice range equipment and supplies to ensure safety and operability Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 68 of 105 Parks Objective: 8 Provide quick and friendly customer contact in person, via telephone, via mail, and email. Term: Ongoing Target Date: 12131 /2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Conduct monthly inventory and restaging of golf products for resale Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Monitor golf food concession for acceptable food quality, price, service, and hours of operation Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Coordinate Flatirons Building tenant events with golf course events and daily play Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Provide, promote, and service computerized USGA handicap system Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Ensure the customer's total golf experience meets the standards of the USGA and the PGA of America Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 69 of 105 Parks ~P,lrograrin l Project; Eduction Outreach 1 Staff Training and Development ~ ~~` es<,s.. Objective: 1 Pursue education and training opportunities through the PGA of America recertification program Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Provide programs to introduce, educate, and promote new golfers Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Provide PGA certified group and private golf instruction Term: Ongoing Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Continue the tradition of our renowned JR Golf Program Term: 3rd Quarter Target Date: 7/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Weekly edit of www.flatironsgolf.com for current and accurate information Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Pursue Specialty Certification through the PGA of America Term: 3rd Quarter Target Date: 8/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Post monthly calendar of events at proshop and on web to communicate golf course availability Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jarurary l2, 2005 Yage 70 of I05 Parks Objective: 8 Communicate daily with maintenance staff to coordinate ongoing and special project efforts Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Monitor revenue and expense budgets for Golf Operations Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Monitor revenue and expense budgets for Flatirons Building Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Provide opportunities for continued education with the GCSAA to keep professional certifications and keep current in the golf industry Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jamtaty I2, 2005 Page 71 of 105 Parks ... _ ~... „9~ ~ ~~ ~ ~ _. .. ~ ,. Objective: 1 Conduct weekly promotional events Term: Ongoing Target Date: 10/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Participate as host to statewide public golf events and championships Term: Ongoing Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Acquire Custom Club Fitting status with PING Golf Co Term: 1st Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Position adverisements in optimal number of area publications Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Coordinate, promote and conduct over 50 private golf tournaments Term: Ongoing Target Date: 11/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Coordinate, promote and conduct over 10 private and public weekly golf leagues Term: 3rd Quarter Target Date: 9/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Implement new "opt-in" email customer communication program Term: 2nd Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 72 of 105 Parks Objective: 8 Design and track new and existing frequent player programs Term: Ongoing Target Date: 12/15/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 73 of 105 Parks ~ ~n~,r,~ ;;,> s, Objective: 1 Install new Point of Sale program Term: 2nd Quarter Target Date: 5/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Institute new Spectator access policy Term: 1st Quarter Target Date: 3/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Institute new Reservations policy Term: 1st Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Institute new special events program Term: Ongoing Target Date: 9/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Recruit select local businesses as strategic marketing partners Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Negotiate new golf food concession contract Term: 4th Quarter Target Date: 10/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Refurbish golf customer arrival areas Term: 1st Quarter Target Date: 1/15/2005 Status: Completed Date: Percent Completed: 0 4Yeduesday, January 12, 200,5 Yage 74 of 105 Parks Objective: 8 Implement new GPS rental and sales concession Term: 1st Quarter Target Date: 3/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Coordinate construction of new ball machine shelter Term: 2nd Quarter Target Date: 4/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Complete range fence project and supporting work Term: 2nd Quarter Target Date: 3/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Construct three new tee boxes according to Flatirons Golf Course standards. Term: 3rd Quarter Target Date: 7/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Retrench ditch between #2 and #3 and improve drainage on #2 fairway in accordance with Flatirons Golf Course standards. Term: 2nd Quarter Target Date: 6/1/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Install new sandstone sign along Arapahoe Blvd in accordance with the City of Boulder sign codes. Term: 3rd Quarter Target Date: 6/1/2005 Completed Date: Status: Objective: 14 Complete parking lot renovation project Term: 1st Quarter Target Date: 3/30/2005 Status: Percent Completed: 0 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 75 of 105 Parks Parks -Forestry .Program /Project: Urban Forest Management !Inventory /Data Analysis Objective: 1 Forestry staff will analyze survey results, determine what operational /service changes will be made, and summarize those changes to the public through our website. Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Forestry staff will formalize a written policy for tree management in Naturalized areas that will not be developed. Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Forestry staff will participate in any forestry related areas of the revised P& R Master Plan. Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Forestry staff will participate in the development and implementation of the Parks Asset Management Plan. Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Forestry staff will develop Tree Maintenance Standards and cost per tree (separate out parks from street -include staff time, equip., and vehicles). Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Forestry staff will complete section I "Executive Summary", section II "Background" and section III "Urban Forestry Programs /Services" from the Urban Forest Management Plan outline. Term: 2nd Quarter Target Date: 4/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Complete the "STRATUM" project. A Tree Analysis Tool that is a computer-based planning tool which calculates resource structure, function, value and management needs. Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 VYedr:esday, January 12, 2005 Yage 76 0(105 Parks Objective: 8 Complete the project of upgrading the Tree Safety Inspection Program 6y linking TSIP photos to tree inventory, collecting photos for trees not yet inspected and cross referencing TSIP and drought files to accurately update TSIP files Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Develop application in GIS to link tree maintenance activities (street tree rotational pruning) to inventory database Term: 1st Quarter Target Date: 1 /31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Forestry staff will start the re-inventory project to re-inventory all street and park trees every 7-years. Street trees for University Hill neighborhoods are scheduled for this year. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Forestry staff will provide technological inventory upgrades such as creating new GIS layers as needed to complete GIS related projects. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Janttary 12, 2005 Page 77 of 105 Parks Objective: 1 Forestry staff will monitor inner tree grate rings to protect tree trunks from girdling as they grow Term: 1st Quarter Target Date: 2/28/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Final Drought Report summarizing the drought impacts for 2004 Term: 1st Quarter Target Date: 1/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Forestry staff will continue on-going participation in Pesticide Task Force meetings, provide "Site Assessment for Chemical Appropriateness" forms, and update Best Management Practices for new pests identified each year Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Forestry staff will complete the annual Street and Park tree planting project Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Forestry staff will complete the tree replacements for development enforcement project Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Forestry staff will contract the rotational pruning of trees over 9" in the following parks: Scott carpenter, Harlow plats, EBCC, Lovers Hill, Eaton, Reservoir, Pleasant View, Golf Course Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Forestry staff will contract the rotational pruning of trees over 9" in the following neighborhoods: NEBD, IRIS and NWBD neighborhoods Term: 1st Quarter Target Date: 3/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 78 of 105 Parks Objective: 8 Forestry staff will conduct the Annual Tree Health Survey inspecting trees with Dutch elm disease, IPS beetle, oak borer and dead trees due to the drought, notify homeowners with infected/infested trees and follow up and contract removal of city trees Term: 3rd Quarter Target Date: 8/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 9 Forestry staff will complete in-house rotational corrective pruning of small park trees 9"and less in diameter Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 10 Forestry staff will perform in-house rotational corrective pruning of small street trees 9" and less in diameter (numbers are too large to complete this objective, staff prioritizes pruning) Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 11 Forestry staff will complete inspections of 104 trees for the Tree Safety Inspection program Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 12 Forestry staff will reconduct hazard tree survey for MAHI, UNHI, WHIT and GOGR (resurvey every 7 years) Term: 2nd Quarter Target Date: 6/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 13 Forestry staff will contract the removal of dead, diseased and defective trees in both city parks and in street rights of ways Term: 4th Quarter Target Date: 11/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 14 Forestry staff will conduct on-going maintenance activities, renovation projects, and snow /trash removal at Andrews' Arboretum Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 79 of 105 Parks Objective: 15 Forestry staff will monitor and contract out the chemical control of life threatening insect/disease pests in city park sites Term: 4th Quarter Target Date: 11/30/2004 Completed Date: Status: Percent Completed: 0 Objective: 16 Forestry staff will continue to monitor and manage the wood sale program Term: Ongoing Target Date: 12/31 /2005 Completed Date: Status: Percent Completed: 0 Objective: 17 Forestry staff will assist in the coordination of emergency response activities related to tree hazards Term: Ongoing Status: Target Date: 12/31/2005 Completed Date: Percent Completed: 0 Wednesday, January 12, 2005 Page 80 oJ'105 Parks `Qrt# ~m / Pr ~f , `~ ~ lid ore t C~a sultation / Res onsibilities ~ ,.,x,~~~ ~ Objective: 1 Meet with upper dept. management to explore the potential for a new DRC fee for reviewing development plans and new development fee for the maintenance of new tree plantings (infrastructure fee like P.W. has in place, the plant investment fee or P.I.F.) Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Forestry staff will work toward finding a resolution on the Tree Grate/Planting Responsibility for trees in commercial areas through meetings with upper management Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Forestry staff will work with upper City management to promote centralizing all public tree maintenance responsibilities for urban lands under Urban Forestry: redefine our role in managing trees on all City-owned urban land as it correlates to other depts Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Explore the possibility of changing the process to improve landscape installations on city right of ways through development projects. Abetter job of ensuring compliance with the Design & Construction Standards is needed. Term: 4th Quarter Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Forestry staff will continue to review development projects for all development for street rights of way and park sites. Staff will regularly attend DRC meetings when applicable and other necessary meetings as needed. Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Forestry staff will continue with enforcement of Tree Protection and Mitigation program. Program includes to appraising value of trees and providing assessments and relates to development projects, general tree related damage and... Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Yage 81 of 105 Parks ,~.~~~' v z'r~y` b r s v s `~3 t W 1 e £, v 4 r r ~y gaygi~~.~g~ - h~ '~ a ~' ~~ S',nl s'T,,a t ,~. ~ t n ~~~~,4 s~s~~~ ~ ..vx,~A .. ., ~~~. ~-rt. .Yt.a~„ a~.....,u . ^,.~,.T.?'^n~C 5 ~~ ~ ~~ar l~ ~~ (.1~ a~~,~,`~ ',?,».., ~~. a. ~~'f r.~ .,~ ,.. ~ .,..~ .~ Objective: 1 Revise Andrews Arboretum pamphlet. Market this resource, and improve signage so that the boundaries are clearly identified for public use. Distribute throughout the community Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Develop the non profit program of Trees Across Colorado for the City of Boulder. Resident can purchase trees at wholesale price through forestry staff to be planted on public or private property Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Forestry staff will attend annual ISA Pesticide Applicators Workshop Term: 4th Quarter Target Date: 11/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Forestry staff will provide annual training for park seasonal staff on how to protect trees while maneuvering mowing equipment around them Term: 2nd Quarter Target Date: 5/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Forestry staff will plan and conduct the annual Arbor Day Celebration activities by April Term: 2nd Quarter Target Date: 4/30/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Staff will attend PRO Green workshop in January Term: 1st Quarter Target Date: 1/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Staff will attend trainings/workshops as needed to gain continuing education credits to support ISA Arborist Certification Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 82 of 105 Parks Objective: 8 Forestry staff will continuously educate the public through timely website updates, submission of on-going news releases, educational programs, brochures, door hangers and letters to guide the public in tree care practices throughout the year Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January I2, 2005 Page X3 of 105 Parks Parks -Pleasant View Fields Objective: 1 Maintain Pleasant View to standards set forth by Pleasant View sports Complex Term: Ongoing Target Date: 3/1/2005 Completed Date: 11/15/2005 Status: Percent Completed: 0 Objective: 2 Maintain contact with recreation staff to coordinate maintenance activities with use schedules and events Term: Ongoing Target Date: 2/15/2005 Completed Date: 11/15/2005 Status: Percent Completed: 0 Objective: 3 Monitor and maintain wildlife fences and other wildlife activities Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Monitor expenditure budget to stay within budget targets set forth by the Department Term: Ongoing Target Oate: Status: Completed Date: Percent Completed: 0 Objective: 5 Fertilize complex per soil samples and site assessment observations Term: Ongoing Target Date: 11/15/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Provide trash removal and general facility maintenance services Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Prp~~Faf~i 1 project: Staff 7rairyin t~tlF~eiielo mbht. ~' ~~~` ~,~~~'aG~ ~~r~~'w '~'' g p , , ... .., ., . ~~ . m~~r~~~~~~~~~, d, Objective: 1 Attend various seminars in the sports turf field Term: Ongoing Target Date: 12/31/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January l2, 2005 Page 84 of 105 Parks Program /Project: Customer Services. Objective: Term: Target Date: Completed Date: Percent Completed: 0 Status: Objective: 1 Promote healthy relations with user groups through daily interactions with customers Term: Ongoing Status: Target Date: 12/31 /2005 Completed Date: Percent Completed: 0 Weduesday, January 12, 2005 Page 85 of 105 Recreation Recreation -Superintendent a~ n s i ti ,~ t ~k a~ ~ ~ ~ '°v'' M ~~ `~ d s tff ~3' ,~ r 6 sa; ;~ ~ €~, r .5~4 , ~ S ,. ',~"~~~'~;~ri,~ Prt~jeat~~~P~~1+~~~a ~~,~~~±~1~'~a~~~.~i~ian r~ ". <~.w",~'~~f-r~~+~~~~~;~ ~.~ ,..~~~~~~~~~ Y~~~ Objective: Term: Status: Target Date: Completed Date: Percent Completed: "Dragrafm 1 Project: Complate a recreation program plan. p Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: s ~ ~ ~,~,$ Program f Project: Pursue partnership dppartunities Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: Wednesday, Jmucary 12, 2005 Page 8h of 10,5 Recreation Objective: Term: Status: Target Date: Completed Date: Percent Completed: Recreation -Access and Inclusion Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: Program /Project: Analyze. the non-resident impacts on program attendance and revenues. Objective: Term: Target Date: Completed Date: Status: Percent Completed: Objective: Term: Target Date: Completed Date: Status: Percent Completed: Wednesday, Ja-ruary 12, 2005 Page 87 of 105 Recreation Recreation -Aquatics Objective: 1 Meet with special projects administrator to identify needs for projects Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Meet with coordinators to identify trends, needs and ideas for special projects Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Choose several projects to work on for the year Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Submit information to administrator Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Create project resources plan Term: 2nd Quarter Target Date: 6/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Meet with marketing group to submit plan and information to develop marketing piece Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 7 Carry out plans throughout course of year Term: Ongoing Target Date: Status: Completed Date: Percent Completed: 0 1V'ed~lesday, Ja~iuary 12, 2005 Page 88 of 105 Recreation Objective: 8 Meet and debrief each event Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 9 Create plan for 2006 Term: 4th Quarter Target Date: 12/5/2005 Completed Date: Status: Percent Completed: 0 Wednesday, Jalruary 12, 2005 Page 89 of 105 Recreation {~~~ .l Project: ~e~~e~ ~ ~~ t~~~~I~r~rlirrg; ~roc~ ~~~~~ , +~ ~`~~ ~ref~rbisrimerit of ~'~'ii ~ .; E ,i ? a 5 a;na~a ,4 ~. ~, y~~;g~, a~ ,} Scot~;~,rpenter Pool Objective: 1 Visit and gather information on current revenue producing outdoor aquatics facilities Term: 3rd Quarter Target Date: 8/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Gather information regarding site Term: 3rd Quarter Target Date: 8/4/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Create survey for public to gather information about what public wants Term: 2nd Quarter Target Date: 6/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Create focus group in community Term: 3rd Quarter Target Date: 8/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Meet with Larry Benz to get thoughts and ideas for site Term: 3rd quarter Target Date: 8/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Create several scenarios for space Term: 4th Quarter Target Date: 10/5/2005 Completed Date: Status: .Percent Completed: 0 Objective: 7 Choose three scenarios and create project costs for each Term: 4th Quarter Target Date: 10/5/2005 Completed Date: Status: Percent Completed: 0 Wed~eesday, January 12, 2005 Page 90 of 105 Recreation Program /Project: Research the feasibility of maintaining operation of Spruce Pool. ' Objective: 1 Create several scheduling options Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Budget anaylisis for each option of scheduling Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Objective: 3 Create survey for patrons of Spruce Term: 2nd Quarter Target Date: 6/5/2005 Status: Objective: 4 Implement survey for patrons Term: 3rd Quarter Target Date: 8/5/2005 Status: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Objective: 5 Research simlilar facilities in terms of scheduling/ events/revenue Term: 3rd Quarter Target Date: 9/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Analyize information and form a recommendation for spruce pool Term: 2nd Quarter Target Date: 9/5/2005 Completed Date: Status: Percent Completed: 0 Wed~~esday, Janaary l2, 2005 Page 91 of 105 s ~ Recreation Objective: 1 Review current policies and guidlines and pull any needing to be updated Term: 2nd Quarter Target Date: 4/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Get feedback from ether agencies as to their policies and guidlines specific to those needing to be updated Term: 2nd Quarter Target Date: 4/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Meet with facility administrator to ammend or create necessary policies and guidelines for pool/FCA Term: 4th Quarter Target Date: 10/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 4 Create customer service training for pool staff Term: 4th Quarter Target Date: 10/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 5 Update manual for staff with ammended guidelines and policies Term: 4th Quarter Target Date: 11/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 6 Review other agencies policies and guidelines to see any new policies that need to be incorporated at COB Term: 2nd Quarter Target Date: 6/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 7 Create any new policies we feel are needed at COB aquatics Term: 3rd Quarter Target Date: 9/5/2005 Completed Date: Status: Percent Completed: 0 Wed-:esday, January 12, 2005 Page 92 of 105 r Recreation Objective: 8 Implement and train staff on all new policies and any changes at will take place Term: 4th Quarter Target Date: 11/5/2005 Completed Date: Status: Percent Completed: 0 Program 1 Project. Revise job description and hire recreation coordinator pasitipn ~ ~~ ~' ~4 , Objective: 1 Review and revise job description for recreation coordinator -Aquatics Term: 1st Quarter Target Date: 2/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 2 Get description approved by Recreation Superintendent and Human Resources Term: 1st Quarter Target Date: 2/5/2005 Completed Date: Status: Percent Completed: 0 Objective: 3 Post position Term: 1st Quarter Target Date: 2/5/2005 Status: Objective: 4 Screen applicants and set up interviews Term: 1st Quarter Target Date: 4/5/2005 Status: Objective: 5 Interview applicants Term: 1st Quarter Target Date: 2/5/2005 Status: Objective: 6 Hire and train Term: 1st Quarter Status: Target Date: 4/5/2005 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Wednesday, Jmtuary l2, 2005 Page 93 of 105 Recreation ~~C , 5~ m ,) . 5' . ..wst, v.~7 Objective: 1 meet with FAM to discuss recreation coordinator position define resposibilites for fam and aquatics create a list of what Fam is responsible for and what aquatics is resposible for Term: 1st Quarter Target Date: Status: Completed Date: 1/11/2005 Percent Completed: 0 Objective: 2 meet with FAM to discuss role of FAM in aquatics Term: 2nd Quarter Target Date: 4/5/2005 Completed Date: Status: Objective: 3 create communication plan with FAM Term: 2nd Quarter Target Date: 3/5/2005 Status: Objective: 4 Implement communication plan Term: 2nd Quarter Target Date: 3/5/2005 Status: Percent Completed: 0 Completed Date: Percent Completed: 0 Completed Date: Percent Completed: 0 Objective: 5 meet with Scott Oakes regarding effectivness of communication plna and Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: fi e-mail scott oakes 1 week prior to each clean and close with projects Term: Ongoing Target Date: Completed Date: Status: Percent Completed: 0 Objective: 7 create a plan with FAM to train assistant managers Term: 2nd Quarter Target Date: 5/5/2005 Completed Date: Status: Percent Completed: 0 Wednesday, January 12, 2005 Page 94 of ]O.S