HomeMy WebLinkAbout7C - Rule Change Re: Usage of Interpreting EquipmentMemo: Rule Change Re: Usage
of Inte~preting Equipment
ngenda uem vll • c
City of Boulder
Human Relarions Comm~ssion
Interpretation System
Rental Contract
Date of
Name of Organization
Person Responsible
Address:
Phone (hm): Phone
Location
Time of Event Anricipated Attendance
5ystem Due Back by
Use Fee. $25.00 Equinment Checked Out
Check ~n/out Fee. $70.00 Receivers
Secur~ty Deposrt: $100.00 _Transmitters
_Ear Buds
Amount Due: $ _S~lencing Mics
Headset Mics
_Carrymg Cases
Payment Type:
Checks (Make payable to City of Boulder)
The undersigned hereby applies for use of the HRC interpretation system and understands the
requirements of use as stated in Attachment A.
Signature of mdividual responsible for system
HHS Approval
City of Boulder
Human Relations Commission
Interpretation System
Rental Contract
Attachment A
Philosophy: The use of the HRC interpretation system by community groups and
governmental agencies is an extension of the nussion of the HRC to facilitate
commumcat~on between and among diverse commumties withm the crty of
Boulder. The sys[em is available to groups withm the city of Boulder under the
followmg circumstances•
a. The group rentmg the system must demonstrate that the usage will further
th~s goa] primarily m servmg low income people and m providing human
services and education.
b The event must take place within the city limits of Boulder.
a The equipment cannot leave the city l~mits.
d The renter (person signing the contract) must reside in Boulder and must
be able to show photo identification verifymg this
e. The event must be free and open to the public.
System Description: The system is a portable wireless communication system.
It uses a voice-silencmg microphone which allows for discrete simultaneous
translation through a portable pocket sized transmitter to as many as SO listeners
who are equipped with personal receivers and ear bud headphones. The City
does not provide interpreters.
3. System Reservation Procedure: Groups may request use of the Interpretation
System no later than 5 workmg days prior to date of event by contactmg Carmen
Atilano at the City of Boulder Office of Human Rights at (303) 441-3140.
4. Use Fees:
Secur~ty Deposrt $100.00
Use Fee $25.00
Check m/out $70.00
Late Fee/per day $50 00
Use fee and check in/out fee should be paid for wrth one check A separate
check should be written for the securrty deposit.
(A fund has been established for assistance to non-profits to cover the $70
check in/check out fee. A non-profit is defined as a 501(c)(3) or a group
that has previously received fundmg from the HRC. This fund will be
available on a first come first served basis for qualifying groups unt~l all
funds are expended.)
5. Security/Damage Deposit Refund: Staff will mspect the system when it is
returned. It ~s expected that the system will be returned m the condition m which
it was received by the user. Funds will be charged for missing or damaged
components of the system at the rates item~zed below. If the amount of damage
exceeds the amount of the deposit, the user agrees to pay the difference. Security
deposits will be returned to the user by mail approximately three weeks after the
event. Replacement cost for system components are.
Transmitter $349
Recerver $149
Silencmg Mic. $298
Headset Mic. $80
Cazrymg Case $110
Ear Bud Headphones $15
6. System Pick Up/Drop Off: System must be picked up at the Office of Human
Rights, 1101 Arapahoe, 2"d Floor, between 10:00 AM and 4:00 PM the business
day before the event and dropped off at the same location by 4:00 pm the busmess
day following the event. For each busmess day the equipment is not returned by
4.00 PM, a late fee of $50.00 will be charged.
7. Training: Before usmg the system, a representanve of the usmg agency or
organization will need to undergo a brief (20 minute) trainmg with OHR staff on
the proper d~stribution, use and storage of the system.