HomeMy WebLinkAboutMinutes - Downtown Management Commission - 11/05/2007CITY OF BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES FORM
NAME OF BOARD/COMMISSION: DOWNTOWN MANAGEMENT COMMISSION
NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Barbara Anton- 303-413-7319
NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT:
BOARD MEMBERS: KLERMAN, McMULLEN, COLEMAN, KARAKEHIAN, (Maher absent)
STAFF: JOBERT, CUNNINGHAM, WINTER, LANDRITH, SHEPHERD, FABER,
JENKINS, GUTHRIE, ANTON
GUESTS: Pettem
11'PE OF MEETING: MINUTES REGULAR MEETING: November 5, 2007
AGENDA ITEM 1- Roll CaIL• Meeting called to order at 537 p.m.
AGENDA ITEM 2- Approval of October 1, 2007 Minutes: (See Action Item Below)
AGENDA ITEM 3- Public Participa[ion: None
AGENDA ITEM 4- Police Update: Shephexd stated that the past month has been quieter since summer and that there
were no spikes in any other crimes. They did take an extensive graffiti repArt about an occunence in the alley behind the
1200 block. Karakehian mentioned it was the lazgest he has ever seen. Shepazd expressed that it was interesting, because
they might be able to track down the perpetrator through the schools due to the names written on it, along with its unique
style. Klennan mentioned a previous discussion regarding the 1300 block versus 1400 block and asked what was done and
if it would be easier to manage in the fuhue. Shepherd explained that extra officers had been added to t}te mall teams and
that they concentrated efforts particularly in that area. Additionally, Starbucks had been contacted about adjusting their
current policies. Coleman asked if a particular nightclub on Broadway next to Lowry Lane has continued to be a source of
trouble. Shepazd stated that he has no specific informarion. Faber added Yhat iPs a little better, but there are still fights there,
at closing.
AGENDA ITEM 5- Parks Update: Guthrie updated group on the staffing reorganization; Callie Hayden is the new lead
person on the mall crew. I5,000 tulip bulbs have been planted. Parks has made a huge effort since October to get them
planted. All of the pansies aze in, as of today. They were able to get evetything in [he ground in two weeks. Additionally,
Parks saved money in the way they had organized these purchases. Holiday lights will be Iheir next big push. They aze
getting ready to put up shooting star holiday lights next week, and coordinating efforts with DBI for the other lights. This
year there will be no little trees with lighu in the tree beds because o£ snow, and the problem it presents. They have made
arrangements for staff to cover for exua trash removal during the Thanksgiving and holiday shopping weekends. Parks has
been internally working on a snow removal plan and how to prioritize that. They also met with Boulder County Emergency
Management to discuss how to improve things and do things differently than last yeaz. Klerman mentioned that last year the
snow had been pushed into the children's play areas and people were particulazly unhappy about the rock area in front oF
Peppercom. She asked if that was still part oF the plan. Guthrie didn't know and stated she would follow up on that concem.
McMullen asked when the rebate coupons for LED lights program would be announced. Guthrie was unsure, but mentioned
the concept would be that residents could bring old lights downtown and get rebate coupons for LED lights. Klerman asked
if it would be publicized in The Camera. Guthrie said yes. Karakehian expressed how hard working the young people
working for Parks had been.
AGENDA ITEM 6- BID Update: Jenkins stated the Lights of December would be on December 1~`. She mentioned, as a
reminder, that the DBI luncheon would not be in December and was moved to January, but no date had been set yet. DBI
will soon begin marketing the gift card program. They believe the cards will yield $120,000-$130,000 in sales. DBI is
cunently planning to turn the Information Center over to the City for the month of 7anuary and let the DMC have exclusive
use of the kiosk for Eco Pass sales and renewals. There will not be a BID meeting in November, but at the December 13`h
meeting the mill levy will be certified as well as the 2006 audit. Jenkins noted that DBI didn't make any candidate
endorsements this yeaz due to the complexity of the election. She mentioned the great article focusing on East Pearl in the
Eat, Drink and Shop series of the Rocky Mountain News and suggested trying the interactive map on their website. Winter
brought up the DMC reveat before the book presentation because of inembers that needed to leave early. Winter asked
memben to consider a workable date in January though it sometimes ends up having to occur in February and it would be
good to start iltis process. Coleman stated he has noUilng in January but would be unavailable Friday, February 8'~.
McMullen said any day in January except Wednesdays would work. Klerman has a three day, out-of-town meeting in
January, but is unsure of those dates. Karakeluan mentioned he would be gone January 25-February 9.
AGENDA ITEM 7 -Sylvia Pettem -Presentation of "Positively Pearl" book: Sylvia Pettem was introduced, and
inquired if the group had seen her book. She explained that her presentation consists of her favorite parts of the book that
she has pulled together PowerPoint presentation.
AGENDA ITEM 8 -Matters from the Commissioners: Coleman mentioned that he would like to hear what happened at
the operations meeting. He mentioned reviewing the August Sales Tax reports, and [hough the district overall is down,
individual businesses seem somewhat healthy. The district appeazs to be in decent health. McMullen mentioned the
importance of each DMC member adopting a new council member (since there would be so many) to talk to them about
DMC priorities and goals. He also stated that although the Stampede hasn't necessarily increased business, 3 out of 5
merchants believe it's a great thing for downtown and if Winter decides to formally organize the event, he would like to be
on the committee. Klerman expressed, that as a whole, feedback has been very positive for the pay stations. People
particulazly like the option to use a credit cazd. Winter mentioned that last night a pay station was "knocked down" by a car
and was up and running today. McMullen said he had a confusing moment when it was dazk outside and so was the screen
on the pay station, however, as soon as he inserted money, it lit up. He'd like to know if we receive any feedback about it
getting dazk eazly, the meter hours being until 7pm, and the machines being dazk creates a deterrent to paying. Coleman
asked if there's any data yet about tickets issued. Jobert stated that October is the fitst month with useable data and it is
currently being pulled together Klerman asked if we would be able to get a sense of revenues this October as compared to
last. Jobert mentioned that credit cazd use was 64% and that revenues appeaz to be up in most places, however a lag in the
credit card banking deposit cycle is the reason they don't have firm numbers yet. Winter mentioned Jobert and Mayhew's
receipt of the first ever, Golden Meter Awazd for their outstanding direction throughout the Pay Station Project.
AGENDA ITEM 9 -Matters from the Director: Cunningham has one cart opening due to Savory Saigon not coming
back. Applications for this must be in by December 14`h She'll get them out the week of the 17d' and will need them back
by the first week in January. Though the preference would be a food cart for the 1300 block, whoever has the highest
numbers will get it. Coleman inquired how the rest of the freshman class was doing. Cunningham stated this time they had
been very cleaz on cart responsibilities and the performance matrix. Several carts up all have done a greatjob, and it does
take a long time to establish themselves. Jobert mentioned the city would extend free pazking on December 24'" and 31~` but
will charge for pazking the day after Thanksgiving. She also stated that we would be scrambling to meet our revenue goals
as a result of the rate increase having only been for three months, rather than the period of time i[ had been budgeted. This
makes it hard to catch up. Kletman asked in light of this information what the reasoning was for offering free pazking days.
Jobert explained it had been done before through DBI and the realities aze the free days aze Mondays which are generally
the slowest, combined with it being a''/z day for city employees so there would be very little revenue on these days anyway
but it would provide good PR. Klerman was concerned employees would fill the parking and Winter reiterated that it's just
a good opportunity for positive PR Jobert met with finance regarding the TIF payment for 2007. The excess is faz higher
than budgeted, which is a good thing, however there is not enough money budgeted to pay it, so they are working out the
details. Kletman inquired whether Cale has continued to be a responsive vendor for the pay stations. Jobert explained Cale
had people here today to work out some issues and that they were everything we thought they would be -plus more.
Landrith stated EcoPass howl aze steady but declining as would be expected. They have given out 4778 decals year-to-date.
Winter mentioned that this is a record. Landrith further expressed that compliance has been good from companies as faz as
getting ineligible stickers back. He stated that with Haas' database he completed the RTD contract early and is working on
the second version to make changes in outdated verbiage and other items he felt needed change. He anticipated that the
RTD response should be good. He should have decals by December and his plan would be to systematically go to the
lazgest employets and do on-site renewals; keeping hows on Mondays and Wednesdays and the Kiosk, as well. DBI's
decision about the kiosk for January is good and he will provide directions and maps to people when needed. Winter stated
that this will make the process more civilized. City Council passed the vote and now BID will be included for Eco Passes.
There will be a letter introducing these concepts sent out. McMullen stressed the importance of a press release to announce
the BID inclusion, so that business owners will be awaze that promises were kept. Winter brought up the offsite DMC
meetings and if, and where, the one scheduled for December 3rd should be. Coleman stated the meeting should be held, as
planned, and McMullen concurred. Leaf would be a good, quiet place to have it on a Monday night and the menu could be
combined with Aji's. Cunningham would follow up. Winter stated they were in process of fuming over the race series to
5480. Klerman asked if it would be permanent. Winter responded that is the plan. Kletman updated Coleman on the
operations meeting for the 1300 and 1400 block. They had discussed hiring police to encourage relocation; and changing
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ordinances to create a buffer zone neaz children's areas, though the County was not so concerned about this. Winter is
meeting with the County Health Department regazding issues about smoking around children in these azeas. The next
operations sub-committee meeting was scheduled to be on Veterans Day and Cunningham would send an email to
reschedule this.
Meeting adjourned at 7:11 p.m.
ACTION ITEMS:
MOTION: McMullen motioned to approve the October 1, 2007 minutes. Coleman seconded. Approved
unanimously. (Maher absent)
FUTURE MEETINGS:
December 3, 2007 Leaf Vegetarian Restaurant Regular Meeting
ZOt0 16`s SL Boulder - 5:30 p.m.
APPROVED BY: DOWNTOWN MANAGEM~ OMMISSIO I
Karen Klerman, Chair ~ °
Attest:
Barbara Anton, Secretary
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