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Home My WebLink About2 - Minutes, July 9, 2007CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: DOWNTOWN MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Barbara Anton--303-413-7319 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: McKEE, KLERMAN, McMULLEN, KARAKEHIAN, COLEMAN STAFF: JOBERT, CUNNINGHAM, WINTER, LANDRITH, GREEN, GUTIIRIE, CHESTNUT GUESTS: Adams TYPE OF MEETING: MINUTES REGULAR MEETING: July 9, 2007 AGENDA ITEM 1- Ro-1 Call: Meeting called to order at 5:35 p.m. AGENDA ITEM 2- Approval of June 4, 2007 Minutes: (See Action Item Below) AGENDA ITEM 3- Public Participation: None AGENDA TTEM 4- Police Update: None AGENDA ITEM 5- Parks Update: Winter introduced Alice Gutluie and Lisa Green from Parks and Recreation. Guthrie explained some of the de[ails surrounding a recent reorganization of their division which included the Pearl Street Mall and a new position for Lisa Green who will be supervising maintenance of the ma1L Green stated Parks and Recreation would like to allocate more resources and prioritize issues on the mall. They want to strengthen the partnerslup between Pazks and Recrearion and DMC. Karakehian said he would like to have an inventory of the trees downtown. Many have died or need to be Vimmed. In the past, it has been the responsibility of the property owner to have these replaced. Kazakehian asked if that was still the case and if not how will they be replaced and inquired whether or not the forester needs to be involved in the process. Gutluie said their department has been working on a tree replacement program. They aze trying to look at the big picture and figure out a sustainable plan to include both the city and proper[y owners. Winter stated this project has been examined in the past. She proposed off-mall revenue from patio leases be used to replace trees and grates. Gutluie stated Pazks and Recreation have already replaced Vee grates which were evaluated as hazardous. They would also like to hire additional personnel to water trees. Staff and contractors will take care of the dead limbs. Kazakehian suggested this type of maintenance take place yeazly. Green stated the mall is on a five-year schedule but hinm~ing took place two yeazs ago. She will look at additional in-house maintenance. Karakehian remazked dead branches aze the first thing people see as they walk down the mall. Adazns mentioned, when liability issues exist, forestry will respond unmediately. Coleman said he noticed some loose bricks at 1465 Peazl. Green reviewed the recent fue of the caboose at Central Pazk. The circumstances are suspicious. The caboose is salvageable and they aze working with the county to have it repaired. Costs are estunated at between $70,000 and $80,000. M azrest was made in a recent kiosk fue. The same person was not involved in the caboose fire. The square and rectangle flower beds have been planted. The tulip give away will coincide with the 30`h anniversary of the mall on August 30`". Green mentioned two urigation issues on the mall. The larger problem is near the Lazy Dog and will require the contractor to do excavation. They will work in the evenings and will start the week afrer Art Fair. They are hopeful this will be rectified quickly but there is a possibility this could be difficult to repair depending on where the leak is found. Crews have recently started scrubbing the bricks. Five staff inembers have been assigned to the mall to paint, re-furbish benches, etc. Paul Hester's position will be posted soon. Green mentioned someone has volunteered to weed the planters on the mall. Karakehian reminded everyone of the issue with water accumulating at 14'" and Peazl which is a problem during the winter months. AGENDA ITEM 6- BID Update: Adams reminded everyone of the pancake breakfast on Thursday, July 12`" starting at 7:30 a.m. The Art Fair will take place on July 21 s` and 22"". DBI has had a good response on their refrigerator magnets listing dates for Band on the Bricks and Noon Tunes. Activity at the visitor center is remazkable and DBI is recording customer interactions. Operations is working on removing unused news boxes. Progress is slow on getting rid of abandoned bicycles. Winter stated she has contacted the City Attomey's office and will continue to follow-up to see what can be done on the bike problem. Adams said DBI is in the process of doing a 200R operations budget and will be spending additional time on coming up with a contingency snow removal plan. AGENDA ITEM 7- New Parking Technology Update: Jobert reported Cale visited on June 18`~ and a gray face has been chosen for the pay stalions. The nex[ steps involve negotiating the final points in [he conhact. They aze confident ffie operating costs will be taken caze of with additional revenue. Meter staff have mapped out each block and where the pay sta.tions will be located. Klerman asked if sites for donation meters and bike racks have been decided. Jobert replied this has not been done yet but is in the budget. Staff is also working on signage. Jobert presented DMC with a copy of the [ickeUreceipt. A value cazd will be available for people who want to exchange their validation stamps and/or meter keys. The goal is to have the cazd work in the structures as well. August 2T" is the target date for the start of installation of the pay stations. Meters will be left a[ the Post Office and any other locations where''/z hour meters aze located. Handicap meters will also be left in place. Outreach meetings to educate the downtown businesses and general public will take place this week. AGENDA ITEM 8 -Matters from the Commissioners. Kazakehian stated the Planning Boazd overrode staff regazding E-town so they will be pursuing locating at the comer of 16`" and Spmce, outside the CAGID boundary. He asked that the sidewalks in front of Tahona be power washed. Winter stated she will speak with Mayhew to see what he can do to assist. Kazakehian feels this should be the responsibility of Pazks and Recreation. He would like to see the installation of waterless urinals in the resffooms downtown. They are economical and clean. AGENDA ITEM 9 -Matters from [he Director: Winter reminded DMC of the alley naming and dedication at 13`h and Pearl on Friday, July 13s' at 10:00 a.m. honoring Virginia Patterson with a reception following at the Boulderado. There will be a study session on the proposed conference center on Wednesday, August ls'. Winter will be requesting council's support to move forwazd on additional studies. The next step will involve technical work which has an estimated cost of $250,000. Coleman would like to have input on the interior design when planning gets to that point. Klemum inquired about funding of the studies and Winter explained. Winter reminded everyone there will be no August meeting. The September 10`" meeting is tazgeted as an off-site out-reach meeting to the east end businesses. The celebration of the Peazl Sffeet Mall's 30th Anniversary will take place on Thursday, August 30`h with the tulip giveaway and book signing by Silvia Pettem at the Boulder Bookstore. Progress on the plan for cafe patio seating is slow due to personnel changes in the City Attorney's office. Jobert gave a brief overview of the 2008 budget saying 1.5 million will go back into capital improvements in the garages with fands designated for sffeetscape and the conference center studies. Landrith reported the fast RTD EcoPass audit of the yeaz went well. Meeting adjourned at 7:15 p.m. ACTION ITEMS: MOTION: Coleman motioned to approve the June 4, 2007 minutes. McKee seconded. Approved unanimously. FUTURE MEETINGS: September 10, 2007 TBD Outreach Meeting 5:30 p.m. APPROVED BY: Attest: Laurie Chestnut, Secretary DOWNTOWN MANAGE COMMISSION Karen Klerman, Chair 2