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Minutes - Arts Commission - 08/16/2000 • APPROVED 9/20/00 Boulder Arts Commission August 16, 2000 Boulder Public Library Members Present: Also Present: Don Berlin Donna Gartenmann Erich Hill Tina Walker Alan Rudy Joan Bell Emily Wadhams Nancy Geyer Katie McDiarmid Alison Moore Catherine Underhill Member Absent: Jude Landsman The meeting was called to order at 5:30 p.m. Minutes of the July 19, 2000 meeting were approved as received. Approval of final reports for Rebekah West and Village Arts Coalition were unanimously • approved. BAC Logo: Gartenmann met with graphic designer Dave Shelton to discuss the creation of a logo for the Arts Commission. Shelton will attend the September commission meeting with several designs. The Arts Paper: Rudy acknowledged the quality of the Arts Paper, a project funded by the BAC. Rudy would like to see the Commission make every effort to continue to support the paper. The Commission approved the following resolution: The Boulder Arts Commission recognizes the quality and value of the Arts Paper to the Boulder community. Gartenmann will present a proposal for the paper at the September meeting. Rudy suggested the Commission submit a year end State of the Arts report to City Council. Gartenmann will put together accomplishments of the year to date for review at the September meeting. QUARTERLY FINANCIAL REPORTS Collage Children's Museum: Nancy Geyer reported that attendance at the Museum was much higher than budgeted for 2000. An education coordinator has been hired. The new summer program is Camp Collage which offers hands on workshops and all sessions have been filled to • capacity. Outreach has included the Boulder Creek Festival, Asian Festival, and Rhythm on the River. Collage will open the Discovery Theater September 1. Alison Moore reported on the progress of the 9th and Canyon Civic space. Moore is working on the conceptual and schematic designs of the new facility for the City Planning department. An architect will be announced in September. The tentative ground breaking date for the hotel parking lot is April 2001. It will take 9-12 months to complete the garage. Guild Theatre: Joan Bell outlined the financial status of the theater. The Guild is facing a $12,000 deficit but under the auspices of the Upstart Crow will begin a fundraising campaign and work to have the debt paid off by year end. Rentals for the theaters have declined due to the difficulties within two of the theater groups. The active members of the Guild include Upstart Crow and Boulder Conservatory Theater. Colorado Dance Festival: Katy McDiarmid submitted a report on the success of the Boulder Dance Community Space subsidy. Fourteen dance groups and individuals were awarded funds for space rental. The applications represented a variety of dance forms including modern, hip- hop, aerial, Butoh, Kathak, Ukrainian, Middle Eastern and jazz. The new program was well received by the dance community. It made a direct impact to the artists because it provided underwriting for space as opposed to providing affordable space. If the program continues, McDiarmid feels that more time to promote the program in the community would draw a greater response. The Commission will discuss the proposal at the September meeting. The Dairy Center for the Arts: Catherine Underhill reported that the Dairy is under full construction. To date, $560,000 has been raised for the current phase of renovation, leaving the Dairy in need of $170,000. The existing HVAC system is inadequate for the dance space which has caused added expenses to the renovation. The space will provide 250 seats on risers and an additional 50 seats on the sidelines. The Dairy is selling theater seats for $500 to support the dance area. The new dance space will include a maple dance floor, a full lighting grid and tech booth. Underhill hopes to have the space operating by October 1. In addition, new restrooms are included in this phase of construction. Wadhams informed all line item groups that it is necessary for the Commission to receive the quarterly financial reports in a timely fashion. Staff needs materials delivered one week in advance of the meeting to insure inclusion in commission packets. The next Arts after Hours will be held October 25 at the Nomad Theatre. The first event was very successful and will continue through the end of the year. Berlin discussed the potential of an audience development project related to alternate transportation. Currently, the Hop, Skip and Jump buses play classical music. Berlin would like to see local arts organizations featured. An example would be musical selections from the Colorado Music Festival or short interviews with local artists. Gartenmann will meet with the City Transportation staff and find out the best way to proceed. The meeting was adjourned at 9:00 p.m.