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HomeMy WebLinkAboutBoulder Arts Commissin - Meeting Package - 2/16/2005 BOULDER ARTS COMMISSION AGENDA February 16, 2005 5:30 p.m. Boulder Public Library CALL TO ORDER APPROVAL OF MINUTES DISCUSSION ITEMS Theater rental grants Americans for the Arts membership Cultural Master Plan process Artscapes Gallery guide participation CU Marketing project North 28'h Street art project QUARTERLY FINANCIAL REPORTS 6:30 Dairy Center for the Arts Dance Bridge BMoCA ADJOURNMENT Approved 3/16/05 Boulder Arts Commission February 16, 2005 Boulder Public Library Members Present: Also Present: Patti Bruck Liz Abbott John Decker Donna Gartenmann Ann Moss Tina Walker Michael Smith Penny Barnow Mollie Fager Member Absent Mary Wohl Haan Alana Shaw Ginger Zukowski The meeting was called to order at 5:40 p.m. Minutes of the January 19, 2005 meeting were approved as received. Americans for the Arts membership: Gartenmann requested funds to have the BAC become a member of the Americans for the Arts, a national arts advocacy organization. AFA is the organization responsible for Boulder's economic study. Membership benefits include reduced fees for future economic analysis. Artscapes Gallery Guide: Artscapes is a gallery guide promoting art galleries along the Front Range. Boulder has not previously participated in the guide. Gartenmaml has met with a number of galleries in the community to encourage local arts groups to become involved in the publication. To date, BMoCA, the Dairy, Art and Soul Gallery, the Boulder Public Library and CU Art Museum have agreed to participate. Five additional galleries are considering the advertising. The City Manager and the Convention and Visitor's Bureau have also agreed to contribute to the project. Commission members approved advertising funds for inclusion in the 2006 Artscapes. CU Marketing project: Gartenmann has been working with four university students who have been assigned a marketing/public relations plan for the winter semester. The students are working on a plan to make Boulder an arts destination. The final project will be a detailed marketing proposal the arts community will be able to implement. North 28t" Street art project: Jason Fell, Transportation engineer, would like to attend the March Arts Commission meeting to present the proposed artwork for the first phase of North 28th Street. The Commission members agreed to the time of the presentation. Theater Rental Grants: Members continued the January discussion on line item theater funds. After the demise of the Guild Theater, the rent assistance grant program was established has been in effect for two years. Commissioners would like feedback from the theater community to see if the rent grants are indeed the greatest organizational need. It was agreed that Gartenmann will present a draft theater needs questionnaire to the Commission at the March meeting. The questions will be sent out to a wide audience in the theater community. The Commission will then host a theater forum in September to receive additional information on how to best help the theater community. Turning the Wheel Productions: Alana Shaw reported on the success of the Technical Assistance grant awarded TWP in 2004. The organization implemented a database to track donors, update organizational records and rethink how the group has been doing business. Shaw also received fundraising/donor support assistance from a consultant. TWP raised $83,000 in 2004, over double the amount raised in previous years. Turning the Wheel mentored the Rocky Mountain Theater for Kids. The project was a win/win for both groups because of the collaborative effort. Quarterly Financial Reports Mollie Fager, Executive Director of the Dairy Center for the Arts, was pleased to distribute the Dairy's first Strategic Plan. The Plan will be reviewed twice a year, but will continue to be a working document. The Community Box office project is nearing completion. The box office will be one stop ticket shopping for Boulder and the metro area. The Dairy alone sells approximately 45,000 tickets annually. Resident organizations, the Shakespeare Festival, Colorado Music Festival, Chautauqua and the Boulder Philharmonic are all interested in participating in the box office. Mary Wohl Haan reported on the activities of the Dance Bridge. Haan is gearing up for 2005 Dance Month in April. She has met with local bookstores and businesses to encourage participation with dance displays during the month. Community dance forums are held quarterly. Haan is assisting the Colorado Dance Alliance with the Colorado Dance awards. The Boulder Museum of Contemporary Art Board of Directors have selected Penny Barnow and Joan Markowitz to co-direct the Museum. Barnow will handle the business end of the organization and Markowitz will be responsible for curation. Barnow is working to reduce the $50,000 debt. The Museum received a $32,000 grant for a three year education program which will begin summer 2005. Fifty percent of the attendees will receive scholarships because of the grant. Barrow thanked the Commission for the continued support of the Museum. Cultural Master Plan: Gartenmann asked Commissioners to review the most recent draft of the Cultural Master Plan. Members will submit comments to Gartenmann by the first week of March. Overall, the response was favorable. The CMP will be a blueprint for the BAC and the arts community to further the success of the arts in Boulder. The meeting was adjourned at 8:00 p.m. Signed: Date: CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING SUMMARY FORM NAME OF BOARD/COMMISSION: Boulder Arts Commission *DATE OF MEETING: 2117/05 NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Donna Gartenmann, x4113 NAMES OF MEMBERS, STAFF AND INVITED GUESTS PRESENT: Commissioners: Patti Bruck, John Decker, Ann Moss, Michael Smith Commissioner Absent: Ginger Zukowski Staff: Liz Abbott, Donna Gartenmann, Tina Walker Guests: Penny Barnow, Mollie Fager, Mary Wohl Haan, Alana Shaw WHAT TYPE OF MEETING CIRCLE ONE X REGULAR SPECIAL QUASI-JUDICIAL ; OUTLINE OF AGENDA (USE ONE ADDITIONAL PAGE IF NECESSARY): WHAT WAS DISCUSSED, TABLED; WHAT ACTION WAS TAKEN; PROVIDE VOTE TALLY OF ANY VOTES TAKEN: Approval of Minutes: January 19, 2005 minutes were unanimously approved as received. Advertising budget: Commissioners unanimously approved funding for ads in the Front Range gallery guide, Artscapes. Boulder has not previously participated in the guide. The publication is distributed in communities from Pueblo to Fort Collins. Americans for the Arts membership: The BAC will renew membership to the arts advocacy organization. Theater rental rants: While discussing the needs of the theater community, Commissioners decided to postpone rental assistance grants until a community survey, followed by a theater forum, occur. Results from the forum will guide the Commissions decision on the use of future theater funds. Cultural Master plan draft review: Commissioners will review the CMP draft and send responses to Gartenmann by March 2. Technical Assistance Grant Final Report: Alana Shaw, Turning the Wheel Productions, reported on the success of the TA grant the group received in 2004. Funds were used for database management and strategic planning. All applicants were required to mentor another arts organization in the community. TWP selected Rocky Mountain Theater for Kids as the partner for the project. Quarterly Financial Reports; The Dairy Center for the Arts Board of Directors approved the first strategic plan for the organization. The Community Box office project will begin within the next couple of months. The BAC's Dance Bridge is organizing the 2nd annual Dance Month in April. Local bookstores are considering dance displays to coincide with dance activities. Community information forums have been held for dance groups in Boulder. The Boulder Museum of Contemporary Art has selected Penny Barnow and Joan Markowitz as co-executive directors. Barnow will handle the business end of the organization and Markowitz will be responsible for curation. The Museum received a $32,000 grant to implement an arts education program which will begin this summer. Adjournment: 8:00 .m. ATTACH BRIEF DETAILS OF ANY PUBLIC COMMENTS LIMIT TO ONE PAGE : TIME AND LOCATION OF ANY FUTURE MEETINGS, COMMITTEES OR SPECIAL HEARINGS: March 16, 2005, 5:30 p.m. Main Library, Boulder Creek Meeting Room *THIS FORM MUST BE SUBMITTED WITHIN FIVE DAYS FOLLOWING THE MEETING. SEND TO: CITY MANAGER'S OFFICE FOR WEEKLY INFORMATION PACKET Boulder Community Space Grant for Theater Boulder Arts Commission In an effort to make space more accessible for the theater community of Boulder, a subsidy program is being offered for the year 2004 to help defer the costs of rehearsing and presenting, through funds provided by the City of Boulder Arts Commission. Guideline: * Applications are limited to one per individual and/or company to ensure resources are available to as many as possible. • Subsidies provided must cover facility rental occurring in 2004. Funds will not cover any outstanding fees due to facility rental incurred prior to 2004. • For those submitting a request for a performance subsidy, a letter of commitment from the contact person at the facility indicating dates, times and rental fee for performance facility MUST accompany the application. * There is no minimum amount of request. The maximum request for performance space rental is $2100.00. s For applicants that are granted a subsidy, the money will be paid directly to the facility. • Deadline for applications is February 9, 2004. Applications should be submitted to the office of the Boulder Arts Commission, 1000 Canyon Blvd. Boulder, 80302. This is not a postmarked deadline. *Applications must be typed and submitted with an original signature. Six copies of the application are required. • The Boulder Arts Commission must be credited for the subsidy funds in all materials and press releases. Notification: A letter will be sent notifying you of the amount to be paid towards your facility. For more information, please contact Donna Gartenmann, 303-441-4113. Boulder Community Space Grant for Theater Application Name: Company Name: Address: City: Zip: Phone: E-mail: Brief Project Description: Date(s) of Performance: Time(s) of Performance: (Must include letter of commitment from venue) Amount of Request: Name of Facility: Facility Contact Person: Address of Facility: It is understood by the applicant, , that the Boulder Community Space Grant for Theater may cover only a portion of the total amount of rental for space. The applicant, by signing below, understands that the remainder due to the facility is the responsibility of the applicant. Failure to abide by this agreement will result in the forfeiture of future requests. Signature: Date: Throughout the month: Colorado Shakespeare's Unexpected Shaxpere - University Theatre Main Stage 16-30: Interweave Dance Theater: Irey Theater, University of Colorado AUGUST 8 Les Merveilles: Unity West African dance Boulder Theater 18-25: Boulder Philharmonic, Fringe Festival - St. Julien Hotel 20-21 :Boulder Asian Cultural Festival - Pearl Street Mall 26: Mariposa Collective - Boulder Theater SEPTEMBER 1-2: Cathy Gauch, AlRes Tango - Dairy Center for the Arts 15: Ana Marie Hernando -Invisible Work Exhibit - BMoCA 16-18 :Boulder Asian Film Festival - Boulder Public Library 23-25: Blue Moon Dance - Dairy Center for the Arts OCTOBER 1, 2 and 8, 9: Open Studios NOVEMBER Emily Upczak, Dancing Deities film - Boulder Theater 2005 BAC Major Grant Events Calendar 2005 ONGOING: Dairy Center for the Arts Community Curator Program Third Weds. of the month - Many Mountains Moving Literary Salon, BMoCA FEBRUARY 18-20: Nancy Cranbourne, Vulva Riot - BMoCA 25-27: Nancy Cranbourne, Vulva Riot -BMoCA MARCH 3-5: Nancy Cranbourne, Vulva Riot - BMoCA 3-19: Mary Laurence Bevington Carsen Theater, Dairy Center for the Arts 4: Ars Nova Singers St. John's Episcopal Church 7: Jonathan Gluckstem, Black Maria Film Festival - Fire Arts Auditorium, CU 9: BPL Concert Series Larry Graham Piano Students - Library Auditorium 11: BaoBao Festival - Boulder Theater 12: BPL Concert Series Monkey See, Monkey Do with Opera Colorado - Library Auditorium 13: BPL Concert Series - Kids for Bach - Library Auditorium 18-20: Lemon Sponge Cake Contemporary Ballet - Dairy Center for the Arts APRIL 1-2: Boulder Chorale - First United Methodist Church 1-3, 7-9: Lyra Mayfield, "Human Nature" dance - Dairy Center for the Arts 8: Janis Hallowell, readings from Small Bond - Carsen Theater, Dairy Center 2-30: Owen Bums, Glass Exhibit - BPL Display cases 10: BPL Concert Series Boulder Area Music Teacher's Assoc.- Library Auditorium 15-17, 22-24: Frequent Flyers Production-Dairy Center for the Arts 23: Boulder Public Library Foundation, One Book, One Boulder - Boulder Public Library 29-30: Third Law Dance - Dairy Center for the Arts MAY 1-2: BPL Concert Series Bach For Kids - Library Auditorium 6: Ars Nova Singers - St. John's Episcopal Church 6-7: Third Law Dance - Dairy Center for the Arts JUNE 5: BPL Concert Series Mathematics Made Music - Library Auditorium 24 - August 31: BMoCA, Written on the Walls 24 - August 31: Alfredo de la Rosa Biography - BMoCA JULY Throughout the month: Colorado Music Festival - Chautauqua Auditorium Boulder Community Space Grant for Theater Boulder Arts Commission In an effort to make space more accessible for the theater community of Boulder, a subsidy program is being offered for the year 2004 tc help defer the costs of rehearsing and presenting, through funds provided by the City of Boulder Arts Commission. Guideline: • Applications are limited to one per individual and/or company to ensure resources are available to as many as possible. • Subsidies provided must cover facility rental occurring in 2004. Funds will not cover any outstanding fees due to facility rental incurred prior to 2004. • For those submitting a request for a performance subsidy, a letter of commitment from the contact person at the facility indicating dates, times and rental fee for performance facility MUST accompany the application. • There is no minimum amount of request. The maximum request for performance space rental is,S2100.00. • For applicants that are granted a subsidy, the money will be paid directly to the facility. • Deadline for applications is February 9, 2004. Applications should be submitted to the office of the Boulder Arts Commission, 1000 Canyon Blvd. Boulder, 80302. This is not a postmarked deadline. *Applications must be typed and submitted with an original signature. Six copies of the application are required. • The Boulder Arts Commission must be credited for the subsidy funds in all materials and press releases. Notification: A letter will be sent notifying you of the amount to be paid towards your facility. For more information, please contact Donna Gartenmann, 303-441-4113. Boulder Community Space Grant for Theater Application Name: Company Name: Address: City: Zip: Phone: E-mail: Brief Project Description: Date(s) of Performance: Time(s) of Performance: (Must include letter of commitment from venue) Amount of Request: Name of Facility: Facility Contact Person: Address of Facility: It is understood by the applicant, , that the Boulder Community Space Grant for Theater may cover only a portion of the total amount of rental for space. The applicant, by signing below, understands that the remainder due to the facility is the responsibility of the applicant. Failure to abide by this agreement will result in the forfeiture of future requests. Signature: Date: 2005 BAC Major Grant Events Calendar 2005 ONGOING: Dairy Center for the Arts Community Curator Program Third Weds. of the month - Many Mountains Moving Literary Salon, BMoCA FEBRUARY 18-20: Nancy Cranbourne, Vulva Riot - BMoCA 25-27: Nancy Cranbourne, Vulva Riot - BMoCA MARCH 3-5: Nancy Cranbourne, Vulva Riot - BMoCA 3-19: Mary Laurence Bevington - Carson Theater, Dairy Center for the Arts 4: Ars Nova Singers - St. John's Episcopal Church 7: Jonathan Gluckstern, Black Maria Film Festival - Fire Arts Auditorium, CU 9: BPL Concert Series Larry Graham Piano Students - Library Auditorium 11: BaoBao Festival - Boulder Theater 12: BPL Concert Series Monkey See, Monkey Do with Opera Colorado - Library Auditorium 13: BPL Concert Series Kids for Bach - Library Auditorium 18-20: Lemon Sponge Cake Contemporary Ballet - Dairy Center for the Arts APRIL 1-2: Boulder Chorale - First United Methodist Church 1-3, 7-9: Lyra Mayfield, "Human Nature" dance - Dairy Center for the Arts 8: Janis Hallowell, readings from Small Bond - Carsen Theater, Dairy Center 2-30: Owen Burns, Glass Exhibit - BPL Display cases 10: BPL Concert Series Boulder Area Music Teacher's Assoc.- Library Auditorium 15-17, 22-24: Frequent Flyers Production - Dairy Center for the Arts 23: Boulder Public Library Foundation, One Book, One Boulder - Boulder Public Library 29-30: Third Law Dance - Dairy Center for the Arts MAY 1-2: BPL Concert Series Bach For Kids - Library Auditorium 6: Ars Nova Singers - St. John's Episcopal Church 6-7: Third Law Dance - Dairy Center for the Arts JUNE 5: BPL Concert Series Mathematics Made Music - Library Auditorium 24 - August 31: BMoCA, Written on the Walls 24 - August 31: Alfredo de la Rosa Biography - BMoCA JULY Throughout the month: Colorado Music Festival - Chautauqua Auditorium Throughout the month: Colorado Shakespeare's Unexpected Shaxpere - University Theatre Main Stage 16-30: Interweave Dance Theater: Irey Theater, University of Colorado AUGUST 8 Les Mervcilles: Unity West African dance Boulder Theater 18-25: Boulder Philharmonic, Fringe Festival - St. Julien Hotel 20-21 :Boulder Asian Cultural Festival - Pearl Street Mall 26: Mariposa Collective - Boulder Theater SEPTEMBER 1-2: Cathy Gauch, AIRcs Tango - Dairy Center for the Arts 15: Ana Marie Hernando - Invisible Work Exhibit - BMoCA 16-18 :Boulder Asian Film Festival - Boulder Public Library 23-25: Blue Moon Dance - Dairy Center for the Arts OCTOBER 1, 2 and 8, 9: Open Studios NOVEMBER Emily Upczak, Dancing Deities film - Boulder Theater LiveStats® Page 1 of 1 LiveSTATS.XSP Print Email Export:' Lc T January 2005 S M T W T F S- Month of Y 26 27 28 28 30 31 1 Traffic Repolls ! 2 3 4 5 9 7 8 3 Visits } 9 10 11 12 13 14 Ts- 16 17 12 19 20 21 T2- 11-- 23 24 25 26 27 28 29 _ r 30 31 1 2 3 4 5+ Report Settings for ~.artsrescurce.org Report Group Related Reports: Visits D.splay Renor1 Live Statistics Global Report Settings Traffic Reports Report Style: (To Columns r Graph Page Reports Report Description Visitor Into Report Description: Visits during the month of January 2005 Report Range: Month of January 2005 Report Scope: Historical Data _ Referrals - - - - - u Historic Breakdown - ri _ t~e+ Demographics N rti. r'! 0 14.000 Jj 10500 _ 7,C:C[I .yam ; 1 a P'yk r ..t F00 - q h - r _ - - 0 -.u ~ Arta! A.Er May Jun Jul Aug yep O) t Nov teen Jan feb 2004 2004 2044 2444 2004 2004 2404 20,34 2004 2004 2005 2005 Activity Breakdown 820 - 485 - _ f 1 r, 165 Jar, 5 7 ? 11 13 15 17 1Q- 21 22 25 27 29 31 1 Axerage Current i_ t http://192.168.9.100/livestats/index.aspx 2/8/2005 4 A # I # r 4 Y, 5 Year Strategic Plan 2590 Walnut Street Boulder, CO 80302 Mission: The Dairy Center for the Arts provides an affordable home for artists and art organizations and encourages appreciation and advancement of the arts in Boulder and surrounding communities through programming, education, advocacy and outreach. Introduction The Dairy Center for the Arts has grown from a grass-roots arts organization where Board members were often called on to fix a leaky faucet and performances took place in conduit strewn, dimly lit rooms to an enduring art institution with beautiful visual art exhibits, exciting, unique performing arts and educational opportunities for the budding ballet dancer to the next Picasso. In order to leap forward into our next stage of growth and maturity The Dairy must take a leadership role in Boulder, not only as an organization that promotes the arts and arts education but advocates and grows the arts for all communities in the city and county. Only by creating a critical mass of successful art companies and artists, both private and not for profit, will Boulder be able to nurture audiences, collectors and new generations of arts patrons. The Denver Metro region is literally on the eve of an arts revolution with multi-million dollar arts facilities being built, the formation of intellectual "culture houses" and avant-garde performance being found on every street corner from suburbia to downtown. We must be prepared not only to participate in this movement but to cooperatively lead the Boulder arts community into this cultural explosion. Our five-year strategic plan sets exciting and ambitious goals for us, many of them quite detailed and specific in nature. Woven throughout the plan are some legacy, large scale projects, such as our Community Box Office program and our joint-partnership goals which are designed to uplift and connect Boulder arts organizations and establish our region as a focal point in the Colorado art scene. 5 Year Strategic Plan The Dairy Center for the Arts Visual Arts Primary 2010 Goal for the Visual Arts Program: ➢ In 2010 The Dairy Center for the Arts has a regional presence in the Denver Metro Area for the quality, variety and breadth of its art exhibits. Secondary 2010 Goals for the Visual Arts Program: YR2005 The visual arts program of The Dairy will be adequately funded in order to support artist stipends and shipping costs where indicated, opening reception costs, marketing and advertising costs and paid entertainment at the openings. YR2005 The Dairy will have a "docent" volunteer program for noteworthy and high exposure exhibits. YR2005-6 The Dairy will develop associated adult arts education programs such as "artist talks" and "collectors workshops" as part of the marketing and outreach for the Visual Arts Program. YR2006 The visual arts spaces of The Dairy galleries will be equipped with adequate security and display accessories such as glass cases, pedestals, etc. YR2006-07 The Dairy will have a public "art in the park" program, through a partnership with the City of Boulder in the adjacent Sinton Park, which curates a 4 month, annual exhibit of local and national artists for an art exhibit which enhances and raises the quality of life for all Boulder residents and creates an economic driver for the City by encouraging art tourism from all over the country. "Art in the Park" will be coordinated with other art organizations in the city that are also implementing public art, such as BMOCA and the public library, in order to intensify and buoy the impact of a public art program. Performing Arts By providing an affordable space for art to happen---emerging and established artists are able to perform and offer their genre-be it new work or the classics-to a community and regional audience. Art must be allowed to thrive in all its forms and fashion and new artists should have an opportunity to practice and perform their art and share it with like-minded audiences. Similarly, The Dairy recognizes that gaps may exist either in the quality of the performing arts that are currently available or in the lack of specific disciplines (i.e. theater- or music). Where appropriate The Dairy will seek to fill these gaps in order to encourage new audiences and advance the growth of the arts in Boulder and the surrounding communities. 2010 Primary Goal for Performing Arts Program: ➢ In 2010 The Dairy Center for the Arts is a heavily patronized, national model for a self- sustaining performing arts center that offers a variety of programming from community/amateur performances to professional shows. 2010 Secondary Goals for Performing Arts Program: Yr2005-10 All performance spaces at The Dairy are a minimum of 80% booked throughout the year. Yr2005 The Dairy Performing Arts Program has a formal technical apprenticeship program that garners interns from local and national universities. Yr.2006 The Dairy regularly programs and/or sponsors dance, music or theater that is respected and known throughout Boulder and the surrounding area for its quality and innovation. This may come in the format of either individual performances or in seasons- depending on the evolution of our performing arts program. Yr2006 The Dairy has one salaried, full-time Lead Tech Director for all performance spaces and 1 PT contract floating technical director for the Carsen and East Theaters. Yr 2006 The Dairy has a House management team that consists of one FT Head House manager and a pool of 2-4 PT usher staff. Yr2007 The Dairy's performance spaces are technically current and provide an aesthetic atmosphere for both the audiences and artists who use them. Community Outreach Program The Dairy Center for the Arts' Community Outreach Program is in its infancy with one main program, "Art Happens". This program serves as a connector between art organizations and audiences that normally have limited access to art such as disadvantaged youth, seniors and the disabled population. Community Outreach is an important area of growth for The Dairy in the next five years both programmatically and financially. The Dairy currently has pieces of programs such as a volunteer program that can be matured and brought under the roof of a structured Community Outreach program. Community outreach programs appeal to foundations and private donors and are sometimes more easily funded than other operating programs, although they can be harder to sustain in the long term. This is an area of growth for our grant-writing program. 2010 Primary Goal Community Outreach Programs In 2010 The Dairy Center for the Arts has a well funded, multi-faceted Community Outreach program which bridges a critical gap in the current levels of arts education and services for disadvantaged populations of youth and adults as well as the general community of Boulder County. 2010 Secondarv Goals for The Community Outreach Programs Yr2005 The Community Outreach Program for The Dairy will have a formal partnership with 5 schools in the Boulder Valley School District in which The Dairy provides multi-disciplinary arts education through "Art Happens". Yr2005 The Dairy will have a thriving volunteer program that will consist of a minimum of 20 trained volunteers who will serve The Dairy in a variety of functions such as reception, gallery docents/greeters, ushers, etc. Yr2005 The Dairy will launch a Community Box Office Project that will sell tickets, market performances and gather data for all resident organizations, ad-hoc rentals, and individual performers who are performing at The Dairy or at another performance venue in the community. Yr2006 The Dairy will have a self-sustaining visual arts education program for children, youth and adults through partnerships with current art schools such as Clementine Art Studio and The Colorado Academy of Art, in addition to offering art classes with Dairy instructors (on contract) to age groups not served by these organizations. YR2006 The Community Box Office will be successful enough that revenues received from services will cover all costs related to the box office-including direct labor. Yr2007 The Community Outreach Program will have enough funding and program volume to support a salaried PTE (potentially combined with another position), a marketing budget, artist stipends and field trip subsidies. Facilities The Dairy's greatest asset is the facility of. The Dairy itself. The Dairy provides affordable administrative, rehearsal, performance and studio space to 16 resident art organizations in addition to hundreds of other community art organizations throughout Boulder County who rent The Dairy at a discounted price and perform/rehearse/show their art here. Because the facility is at the core of all we do-any future planning for The Dairy must take into account not only much needed improvements to The Dairy but should also look at future renovations which will be critical to The Dairy achieving mission success. 2010 Primary Facilities Goal In 2010 the rehearsal, office, galleries and performance spaces of The Dairy Center for the Arts will be. aesthetically pleasing, technologically current and functional, meeting the needs of both patrons and artists in the Boulder community and its surrounding neighbors. 2010 Secondary Goals Yr.2005 The Dairy building will be signed appropriately, including a marquee, to maximize the exterior marketing opportunities of the building itself. Yr.2006 The Dairy Center for the Arts will have a full time facilities manager who oversees all repairs, maintenance, and construction. Yr.2006 All performance spaces in The Dairy will be accessible, safe and technically current and aesthetic for all users of these spaces. Yr.2006 The Dairy's grounds and exterior, including Sinton Park, will be professionally landscaped and maintained on a regular basis and will work seamlessly with the public art program in the adjacent Sinton Park. Yr.2006-7 The Dairy will have identified, assessed and begun retrofitting other Dairy spaces for maximum efficiency of use in order to add more performance, studio, rehearsal and/or office space. Yr.2007 The northern administrative wing of The Dairy will be retrofitted into a more efficient office space for Resident Organizations and Dairy administration in order to create a functional, healthy work environment and to create additional gallery and/or office space. Yr.2007 The Dairy will have explored and assessed the feasibility of an additional expansion to the building which could include a second story, or an addition to the west and/or north side of the building. Development and Marketing The Dairy Center for the Arts has seen many years of financial crises and in especially hard times has almost closed its doors to the public and art organizations. Although currently still holding approximately $122,000 in debt. The Dairy is in the midst of an upturn, with more financial stability in sight as the debt gets decreased. Fundraising and marketing efforts have started to grow in professionalism, quality and budget. If The Dairy is to succeed at being a gem among community art centers and a national model, fundraising and marketing will need to mature and ramp up significantly. Primary Development Goal In 2010 The Dairy Center for the Arts will have a thriving, adequately staffed Development program consisting of major gifts, membership, public & private foundation support, government money and a marketing program which successfully fundraises for The Dairy's operational needs not covered by other revenue and which also brings in enough money to fund an endowment. Secondary Development Goals Yr2005 The Dairy will have a technologically current donor database system for tracking private and public contributions. Yr2005-2010 The Dairy will have started a permanent endowment, operating reserves and a capital reserves account. Yr2006 The marketing and advertising budget will have enough funding to support professional marketing materials on all Dairy programs, facilities, membership information, etc. Yr2010 Additional funds raised through major donor gifts, public and private foundations and memberships will supplement operating revenue to create a 1 million dollar operating budget. Yr2010 90% of all City of Boulder residents and 50% of all Boulder County residents will know what The Dairy Center for the Arts is and where we are located. Yr2010 The Dairy will have the following full time and part time salaried staff: FT Director of Development, FT Donor Relations manager, PT Grants writer, FT communications/advertising specialist. Yi-2010 The Dairy will have approximately 1000 subscribing members with half at the $100 level membership and above. Partnership, Advocacy and Government Relations Throughout the nation in the last five years, public funding for the arts has steadily declined. Institutions heavily reliant on municipal funding have seen their budgets cut in some cases by 80-100%. While the city and county of Boulder have traditionally supported the arts, the level of investment demonstrated by these local governments has been minimal in comparison with other civic programs such as transportation or open space acquisition. Similarly, the state of Colorado is ranked 48`h in the nation for arts funding-spending less than $200,000 a year on the arts throughout the state as compared to multi-million dollar budgets found in other states. As The Dairy Center for the Arts matures and grows in scope, the organization will need to work as an advocate for the arts at the local, state, regional and eventually national level. The Dairy must establish strong partnerships with other arts organizations in order to build a strong lobby for arts funding from the government. Politicians and government officials need to be convinced that healthy economies and a thriving art community drive one another as well as elevate the quality of living which brings new people into communities and keeps them from leaving. Primary Partnership and Government Relations Goal In 2010 The Dairy will have established strong relationships with local and statewide arts organizations and will actively lobby and advocate, within the designated limits of the 501c3 status, for increased arts awareness and funding at local, state, regional and national levels. Secondarv Partnership and Government Relations Goals Yr2006-10 The Dairy will host, in cooperation with other local arts organizations two elected official open houses per year. Yr2005-10 The Dairy will have a personal relationship with every local, state and national politician who represents the voting districts The Dairy resides in and who are influential in arts funding. Yr2005-10 The Dairy will have identified, assessed and implemented (if appropriate) a merger and/or formal operating agreement with a complimentary art institution(s) or municipalities. Yr2005-10 The Dairy will be an active participant in statewide arts initiatives as those opportunities become available. Operations Well functioning, competent organizations have a minimum level of infrastructure that helps those organizations function effectively. This infrastructure ranges from bookkeeping and information systems support to human resources. As of February 7, 2005, The Dairy operates below this minimum level of support. The infrastructure services will need to be upgraded and maintained if The Dairy is to be successful in achieving the aforementioned five-year goals. Primary Operations Goal In 2010 The Dairy Center for the Arts will be appropriately staffed in the internal support functions as well as adequately equipped with computer hardware, software and office supplies in order to effectively and productively serve its mission and be an employer of choice among non-profit organizations in Boulder Country. Secondary Operations Goals Yr.2005 The Dairy will have the resources to purchase necessary computer equipment for staff use. Donated computer equipment will be accepted only if it meets a minimum acceptable standard for the needs of Dairy business. Yr.2005-10 The Dairy will offer comprehensive vision, health, dental insurance, 403 retirement plan, limited tuition reimbursement, life insurance and aggressively move towards offering short and long term disability pay, and paid maternity/paternity leave. Yr.2006 The Dairy will have funding dedicated for IS support. Yr.2008 The Dairy will have retired the last of its outstanding debt. Yr.2010 The Dairy will have a FT Office Manager who oversees the bookkeeping, HR, and administrative functions of the organization. Yr.2010 The DCA will be 85% sustainable from its operating income derived from Resident Organization rent and ad hoc rentals. Resident Organizations (RO's) Resident Organizations have long been the lifeblood of The Dairy Center for the Arts. Some of the current Resident Organizations were part of the original founders of the organization. As a multi-disciplinary arts center The Dairy strives to represent all major disciplines of the arts through either its own programming or by the Resident Organizations who live there. These areas are dance, visual arts, theater, music, media and literary arts. Ideally there is representation of all art forms at The Dairy, but where there isn't, The Dairy will seek to support and cultivate Resident Organizations in the underrepresented disciplines. Emerging vs. Established Art Organizations Currently there exist a continuum of arts organizations at The Dairy, from more mature and financially stable organizations to small start up companies heavily reliant upon grants, donations and volunteers to function. The Dairy recognizes the necessity of both types of RO's for the fulfillment of its mission and the sustainability of operations. At any one time The Dairy will strive to have a 70/30 balance of mature organizations to immature (established artists to emerging) in order to nuture quality, stability and consistency in the arts community. Selection of Resident Organizations New Resident Organizations will be selected based on a pre-determined criteria which will tale into account the maturity of the organization, the art form or art service(s) it provides, fiscal management and any other information that may be relevant to The Dairy and its operations. All prospective R.Os will need to fill out an RO application and submit the required financial statements, references and marketing materials, in addition to meeting with the executive director of The Dairy and any other person(s) who are part of the RO selection process. R. acial Summary January 31, 2005 Operations & Capital Combined Cash Jan Dec Change Comments - Bank One Operating ($672) $5,701 ($6,373) - Tech. Checking $641 $442 $199 - Bank One Capital $19,612 $26,924 ($7,312) - Savings $52,178 $31,178 $21,000 - US Bank Checking $6,000 $6,317 ($317) Accounts Receivable $1,000 $1,000 $0 $78,759 $71,562 $7,197 Restricted cash included above $25,500 $25,500 $0 Paddle raiser for box office Debt Jan Dec Change Comments - Accounts Payable $10,513 $9,416 $1,097 - Deposits from Customers $750 $600 $150 - Deposits from RO's $10,944 $10,944 $0 - Sales Tax Payable $118 $1,983 ($1,865) - Deferred Rent $6,535 $10,516 ($3,981) Total operating debt $28,861 $33,459 ($4,599) - US Bank Loan - capital debt $122,799 $125,373 ($2,574) Total debt $151,660 $158,832 ($7,173) Original cap debt $445,867 Over/Under Income Jan Dec Change YTD Budget Budget Comments- - Rental Income $26,233 $19,890 $6,343 $21,451 $4,782 - Other Earned & Contributed $29,362 $13,648 $15,714 $16,633 $12,729 $20K City grant rec'd in January $55,595 $33,538 $22,057 $38,084 $17,511 Over/Under Expenses Jan Dec Change YTD Budget Budget Comments- - Total Expenses $36,568 $42,849 ($6,281) $43,259 ($6,691) House mgr position vacant for part of January; $0 for box office Net Income $19,027 ($9,311) $28,338 ($5,175) $23,549 2/16/2005 Page 1 of 1 February 2005 Boulder Arts Commission "Quarterly Report" from the Dance Bridge. Email Updates with grant deadlines, workshop information, performance information, and general "news for the dance community" have been sent on a regular basis. Feedback has been good so far. Have had several one-on-one sessions with new to Boulder people as well as people opening new spaces in town. Am fielding both specific and general questions from the dance community daily. Participated in Dairy Dance committee looking at their Dance Season. Will be scheduling a community forum this spring with Marda Kim and Nancy Smith discussing national issues and our community. Have been working with the Boulder International Fringe Festival to be sure that the dance community is well-informed locally, state-wide and nationally. Attended Annual Colorado Dance Alliance meeting and will be working to help with PR for the first annual Colorado Dance Awards set for October 2005. Two community meetings were held in early January to brainstorm and set plans in motion for the 2005 Celebrate Dance Month in April. A number of new faces were in attendance, many of them interested in finding out what was going on in the community and how they could plug into the over- growing network we are setting up. Celebrate Dance Month April 2005 will include: • Producing a brochure of "what's happening in dance" from April 1- May 1. Deadline for inclusion will be February 18'h • Decorating the display case on the bridge of the main library. March 31- April 28. This year will focus on the ethnic and participatory dance community with donated items, memorabilia, costume pieces, musical instruments, flyers and photos. • Several local bookstores, music and video stores are participating this year by highlighting their dance related merchandize. Some will also have dance-related story hours. • Celebrate Dance Month bus posters on RTD routes and around town. Carries contact info on activities. • "Story Times" at the local libraries. Local dancers are offering to participate in these events with a little "let's dance together" activities at the readings? Hope to get some for Spanish and English story times. • Open studios, rehearsals and classes. Maps and schedules will be created to facilitate this. • Let's Party! Dance Parties at some of the studios - so far, Mosaic Movement Arts has expressed interest. • San Souci Festival of Projected Dance at BMoCA on April 23 & 24. • Parade and Impromptu outdoor events (weather permitting). Central Park band shell/ walkway under the library/ peace parks around town? • Concerts galore! At least 8 different ones are scheduled so far in the area. Mary Wohl Haan, Dance Bridge Coordinator, 303-441-4391 or haanm(a),b0Uldcr.l.1b.co.us 12:34 PM Boulder Museum of Contemporary Art 02102/o5 Profit & Loss Budget Overview Accrual Basis January through December 2005 Jan - Dec 05 Ordinary Income/Expense Income 4000 • EARNED INCOME 4010 • Admissions 4011 • Exhibit Admissions 6,500.00 4012 - Performance Admission 17,000.00 4013 • Education Admission 1,500 00 Total 4010 • Admissions 25,000.00 4020 • Memberships 4021 • Private Memberships 30,000 00 Total 4020 • Memberships 30,000.00 4030 • Rentals 25,000.00 4040 • Coffee Shop/Concessions 16,000 00 4050 • Gift Shop 10,000 00 4060 • Event Income 4065 - Sponsorship 15,000.00 4061 • Ticket Sales 74,000 00 4062 • Auction Sales 54,500.00 4063 • Table Sales 13,750.00 4064 • Catalog/Brochure Ads 1,40000 4060 • Event Income - Other 6,50000 Total 4060 - Event Income 165,150.00 4080 • Fees and Other Charges 4081 • Art Sales 10,000.00 Total 4080 • Fees and Other Charges 10,000.00 Total 4000 • EARNED INCOME 281,150.00 4200 • CONTRIBUTIONS/PUBLIC SUPPORT 4210 • Individual Donations 4211 • Unrestricted Individual 3,991.50 4212 • Restricted Individual 11,424 77 Total 4210 • Individual Donations 15,416.27 4220 • Board & Trustee Donation 4221 • Unrestricted B&T 35,000.00 4222 • Restricted B&T 7,000.00 Total 4220 • Board & Trustee Donation 42,000.00 4230 • Corporate/Business Donations 4231 • Unrestricted C/B 3,000.00 4232 • Restricted C/B 5,000.00 Total 4230 • CorporatelBusiness Donations 8,000.00 4240 • Foundation 4241 • Unrestricted Foundation 2,60000 4242 • Restricted Foundation 33,000 00 Total 4240, Foundation 35,600.00 4250 • In-Kind Donations 4251 Donated Goods 20,000.00 4252 Donated Services 5,000.00 Total 4250 • In-Kind Donations 25,000.00 Total 4200 • CONTRIBUTIONS/PUBLIC SUPPORT 126,016.27 4300 • GOVERNMENT GRANTS 4310 • Local Govt Grants 4311 • Unrestricted Local 43,680.00 4312 • Restricted Local 2,500.00 Total 4310 • Local Govt Grants 46,180.00 4320 • Regional Govt Grants 4321 • Unrestricted Regional 12,571.00 4322 • Restricted Regional 4,940.00 Page 1 12:34 PM Boulder Museum of Contemporary Art 02102105 Profit & Loss Budget Overview Accrual Basis January through December 2005 Jan - Dec 05 Total 4320 • Regional Govt Grants 17,511.00 Total 4300 • GOVERNMENT GRANTS 63,691.00 4500 • OTHER INCOME 4550 Miscellaneous Income 1,176.60 4560 Interest Income 0.00 4580 Discounts 205.50 4590 • Reimbursed Expenses 3,688.63 Total 4500.OTHER INCOME 5.070 73 Total Income 475,928.00 Cost of Goods Sold 5000 • COST OF GOODS/SERVICES 5010 • Exhibits/Performance/Education 5011 • Exhibits 5011.10 Framing 900.78 5011.11 Documentation 500.00 5011.12 • Catering/Food/Liquor 2,000.00 5011.2 • Artist Travel/Hospitality 2,47975 5011.3 • Contract Services 6,000.00 5011.4 • Installation Supplies/Materials 3,200.00 5011.5 • Misc. Exhibition Fees 1,000.00 5011.6 • Shipping 8,000.00 5011.7 • Signage/Didactics 2,000.00 5011.8- Printing/Printing Materials 1,000.00 5011.9 • Catalogs 4,250.00 Total 5011 • Exhibits 31,330.53 5012. Performance 5012.1 • Artist Stipends 16,000.00 5012.10 • Catering/Food/Liquor 1,000.00 5012.2 • Artist Travel/Hospitality 2,000.00 5012.3 Contract Services 6,500.00 5012.4 Supplies/Materials 2,000.00 5012.5. Misc. Performance Fees 1,000.00 5012.6 • Equipment & Production 1,000.00 5012.8 • Printing/Printing Materials 1,000.00 5012.9 - Documentation 500 00 Total 5012 • Performance 31,000.00 5013 • Education 5013.1 • Artist Stipend 200.00 5013.2 • Contract Services 10,000.00 5013.3 • Catering/Food/Liquor 500.00 5013.4 • Printing/Printing Materials 2,000.00 5013.5 • Supplies/Materials 2,500.00 Total 5013 • Education 15,200.00 Total 5010 • Exhibits/Performance/Education 77,530.53 5020 • Membership 5021 • Supplies & Materials 750.00 5022 • Postage 789.84 5028 • Printing/Printing Materials 3,04568 5029 • Returned Mail 65.10 Total 5020 • Membership 4,650.62 5030 • Rentals 5031 • Staffing 5,352.75 5032, Commissions 3,176.73 5034 • Cleaning 1,178.04 5035. Reimbursed Rental Expenses -3,064.39 Total 5030 • Rentals 6,64313 5040 • Coffee Shop/Concessions 5041 • Coffee/Mllk/Sugar 5,499.35 5042. Supplies & Materials 1,223.16 Page 2 12:34 PM Boulder Museum of Contemporary Art 02102/05 Profit & Loss Budget Overview Accrual Basis January through December 2005 Jan - Dec 05 Total 5040 • Coffee Shop/Concessions 6,722 51 5050 • Gift Shop 5051 Gift Shop Merchandise 4,200-00 5053 Gift Shop Shipping/Postage 100.00 Total 5050 • Gift Shop 4.30000 5060 • Events 5062 Artist/Performer/Entertainment 9,113.90 5063 Contract Services 23,000.00 5064 • Space/Equipment Rental 5,000.00 5065 Catering/Food/Liquor 9,114 38 5066 Printing/Printing Materials 3,618.58 5067 • Postage 978.96 5068 • Supplies & Materials 1,210.53 5069 • General Event Costs 950.19 5070 • Framing 2,96345 5071 • Graphic Design 1,000.00 Total 5060 • Events 56,949.99 5080 • Fees and Other Charges 5081 • Artist Commissions 4,800.00 5082 • Presenter Stipends 340.00 5083 • Workshop/Class Expense 300.00 Total 5080 • Fees and Other Charges 5,440.00 5090 • Credit Card Processing Fees 3,824.08 Total 5000 • COST OF GOODS/SERVICES 166,060.86 Total COGS 166,060.86 Gross Profit 309,867.14 Expense 6000 • EMPLOYEE EXPENSES 6010 • Salaries & Wages 165,500.00 6020 - Payroll Taxes 13,000.32 6025 • Worker's Comp 876.00 6035 • Employee Benefits 22,980.96 6045 • Work Study 0.00 Total 6000. EMPLOYEE EXPENSES 202,357.28 6050 • BUILDING EXPENSES 6055 • Utilities 8,237.41 6060 • Telephone 6,240 63 6065 • Recycling 310 00 6070 • Security 464.52 6075 • Building Maintenance 1,281.82 6080 • Custodial 217.52 6085 • Property Tax Expense 53.00 Total 6050 • BUILDING EXPENSES 16,804 90 6100 • INSURANCE EXPENSES 6120 - Workers Comp 88.00 6105 • Liability Insurance 7,39400 6110 • Fine Arts 1,363.00 6115 • D&O Insurance 929.00 Total 6100. INSURANCE EXPENSES 9,774.00 6200 • EQUIPMENT EXPENSES 6205 • Equipment Rental/Lease 13,800.00 6210 • Computer Repairs/Upgrades 368.84 6215 Equipment Repairs 358.75 6225 Furniture & Equipment Expense 245.10 Total 6200. EQUIPMENT EXPENSES 14,772.69 6250 • CONTRACTUAL SERVICES 6255 • Outside Services 6256 • Administrative/Payroll Service 1,200.00 Page 3 12:34 PM Boulder Museum of Contemporary Art 02/:0=5 Profit & Loss Budget Overview Accrual Basis January through December 2005 Jan - Dec 05 6258 • Computer Tech 216.25 Total 6255 • Outside Services 1,416.25 6270 • Accounting 1,000.00 Total 6250 • CONTRACTUAL SERVICES 2,41625 6300 • MARKETING EXPENSE 6305 Advertising 5,700.00 6307 E-Mail Broadcast Service 600.00 6340 • Graphic Design 12500.00 Total 6300 • MARKETING EXPENSE 7,800 00 6350 • OFFICE EXPENSES 6360 • Postage and Delivery 6361 • Bulk Mail 957 27 6363 • Stamps 1,472.45 6364 - Express/Delivery 99.69 6360 • Postage and Delivery - Other 217.75 Total 6360 • Postage and Delivery 2,747.16 6380. Office Supplies 3,565.84 Total 6350 • OFFICE EXPENSES 6,31300 6700. FUNDRAISING EXPENSES 6710 • Cultivation 199.49 6720 Donor/Volunteer Appreciation 991.88 6730 Printed Materials 15.61 Total 6700 • FUNDRAISING EXPENSES 1,206.98 6900 • GENERAL EXPENSES 6910 • Amortization Expense 468.00 6920 Bank Service Charges 790.40 6930 Depreciation Expense 15,400 00 6940 Dues and Subscriptions 327 02 6950 • Hospitality 2,812.37 6960 Late Fees and Penalties 1,200.00 6965 Licenses and Permits 271.00 6970 • Mileage & Parking 83.00 6990 • Interest Expense 6991 . Finance Charge 1,754.33 6992 • Loan Interest 600.00 6990 - Interest Expense - Other 640.92 Total 6990 • Interest Expense e e 2,995.25 6995 - Cash Over/Short 300.00 Total 6900 - GENERAL EXPENSES 24,647.04 Total Expense 286,092.14 Net Ordinary Income 23,775.00 Net Income 23,775.00 Page 4 Boulder County Yearend Report Arts Alliance 2004 The Boulder County Arts Alliance is proud to report on the many accomplishments for 2004. The Board and staff are proud of the Boulder County Arts Alliance 37 year history. As the County's leading multi-disciplinary arts service organization, our vision is to ensure that the arts and culture thrive at the heart of our communities. The mission of the Boulder County Arts Alliance is to promote and support artists and cultural organizations throughout Boulder County by: ♦ Providing time, expertise, money and opportunities to the arts and cultural community; ♦ Facilitating communication and cooperation among artists, audiences, and art agencies; Acting as an advocate for arts and culture. Our membership roll at yearend was 403 new or renewed members, up from 330 in 2003 a 22% increase. Although there is an ebb and flow in the number of members based on renewal dates and lapses, these figures show a continual increase in membership. This demonstrates that BCAA has been successful in identifying and addressing the needs in the cultural community. Our many accomplishments would not have been possible without the wonderful people behind the scenes providing valuation time and expertise. We are proud of the high level of service that we provide to our members and the community with an active, dedicated volunteer corps. This corps is comprised of a multi-disciplinary and multi-talented 17-member board, 19 administrative volunteers, 18 grant review panelists and jurors, 25 Business of Arts Workshop presenters and 29 Annual Celebration volunteers. 2170 hours of service were donated by our volunteers in 2004. This is slighty less than the 2361 in 2003, an 8% decrease. This decrease is directly tied to not having an intern from CU in the Fall of 2004 which is equal to 180+ hours per semester. In Summer 2004, Boulder Museum of Contemporary Art (BMoCA) hosted the first-ever retrospective of the work of the Milash Award winners from 1999 to the present. Over the last 6 years the Boulder County Arts Alliance and donor Tom Read have worked together to provide a S 1000 non-restricted grant awarded annually to a representational painter in Boulder County for artistic excellence. This grant honors the life of painter Todd Milash. The retrospective will feature the work of Ernest Porps (1999), Ben Brown (2000); Leah Bradley (2001); Robert Spellman (2002); Buff Elting (2003) and Claire Evans (2004). During this time nearly 5,000 visitors viewed the work of the six recipients to date. The highlight of our artists services is the Business of Arts Workshop Series co-sponsored with Boulder Arts Commission (BAC) and held at the Boulder Public Library, Boulder Museum of Contemporary Art and, new in 2004, at the Old Firehouse Arts Center in Longmont. In 2004 nine workshops were presented (the same as 2003) with 359 attendees, an average attendance of 40 participants, up from 36 in 2003, an increase of I 1%. Workshop topics included: Gallery Panel Discusion (57), Managing Your Visual Arts Career (41), Using Newspaper, Radio and TV to Promote Events (49) Managing Your Studio Art Tour (25) Grant Writing (40), Presenting Your Art Using Digital Formats (58), The Exhibition Application Process Revealed (32), To Donate or Not To Donate Forum (25), and Building Your Portofolio (32). We continue to publish a 20-30 page workbook to accompany a number of the presentations and make these available at cost to our members. We continued in 2004 to present Grant Coaching Sessions one week prior to BCAA grant deadlines. Five sessions were offered, which were attended by 63 individuals for an average attendance of 13, up from 9 in 2003, a 32% increase. In addition, we offered additional Grant Coaching Sessions for the SCFD and the BAC prior to their grant deadlines. Following a very successful "How to be Your Own Best Promoter" Workshop we decided to offer two promotion/media relation coaching sessions during the year. The first was held on June 24 and was attended by 5 members. The December session was attended by 10 members. Staff have continued to respond to requests for technical assistance and resource and referral information. This demand was met through 84 one-on-one meetings and approximately the same number of phone one/one resource and referral talks. As of year-end, staff served 470 individuals on a drop-in basis. This is nearly equivalent to 2003 figures. In the past there had been a large margin of error due to the record keeping but this was resolved in 2004 by instituting a sign-in register by the door to accurately track the drop-in visitors. Staff responded to more requests for information or assistance through emails. The Executive Director sent 2223 emails and the communications staff sent an estimated 2084 to individuals in response to requests for information to members, county citizens, board and volunteers. Key individuals continue to provide specialized arts information to area artists as needed. They include: Kathy Mackin of Kathy Mackin Fine Arts for artists or gallery owners, Mike Parker for poets and writers, Richard Devin of the Colorado Shakespeare Festival and Mary Wohl Haan, of the City of Boulder Dance Bridge for the dance community. The Arts Alliance's full-featured website, www.bouldercountyarts.org, continues to serve as a a valuable resource and referral tool for the Boulder County Arts Community, as well as an important information source on the services we provide and the activities of our members. 172 members have established links on the website, down from 189 in 2003. 76 websites offering technical assistance information pertinent to our members are linked to the website; up from 68.in 2001, -an, increase of 11°0. The website averaged 2593 monthly visits in 2004, up from 1949 average monthly visits in 2003, a 33% increase, and 6608 pages are accessed monthly, up from 3891 pages in 2003, a 70% increase. During 2004 18 electronic cultural arts events e-mail calendars were sent publicizing 743 events, down from the 22 sent in 2003. This was due to a staff transition. At year-end there were 994 subscribers, up from 764 in 2003, a 30% increase. This effort is designed to increase audience participation across a broad spectrum of arts disciplines in the county, an essential element and important addition to existing audience development tools. The key difference is that potential audience members no longer have to seek information about what's happening by going online or picking up a local paper; it is provided directly to them via their email. New subscribers are enrolled each week. Also transmitted in 2004 were the monthly BCAA News and Deadlines to 1,1 16 subscribers. New in 2004 are the BCAA/Community Opportunities Bulletins sent to 966 subscribers. Five issues were sent informing them of studio space to rent, calls for entries and other arts information. Based on the increase of information being submitted these will be sent monthly in 2005. Many of the recipients subscribe to all of the email publications. Arts Alliance staff continued to coordinate the monthly Boulder County Business Report (BCBR) Arts Page, made possible with help from Roche Colorado, the Boulder Convention and Visitors Bureau, Boulder Arts Commission and the Boulder Public Library and the BCBR. The goal is to raise awareness in the business community about our vibrant arts community and the economic impact of the arts in our community. 12 pages promoting 363 events were published in 2004, up from 11 pages promoting 321 events in 2003. The Arts Alliance administers three grant funds: the Neodata Endowment ($37,350), the Addison Mini-Grants ($9,000) and the Milash Artist Fellowship ($1,000) with the assistance of knowledgeable peer grant reviewers. In the 2004 fiscal year we awarded $47,350 in grants to 41 artists and arts organizations. The amount awarded fluctuates annually based on fluctuations in the BCAA/Neodata Endowment investments. The Boulder County Arts Alliance provides fiscal agency for 63 artists or arts groups who do not have 501(c)3 status, so they can access SCFD and foundation funds, corporate sponsorships and private donations. $51,185 in funds were re-granted to these members, up from $44,277 re-granted to 31 recipients in 2003. This program fluctuates year to year based on the activities of the sponsored groups. This program has experienced an upsurge in demand over the past year. The Barnes & Noble Art on the Walls exhibit program provided opportunities each month for eleven visual artists to display their work in one-person shows and continued a collaboration with the Society for Creative Aging in which elders exhibited their work in a group show in November. Each artist is featured on our website for the month and then becomes part of an online exhibit gallery. New in 2004 was the creation of four-color post card invitations featuring the upcoming six months of artists. The Boulder County Facilites Directory is a comprehensive publication of the Arts Alliance listing all the performing arts facilities, dance studios and class spaces available for rent in Boulder County including seating capacities, availability, stage type, AN resources, cost and more. This directory was posted on the BCAA website in 2004 to make this necessary information more widely available to the entire arts community. In acting as advocates for the arts, board and staff members and an advocacy intern worked to develop arts awareness of key issues facing artists and cultural groups in Boulder County. Twenty two BCAA Arts Advocacy Alerts were sent to 806 subscribers to address FIB 1078 legislative bill in the spring and the SCFD Reauthorization on the November ballot. The Executive Director and an Advocacy Volunteer sat on the CATZ Reauthorization Committee and actively coordinated county wide advocacy efforts throughout the year. In addition, BCAA, in consultation with the Boulder County Citizen's Advisory Committee, coordinated the first annual Nancy Nixon Memorial Check Distribution Ceremony on October 18 attended by more than 100 recipients and county dignitaries. Several Board Members and friends initiated the Society of Boulder County Arts Patrons designed to provide expert consutation, advice and financial support for arts in Boulder County. Ten members were enrolled by year end. Also new in 2004, BCAA bceaine a nncrabcr of Community Shares of Collor ado and received $3,430, th,; first allocations from workplace giving. Executive Director, Alison Moore, received "Volunteer of the Year for Boulder County" for facilitating the selection of Community Shares as the beneficiary for the Credit Union Harvest Run which netted more than $10,000 for the 15 Boulder County agencies. In-kind goods and services valued at $20,633 were received in 2004, down from $25,269 in 2003, a decrease of 22%. This is due to the difference in value of the Members' Celebration Door Prize and donations of food for the Event. This does not include the 30+ businesses that honor the Arts Card and provide discounts to Arts Alliance members. Major funding continues to be provided by the SCFD, The Denver Foundation, Thendara Foundation, Roche Colorado and the City of Boulder Arts Commission. Thanks to the many other contributors that have made Boulder County Arts Alliance's 2004 successes possible. The sample testimonials below affirm the value placed on BCAA by its many members and others. TESTIMONIALS 1 have chosen BCAA as my favorite arts organization in the Boulder community, The staff has supported my artistic endeavors by giving me advice on grants and on starting my own non profit. They readily answer questions and are proactive in providing assistance. The BCAA has gone above and beyond in too many ways to count. Kudos to You! Best, Marv-Laurence Bevington, Chasm View Productions Thank you % b• recommending Jack Collom as a resource for our literacy project. He has consented to run creative writing workshops for students at our school, to help them write and submit entries for a creative writing contest we are sponsoring. I'm not even a BCAA member yet, and you've already helped me immensely! Carla Lutz. Grant Writer, Kids' Park Lafayette I cannot thank you enough fbr your ivondetyul idea of including an email to STUD recipients, letting them know about KGNU on air in Denver. Ever since that email went out, I have been FLOODED! With info from a wide range of non-prof its serving the Denver region, Everyone is so appreciative for the service KGNUprovides and it is helping us create relationships with each and every non-profit. Thank you again for the wonderful work you do in the Community and for your support of KGNU. Very best, Joanne Cole, Development Director, KGNU Radio You folks do a great job with the resources available. 1 am constantly amazed what all you manage to manage! I could say "Thankyou for your efforts" but it would be more appropriate to say "Thank you for your results!" Susan Marie Frontzak I applied for the Addison mini-grant this July and found the experience extremely helpful to the development of my own project and successful in that the process helped to increase my grant-writing skills. I say this as a grant writer for an arts organization who has very little time and experience writing grants for my own projects. 1 also found Allison illoore 's grant coaching session extremely helpful and I must say, she and the BCAA are extraordinary resources for our eommunify.