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Minutes - Arts Commission - 6/21/2006Boulder Arts Commission June 21, 2006 Boulder Public Library Members Present Also Present Rona Cantor Liz Abbott John Decker ponna Gartenmann Elzbieta Nolan Molly Tayer Michael Smith Elizabeth Talkington Member Absent Ginger Zukowski The meeting was called to order at 5:30 p.m. Minutes of the May 17, 2006 meeting were approved as received. Approval of Final Reports: Major grant reports for Elizabeth Black, Art as Action and Frequent Flyers Productions were unanimously approved. Information Updates Transit Villaee: Gartenmann has been working with Transportation Long Range planner, Louise Grauer on the inclusion of art at the proposed Transit Village. Grauer and Gartenmann would like the focus of a community meeting to be on potential art at the site, inviting public artists to participate. The tentative timeframe for the meeting is early Fall. Banner Application: Commissioners reviewed a draft of the application for art banners. Gartenmann will continue to work on the form and will have additional information when proposals ue received from banner vendors. Communitv Theater Forum Rona Cantor introduced the Forum. Comments are attached. The meeting was adjourned at 8:15 p.m. Signed: ' tG¢~ ~ Date: ~ ~ D City of Boulder ARTS COMMISSION Communih~ Theater Discussion June 21, 2006 Purpose of Meeting: To discuss interests, needs, "what ifs "for the application of a very small amount of funding support. Introductions: Approximately 40 people, including representatives of the Arts Commission and city staff were in attendance. A sign in sheet was circulated. Arts Commission member Rona Cantor welcomed all and talked about the Commissioner's desire to get a sense of how to target funds for the best use of the theater operators and interests. Facilitator Molly Tayer reviewed the purpose of the meeting and groundrules for the audience's participation. Molly also introduced a set of questions to help shape the group's discussion. (Each question is listed; cortunents and questions from the audience aze provided in bulleted form.) Question #1. What could the Arts Commission do to benefit the theater community in Boulder? ^ Where did this money ($16,000.00) come from? ^ Rental subsidy Rent is approx. 50% of costs. Props, sets, publicity is only about 5-10% each ^ Facilities better equipped. Examples of dangerous facilities: lighting, asbestos, power grid, and bridge system (**** number of ppl raised this) ^ Would like funding to go toward facilities, not directly to theater companies. Small grants won't fix facilities. Better facilities mean bigger audiences. ^ Just don't improve the facilities so much, they become too expensive. • Fewer restrictions on how grants aze spent in general. ^ $ to develop specific theater projects. (Seed money) (Original works, children's, whatever.) ^ Would like to see money could be spent outside of Boulder. ^ For general operations ^ Publicity ^ Advocacy for community, so we can get to know each other. Outreach. ^ Audience development-broaden appeal; figure out way to make it cool to go to theater. ^ Collaboration efforts ^ Low cost, safe, shared rehearsal space. (e.g.) Lakewood Cultural Center ^ Downtown accessible facility • Compaze to Arvada Center (Comment: Great facility, but if you get too big, hard to support locally. AC holds auditions in NYC.) ,Tune' 1 Arts Commission Theater Funding Brainstorm ^ (Initiatives to) Keep Boulder Weird ^ Umbrella Orgs take $ away from groups-lazge overhead. ^ Need to fill the facilities we have ^ No restrictions on funds (fosters creative impulse), but with accountability at end point that will stop abuse of the system. ^ Equitable status-all the theaters need updating. ^ Need to have bigger vision. Lot's of great ideas, but so little $, hazd to survive. • Bridge between communities. All are doing theater More exchange between regional audiences. ^ Facilities-lots available, but little control. Too much of what we can and can't do. (e.g.) how to use the space, when and where to load in, grid for lighting. Facilities more set up for administration than for shows. • Matching grants, Set up corporate sponsorship If done by city, for all the companies-more likely to get more $. Question #2. Where- or are there opportunities for greater collaboration? • "Will act for printer cartridges" Doing theater stuff anywhere to get donations. Would like to get more collaboration within Boulder-- Email list, web page. Ways to promote ^ Bringing awazeness to audiences. Patrons have no way to get info on what is going on. Ex: Lakewood gets lots of info on what else is coming-plan ahead ^ Better means of communication brings diversity of audience. ^ How can we spend the $ to help all Boulder groups and generate projects that generate revenue? ^ Specific database, website or free theater magazine that promotes dance, theater, film. Ex: BCAA and BAC had website that get lots of hits ^ Info on SCFD for all -how does this funding support us? Liaison with news coverage/reviewers. Get them to come to rehearsals, write about shows before the last show. ^ Comment: Need to be awaze that Daily Camera does do reviews--Mazk Collins ^ Could do workshop-publicity round table -train new people ^ Need to learn -"What kind of theater scene does the people of Boulder want?" ^ Don't take this $ to use for `bureaucratic' purposes. The coordinating/communication network already exists; theater groups need to be more aware, do reseazch. ^ Need to understand demographic shift-audience has changed, not attending any of these events. ^ Try to get bond? More money to build new theater venue? (Cornment: none put on ballot have passed.) ^ Coloradotheaterguild.org promotes small companies, free listings ^ Can we have email list? (Staff will send) ^ Audiences more diffuse. Need to inspire people to come. ^ Youth theater-trying to make future art lovers. .lunc 21 Arts Commission Thcatcr Fuudiug Brainstorm 2 Question #3: How to leverage the small funding we have? ^ Need to address combination of corporate and individual needs. Need to recognize that different groups have different needs. ^ Earmark $ for facilities, need to say what rent can be charged ^ Use $ to pay salaries so people can work in theater full-time • COB can use their leverage/power/access to get $ from lazge corporations. ^ Use $ to educate theater groups how to live/operate ^ Theater is an art and a business: need to find balance between what appeals to the public ($ makers) and what we want to do (a vaunt gazde) ^ Theater education to build the whole population-participate go forwazd as patrons. ^ Involve senior citizens They love theater Love to volunteer ^ Music is still the most popular theater art-best $ maker Theater education isn't as supported as music Question 4: What are some of your day-to-day operating needs? ^ Rehearsal space. ^ Staff costs-person who can do this well ^ Work at living wages ^ Lighting equipment ^ Production education (educate people how to produce theater) ^ Pooling of resources Shazed props and costumes **Access to costumes and resources ^ Rent for storage space ^ An ideate BCAA membership comes_w/ free access to each other's performances "Actor's Night" ^ Shazed office space Computer/phone/desk/shazed admin staff? Molly thanked the audience for a wonderful "brainstorm" and development if the list of ideas, comments and needs. Donna Gaertenmann said that staff would make an email list out of the sign in sheet and shaze the flip-chart notes with the participants. The audience went on to ask general questions and share thoughts and resources among the group. Resources: • www.coloradotheaterguild.org/ • www.operausa.org/ • http://www.operaamerica.ore/abouUparc/~arc.html .tune 21 Arts Commission Theater Funding Brainstorm • htto:ilwww.scfd.ore/ • www.bouldercountyarts.org • www.artsresource.orgBAC.cfm • Dance Bridge: www.artsresource.ore/dancelabout.htm Grants: July 27`h Grant coach S:OOpm see: httu://www.bouldercountvarts.org/erants.htm July 10, $600 grant from BCA see: ~://www.artsresource.ore,/BAC.cfm OTHER: CU sells costumes for cheap in October June 21 Arts Commission Theater Fuudiug Brainstorm 4