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Minutes - Arts Commission - 11/14/2007DRAFT Boulder Arts Commission November 14, 2007 Boulder Public Library Members Present: Also Present John Decker ponna Gartenmann Elzbieta Nolan Michael Conti Janet Salmons Mary Wohl Haan Michael Smith Clarissa King Julia Wrapp Deborah Malden Judy Hussie-Taylor Rebecca Queto The meeting was called to order at 5:40 p.m. Minutes of ttte October 17, 2007 meeting were approved as received. DISCUSSION ITEMS New Arts Challen¢e Commissioners discussed various options for a new arts challenge for the arts commumty. • Sufficient public impact • Issue a challenge initiative to organizations • Consider request for matching funds , • Look for projects with economic impact; reaching beyond regional recognition for innovation • Initiative must have substantial funding • Ask artists or organizations to come up with the concept. • Create a Colorado product and solve a problem. Have a resonating theme. • Collaboration. Give examples of project that will have an impact. • Host a proposai meeting for artists. • The BAC must have parameters and objectives in place. Offer the grant in two stages - a preliminary idea and then an invitation to artists to submit a proposal. Figure out what the BAC wants and invite people to apply. The BAC hasn't had a single bold idea presented to us. • BOLDER ARTS Gartemann reported that the Arts resource calendar use went up 325% in the past year. The calendaz allows artists and organizations to advertise performances free of charge. Final Report for Organizational Advancement Michael Conti, Shoot Out Boulder, reported on the success of the 2006 Organizational Advancement grant. The proposal addressed increased participation for the annual event. Shoot Out chose to mentor Looking Glass Arts. 6hoot Out had seen a decline in the number of teens involved in the event. Conti offered a free film workshop at New Vista High School. The winner of the best film was awarded free tuition to a three week film workshop in the summer. Studies showed the Shoot Out had a 67% increase in new audience, but is not retaining the old audience. Promotion was the largest issue facing the organization. The BAC grant increased attendance and Shoot Out and Looking Glass Arts have developed a very successful collaboration. Quarterly Financial Reports BMoCA : Clarissa King submitted the quarterly report for the Museum. • BMoCA will present three exhibition cycles in 2008 all with a cultural identity theme. • The newest program at the Museum is teen outreach. • Docent tours have dramatically increased. • Education is the main focus of BMoCA's mission. • BMoCA's Art Stop has become a destination at the Boulder Farmer's Market. • The Museum launched a Spanish component for its exhibits. • Weather Report ,the current exhibit at the Museum is a major collaboration with EcoArts. Over 1000 people attended the opening. • Re-evaluating the annual art auction. • BMoCA has been working with the BCAA/Neodata grant for Audience development. Dairv Center for the Arts Judy Hussie-Taylor has been in the director position for two months. Hussie-Taylor is evaluating the following: • What does the Dairy do well but isn't communicating? • How does the Dairy tell its story? • What are the untapped opportunities (partnerships and collaborations) • When looking at programming, the Dairy isn't in a position to just create a new program. It has to do so effectively. • Long range plans are difficult to report on because the Dairy is in the middle of strategic planning. • The relationship with the resident organizations and the Dairy must be awin-win for everyone. • Develop partnerships to better serve the community and improve the quality of work. • Create policies and procedures. No standardized policies have been in place. • Push the bar for artistic quality. • Theater spaces are underutilized. Maximize the use of the facilities. Build cash reserve and eventually establish an endowment. • Bring more students into the Dairy. Work with resident organizations on this proposal. Full time education staff is on the wish list. • Need to diversify earned and unearned income. • Maximize membership program. • Offer the facility for community events. The facility is a huge focus. The Board has plans to improve the building, making it green and sustainable. The biggest expenses are utilities and maintenance. A portion of the Nuts and Bolts fundraiser will pay to switch out lights and replace with energy saving bulbs. The Dairy has hosted two Boulder community dialog meetings and co-hosted the City Council candidate forum. The Nuts and Bolts annual fundraiser netted about $75,000, 30% more than last year. Debbie Malden, past Dairy board chair reported on the Dairy's financial situation. In the strategic planning process, the Dairy board felt it was time to move away from just being a home for artists and become an entity that would serve the community. The new approach created many questions. The Board realized that data wasn't being tracked, the theaters were underutilized and the organization was robbing Peter to pay Paul. Loss of major resident organization's created a loss in revenue. The Dairy was on a fixed income stream because of resident organizations were on two year leases. Utilities and maintenance expenses keep increasing. The Dairy is facing a lot of deferred maintenance. The Dairy can't afford to subsidize the resident organization rents at the level it has been. The Dairy in turn needs to raise the bar as far as services offered to the resident organizations. The Dairy has been the only performance space option in Boulder but it needs to be a good option. Dance Bridge: Mary Wohl Haan reported that the 2007 Dance is for Every Body was a great success. Outreach and publicity was more extensive this yeaz. The event was a one-day event which worked well for the audience because the performances were shorter and audiences stayed longer and saw more dancers. New performers and ` seasoned artists were on the schedule. The Colorado Dance Alliance has taken notice of the Dance Bridge and would like to work more closely with Haan. Denver is hosting the National Performing Arts convention in 2008. Haan has been invited to work with the group. The Dance Bridge will get information to Boulder performance artists. Haan is working with CU graduate students helping to prepare them for life in the real world as a dancer.. The redesign of the Arts Resource web site will allow more information for the community on the Dance Bridge section. ` Apri12008 is the 5`h anniversary of Boulder's dance month. The highlight of the anniversary will be a traveling dance exhibit from Dance Coalition in the Canyon Theater at the library. Final Report Approval: Grant reports for Blue Moon Dance (Major grant) and BMoCA (Arts in Education and Major Grant) were approved as received. 9 The meeti w ,/adjourned 0 p•~ `~w~-=U Signed: VV Date: ,