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Minutes - Arts Commission - 10/16/2002 Approved 11/20/02 $oulder Arts Commission October 16, 2002 Boulder Public Library Members Present: Also Present: Don Berlin Donna Gartenmann Patti Bruck Tina Walker Erich Hill Daniel Aragon Ann Moss Aaron Bailey Ginger Zukowski Richazd Bell Dave Blumenstock Juliana Forbes Corey Papastathis Max Reinhazdt Robert Sher-Macchemdl Gail Shimmins Kathy Stern Trevor Traynor Beth Williams The meeting was called to order at 5:45 p.m. Minutes of the September 18, 2002 meeting were approved as received. Final report for the Upstart Crow was approved as received. The Colorado Mahlerfest requested two dates of rent free space at Macky Auditorium. The Commission unanimously approved January 11 and 12, 2003 for the Mahlerfest. Boazd representation for the Dairy: Gartenmann will represent the Commission on the Dairy Boazd of Directors. Mini-Grants Robert Sher-Maccherndl: Maccherndl requested funds for Stran eg lands, a dance performance to be held at the Dairy in December. This performance will continue Sher- Maccherndl's exploration of contemporary pointe technique. Moss moved to award Sher-Maccherndl $400.00 with Zukowski seconding. The motion passed unanimously. Boulder Youth Symphony: Representative Kathy Stern asked for support for the Youth Symphony to perform at assisted living centers and hospitals during the upcoming holiday season. Hill made a motion to support BYS contingent on receiving a letter of intent from a venue within one week of meeting. Zukowski seconded. The Youth Symphony was unanimously awarded $400.00. Poetas y Artistas: No one was in attendance. The grant was not discussed. Daniel Aragon: Aragon submitted a proposal for Everything Possible, a locally organized and supported venue for artists to display their work and for anart-interested public to gather. The venue is located in an apartment in Boulder. This raised concerns with Commissioners regazding liability issues. The Commission moved to approve the request contingent on approval from the City Attorney and the Zoning Department of the City. Trevor Traynor: Traynor's proposal asked for funding to produce a color photography series to be exhibited at Gallery Sovereign. The artwork will preserve the human facial structure in a gridded photographic manner. It will offer the community an aesthetic intimacy ofday-to-day people within their community. Hill moved to awazd Traynor $400.00 with Zukowski seconding. The motion passed unanimously. Max Reinhardt: The Sovereign Gallery will host an exhibit of ceramic guitazs created by Reinhazdt. The funds would be used to complete the ceramics. Hill made a motion to approve the request with Zukowski seconding. The motion passed unanimously. Beth Osnes: Osnes' representative, Juliana Forbes, asked for funds to produce a documentary entitled The Power of Women's Voices. After discussion, the project will not be complete by the end of fiscal yeaz 2002. The Commission suggested Osnes apply fora 2003 grant. Michele Spencer Ellsworth: Ellsworth requested funds to produce a new solo performance piece The Word Made Dress at BMoCA. With the help of dance, text, video and humor, Dress solves problems and provides safety, art and peace. Moss moved to award Ellsworth $400.00 contingent upon submitting a letter of intent from BMoCA within one week of the meeting (10/23). Hill seconded. The motion passed. Boulder Conservatory Theatre: Beth Williams submitted a grant for BCT to assist with the production of You're a Good Man Charlie Brown. The musical will be performed at the Guild Theatre. Hill made a motion to award BCT $400.00. Moss seconded. The motion passed unanimously. New Business The Commission reviewed a draft of the Major Grant Application put together by Berlin and Bruck. Gartenmann will make a few minor changes before sending the application to the printer. Deadline for the Major grants will be January 6, 2003. Boulder County Arts Alliance Workshops: The Commission voted to support BCAA's artist workshops in 2003. Funds from the balance of the Mini-Grants will be used for the projects ($3,000). The Commission will discuss using the remaining $2000.00 for specific workshops at a later date. Guild Theatre: The Commission had requested the Guild Theatre submit information on the future of the Guild for the October meeting. Information was received the day of the meeting so Commission members had no time to read the proposal before the meeting. The Guild has undertaken a survey effort. A page has been created on the Guild website that allows members of the community to give their opinion on a variety of subjects related to the theater and the BAC funding. The Dairy is not renewing the Guild lease for the theatres. The Dairy will assume management and scheduling for the spaces. The Dairy will honor any dates already scheduled for 2003. With this turu of events, it is unclear at this time what the role of the Guild will be. Berlin: The BAC is moving in a direction towards approving space rent grants for the theaters. Hill: The funds allocated for theater should be used as widely as possible to include all theater groups. Richazd Bell: Providing for a space comes first. I feel the line item should be distributed proportionately. The Upstazt Crow produces every 2 % months. Gail Shimmins: The Boulder Conservatory Theater's scheduled is based on the school year. Bell: People worry about having enough time to write grants. They worry about deadlines, a rush to get the money first. Will there be money left when the group needs it? Zukowski: The BAC can work around the concerns addressed by Richard Bell. Filling out the application can be a learning experience. The BAC needs to monitor the funds. The rent subsidy comes from the tax payers. Hill: The Arts Commission needs information to make a decision. We can't wait until the end of the year. We need to make a decision at the November meeting. The information you have should be in Donna's office by November 12. That way the Commissioners will get the information in advance of the meeting. Berlin: We're all here for the theater community. The BAC wouldn't be behind the space grants if it was a bad thing. We'll wait for additional information and discuss the funds at the November BAC meeting. Economic Sustainability Committee: Hill, Moss, Berlin and Gartemnann reviewed the Powerpoint presentation that will be shown to the City Council economic sustainability committee. The meeting is scheduled for October 22.