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Minutes - Arts Commission - 05/15/2002 ~i« Approved 7/17/02 Boulder Arts Commission May 15, 2002 Boulder Public Library Members Present: Also Present: Don Berlin Donna Gartemnann Patti Bruck Erich Hill Ann Moss Ginger Zukowski The meeting was called to order at 5:30 p.m. Minutes of the April 17, 2002 meeting were approved as received. Approval of final reports: Grant reports for Maria Neary and Mesa Elementary School were approved as received. June Commission Meeting: The June meeting will be an Arts Leader meeting held June 26, 2002 at the home of Karen Ripley. With the initiation of the Cultural Plan, this will be a networking meeting. Cultural Master Plan Update: Berlin and Gartemnann have been meeting with facilitator John Huyler, Alison Moore, Karen Ripley and Dick Devin to prepare an outline for the Master Plan process. Gartenmann presented a timeline for the project. A steering committee is being put together to represent all arts disciplines and sectors of the community. The Arts Leader meeting in June will be one of the first steps in the update. The Commission will receive the Economic Study for the arts the first week of June. At the same time, the Facilities Needs Assessment will be complete. Both documents will be the basis for the updated Plan. Guild Theatre: Berlin and Gartenmann met with Guild director, Kevin Brown. The Guild is looking at restructuring the organization. Berlin reviewed options for the Theater put together by the Guild Board. Commissioners agreed to notify the Guild that a decision should be presented to the BAC by the July meeting in order to prepare for the 2003 arts budget. Budget Cuts: Gartenmann announced the most recent budget cuts for FY 2002. The general fund reduction will be taken from the supply account. This will reduce funds for advertising, printing and postage. The $39,000 from the .15% arts funds will be taken from the balance of the Audience Development grants, as well as funds rolled over from 2001. The .15% funds for 2003 will be reduced by $30,000.00. Gartemnann suggested no longer offering the Audience Development grant. No decision was made. ORGANIZATIONAL TECHNICAL ASSISTANCE GRANTS Arts and Humanities Assembly of Boulder: AHAB requested $5748.00 to enhance the organization's human resources, staff training, boazd orientation and retreat facilitation. AHAB was unanimously awarded $5748.00 Boulder Museum of Contemporary Art: BMoCA requested $6,000.00 to assist with the implementation of the 2002 Marketing plan, which is centered on branding and mazket reseazch. The Commission unanimously approved the $6,000.00 request. Boulder History Museum: The History Museum submitted a proposal for $4,700.00 to expand membership, donor and corporate sponsorship. The grant application did not include fmancial statements. The request failed for lack of a motion. Collage Children's Museum: The Museum asked for $5933.00 to support audience, board, systems, and fund development. Collage was unanimously awarded $5933.00. Dairy Center for the Arts: The Dairy requested $4535.00 for staff training and database softwaze. The Commission unanimously approved the request. Helander Dance Theater: Danelle Helander submitted a proposal to.assist with developing a financial and business plan and staff funding. Helander was awarded $6,000.00 Imagination Maker's Theater Company: Imagination Maker's requested $6,000.00 to increase staffing. The request was unanimously approved. Many Mountains Moving: The Literazy group asked for $5,000.00 to hire ahalf--time staff person to coordinate, publicize, market and develop a monthly literazy salon. The proposal did not include information on matching funds for the staff position. The Commission awarded the grant contingent on Many Mountains Moving providing proof of matching funds within three months. Guild Theatre: Kevin Brown submitted a proposal to continue the position of Executive Director at the Guild. Brown requested $6000.00. As with Many Mountains Moving, the Guild did not submit information on matching funds for the position. The Commission approved the request contingent on the Guild providing proof of matching funds within three months. Nomad Theatre: Nomad requested $6000.00 to create a full time Director of Development and Operations position. The Theatre was unanimously awarded $6000.00. The meeting was adjourned at 8:50 p.m.