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Minutes - Arts Commission - 02/19/2003Approved 3/31/03 Boulder Arfs Commission February 19, 2003 Boulder Public Library Members present: Also Present: Patti Bruck Donna Gartenmann Erich Hill Ken Bloom Ann Moss Karen Gerrity Ginger Zukowski Alison Moore Member Absent: Don Berlin The meeting was called to order at 5:30 p.m. Minutes of the November 2Q 2002 meeting were approved as received. BAC Presents! Programs with Channel8: BMoCA and the Dairy were suggested as topics for the Channel8 videos. Moss made a motion to support BMoCA and the Dairy. Bruck seconded the motion. The vote was unanimous. Mini-Grant application: Commissioners reviewed the new Mini-Crrant applicarion. Gartenmann will make recommended changes and post on the BAC website. Macky Auditarium Request: KGNLJ requested one night of rent free space at Macky Auditorium. Zukowski made a motion to approve the request with Moss seconding. The motion passed unanimously. Theater Rental Assistance: Moss made a motion to approve all rental assistance applications as received with the exception of Yhe Upstart Crow. Upstart Crow will receive the maximum amount of request ($2100) as specified in the application. Applicants must read and comply with the application. The following organizations received funding: Organization Upstart Crow Kennetih Lightfoot, Invisible Men Naw Troubadours Theater Trouble Clef Theatre Imagination Makers New Fires Theater Barry Friedman Boulder Conservatory Theater Venue Dairy Center Chautauqua Nomad Theatre Nomad Theatre Dairy Center Nomad Theatre Dairy Center Dairy Center Amount $2100.00 $2100,00 $2100,00 $2100,00 $615.00 $1900,00 $2100.00 $2100.00 Budget Reductions Gartenmann submitted one-time budget cuts required of all City departments. The General Fund budget has to be reduced by $4200.00 and the .15% Arts fund must be reduced by $7000.00. General Fund: With all theater assistance grants awarded, the balance in theater funds is $6,515.00. Moss moved to reduce this fund by $4200.00. .15% Funds: Balance in the Collage Children's Museum Fund ($7,500 was awarded to the Dairy and $7,500 to BMoCA for theater improvements) is $5,000. Moss moved to use the balance of this fund and $2,000 from discretionary funds to cover .15% reductions. Zukowski seconded the motion which passed unanimously. Quarterly Financial Reports The Dairy Center for the Arts: Karen Gemty reported that the Dairy debt is now $297,000. Gerrity raised $13,000 at the sold out Cleo Parker Robinson fundraiser. The event was underwritten by US Bank. The Dairy received no rent for the two performance theaters the last quarter of 2002, which resulted in a loss of over $8,000 in rent revenue. Gerrity had an inventory done in the two performing theaters. The Dairy has made a good start on refurbishing the theaters, but a lot remains to be done. Permanent lights have bean purchased to make the space usable, as well as a sound system in both theaters, Sound bleed is so bad between the dance space, theaters and the lobby that patrons in the gallery can be heard in the performance spaces. The Dairy raised $21,000 at the Nuts and Bolts Ball and the funds are being used for sound attenuation. BAC funds completed the sound walls. The walls have been painted and panels have been added to improve the sound. The Dairy had to get more liability insurance to cover audience members in case of an accident. All renters of the space are required to sign a waiver. Insurance will not cover theatrical companies. Gerrity is working on technical support for the theater spaces. The storage areas and light booth have been cleaned. The future for the spaces is looking very good. Ad hoc rentals will help increase revenues. Boulder Museum of Contemporary Art: Ken Bloom reported that the BAC theater funds have not been spent. The Museum is devising a master plan for the building, which is focused on the upstairs space, theater and the elevator. Access, safety and comfort are the primary concerns. The plan also addresses changing the entrance into the building. Bloom would like to move the bathrooms, up front and add a cafe and kitchen. He would like to focus on moveable seating and technology needs for the theater. The Master plan has to go to the city for use approval and permits. The first stage is making the building meet code, basic repairs, and signage. The second phase is a short-term fix for the theaters and cafe. And the third is capital changes on the building. The Museum is engaged in Phase One. The last phase is 5-7 years out. Once the renovation begins, it will have long range programmatic implications, for the better. Bloom is looking to use the space as a multiple use space. One room will be a digital lab. Current activities: BMoCA received notice in lapses in IRA payments from 2001, but Bloom has resolved that issue, The Museum made significant program shifts to rectify the situation. Program implications: Bloom will keep the quality level of the Museum up and match it to real money. BMoCA has to make cuts. The Museum has seen a 23% increase in audience in the past two years. BMoCA makes things happen because of volunteers. Bloom estimated that the Museum has saved over $100,000 in labor because of volunteers. He is in contact with CU and is working with work-study students. BMoCA has three full time and one part time staff. Membership: The Museum had less than 300 members when Bloom arrived. BMoCA now has an active base of 600. Collaborations: BMoCA is collaborating with thirty various organizations. The Museum has shared fundraising with Golden Sun Foundation. May 17 is a new fundraising program called Designing Flowers, A Floral Celebration of the Arts. Boulder County Arts Alliance: Alison Moore presented an update on the Community Dance Forum. Recommendations from the dance community will be incorporated and identified in the final report. Participants are interested in coming up with a new umbrella organization model. A Task Force is meeting to flesh out the plan. The groups will set out the priorities and what needs to happen first. The meeting was adjourned at 8:45 p.m.