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Home My WebLink About09.20.17 BAC Minutes CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/Commission: Boulder Arts Commission Date of Meeting: September 20,2017 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Maureen Malone,303-441-3106 Commission members present: Felicia Furman,Kathleen McCormick,Devin Hughes,Erica Joos Commission members absent: Mark Villarreal Library staff present: Matt Chasansky,Office of Arts&Culture Manager Lauren Click,Grants Coordinator Mandy Vink,Public Art Coordinator Maureen Malone,Administrative Specialist H City staff present: Devin Billingsley, Senior Budget Analyst Members of the public present: Bill Obermeier—Dairy Arts Center;Aaryn Kay,Leah Brenner Clack,David Lorraine—Arts Martin Acres _ Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda 16:02 p.m.,0:00:00 Audio min.] The meeting was called to order at 6:02 p.m. McCormick moved to approve the agenda,and Hughes seconded.All in favor. Agenda Item 2: Review of Minutes [6:04 p.m.,0:01:31 Audio min.] Item 2A,Approval of August 16,2017 Meeting Minutes McCormick moved to approve the minutes,and Hughes seconded.Vote 3-0,unanimous(Joos was not yet present to vote). Agenda Item 3:Public comment [6:04 p.m.,0:01:52 Audio min.] Obermeier advocated for increased funding for the Boulder Arts Commission grants program to allow the commission to support the arts community,as well as a separate line item in the city budget for operating support for the Dairy Arts Center as a way to ensure that it remains an affordable venue.Commission asked Obermeier some clarifying questions and decided to discuss his proposal further under Agenda Item 4a. Agenda Item 4: Matters from Guests [6:15 p.m.,0:13:15 Audio min.] a. Proposed 2018 City Budget—Devin Billingsley • McCormick wondered if there was a citywide budget reduction across all departments,and Billingsley replied that the reductions were selective,department by department. • Billingsley explained that at the Sept. 12 study session,City Council indicated an interest in some reallocations within the budget,and the city executive management team is considering these requests. The budget must be heard twice in the exact same form,so if council proposes any changes at the Oct. 3 meeting,the budget will come back for a second reading on Oct. 17 and a third reading on Nov. 14. • Chasansky explained that if commission would like to advocate for reallocation of funds,now is the time to do so;options include writing an email to council,speaking during public comment at a council meeting,making a statement for the record during tonight's meeting,or writing a letter to council on behalf of the whole commission.Commission agreed to table this discussion until later in the meeting to have time to consider their approach for a letter to council. • Chasansky shared that council member Matt Appelbaum asked at the Sept. 12 study session whether the Arts Commission had discussed and weighed in on the Dairy Arts Center's request for operating support. o Chasansky provided background on the request,both around council's discussion and in the context of the Cultural Plan.The Dairy and BMoCA both previously had an ongoing subsidy not subject to review by the Arts Commission or my other public group. This was seen as a vulnerability to the entire grants program, since there are several venues for visual and performing arts in town,and commission proposed giving the Dairy and BMoCA 3 years to transition away from this subsidy before having to compete in the grants program. o Furman pointed out the irony that the Dairy will now have to compete for grant funding against the very groups that benefit from their facility;additionally,if the Dairy can no longer subsidize rent,it will hurt the smaller groups. o Furman stated that she would like to see the operating support for the Dairy come out of the Arts and Culture budget if ever possible,but wasn't sure the grants program budget would be the best solution.Hughes commented that if the money were to come out of the grants program budget,it would take money away from the pool that other organizations compete for,and you get better art through competition. o Commission agreed that operating support for the Dairy should not be its own line item in the 2018 city budget. o Hughes motioned that if council sees fit to explore this idea as part of a future budget, commission recommends that staff explore this in 2018 and come back with further recommendations.McCormick seconded.All in favor. Agenda Item 5: Grant Program Action Items 17:38 p.m.,1:28:08 Audio min.] a. FY 16 Arts Education Grant Reports 1. Boulder Museum of Contemporary Art,ARTlab,$10,000 McCormick suggested that commission discuss how to clarify the reporting requirements for attendance during the October retreat. b. FY17 Community Project Grant Reports 1. Colorado Music Festival&Center for Musical Arts,From the Stage to the Streets: CMF Pop-Up Concerts, $10,000 Hughes moved to accept both reports,and Joos seconded.All in favor. Agenda Item 6: Public Art Action Items [7:44 p.m., 1:33:40 Audio min.] a. For Discussion:Update on Parking Garage Public Art Strategy • Vink explained that the fund source is specifically generated from the parking garages and is specifically reallocated for improvements within the garages. Chasansky added that the consultants have provided staff with a recommended operating budget;however,each year the CAGED budget will be established— part for public art projects and part for capital improvements,which may include a percent-for-art model. b. Finalist Approval:Martin Acres Art-in-public-places Project • Joos moved that commission approve that this process was properly conducted and recommend that the proposal by artist Katherine Rutter/Arts Martin Acres advance into a temporary art agreement.Hughes seconded.All in favor. • McCormick moved that commission approve that this process was properly conducted and recommend that the proposal by artist David Polka/Arts Martin Acres advance into a temporary art agreement. Hughes seconded.All in favor. Agenda Item 7: Commission Business [8:19 p.m.,2:09:25 Audio min.] a. Proposal for the 2018 Grants Program Budget Structure Commission agreed to ask for full restoration of the grants program funding.Hughes motioned to authorize McCormick to write a letter on behalf of the Boulder Arts Commission capturing commission's thoughts on the 2018 budget for the Office of Arts and Culture.Joos seconded.All in favor. Agenda Item 8:Matters from Staff [8:27 p.m.,2:16:41 Audio min.] a. Manager's Update • Chasansky announced that at last night's meeting,City Council unanimously adopted the recommended amendments to Chapter 14-1 of the Boulder Revised Code. • Vink shared a correction to the memo(p. 8 ofap cket):Michael Theodore's Experiments in Public Art piece will be removed on Sept.26(memo stated that it would be on display through Winter 2017). b. For Discussion:October Retreat • Chasansky stated that the agenda is not yet finalized,but will include:work plan for next year, clarification on the Public Art Policy,operation and budget for the 2018 grants program,end-of-year letter to City Council. Commission should send any recommendations for other agenda items to Chasansky. c. For Discussion:Review of Annual Arts Commission Recruitment Application ' • McCormick suggested that the statement:"The Boulder City Charter requires representation of both genders on City Boards and Commissions"be changed to say all genders. Chasansky explained that would require a change to the code.McCormick stated that the city should stand by its value of being an inclusive community. • McCormick wondered whether there is a character limit for responses to the application questions,and suggested that if so,the limit be stated somewhere. d. For Discussion:Review of Jury Panel Application and Process • Click will send out an email to get availability for a special meeting to interview jury panel candidates. Agenda Item 9:Adjournment [8:43 p.m.,2:33:32 Audio min.] There being no further business to come before the commission at this time,the meeting was adjourned at 8:43 p.m. Date,time,and location of next meeting: The next Boulder Arts Commission meeting will be at 2 p.m. on Wednesday,October 18,2017,location TBD. APPROVED BY: ATTESTED: Board Chair Board Secretary Date Date