HomeMy WebLinkAbout10.18.17 BAC Retreat PacketBoulder Arts Commission Annual Retreat Agenda
October 18, 2017 – 2 p.m. to 8 p.m.
Rocky Mountain Climbers Club, Chautauqua Community House, 900 Baseline Rd.
1.CALL TO ORDER
Approval of agenda
2.REVIEW OF MINUTES
3.PUBLIC COMMENT
4.GRANT ACTION ITEMS
A.FY17 Arts Education Grant Report, Manhattan Middle School
of Arts and Academics, Manhattan Instrument Garden - Phase
2, $3,000
5.MATTERS FROM GUESTS
Council Liaison: Jan Burton
6.2018 WORK PLAN
A.Public Art
- Action Item: Process Changes
- Discussion: Funding Update
- Discussion: Implementation Plan
- Discussion: Other Projects
B.Programs for Cultural Organizations
- Action Item: 2018 Budget Structure
- Action Item: 2018 Grants Cycle
- Discussion: Other Projects
- Discussion: Sponsorships
Break
C.Programs for Artists
- Discussion: Fellowships
- Discussion: Artist Census
- Discussion: NoBo Art District
- Discussion: Other Projects
D.Other Initiatives
7.REVIEW OF CULTURAL PLAN
Gift, Dinner
8.OUTLOOK FOR 2019-2021
A.Public Art
B.Cultural Organizations
C.Programs for Artists
D.Other (Youth Creative Economy and Workforce Creative
Identity East Bookend Planning)
E.Capacity Projections
9.2017 ANNUAL LETTER TO CITY COUNCIL
10.ADJOURN
2:00 p.m., 15 min.
2:15 p.m., 30 min
2:45 p.m., 30 min.
3:15 p.m., 30 min.
3:45 p.m., 15 min.
4:00 p.m., 30 min.
4:30 p.m., 30 min.
5:00 p.m., 60 min.
6:00 p.m., 60 min.
7:00 p.m., 60 min.
8:00 p.m.
Mark
Mark
Mark
Lauren
Mark
Mandy
Lauren
Mary
Matt
Matt
Mandy
Lauren
Mary
Matt
Matt
Mark
Boulder Arts Commission - 1 October 18, 2017
Boulder Arts Commission Minutes
September 20, 2017
Page 1 of 3
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: September 20, 2017 at the Main Boulder Public Library, 1001 Arapahoe Ave.
Contact information preparing summary: Maureen Malone, 303-441-3106
Commission members present: Felicia Furman, Kathleen McCormick, Devin Hughes, Erica Joos
Commission members absent: Mark Villarreal
Library staff present:
Matt Chasansky, Office of Arts & Culture Manager
Lauren Click, Grants Coordinator
Mandy Vink, Public Art Coordinator
Maureen Malone, Administrative Specialist II
City staff present:
Devin Billingsley, Senior Budget Analyst
Members of the public present:
Bill Obermeier – Dairy Arts Center; Aaryn Kay, Leah Brenner Clack, David Lorraine – Arts Martin Acres
Type of Meeting: Regular
Agenda Item 1: Call to order and approval of agenda [6:02 p.m., 0:00:00 Audio min.]
The meeting was called to order at 6:02 p.m.
McCormick moved to approve the agenda, and Hughes seconded. All in favor.
Agenda Item 2: Review of Minutes [6:04 p.m., 0:01:31 Audio min.]
Item 2A, Approval of August 16, 2017 Meeting Minutes
McCormick moved to approve the minutes, and Hughes seconded. Vote 3-0, unanimous (Joos was not yet present to vote).
Agenda Item 3: Public comment [6:04 p.m., 0:01:52 Audio min.]
Obermeier advocated for increased funding for the Boulder Arts Commission grants program to allow the commission to
support the arts community, as well as a separate line item in the city budget for operating support for the Dairy Arts Center
as a way to ensure that it remains an affordable venue. Commission asked Obermeier some clarifying questions and decided
to discuss his proposal further under Agenda Item 4a.
Agenda Item 4: Matters from Guests [6:15 p.m., 0:13:15 Audio min.]
a. Proposed 2018 City Budget – Devin Billingsley
• McCormick wondered if there was a citywide budget reduction across all departments, and Billingsley
replied that the reductions were selective, department by department.
• Billingsley explained that at the Sept. 12 study session, City Council indicated an interest in some
reallocations within the budget, and the city executive management team is considering these requests.
The budget must be heard twice in the exact same form, so if council proposes any changes at the Oct. 3
meeting, the budget will come back for a second reading on Oct. 17 and a third reading on Nov. 14.
• Chasansky explained that if commission would like to advocate for reallocation of funds, now is the time
to do so; options include writing an email to council, speaking during public comment at a council
meeting, making a statement for the record during tonight’s meeting, or writing a letter to council on
behalf of the whole commission. Commission agreed to table this discussion until later in the meeting to
have time to consider their approach for a letter to council.
• Chasansky shared that council member Matt Appelbaum asked at the Sept. 12 study session whether the
Arts Commission had discussed and weighed in on the Dairy Arts Center’s request for operating support.
Boulder Arts Commission - 2 October 18, 2017
Boulder Arts Commission Minutes
September 20, 2017
Page 2 of 3
o Chasansky provided background on the request, both around council’s discussion and in the
context of the Cultural Plan. The Dairy and BMoCA both previously had an ongoing subsidy not
subject to review by the Arts Commission or any other public group. This was seen as a
vulnerability to the entire grants program, since there are several venues for visual and
performing arts in town, and commission proposed giving the Dairy and BMoCA 3 years to
transition away from this subsidy before having to compete in the grants program.
o Furman pointed out the irony that the Dairy will now have to compete for grant funding against
the very groups that benefit from their facility; additionally, if the Dairy can no longer subsidize
rent, it will hurt the smaller groups.
o Furman stated that she would like to see the operating support for the Dairy come out of the Arts
and Culture budget if ever possible, but wasn’t sure the grants program budget would be the best
solution. Hughes commented that if the money were to come out of the grants program budget, it
would take money away from the pool that other organizations compete for, and you get better
art through competition.
o Commission agreed that operating support for the Dairy should not be its own line item in the
2018 city budget.
o Hughes motioned that if council sees fit to explore this idea as part of a future budget,
commission recommends that staff explore this in 2018 and come back with further
recommendations. McCormick seconded. All in favor.
Agenda Item 5: Grant Program Action Items [7:38 p.m., 1:28:08 Audio min.]
a. FY16 Arts Education Grant Reports
1. Boulder Museum of Contemporary Art, ARTlab, $10,000
McCormick suggested that commission discuss how to clarify the reporting requirements for attendance
during the October retreat.
b. FY17 Community Project Grant Reports
1. Colorado Music Festival & Center for Musical Arts, From the Stage to the Streets: CMF Pop-Up Concerts,
$10,000
Hughes moved to accept both reports, and Joos seconded. All in favor.
Agenda Item 6: Public Art Action Items [7:44 p.m., 1:33:40 Audio min.]
a. For Discussion: Update on Parking Garage Public Art Strategy
• Vink explained that the fund source is specifically generated from the parking garages and is specifically
reallocated for improvements within the garages. Chasansky added that the consultants have provided
staff with a recommended operating budget; however, each year the CAGID budget will be established –
part for public art projects and part for capital improvements, which may include a percent -for-art model.
b. Finalist Approval: Martin Acres Art-in-public-places Project
• Joos moved that commission approve that this process was properly conducted and recommend that the
proposal by artist Katherine Rutter/Arts Martin Acres advance into a temporary art agreement. Hu ghes
seconded. All in favor.
• McCormick moved that commission approve that this process was properly conducted and recommend
that the proposal by artist David Polka /Arts Martin Acres advance into a temporary art agreement.
Hughes seconded. All in favor.
Agenda Item 7: Commission Business [8:19 p.m., 2:09:25 Audio min.]
a. Proposal for the 2018 Grants Program Budget Structure
Commission agreed to ask for full restoration of the grants p rogram funding. Hughes motioned to authorize
McCormick to write a letter on behalf of the Boulder Arts Commission capturing commission’s thoughts on the
2018 budget for the Office of Arts and Culture. Joos seconded. All in favor.
Agenda Item 8: Matters from Staff [8:27 p.m., 2:16:41 Audio min.]
a. Manager’s Update
• Chasansky announced that at last night’s meeting, City Council unanimously adopted the recommended
amendments to Chapter 14-1 of the Boulder Revised Code.
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Boulder Arts Commission Minutes
September 20, 2017
Page 3 of 3
• Vink shared a correction to the memo (p. 8 of packet): Michael Theodore’s Experiments in Public Art
piece will be removed on Sept. 26 (memo stated that it would be on display through Winter 2017).
b. For Discussion: October Retreat
• Chasansky stated that the agenda is not yet finalized, but will include: work plan for next year,
clarification on the Public Art Policy, operation and budget for the 2018 grants program, end-of-year letter
to City Council. Commission should send any recommendations for other agenda items to Chasansky.
c. For Discussion: Review of Annual Arts Commission Recruitment Application
• McCormick suggested that the statement: “The Boulder City Charter requires representation of both
genders on City Boards and Commissions” be changed to say all genders. Chasansky explained that
would require a change to the code. McCormick stated that the city should stand by its value of being an
inclusive community.
• McCormick wondered whether there is a character limit for responses to the application questions, and
suggested that if so, the limit be stated somewhere.
d. For Discussion: Review of Jury Panel Application and Process
• Click will send out an email to get availability for a special meeting to interview jury panel candidates.
Agenda Item 9: Adjournment [8:43 p.m., 2:33:32 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned at 8:43 p.m.
Date, time, and location of next meeting:
The next Boulder Arts Commission meeting will be at 2 p.m. on Wednesday, October 18, 2017, location TBD.
Boulder Arts Commission - 4 October 18, 2017
TO: Members of the Boulder Arts Commission and Jury Panel
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: October 13, 2017
SUBJECT: Manager’s Update for the Boulder Arts Commission Retreat
on October 18, 2017
1.Notes on the October 18 retreat agenda.
The annual Arts Commission retreat is designed to give us extra time for four important tasks: decisions
and recommendations for the coming year’s work plan, an outlook on the strategy for future years,
discussion of the annual letter to City Council, and a refresher on the Community Cultural Plan. This last
part is important as we continue to align the work of the commission and staff to the community’s
priorities for the arts. Also, 2018 will be the last year for phase one of the Cultural Plan strategies, a year
when we will conduct a “reset”: bolstering what works, fixing what can be improved, and launching new
programs. As you consider your role in the meeting, please have in mind this important moment for
continuing to build on the remarkable success of the first phase of the Cultural Plan. We can only do this
good work with your help!!
>5, Council Liaison Visit – Council person Jan Burton will be joining us for a conversation on how the
Arts Commission and City Council can improve communications and work together on city -wide
priorities.
>6A, Public Art – In preparation for the conversation, please refresh your memory by glancing at the
Public Art Policy. Also, in attachment one, please find important readings collected from a variety of
public art funding studies that have been conducted by staff and consultants in recent years.
Also under discussion will be the process for updating the Public Art Implementation Plan. For
reference, please download and review the 2017/18 Public Art Implementation Plan.
>6B, Programs for Cultural Organizations – In attachment two, please review the staff
recommendations for the 2018 grants cycle funding structure. Staff will be seeking recommendations
from commissioners on any adjustments to this proposal, including the redistribution of the former
Risk Capital grant budget.
The final draft of application and jury process documents for the 2018 grants cycle are included in
attachment three. Please review these documents and come to the meeting prepared to discuss any
final recommendations before the new cycle is launched, early next month.
>9, Annual Letter to City Council – In attachment four, please find last year’s letter to City Council.
2.Commission Correspondence.
In attachment five, please find copies of email correspondence received by the Boulder Arts Commission
during the period between the publication of the September and October 2017 packets.
Boulder Arts Commission - 5 October 18, 2017
3.Liaison Reports.
>By Felicia Furman, liaison to The Dairy Arts Center:
When Bill Obermeier announced his retirement as ED of the Dairy at the end of July, Mark
Ginsberg, Chair, and Sharon Nehls, Vice Chair, assembled a search committee. The job description
was sent to national, regional, and local arts organizations. There were over 50 resumes received. Of
these, seven were selected for telephone interview, and four were selected for face to face
interviews. The outstanding candidate was Melissa Fathman. In her cover letter to the Board, she
said, “I have had the great fortune of navigating the changing landscape of artistic presentation over
the past 20 years by working for two outstanding performing arts organizations—New York’s
Chamber Music Society of Lincoln Center and the Colorado Music Festival & Center for Musical Art s.”
She will meet with the full board and a decision to hire will be made by the board at a special
meeting.
Bill has left the organization in excellent condition with a self-organizing professional staff. There
have been increases in funding greater than last year at this time and expansion of the music and art
gallery efforts to generate more programs and additional income. The Dairy has also begun
discussions with leaders in the Latino community about attracting a more diverse audience and
anticipates adding two new Board members outside of the “white” community. These efforts have
been made possible in part by the BAC’s operational grant. More time for long term planning.
However, Bill determined and the Board agreed that these funds do not add eno ugh to the
Dairy's income stream to professionally operate the city's primary arts facility at the level it should be
run and provide lower than market rates to artists. This fall, Bill and the board asked city council for a
line item of $250,000 a year to sustain operations so that fundraising could be focused on raising the
capital monies needed to finish the renovation. Bill’s request was denied. The city manager
recommended that the Dairy increase rents and costs of programming to help sustain the oper ational
needs. The Dairy is grappling with how to do this without negatively impacting all of the arts
organizations that rent space at the Dairy.
>By Mandy Vink, liaison to Band of Toughs:
Band of Toughs is doing well overall. We feel especially positive about our creative projects in the
coming year -- we are planning a "collaboratory" showing of Antigo Nick in January 2018 and a
production of an original show, Nirvamlet, in the fall. We've grown our network of creative
collaborators in 2017 and are excited to work with these talented individuals again. We expanded our
audience base beyond Boulder with our summer production of As You Like It in Fort Collins and David
Ortolano's Fringe Festival tour of "The Man Who Sold the World." We're looking forward to drawing
some of these new regional audience members into Boulder for our 2018 productions. Expanding our
contract-based staffing was also a success in 2017, as we worked with an Administrative Coordinator
and a bookkeeper to take on some tasks previously handled by our core company members.
Staffing will also be one of our challenges for 2018, as Cynthia will be moving out of state. It
seems that contract-based staffing is working best for us right now, and we anticipate that the
Small/Midsize Organizations Operating Support grant will help us hire support for the tasks that I
have done for the company. Another challenge is continuing to diversify our income base, and the
BAC Operating Support grant has already helped with that goal. We have leveraged the support from
the BAC grant to help us obtain grants at the district and state level -- for 2018, we've been awarded
our second SCFD grant as well as our first Colorado Creative Industries grant. We're also applying for
our first federal-level grant, a MAPFund project grant, for our 2018 Nirvamlet production. In order to
increase our donor funding, we're working towards eligibility for Colorado Gives Day. The BAC grant is
helping us close in on the budget/asset benchmark required to participate, and with th e additional
grant funding we've obtained, we anticipate being able to participate in Colorado Gives Day 2018.
Boulder Arts Commission - 6 October 18, 2017
>By Mandy Vink, liaison to Boulder Muse
Boulder MUSE is off to a terrific start at both Columbine Elementary and University Hill School. At
Columbine we have 43 students with 8 teachers, while at Uni Hill we have 18 students with 4
teachers.
Your grant has enabled us to have all of these teachers as well as a totally new teacher who has
helped us to form our new young quasi Mariachi Band calle d La Banda MUSE. They have their debut
at a Día de Los Muertos celebration at the Dairy Center on November 2nd!
Our challenges ahead span various issues. At Uni Hill, we believe we will have a larger enrollment
come January, thus needing more teachers and more instruments, always the largest parts of our
budget needs! We have already exceeded our budget this fall for new instruments and hiring
additional teachers. Unfortunately, we have had to increase the student/teacher ratio at Columbine
from the projected 5/1 to 7/1 in the case of 2 classes. Without the generous BAC operations grant,
we have no doubt that this school year's growth to Uni Hill would never have been able to happen.
>By Mary Wohl Haan, liaison to Boulder Fringe Festival
How did the 2017 grant help your organization?
•Allowed us to hire a festival director/producer
•Produce the festival
•Pay our bills – insurance, storage, payroll
What worked this year?
•Right-sized the organization and tightened the budget - our books and expenses to get a
clearer picture of what it takes to run a festival
•Able to hire a talented festival administrator
•Able to produce the festival on a smaller scale than in the past, but a fun festival with over
half the artists participating from out-of-state (still attracting a national presence)
•Began charting a course forward for 2018 and beyond
•Re-engaged passionate volunteers who are interested in moving along with the organization
What are your challenges?
•Finding affordable venues that work for a festival
•Competition for audiences within the rich cultural landscape of our area
•Competition for audiences with the amazing outdoor opportunities available in this region
and this year’s highlight – the solar eclipse
•We are uncovering a significant issue in getting artists to promote their own work within the
community beyond what the festival can do – who are they as artists in the community and
beyond? Their participation in promoting themselves as artists significantly impacts festival
numbers. How do we support them engaging their own audiences?
•Because of our tightened budget, we were unable to produce a print program this year
which in turn affects our marketing overall and audiences
•Finding other sources of funding in this limited funding landscape
4.Staff Updates.
On October 3, City Council adopted ordinances which advance a new version of the budget, including funding
for the Office of Arts and Culture and the cultural grants program. That new budget does restore funding to
the grants budget to 2017 levels. The next step in the process will include a second reading of the full
municipal budget at the October 17 meeting of City Council. The outcomes of that meeting will be discussed
at the Arts Commission retreat.
On October 5 and 6, staff supported a community team and the Urban Land Institute in facilitating a technical
advisory panel for the NoBo Art District. The panel explored issues of the visual environment, district
programming, governance, and affordability for artists. A fi nal report will be available early next month.
Staff participated in a city-wide outreach event on October 11.
Boulder Arts Commission - 7 October 18, 2017
Staff continues to work with the Civic Area team on construction and planning.
Work continues on the regional cultural alliance initiative in collaboration with the Bonfils Stanton Foundation
and Denver Arts and Venues.
Work continues in support of the Central Broadway Corridor Framework, Alpine/Balsam vision plan, and other
area plans.
Work continues on the Cultural Asset Map project.
Staff continues to work on the 24/7/2018 community event.
The community coordinating group for the NoBo Art District met on October 10 to discuss a vision, new
initiatives, and expanding the group.
>Grants and Programs for Organizations
In attachment six, please find an updated budget for the cultural grants program.
The following Cultural Field Trips Grants were approved before the October 18 meeting:
- FY17 Cultural Field Trips Fund, Maria Comparini, Escuela Bilingüe Pioneer to the Macky
Auditorium Concert Hall for the Boulder Philharmonic Orchestra Discovery, $975
- FY17 Cultural Field Trips Fund, Elizabeth McCord, Creekside Elementary to the Macky Auditorium
Concert Hall for the Boulder Philharmonic Orchestra Discovery, $475
The following Rental Assistance Grant reports were approved in September and October:
- FY17 Rental Assistance (Boulder Venues); And Art Space; Endless Summer Art Party at the
Boulder Creative Collective; August 19, 2017; $725
- FY17 Rental Assistance (Boulder Venues); Kate Moore; "My Days with D" as part of the Boulder
International Fringe Festival; August 26, 2017; $420
An extension was offered to Kate Moore for her Rental Assistance (Boulder Venues) grant.
Public training will begin on the Foundant Grant Lifecycle Manager, the new grants software. Below is a
schedule of trainings:
- Wednesday, October 25, 10 to 11:30 a.m.
Location: Flatirons Room, Main Boulder Public Library
1001 Arapahoe Ave, Boulder, CO 80302
- Saturday, November 4, 11 a.m. to 12:30 p.m.
Location: George Reynolds Branch Library
3595 Table Mesa Drive, Boulder, CO 80305
- Thursday, December 7, 5:30 to 7 p.m.
Location: Bohemia Boulder
4919 North Broadway #7 Boulder, CO 80304
Boulder Arts Commission - 8 October 18, 2017
For those unable to attend a training we also have Office Hours and private appointments
available:
Office Hours
Fridays in November through January from 10 a.m. to 1 p.m.
Office of Arts + Culture, Main Boulder Public Library
1001 Arapahoe Ave, Boulder, CO 80302
Contact Lauren Click at clickl@boulderlibrary.org to RSVP or book a training.
Work continues on updating the Cultural Asset Map.
>Public Art Program
Public Art Commissioning Updates:
-Experiments in Public Art 1.0: Installation
Michael Theodore’s areyoume concluded on Sept 26
Mary Mattingly’s Everything at Once is on display at the Boulder Creative Collective through Oct.
27th; additional locations and collaborations are being explored. A closing reception is scheduled
for Oct. 27th from 6-9p.
Ethan Jackson is in fabrication with installation to occur in late 2017.
-Experiments in Public Art 2.0: Cancelled for 2017
Staff and the Selection Panel have determined to table this program in 2017
-Civic Area Temporary Commission (Dispersion): Fabrication
Installation anticipated for Nov. 13
Additional temporary commissions are in concept phase
-Civic Area: 11th St. Spine Signature Artwork: Contracting
On Aug. 28, staff presented the Civic Area recommendation to PRAB with full support. The City
Manager approved the Arts Commission’s recommendation for Adam Kuby; contract
negotiations are underway. http://www.adamkuby.com
-University Hill: Pre-Selection
-North Boulder: Selection
The project orientation meeting was held on August 30. The Public A rt RFQ is open through Oct.
26, with a project budget opportunity of $165,000.
-Arapahoe Underpass: Preliminary Design
Michelle Sparks has an executed contract and ongoing project meetings are in the works.
http://michellemsparks.com
-30th and Colorado Underpass: Pre-selection
Staff is in the midst of scheduling a project orientation and kick -off in Nov.
*This project will run in tandem with the Foothills Underpass Project.
-Foothills Underpass: Pre-Selection
Staff is in the midst of scheduling a project orientation and kick-off in Nov.
*This project will run in tandem with the 30th and Colorado Underpass Project.
-CAGID Garage Art Public Art Program: Pre-Selection
Staff presented the draft CAGID Garage Art Master Plan to the Downtown Boulder
Partnership/BID on Sept. 14, 2017 and is presenting to CAGID Admin Staff on Sept. 19. The plan
was also presented during the “What’s Up Boulder” Open House. An Information Packet will be
Boulder Arts Commission - 9 October 18, 2017
submitted to City Council on Oct. 19. Launch of the plan is anticipated after feedback from City
Council and includes temporary and mural opportunities for 2017-2018.
-Pearl Street Mall Opportunities: Cancelled
-Creative Neighborhoods Public Art Projects: Murals
Staff and the CCS Steering Committee have determined to dedicate funding to mural
commissions on private properties within the neighborhoods. This program is being formalized
by staff and anticipates its launch in Jan. 2018
Community-Initiated Projects Updates:
-US Cycling Monument: Pre-Approval Process
-Nobel Circle Monument: Pre-Approval Process
-Arts Martin Acres: Installation
-CU Innovation Hub: Selection Process
-Shared Paths/Elmer’s 2 Mile: Pre-Approval Process
Staff received approval from the CCS Steering Committee to reallocate a portion of the Creative
Neighborhood funds to embark on a public/private mural program within the neighborhoods.
Staff continues work on maintenance and inventory.
Staff continues work towards a sustainable funding mix for public art commissions and collection
maintenance.
Staff participated in the “Road Less Traveled” Art and Conservation conference at the Kohler Arts Center.
>Programs for Artists and Creative Professionals
Staff attended the Alliance of Artists Community annual conference in Denver, Oct. 2 - 5.
Work continues on the Artist Census.
Work continues on the 2018 Dance Showcase.
Work continues with Boulder County Arts Alliance and Boulder Arts Matrix on furthering development of
a community-wide cultural calendar.
Boulder Arts Commission - 10 October 18, 2017
Attachment One
Public Art Funding References
City of Boulder Office of Arts + Culture
Library & Arts Department
www.boulderarts.org
MEMORANDUM
To: Boulder Arts Commission
From: Mandy Vink
Date: October 12, 2017
Regarding: Public Art – Sustainable Funding Summary
The Community Cultural Plan articulates the need of sustainable funding for a healthy and robust public art
program, achieved through a diverse portfolio of funds. Additionally, funding strategies must reflect the
needs of the public art program and be secure, flexible, and at an adequate level to acquire and maintain
works on a regular basis. With this foundation, the minimum funding threshold recommended is $600,000.
Additionally, the cultural plan recommends $330,000 annually for the first phase (2016 -2018) of public art,
$400,000 for the second phase (2019-2020), and $430,000 for the final phase (2022-2024), with the
ultimate goal of ongoing and sustainable funding to continue the program after the conclusion of the
Cultural Plan. Further detail on the funding recommendations for public art can be found in the Community
Cultural Plan on page 88.
The cultural plan’s recommended funding mix explores the following: percent -for-art model, public art in
private development requirements, special taxes, general fund allocations, and collaborations with regional
commissioning agencies. The following document abstracts reflect this funding mix, introduce
recommendations for the City of Boulder, and include benchmark reports of funding strategies in o ther
cities.
A.Draft of the current funding mix, with projections 2018-2021
B.Community Cultural Plan Recommendations and Appendix IV.6: Public Art Programs in Colorado
C.Summary: Sustainable Funding Recommendations for the City of Boulder prepared by AMPA
The documents are attached as abstracts, and the full reports are available upon request.
Boulder Arts Commission - 11 October 18, 2017
Part A: Public Art Funding Mix
Funding Source 2017 2018 2019 2020 2021
General Fund $175,000
Ad Hoc Public Art Allocations
from Departments $250,000 ~$250,000 ~$250,000 ~$250,000 ~$250,000
Community Culture Safety Tax 2014
($200,000 annually, 3 yrs) $200,000
Community Culture Safety Tax 2017
Renewal ($100,000 annually, 4 yrs) $100,000 $100,000 $100,000 $100,000
Percent-for-Art, if adopted ~$300,000 ~$175,000 ~$165,000 ~$160,000
Total Given Current Funding Mix: $625,000 ~$250,000 ~$250,000 ~$250,000 ~$250,000
Total from All Proposed Sources: ~$650,000 ~$525,000 ~$515,000 ~$510,000
Boulder Arts Commission - 12 October 18, 2017
Part B: Cultural Plan and Appendix IV.6: Public Art Programs in Colorado
APPENDIX SIX
Comparison of Public Art Programs in Colorado page 1
City Funding Mechanism Eligible Projects Benchmark Budgets
Fort Collins Standard Percent for Art 1% of CIP; Over $250,000;
Artists added to projects of
$50,000 - $250,000 at the
discretion of PM.
2013-2014= $272,232.00
(Calculated Biennially)
Lakewood Standard Percent for Art
1% of CIP; New Projects Only 2013= $41,000
2014= $45,000
Littleton General Fund Includes capital funds,
operating revenue,
donations, etc.
2013= $69,475.00
2014= $71,778.98
Loveland Pooled Percent for Art (at
least 1% stated in ordinance)
CIP; Over $50,000 excl
engineering, admin, fees,
permits, and indirect costs;
excl special impr. districts.
2013= $273,501.00
2014= $607,120.00
2015= $351,040.00
Vail Private Fee and Tax
Increment
Real Estate Transfer Tax
(set amount)
Approx. $80,000/year
Boulder Arts Commission - 13 October 18, 2017
Comparison of Public Art Programs in Colorado, page 2
Type Funding Pros Cons Models
1. Traditional Percent-
for-art
A portion (typically 1% - 3%) of the
construction budget of municipal
capital improvement projects is set
aside from the project budget for the
purposes of commissioning public
artworks. In most cases, a threshold
amount is set; for instance the rule
might apply only for projects that
have a total budget of more than
$50,000.00.
• Protected politically over
the long term.
• Public is invested in
founding the program.
• Palatable implications to
tax rates.
• Could be applied to
utilities spending to
increase capacity.
• Funding will be
inconsistent over time.
• Funding is typically low,
and projects few, for our
size city.
• Project sites only
associated with their
source construction
projects.
Denver,
Longmont,
Ft. Collins,
Grand Junction.
2. Public Benefit /
Private Mandate
Private developers are required to
set aside a portion of commercial
projects to acquire artwork for public
display. Often, additional rules are
included such as a threshold budget,
or the stipulation that the owner may
contribute the amount to a pool
which is spent by public
commissioning.
• Adds a source of funding
and projects to build a
critical mass of artworks.
• Adds a tool for fulfilling
public benefit
requirements.
• May not be palatable to
developers.
Aurora
(in addition to
traditional
percent-for-art).
3. Percent-for-art
Pooled
Rather than being derived directly
from CIP project budgets, the funds
are calculated according to the
budgets of CIP projects, and then
transferred from the general fund
into a pooled account. Funds are
then spent based on a strategic plan,
rather than solely based on an
association with the CIP project site.
Note: transportation and/or Parks
and Recreation projects may be
exempted from the rule.
• More flexible budgets and
sites.
• Projects can be distributed
geographically in a more
strategic way, rather than
only adjacent to city
buildings.
• Possibly less politically
stable.
• Requires complex
budgeting and analysis,
and risks incomplete
calculations.
Loveland.
4. General Fund An account within the city budget,
derived from the general fund or
some other reliable source, is
assigned to the commissioning of
public art. In many cases the amount
is determined by a formula, such as a
percentage of the total general fund.
• Offers flexibility for the
implementation of a
strategy over short
periods of time.
• Most precarious in terms
of sustainable funding.
Co Springs.
5. Private Fee or Tax
Increment
A specific allocation derived from an
incremental tax or fee is transferred
to a special account. For instance, a
portion of the fees on permits or a
portion of the seat tax for a
convention or theater district can be
applied to commissioning public art.
• Offers a complimentary
funding mechanism that
can bolster a standard
model.
• May not be palatable to
those impacted by the
fees or taxes.
Wheat Ridge.
Boulder Arts Commission - 14 October 18, 2017
Part C: Sustainable Funding Recommendations prepared by AMPA
Boulder Arts Commission - 15 October 18, 2017
Boulder Arts Commission - 16 October 18, 2017
Boulder Arts Commission - 17 October 18, 2017
Boulder Arts Commission - 18 October 18, 2017
Attachment Two
Proposed 2018 Grant Cycle Funding Structure
GRANT TYPE CATEGORY AWARD/AMT BUDGET CYCLE
GOS GRANTS
Large Orgs (committed) 4 @ $50K
7 @ $20K $340,000 Triennial,
Biennial
Small / Mid Orgs (committed) 16 @ $10K $160,000 Triennial,
Biennial
PROJECT GRANTS
Community Projects – Organizations 6 @ $10K $60,000 Annual
Community Projects – Individuals 2 @ $10K $20,000 Annual
Arts Education 10 @ $3K $30,000 Annual
STRATEGIC FUNDS Rental Assistance Fund ~18 @ ~$1K $18,000 Monthly
SCHOLARSHIPS
Professional Development ~20 @ ~$1K $20,000 Twice Annual
Certificate Scholarships 5 @ $2K $10,000 Annual
Cultural Field Trips ~10 @ ~$1K $10,000 Annual
ADMIN CONTINGENCY and TICKET FUND $7,325
Total Funds = $675,325.00
Boulder Arts Commission - 19 October 18, 2017
Attachment Three
Final Draft of 2018 Grants Cycle Application and Jury Documents
Below is the full content for the grants application and panel processes. It has been formatted for the purposes of this
document: some changes may occur in the final online forms. Also, please be aware that staff reserves the right to
make further changes throughout the cycle, provided they are done to uphold the decisions and recommendations of
the Arts Commission.
General Eligibility Requirements
Contractual age. All applicants must be of legal contractual age as defined by the state of Colorado (18 years).
City of Boulder Conflict of Interest policy. City employees are not eligible to receive grant funding.
Good standing. Applicants must be in good standing with the Boulder Arts Commission having met agreed-upon
deadlines for any previous Boulder Arts Commission -sponsored project, and/or can demonstrate good faith efforts to
comply with Boulder Arts Commission requests regarding previous projects.
Compliance with law and policy. All applicants, organizations, and the content of all projects must comply with the
ordinances and policies of the City of Boulder.
Service area. The product (performance, piece of art, etc.) funded in whole or in part by the Boulder Arts Commission
must be provided for and accessible to the Boulder community. Any product that receives other funding may be held
in another municipality or area, provided that at least one performance is provided within Boulder Valley, as defined
in the Boulder Valley Comprehensive Plan, and is for the direct benefit of the Boulder community.
Civil Rights Act compliance. All applicants must comply with Title VII of the U.S. Civil Rights Act of 1964 and Section
504 of the Federal Rehabilitation Act of 1973 to the end that no person in the United States shall, on the grounds of
race, color, national origin, physical or mental handicap, sex or religion, be excluded.
Exclusions. Funds will not be provided for: projects that have occurred before the grant funding decisions have been
made, the purchase of alcohol or marijuana, debt reduction, capital construction, creating or building endowments,
acquisition of real estate, political activity, programming that promotes a single religion over others, or re-granting of
the funds.
Boulder Arts Commission - 20 October 18, 2017
Grants and Meetings Schedule
Oct. 17, 2017 - City Council Budget approval at meeting
Nov. and Dec. 2017 and 2018 – see boulderarts.org for dates
- Software workshops for applicants
- Grant writing workshops for applicants
- Panel training
GRANT APPLICATION DEADLINES
Professional Development Scholarships, Round One
Friday, Jan. 19, 5 p.m. – Deadline for applications
Jan. 20 to Jan. 26 – Review by staff for eligibility. Revision by applicants if necessary
Jan. 26 to Feb. 21 – Review by Arts Commission (27 days)
Feb. 21 - Arts Commission meeting. Final decisions on scholarships
Operational Grants – Final Reports
Feb. 1 - FY16 and FY17 General Operating Grant final reports due
Feb. 1 to Feb. 5 – Review by staff for eligibility. Revision by applicants if necessary
Feb. 5 to Feb. 21 – Review by Arts Commission (17 days)
Feb. 21 – Arts Commission meeting. Recertification of FY16 and FY17 General Operating Grants
Community Project Grants
Wednesday, Jan. 24, 5 p.m. - Deadline for applications.
Jan. 24 to Feb. 2 - Review by staff for eligibility and revision by applicants if necessary
Feb. 2 to Feb. 5 28 - Preliminary review and score by panel (26 days)
Feb. 28 to March 14 - Score processing by staff
March 14 - Preliminary scores posted online
March 14 to March 21 - Applicants prepare 3-minute optional presentation for the Arts Commission meeting
March 21 - Arts Commission Meeting. Presentations by applicants; panel rescore; discussion and final decisions on
grants
Arts Education Project Grants
Wednesday, Feb. 21, 5 p.m. - Deadline for applications
Feb. 22 to March 4 - Review by staff for eligibility and revision by applicants if necessary
March 5 to March 31 - Preliminary review and score by panel (26 days)
April 1 to April 12 - Score processing by staff
April 12 - Preliminary scores posted online
April 12 to April 18 - Applicants prepare 3-minute optional presentation for the Boulder Arts Commission meeting
April 18 - Arts Commission meeting. Presentations by applicants; panel rescore; discussion and final decisions on
grants
Professional Development Scholarships, Round Two
Wednesday, April 18, 5 p.m. – Deadline for applications
April 18 to April 25 – Review by staff for eligibility. Revision by applicants if necessary
April 25 to May 16 – Review by Arts Commission (21 days)
May 16 - Arts Commission meeting. Final decisions on scholarships
Boulder Arts Commission - 21 October 18, 2017
Rental Assistance Funds (Boulder venues)
1st of each month at 5 p.m., year round deadline for applications. These are awarded on a first come, first served
basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission
following the deadline.
Macky Free Rental & Supplementary Funds
1st of each month at 5 p.m., year round deadline for applications. These are awarded on a first come, first served
basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission
following the deadline.
Cultural Field Trip Fund
1st of each month at 5 p.m., year round deadline for applications. These are awarded on a first come, first served
basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission
following the deadline.
2018 Meetings and Grant Review Deadlines
Boulder Arts Commission meeting - Wednesday, Jan. 17
Boulder Arts Commission meeting - Wednesday, Feb. 21
Professional Development Scholarships, Round One – final decision on scholarships
Review of FY16 and FY17 General Operating Grant - recertification of grants
Boulder Arts Commission meeting - Wednesday, March 21
Presentations by Community Project Grant applicants / rescore / discussion / final decision on grants
Boulder Arts Commission meeting - Wednesday, April 18
Presentations by Arts Education applicants / rescore / discussion and final decision on grants
Boulder Arts Commission meeting - Wednesday, May 16
Professional Development Scholarships, Round Two – final decision on scholarships
Boulder Arts Commission meeting - Wednesday, June 20
Boulder Arts Commission meeting - Wednesday, July 18
Boulder Arts Commission meeting - Wednesday, Aug. 15
Boulder Arts Commission meeting - Wednesday, Sept. 19
Boulder Arts Commission meeting - Wednesday, Oct. 17
Boulder Arts Commission meeting - Wednesday, Nov. 21
Goals letter for City Council Retreat
Boulder Arts Commission meeting - Wednesday, Dec. 19
Boulder Arts Commission - 22 October 18, 2017
Grant FAQs
Do I need to be a non-profit to apply?
No, non-profit status is not required to apply for Community Projects Grants, Arts Education Grants, or Rental
Assistance Grants.
Must an organization be headquartered in Boulder to be eligible?
No, it is not necessary that the applicant organization be headquartered in Boulder. However, the applicant
must be able to demonstrate that they conduct a substantial amount of their programming in Boulder. Also,
though anyone may apply, preference is given through the panel process to organizations that are based in,
or focused on, the Boulder community.
How much detail is required for the organizational details such as board members and budget documents?
The required documents and information in the organizational information section of the application is used
to give the commissioners an understanding of your organization: what you do, how you do it, and who is
involved. These should be basic details to convey that information. Make sure your details are complete, but
not protracted. Example budget documents can be found through this link.
May I use my Colorado Common Grant Application for these opportunities?
The grant applications have been designed to closely align with the Colorado Common Grant to make it easier
for you to apply. Where the questions are the same, please feel free to copy-and-paste your information
from the Common Grant. However, do take time to make sure that we are not asking for different or
additional information.
How does the panel come to their decision?
After reading through your background information to understand your organization or project, they will be
providing scores in two sections:
First, the panel members provide scores on the information you provide in the “Panel Questions” section.
Panel members provide a score of 1 to 8 for each panel question.
Second, the panel members are asked to provide additional points on three focus areas: 1) for Boulder-based
organizations, 2) on issues of cultural equity, and 3) for organizations that have not received funding in the
grant cycle. A maximum of 4 additional points is available to the panel members for each question. See the
rubrics on the Scoring System document for details. For more information on cultural equity please reference
our Statement of Cultural Equity.
The scores for each panel member are added together to establish a preliminary score for the application. All
questions are weighted equally. Those preliminary scores are averaged across all the panel members to
establish an preliminary score. This score is used to rank your application for consideration. For each grant
category, the Arts Commission will establish a threshold score (equal to a whole number that is approximately
75% of the maximum possible score) over which an application is considered eligible for an award. Please
note that meeting the threshold score does not automatically approve an application for funding.
In addition to providing a score, the commissioners will include questions or comments for each applicant.
We will provide these comments to you before the review meeting. During the meeting, you will have the
opportunity to offer a three-minute statement answering the questions raised, or further informing the panel
about your application.
Boulder Arts Commission - 23 October 18, 2017
Later in that same meeting, the panel will discuss each application. Individual panel members may decide to
change specific scores based on new information you provide during your presentation. Once this rescore is
complete, the applications are re-ranked. The members of the Boulder Arts Commission then deliberate on a
decision of final approval of the applications which will receive a grant. The Arts Commission may a) accept
the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores.
The complete scoring system and rubric can be found here.
If I am awarded a grant, may I apply for other opportunities?
Yes, there are no restrictions for applying for multiple grants.
Does the Boulder Arts Commission have an appeals process?
Yes. The appeals process can be found here.
Boulder Arts Commission - 24 October 18, 2017
Grant Application Guidelines & Process
PROCESS OVERVIEW
Before beginning the application process, review the eligibility requirements and grant program descriptions by
visiting the Office of Arts and Culture’s website.
1. Grant workshop. Attendance at a grant workshop is highly encouraged. Contact the grants coordinator with
any questions you may have on the application or process.
2. Application. Submit your application online no later than 4:59 p.m. on the deadline. Applications are made
through the boulderarts.org website.
3. Staff review. Staff reviews all applications for completeness and compliance with grant requirements.
4. Grant revisions. Staff will contact applicants if any revisions are necessary.
5. Panel sequestration. During the scoring process, from the opening of the online panel system until the
finalists are approved, the members of the panel may not be contacted through any means by applicants
and/or their surrogates.
6. Questions or concerns about application. Applicants with questions or concerns about the status of their
application may contact staff, who then may at their discretion communicate with the panel members.
Communications will not be passed on to panel members if the staff determines that the question or
message: a) is intended to lobby the panel members in favor of an application, or b) will purposefully or
inadvertently interfere with the stewardship of the grants program.
7. Preliminary panel review and scoring. Panel members score the applications. The panel members are also
encouraged to add any questions or comments to their score, which can be useful to applicants in preparing
their presentations. An explanation of the scoring system and the rubrics used by the panel can be found
here.
8. Preliminary scores. Applicants will be notified when scores and comments are available on the website.
9. Preparation of 3-minute presentations. Applicants have time to prepare a three minute presentation. The
presentation is intended to add to the information found in the application based on the comments and
questions of the panel. Please do not repeat the information in your application. Use your time wisely to
directly answer concerns or questions the panel has, or to give new information about your project / program
that will make your application stronger. These presentations are not mandatory, so if there are no concerns
to address, it is not necessary for you to speak. To ensure fair and consistent presentations, you may not
provide a slideshow, video, or distribute printed materials during the presentation.
10. Applicant presentations. The applicants make their three minute presentations at the Boulder Arts
Commission meeting. A schedule of upcoming meetings is here. The Commission Chair will be tasked with
keeping the presentations timed in order to allow for an equitable amount of time for all applicants as well as
for the final approval process.
11. Rescoring of grant applications. At the Boulder Arts Commission meeting the panel rescores the grants based
on applicant presentations.
12. Funding decisions. Applicants and/or audience members are not allowed to be present during discussion and
final funding decisions, unless specifically requested by the panel. The Boulder Arts Commission makes final
decisions on Community Project Grants, Arts Education Grants, Professional Development Grants, and
Operating Grants.
13. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to
thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them
know how this grant will be used, and the difference it will make to your organization. Please also invite them
to attend your events and programs. Visit the City Council website page to find out more about contacting
City Council members.
14. Written Appeals Process. The deadline for a written appeal is 14 days after funding decisions has been made
by the Boulder Arts Commission. The appeals process can be found on our website.
Boulder Arts Commission - 25 October 18, 2017
GRANT ADMINISTRATION – MANAGING AWARDS
Grant agreement. Upon approval of funding and receipt of the grant award letter, grantees will enter into an
agreement with the City of Boulder. Grantees must contact the Grant Coordinator to arrange for payment.
Vendor forms. All grantees must submit a City of Boulder vendor form and current IRS W-9 form so that they
may be added to the City’s vendor list. Individuals must also submit an Immigration Status Affidavit and
Determination of Independent Contractor / Employee Status for Payment document. The W-9 must be in the
same name as the grant recipient named on the grant application. The Grants Coordinator will send the
appropriate forms to grant recipients.
Payment. Once the agreement is signed, it will be submitted to City Finance along with an invoice. Funds /checks
are delivered in the following 3 weeks. Operational and Supplementary Rental Assistance Grants are issued full
payment of the grant. All other grants are initially funded at 80 percent of the grant amount awarded. The
remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of
the Grant Budget Report.
Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any changes
to the project, venue, grantee address, schedule, or staff / team members must be reported to
culturegrants@boulderlibrary.org .
Acknowledgment of the Boulder Arts Commission. All publicity for Arts Commission-funded projects must
include the following credit line: “This project is funded (or funded in part) by a grant from the Boulder Arts
Commission, an agency of the Boulder City Council.” In lieu of the credit line, the Boulder Arts Commission Logo
may be used.
Release form. The grantee will also be asked to sign a release form and to submit photographs and / or videos of
the project that the Office and Arts and Culture will be able to use on their website, social media, printed
materials or any other publicity.
Reporting. For Operating Grants, a final report on February 1 each year over three years or two years, depending
on the term of their grant. For other grants, a final report is due one month after the project is completed.
Failure to submit a final report will result in the de-certification of the eligibility of an existing operational grant
and ineligibility to apply for future grants until the report has been received.
Extension for reporting. If circumstances change in any way that will delay the applicant’s ability to complete the
project and the report promised in the contract, it is the applicant’s responsibility to notify the Boulder Arts
Commission in advance of the original report deadline. The applicant must submit a letter addressed to the
commission by email to culturegrants@boulderlibrary.org with an update on the project status and a request to
change the project completion date and report due date (specific dates are required in the letter).
Boulder Arts Commission - 26 October 18, 2017
Scoring System
> How does the panel come to a decision?
After reading through your application, the panel will provide scores in two sections:
First, the panel members provide scores on the information you provide in the “Panel Questions” section. Panel
members provide a score of 1 to 8 for each panel question.
Second, the panel members are asked to provide additional points on three focus areas: 1) for Boulder-based
organizations, 2) on issues of cultural equity, and 3) for organizations that have not received funding in the grant
cycle. A maximum of 4 additional points is available to the panel members for each question. For more
information on cultural equity please reference our Statement of Cultural Equity.
The scores for each panel member are added together to establish a preliminary score for the application. All
questions are weighted equally. Those preliminary scores are averaged across all the panel members to establish
an preliminary score. This score is used to rank your application for consideration. For each grant category, the
Arts Commission will establish a threshold score (equal to a whole number that is approximately 75% of the
maximum possible score) over which an application is considered eligible for an award. Please note that meeting
the threshold score does not automatically approve an application for funding.
In addition to providing a score, the commissioners will include questions or comments for each applicant. We
will provide these comments to you before the review meeting. During the meeting, you will have the
opportunity to offer a three-minute statement answering the questions raised, or further informing the panel
about your application.
Later in that same meeting, the panel will discuss each application. Individual panel members may decide to
change specific scores based on new information you provide during your presentation. Once this rescore is
complete, the applications are re-ranked. The members of the Boulder Arts Commission then deliberate on a
decision of final approval of the applications which will receive a grant. The Arts Commission may a) accept the
top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores.
The complete scoring system and rubric can be found here.
How do the panel members use the 1 to 8 scoring system?
Panel members use the following rating scale descriptions to help align their decisions about each score.
Boulder Arts Commission - 27 October 18, 2017
Score Descriptor Strengths/Weaknesses
8 Exceptional Exceptionally strong (a model for field or discipline with essentially no weaknesses).
7 Outstanding Very strong with some minor weaknesses.
6 Very Good Strong with numerous minor weaknesses.
5 Good Strong but with at least one moderate weakness.
4 Satisfactory Some strengths but with some moderate weaknesses.
3 Fair Some strengths but with at least one major weakness.
2 Marginal A few strengths and a few major weaknesses.
1 Poor Very few strengths and numerous major weaknesses.
Minor weakness: An easily addressable weakness that does not substantially lessen impact.
Moderate weakness: A weakness that lessens impact.
Major weakness: A weakness that severely limits impact.
Rubrics
> How do the members of the panel interpret the scoring system for each application?
It is important to keep in mind that the decision on scores is a subjective one; a rubric of interpretations should
be a guide by which the members of the panel can support their opinions. Each definition and associated score in
the scoring system will have a specific interpretation when applied to each panel question and across the
different grant categories. The matrix of these interpretations as compared to scores is captured in a set of
rubrics. It will be the responsibility of the commission to agree on an articulation of each interpretation, and all
the members of the panel will need to be trained on these interpretations.
Below are the rubrics for each applicable grant category.
Boulder Arts Commission - 28 October 18, 2017
Community Project Grant, page one
Community Priorities
The City of Boulder’s Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder
will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft
Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, pros perity,
and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most
common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?”. Information
on the Cultural Plan and Community Priorities can be found through this link.
Link: https://boulderarts.org/about-us/community-cultural-plan/
In what way will this project contribute to one or several of the Community Priorities described in the Community Cultural
Plan? Does the project contribute to one priority thoroughly? Or, does it address many? What specific benefits to the
community are planned? How will success be measured?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the project
will significantly address one
or several of the Community
Priorities.
The project will address one
or several of the Community
Priorities in very strong or
exceptional ways.
Cultural offerings
In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is exciting or new about your
project?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Minimally fills a gap in the
cultural offerings of Boulder
with major weaknesses.
A few aspects of the project
may fill gaps in cultural
offerings with a few major or
moderate weaknesses; only
modest innovations are
proposed.
Some or many aspects of the
project fill gaps in cultural
offerings with moderate or
minor weaknesses; some
new or innovative
programming.
The project fills gaps in
cultural offering in very good
or exceptional ways with a
few or no minor weaknesses;
the project is new and
innovative.
Full access
How will your project address affordability, availability, accessibility, accommodation, and acceptability to diverse groups?
Please review the Boulder Arts Commission and Americans for the Arts Statements on Cultura l Equity when responding to this
question.
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
The project does not or
minimally addresses
issues of access with
many major weaknesses.
The project addresses
issues of access in a
minor way with several
major or moderate
weaknesses.
The project addresses
issues of access in a
moderate way with many
or a few minor
weaknesses.
The project addresses issues of access
in very good or exceptional ways with
one or no minor weaknesses.
Boulder Arts Commission - 29 October 18, 2017
Community Project Grant, page two
Proposed outcomes and evaluation strategy
Describe your evaluation strategy and how you will collect data. Please include your goals for this project and how you will
measure the benefit to the community.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not in
place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and thoughtful
evaluation strategies and
goals with a few moderate or
minor weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and data
collection and how to
measure success.
Artistic excellence
The terms “artistic excellence” and “high standards” may be defined as having an advanced level of craftsmanship,
experience, and expertise for the creation of works of art in contemporary practice of a specific discipline. In addition to
evaluating excellence in terms of the work of skilled and experienced artists, artistic excellence may also be defined by the
degree and sophistication to which a project or organization provides a) the freedom for artistic experimentation, b) access
for new audiences, or c) the ability for individuals and groups across skill levels to advance their creative practice and cultural
competency.
Describe how your project commits to high standards for your field. Include information on how: a) artists are involved in
leadership and the potential impact on artists and the artistic field (including direct payment); b) your curatorial approach or
cultural mission is realized in the project; c) your audiences, peers, or critics respond to your programming; and/or d) ot her
ways by which you measure the quality of your art and the results of those measures. Examples of how you might
demonstrate artistic excellence are through professional resumes, news clippings, photos, videos, and survey responses.
BRC Chapter 14-1, the city code that governs the grants program, gives guidance on the areas of discipline and artistic practice
that are considered by the grants program. These include:
1. Visual arts and crafts;
2. Music;
3. Theater;
4. Literary arts;
5. Dance;
6. Time-based media, film/video, digital art, and web-based art;
7. Educational activities including lectures, classes and field trips;
8. Festivals, exhibitions, and art in public places;
9. History and heritage;
10. Design, architecture, and landscape; and
11. The contemplative arts.
The panel will evaluate artistic excellence scores based on how the application addresses excellence in these disciplines or
practices. It is further acknowledged that contemporary artistic practice may bridge across these disciplines or connect with
other forms of creative enterprise.
Boulder Arts Commission - 30 October 18, 2017
Community Project Grant, page three
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Artistic excellence is not or is
inadequately addressed;
there are pervasive gaps in
justifying artistic excellence.
Artistic excellence is
addressed in only a few ways
with only minor justifications
and measures.
Artist excellence is addressed
in some or many ways;
several significant
justifications and measures
are included.
The project demonstrates
very good or exceptional
artistic excellence with
strong measures.
Boulder focus
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder, and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered in
Boulder. Or, based in
Boulder with very few
programs offered in Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Encouragement points
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to applicants who have not yet received a grant in this cycle. Confirm if
your organization has been funded in the current cycle, including if you’ll be receiving General Operating Support funding.
1
2 3 4
Received a grant this year. Received a grant this year. Did not receive a grant this
year.
Did not receive a grant this
year.
Cultural equity
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to applicants whose organizational leadership or audience represent
groups who are typically underrepresented in arts programming and funding models (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfill one or several of these
categories. When responding to this question it is pertinent to review the Boulder Arts Commission and Americans for the
Arts Statements on Cultural Equity.
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity
1
2 3 4
Offers no or few
advancements for equity and
diversity
Offers some advancement
for equity and diversity.
Offers significant
advancement for equity.
Offers exemplary
advancement for equity and
diversity.
Boulder Arts Commission - 31 October 18, 2017
Arts Education Projects Grant, page one
Benefit to students
In what ways will this project directly benefit the students and their growth as cultural participants or in the
creative industries? What new skills or experiences will be offered?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to
Exceptional
Benefits to students in
cultural participation or
skill development are not
or inadequately addressed
with many major
weaknesses.
The project will benefit
students’ cultural
participation or skill
development in only a few
minor ways.
Many significant benefits
to cultural participation or
skill development are
proposed with a few
minor weaknesses.
Benefits to cultural
participation or skill
development are very
good or exceptional with
only a few or no minor
weaknesses.
Complementing curriculum and offerings
How does this project enhance, or fill a gap in, the generally available curriculum and offerings?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to
Exceptional
The project does not
demonstrate any
enhancements to
curriculum.
Enhancements to
curriculum or offerings are
modest with many major
or moderate weaknesses.
There are clear
enhancements to
curriculum and offerings
with only a few minor
weaknesses.
The project has very good
or exceptional
enhancements to
curriculum and offerings
with only a few or no
minor weaknesses.
Proposed outcomes and evaluation strategy
How will the benefits to the students be measured?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to
Exceptional
The outcomes and
evaluation strategy are
not or inadequately
addressed with many
major weaknesses.
The outcomes and
evaluation strategy are
addressed in a few minor
ways.
The outcomes and
evaluation strategy are
addressed in a significant
and positive way, with a
few minor weaknesses.
The project addresses
outcomes and evaluation
in a very good or excellent
way with only a few or no
minor weaknesses.
Boulder Arts Commission - 32 October 18, 2017
Arts Education Projects Grant, page two
Artistic excellence
The terms “artistic excellence” and “high standards” may be defined as having an advanced level of craftsmanship,
experience, and expertise for the creation of works of art in contemporary pra ctice of a specific discipline. In addition to
evaluating excellence in terms of the work of skilled and experienced artists, artistic excellence may also be defined by the
degree and sophistication to which a project or organization provides a) the freed om for artistic experimentation, b) access
for new audiences, or c) the ability for individuals and groups across skill levels to advance their creative practice and cu ltural
competency.
Describe how your project commits to high standards for your field. Include information on how: a) artists are involved in
leadership and the potential impact on artists and the artistic field (including direct payment); b) your curatorial approach or
cultural mission is realized in the project; c) your audiences, peers, or critics respond to your programming; and/or d) other
ways by which you measure the quality of your art and the results of those measures. Examples of how you might
demonstrate artistic excellence are through professional resumes, news clippings, photos, videos, and survey responses.
BRC Chapter 14-1, the city code that governs the grants program, gives guidance on the areas of discipline and artistic practice
that are considered by the grants program. These include:
1. Visual arts and crafts;
2. Music;
3. Theater;
4. Literary arts;
5. Dance;
6. Time-based media, film/video, digital art, and web-based art;
7. Educational activities including lectures, classes and field trips;
8. Festivals, exhibitions, and art in public places;
9. History and heritage;
10. Design, architecture, and landscape; and
11. The contemplative arts.
The panel will evaluate artistic excellence scores based on how the application addresses excellence in these disciplines or
practices. It is further acknowledged that contemporary artistic practice may bridge across these disciplines or connect with
other forms of creative enterprise.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Artistic excellence is not or is
inadequately addressed;
there are pervasive gaps in
justifying artistic excellence.
Artistic excellence is
addressed in only a few ways
with only minor justifications
and measures.
Artist excellence is addressed
in some or many ways;
several significant
justifications and measures
are included.
The project demonstrates
very good or exceptional
artistic excellence with
strong measures.
Boulder Arts Commission - 33 October 18, 2017
Arts Education Projects Grant, page three
Boulder focus
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered in
Boulder. Or, based in
Boulder with very few
programs offered in Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Encouragement points
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to applicants who have not yet received a grant in this cycle. Confirm if
your organization has been funded in the current cycle, including if you’ll be receiving General Operating Support funding.
1
2 3 4
Received a grant this year. Received a grant this year. Did not receive a grant this
year.
Did not receive a grant this
year.
Cultural equity
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to applicants whose organizational leadership or audience represent
groups who are typically underrepresented by arts programming and funding models (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfill on e or several of these
categories. When responding to this question it is pertinent to review the Boulder Arts Commission and Americans for the
Arts Statements on Cultural Equity.
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity
1
2 3 4
Offers no or few
advancements for equity
and diversity.
Offers some
advancement for equity
and diversity.
Offers significant
advancement for equity.
Offers exemplary advancement for
equity and diversity.
Boulder Arts Commission - 34 October 18, 2017
Arts Education Project Grant
Full application
PURPOSE: The Arts Education Project Grant provides opportunities for children in the City of Boulder to have
unique experiences with practicing artists, access to tools and techniques, or improved instruction in the creative
professions. The goal of the grant is to increase the exposure of students to unique and memorable experiences
that may shape their future in cultural participation and creative careers.
Total Funds: $30,000
Awards: Approximately 10 awards at $3,000 each
Details: The award amount of $3,000 is a maximum funding guideline. Smaller requests will be accepted.
Cycle: Annually
DEADLINE TO SUBMIT APPLICATION: Wednesday, Feb. 21, 2018, at 5 p.m.
Decision Timeline:
Wednesday, Feb. 21, 5 p.m. - Deadline for applications.
Feb. 22 to March 4 - Review by staff for eligibility and revision by applicants if necessary
March 5 to March 31 - Preliminary review and score by panel (26 days)
April 1 to April 12 - Score processing by staff
April 12 - Preliminary scores posted online
April 12 to April 18 - Applicants prepare three minute optional presentation for Boulder Arts Commission meeting
April 18 Arts Commission meeting – Presentations by applicants; panel rescore; discussion and final decisions on
grants
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to educators, administrators, and presenters. Classroom teachers and school administrators in public
schools, private schools, home school associations, and non-traditional classroom settings, as well as artists /
individuals / organizations collaborating with schools on programming are eligible.
Service area and programming. Projects must have a demonstrated benefit to school children in the City of
Boulder.
Projects must take place after the grant deadline and end before the end of the 2019 spring semester.
REVIEW PROCESS
Deliberation. Grant proposals are reviewed at Boulder Arts Commission meetings. See schedule.
Evaluation of applications. Funding in previous years does not imply continued support. Each application is
reviewed anew in the context of current policies and applications. Applicants that have received repeated
funding should be aware that the Boulder Arts Commission looks for indication of growth and a fresh
approach to their work.
Boulder Arts Commission - 35 October 18, 2017
Evaluation criteria.
• Benefit to students (Maximum 8 points)
• Complementing curriculum (Maximum 8 points)
• Proposed outcomes and evaluation strategy (Maximum 8 points)
• Artistic excellence (Maximum 8 points)
• Boulder focus (Maximum 4 points)
• Encouragement points (Maximum 4 points)
• Cultural equity (Maximum 4 points)
The complete scoring system and rubric for the Arts Education Project Grant can be found here.
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions has been made by the
Boulder Arts Commission. The appeals process can be found on our website.
GRANT AWARDS
Notifications and dispersal of funds. Staff notifies all applicants of recommendations and declined proposals,
and begins the process of having checks cut and collecting any necessary supporting documents and
information. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or
electronically to bank accounts designated by the recipients.
Communications. All official communications and notifications will be made to the named individual
applicant or person designated as the organization contact. It is this person's responsibility to communicate
Boulder Arts Commission requirements of the grant award to any collaborators or other participants. This
includes, but is not limited to, such things as compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials and reporting issues.
Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award
offered to an applicant. There are no restrictions as to the minimum amount that may be requested.
PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be
impacted by a withholding requirement enacted by the Colorado State Legislature, if awarded a City of
Boulder arts grant. Details are available on the PERA website. See "Disclosure of Compensation."
Immigration Affidavit for Individuals. The State of Colorado law requires proof of legal residency at the time
of grant check receipt.
IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are reported to the federal
government. Upon award, a current IRS form W-9 must be submitted for the City of Boulder Finance
Department records for each grant recipient, whether the recipient is an individual or an
organization/business. The W-9 must be in the same name as the grant recipient named on the grant
application. Failure to supply the corresponding W-9 number will invalidate the grant award.
Agreements. When a funding award is made by the Boulder Arts Commission, the recipient will be contacted
by staff to make an appointment to sign a grant project agreement with the City of Boulder. In the
agreement, the recipient will indicate the completion date of the project and the date a grant budget report
will be submitted to the Boulder Arts Commission through the online system (required one month after the
project is completed).
Issuance of funding checks. Once the agreement is signed, it will be submitted to City Finance along with the
invoice. Funds/checks are delivered within the next 3 weeks. Grants are initially funded at 80 percent of the
grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder
Arts Commission approval of the grant report which is required one month after the project is completed.
Failure to submit a final grant report will result in ineligibility to apply for future grants.
Boulder Arts Commission - 36 October 18, 2017
Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded
projects must include the following credit line: This project is funded (or funded in part) by a grant from the
Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts
Commission Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be able to use on their
website, social media, printed materials or any other publicity.
Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to
thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them
know how this grant will be used, and the difference it will make to your organization. Please also invite them
to attend your events and programs. Visit the City Council website page to find out more about contacting
City Council members.
REQUIRED REPORTING ON FUNDED PROJECTS
Time frame for reporting. The grant budget report is due one month after the project is completed.
Method. Reporting is done through the online system that the Boulder Arts Commission uses through the
boulderarts.org website. Log in with the same user name and password utilized to submit the application for
funds. The reporting form is found under Applications: My Applications/Reports. Click on the first small blue
icon out to the right of the appropriate report document which will indicate “link to formset” as the computer
mouse nears it.
Extension requests for reporting. If circumstances change in any way that will delay the applicant’s ability to
complete the project and the report promised in the agreement, it is the applicant’s responsibility to notify
the Commission in advance of the original report deadline. The named applicant in the grant proposal must
submit a letter addressed to the Arts Commission by email to culturegrants@boulderlibrary.org with an
update on the project status and a request to change the project completion date and report due date
(specific dates are required in the letter).
Responsibility. The grant budget report due date is the recipient’s responsibility to remember. The Boulder
Arts Commission recommends that the recipient use whatever means will be successful to provide an alert
that the report is due shortly. It is also recommended that the reporting document be explored in advance to
become familiar with the information that will be required. There is no grace period for the report.
Consequence of delinquent report. Unless an extension request is filed with the Boulder Arts Commission
and approved in advance of the due date, any individuals or organizations / businesses attached as
collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until
the report has been received.
APPLICATION COPY1
Certification
I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility
requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s
requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding
acknowledgment and reporting. *
I certify
1 A line implies a page break on the application.
Boulder Arts Commission - 37 October 18, 2017
Applicant Information2
Discipline: *
If Multi-Discipline, please indicate which disciplines are included.
Tax status *
Organization affiliation *
To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made out to the
individual whose account is associated with this application. If no organization affiliation, please state "none."
Project Narrative
Project title (50 character limit) *
Amount requested (Maximum $3,000) *
Project summary. A brief overview of your project. Include how it will connect with or complement the class
curriculum, how many students the project will reach, if the project will benefit underserved populations, and
the benefits that you expect for the students. (2000 character limit)
Project calendar. Projects must take place after the grant deadline and before the end of the 2019 spring
semester. (500 character limit) *
Project completion date (Projects must take place after the grant deadline and before the end of the 2019
spring semester.) *
Report due date (One month following the project completion date) *
Project location. Where do your projects take place? (250 character limit) *
Panel Evaluation
Benefit to students. In what ways will this project directly benefit the students and their growth as cultural
participants or in the creative industries? What new skills or experiences will be offered? (2000 character
limit) *
Complementing curriculum and offerings. How does this project enhance, or fill a gap in, the generally
available curriculum and offerings? For more information about Curriculum in Colorado visit this website.
(2000 character limit) *
Proposed outcomes and evaluation strategy. How will the benefits to the students be measured? (2000
character limit) *
Artistic excellence. The terms “artistic excellence” and “high standards” may be defined as having an
advanced level of craftsmanship, experience, and expertise for the creation of works of art in contemporary
practice of a specific discipline. In addition to evaluating excellence in terms of the work of skilled and
experienced artists, artistic excellence may also be defined by the degree and sophistication to which a
project or organization provides a) the freedom for artistic experimentation, b) access for new audiences, or
c) the ability for individuals and groups across skill levels to advance their creative practice and cultural
competency.
Describe how your project commits to high standards for your field. Include information on how: a) artists are
involved in leadership and the potential impact on artists and the artistic field (including direct payment); b)
your curatorial approach or cultural mission is realized in the project; c) your audiences, peers, or critics
2 Much of the applicant organization information will be carried over from the applicant’s profile, so it does not need to be a dded on
each application.
Boulder Arts Commission - 38 October 18, 2017
respond to your programming; and/or d) other ways by which you measure the quality of your art and the
results of those measures. Examples of how you might demonstrate artistic excellence are through
professional resumes, news clippings, photos, videos, and survey responses.
BRC Chapter 14-1, the city code that governs the grants program, gives guidance on the areas of discipline
and artistic practice that are considered by the grants program. These include:
1. Visual arts and crafts;
2. Music;
3. Theater;
4. Literary arts;
5. Dance;
6. Time-based media, film/video, digital art, and web-based art;
7. Educational activities including lectures, classes and field trips;
8. Festivals, exhibitions, and art in public places;
9. History and heritage;
10. Design, architecture, and landscape; and
11. The contemplative arts.
The panel will evaluate artistic excellence scores based on how the application addresses excellence in these
disciplines or practices. It is further acknowledged that contemporary artistic practice may bridge across
these disciplines or connect with other forms of creative enterprise (2000 character limit) *
Additional Questions
Boulder focus. Are you a Boulder organization/individual serving Boulder or are you an
organization/individual outside of Boulder and to what degree do you focus on Boulder programming? (2000
character limit) *
Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair,
and just distribution of funds in support of the community. Confirm if your organization has been funded in
the current cycle, including if you’ll be receiving General Operating Support funding. (2000 character limit) *
Cultural equity. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants whose
organizational leadership or audience represent groups who are typically underserved by arts programming
and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how
your project does or does not fulfill one or several of these categories. When responding to this question it is
pertinent to review the Boulder Arts Commission and Americans for the Arts Statements on Cultural Equity.
(2000 character limit) *
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity
Attachments
The following attachments are required. Please title the attachments according to the bolded headings listed below:
Budget. Please provide a brief project budget summary including all revenue (monetary and in-kind
contributions including this grant) and expenses. (1 page)
Boulder Arts Commission - 39 October 18, 2017
Partner/collaborator list. Provide a list of each individual / organization that has a significant coordinating role
in this project. Include their name, contact information, and role. (1 page)
Venue letter. Attach confirmation from the hosting venue or school administrator that the project is
approved and scheduled. See sample. (1 page)
Letters of support. Attach any letters of support that will be useful in understanding community involvement
and enthusiasm for the project. (Optional)
Other. Attach any documents that will help the panel fully understand the project. You may also attach
videos and other materials, as appropriate, to help the commission evaluate artistic quality. (Optional)
Boulder Arts Commission - 40 October 18, 2017
Community Project Grant
Full Application
PURPOSE: The Community Cultural Plan identifies a set of “Community Priorities” derived directly from the hopes
and aspirations of Boulder’s residents:
1. Support the resiliency and sustainability of cultural organizations to enhance their ability to benefit the
community.
2. Create a supportive environment for artists and creative professionals, while fostering innovative thinking
and leadership among them.
3. Prioritize the civic dialogue about the ability of culture to positively contribute to the economy, social
offerings, the environment, and the authentic expression of diversity.
4. Develop Boulder’s creative identity in becoming an innovative world leader in cultural matters and projects
that identity to the region and the world.
5. Focus on the expression of culture and creativity in the public realm through public art, the urban landscape,
culture in the neighborhoods, and serendipitous encounters with the arts.
6. Amplify the vibrancy of Boulder’s cultural destinations: the lively mix of museums, performance venues,
events, districts, studios, maker spaces, and other facilities that make Boulder an enticing place to visit, live,
play, and work. Fill in the gaps and address issues of access and affordability.
These complex issues are the most important initiatives we can work on as a cultural community in the coming years.
The purpose of the Community Projects Grant is to encourage innovation and exploration in order to achieve progress
on these Community Priorities.
Total funds: $80,000
Awards: Individuals $20,000; Organizations $60,000 @ maximum $10,000 each
Details: The award amount of $10,000 is a maximum funding guideline. Smaller requests will be accepted.
Cycle: Annually.
DEADLINE TO SUBMIT APPLICATION: Wednesday, Jan. 24, 2018, 5 p.m.
Decision timeline:
Wednesday, Jan. 24, 5 p.m. - Deadline for applications.
Jan. 24 to Feb. 2 - Review by staff for eligibility and revision by applicants if necessary
Feb. 2 to Feb. 28 - Preliminary review and score by panel (26 days)
Feb. 28 to March 14 - Score processing by staff
March 14 - Preliminary scores posted online
March 14 to March 21 - Applicants prepare 3-minute optional presentation for the Arts Commission meeting
March 21 - Arts Commission Meeting. Presentations by applicants; panel rescore; discussion and final decisions on
grants
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to all. Anyone may apply once the General Eligibility Guidelines are met, including individuals, artists,
non-profit organizations, organizations with pending non-profit status, fiscally sponsored organizations and
for-profit organizations with a community focus. Organizations not headquartered in Boulder may be
considered (refer to Panel Evaluation question #6).
Boulder Arts Commission - 41 October 18, 2017
Service area and programming. Projects must have a significant component of public programming that
takes place in the city limits of Boulder and that the programming meets the criteria described in the Chapter
14-1-2 of the City of Boulder Revised Code.
Projects must take place after the grant funding decision and be completed by June 30, 2019.
REVIEW PROCESS
Deliberation. Grant proposals are reviewed at Boulder Arts Commission meetings. See schedule.
Evaluation of applications. Funding in previous years does not imply continued support. Each application is
reviewed anew in the context of current policies and applications. Applicants that have received repeated
funding should be aware that the Boulder Arts Commission looks for indication of growth and a fresh
approach to their work.
Evaluation criteria.
• Community priorities (Maximum 8 points)
• Cultural offerings (Maximum 8 points)
• Full access (Maximum 8 points)
• Proposed outcomes and evaluation strategy (Maximum 8 points)
• Artistic excellence (Maximum 8 points)
• Boulder focus (Maximum 4 points)
• Encouragement points (Maximum 4 points)
• Cultural equity (Maximum 4 points)
• The complete scoring system and rubric for the Community Project Grant can be found here.
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions has been made by the
Boulder Arts Commission. The appeals process can be found on our website.
GRANT AWARDS
Notifications and dispersal of funds. Staff notifies all applicants of recommendations and declined proposals,
and begins the process of having checks cut and collecting any necessary supporting documents and
information. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or
electronically to bank accounts designated by the recipients.
Communications. All official communications and notifications will be made to the named individual
applicant or person designated as the organization contact. It is this person's responsibility to communicate
Boulder Arts Commission requirements of the grant award to any collaborators or other participants. This
includes, but is not limited to, such things as compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials and reporting issues.
Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award
offered to an applicant. There are no restrictions as to the minimum amount that may be requested.
PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be
impacted by a withholding requirement enacted by the Colorado State Legislature, if awarded a City of
Boulder arts grant. Details are available on the PERA website. See "Disclosure of Compensation."
Immigration Affidavit for Individuals. The State of Colorado law requires proof of legal residency at the time
of grant check pick-up.
IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are reported to the federal
government. Upon award, a current IRS form W-9 must be submitted for the City of Boulder Finance
Department records for each grant recipient, whether the recipient is an individual or an
Boulder Arts Commission - 42 October 18, 2017
organization/business. The W-9 must be in the same name as the grant recipient named on the grant
application. Failure to supply the corresponding W-9 number will invalidate the grant award.
Agreement. When a funding award is made by the Boulder Arts Commission, the recipient will be contacted
by staff to make an appointment to sign a grant project agreement with the City of Boulder. In the
agreement, the recipient will indicate the completion date of the project and the date a grant budget report
will be submitted to the Boulder Arts Commission through the online system (required one month after the
project is completed).
Issuance of funding checks. Once the agreement is signed, it will be submitted to City Finance along with the
invoice. Funds/checks are delivered within the next 3 weeks. Grants are initially funded at 80 percent of the
grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder
Arts Commission approval of the grant report which is required one month after the project is completed.
Failure to submit a final grant report will result in ineligibility to apply for future grants.
Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded
projects must include the following credit line: This project is funded (or funded in part) by a grant from the
Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts
Commission Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be able to use on their
website, social media, printed materials or any other publicity.
Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to
thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them
know how this grant will be used, and the difference it will make to your organization. Please also invite them
to attend your events and programs. Visit the City Council website page to find out more about contacting
City Council members.
REQUIRED REPORTING ON FUNDING PROJECTS
Timeframe for reporting. The grant budget report is due one month after the project is completed.
Method. Reporting is done through the online system that the Boulder Arts Commission uses through the
boulderarts.org website. Log in with the same user name and password utilized to submit the application for
funds. The reporting form is found under Applications: My Applications/Reports. Click on the first small blue
icon out to the right of the appropriate report document which will indicate “link to formset” as the computer
mouse nears it.
Extension requests for reporting. If circumstances change in any way that will delay the applicant’s ability to
complete the project and the report promised in the agreement, it is the applicant’s responsibility to notify
the Commission in advance of the original report deadline. The named applicant in the grant proposal must
submit a letter addressed to the Arts Commission by email to culturegrants@boulderlibrary.org with an
update on the project status and a request to change the project completion date and report due date
(specific dates are required in the letter).
Responsibility. The grant budget report due date is the recipient’s responsibility to remember. The Boulder
Arts Commission recommends that the recipient use whatever means will be successful to provide an alert
that the report is due shortly. It is also recommended that the reporting document be explored in advance to
become familiar with the information that will be required. There is no grace period for the report.
Consequence of Delinquent Report. Unless an extension request is filed with the Boulder Arts Commission
and approved in advance of the due date, any individuals or organizations / businesses attached as
collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until
the report has been received.
Boulder Arts Commission - 43 October 18, 2017
APPLICATION COPY3
Certification
I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility
requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s
requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding
acknowledgment and reporting. *
I certify
Applicant information4
Tax status *
Individual applicants
Discipline: *
If Multi-discipline, please indicate which disciplines are included.
Organization affiliation *
To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made out to the
individual whose account is associated with this application. If no organization affiliation, please state "none."
Organization applicants
Date established
Mission statement*
Number of employees (Full time)*
Number of employees (Part time)*
Project narrative
Project title (50 character limit) *
Amount requested (maximum $3,000) *
Project summary. A brief overview of your project. Include how it will connect with or complement the class
curriculum, how many students the project will reach, if the project will benefit underserved populations, and
the benefits that you expect for the students. (2000 character limit)
Project calendar. Projects must take place after the grant deadline and before the end of the 2019 spring
semester. (500 character limit) *
Project completion date (Projects must take place after the grant deadline and before the end of the 2019
spring semester.) *
Report due date (One month following the project completion date) *
3 A line implies a page break on the application.
4 Much of the applicant organization information will be carried over from the applicant’s profile, so it does not need to be added on
each application.
Boulder Arts Commission - 44 October 18, 2017
Project location. Where do your projects take place? (250 character limit) *
Collaboration. Describe your and/or your organization's most significant interactions with other organizations
and efforts. If this is a solo project with no partners beyond the applicant, respond with "None." (500
character limit) *
Panel evaluation
Community Priorities. In what way will this project contribute to one or several of the Community
Priorities described in the Community Cultural Plan? Does the project contribute to one priority
thoroughly? Or, does it address many? What specific benefits to the community are planned? How will
success be measured? (2000 character limit) *
Cultural offerings. In what way does your project fill a gap in the variety of cultural offerings in
Boulder? What is exciting or new about your project? (2000 character limit) *
Full access. Describe how your project will address affordability, availability, accessibility, accommodation,
and acceptability to diverse groups? When responding to this question, it is pertinent to review the Boulder
Arts Commission and Americans for the Arts Statements on Cultural Equity. (2000 character limit) *
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity
Artistic excellence. The terms “artistic excellence” and “high standards” may be defined as having an
advanced level of craftsmanship, experience, and expertise for the creation of works of art in contemporary
practice of a specific discipline. In addition to evaluating excellence in terms of the work of skilled and
experienced artists, artistic excellence may also be defined by the degree and sophistication to which a
project or organization provides a) the freedom for artistic experimentation, b) access for new audiences, or
c) the ability for individuals and groups across skill levels to advance their creative practice and cultural
competency.
Describe how your project commits to high standards for your field. Include information on how: a) artists are
involved in leadership and the potential impact on artists and the artistic field (including direct payment); b)
your curatorial approach or cultural mission is realized in the project; c) your audiences, peers, or critics
respond to your programming; and/or d) other ways by which you measure the quality of your art and the
results of those measures. Examples of how you might demonstrate artistic excellence are through
professional resumes, news clippings, photos, videos, and survey responses.
BRC Chapter 14-1, the city code that governs the grants program, gives guidance on the areas of discipline
and artistic practice that are considered by the grants program. These include:
1. Visual arts and crafts;
2. Music;
3. Theater;
4. Literary arts;
5. Dance;
6. Time-based media, film/video, digital art, and web-based art;
7. Educational activities including lectures, classes and field trips;
8. Festivals, exhibitions, and art in public places;
9. History and heritage;
10. Design, architecture, and landscape; and
11. The contemplative arts.
Boulder Arts Commission - 45 October 18, 2017
The panel will evaluate artistic excellence scores based on how the application addresses excellence in these
disciplines or practices. It is further acknowledged that contemporary artistic practice may bridge across
these disciplines or connect with other forms of creative enterprise (2000 character limit) *
Proposed outcomes and evaluation strategy. Describe your evaluation strategy for this project and how you
will collect data. Please also include your goals for this project and how the benefit to the community will be
measured. (2000 character limit) *
Additional questions
Boulder focus. Are you a Boulder organization/individual serving Boulder or are you an
organization/individual outside of Boulder and to what degree do you focus on Boulder programming? (2000
character limit) *
Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair,
and just distribution of funds in support of the community. This includes providing support to applicants who
have not yet received a grant in this cycle. Confirm if your organization has been funded in the current cycle.
*
Cultural equity. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants whose
organizational leadership or audience represent groups who are typically underserved by arts programming
and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how
your project does or does not fulfill one or several of these categories. When responding to this question, it is
pertinent to review the Boulder Arts Commission and Americans for the Arts Statements on Cultural Equity.
Links:
https://boulderarts.org/wp-content/uploads/2016/12/Statement-on-Cultural-Equity.pdf?x64198
http://www.americansforthearts.org/about-americans-for-the-arts/statement-on-cultural-equity (2000
character limit) *
Attachments
The following attachments are required. Please title the attachments according to the bolded headings listed below:
Budget. Please provide a brief project budget summary including all revenue (monetary and in-kind
contributions including this grant) and expenses. (1 page)
Partner/collaborator list. Provide a list of each individual / organization that has a significant coordinating role
in this project. Include their name, contact information, and role. (1 page)
Venue letter. Attach confirmation from the hosting venue or school administrator that the project is
approved and scheduled. See sample. (1 page)
Letters of support. Attach any letters of support that will be useful in understanding community involvement
and enthusiasm for the project. (Optional)
Other. Attach any documents that will help the panel fully understand the project. You may also attach
videos and other materials, as appropriate, to help the commission evaluate artistic quality. (Optional)
Boulder Arts Commission - 46 October 18, 2017
Cultural Field Trips Fund
Full application (in Formstack)
PURPOSE: The Cultural Field Trips Fund provides opportunities for children at Title 1 schools in the City of Boulder to
have direct experience with Boulder’s arts institutions and cultural destinations, while contributing to and reinforcing
their classroom learning. Research has shown that early exposure to the arts results in continued engagement with
the arts throughout a lifetime. The goals of the fund are to impact children in schools where there is the most need
and increase the exposure of students to unique and memorable experiences that may shape their future in cultural
participation, creative careers, and personal lives.
Total funds available for the 2018 to 2019 school year: $14,000
Maximum amount per application: The costs of transportation and/or entry fees up to $2,000 per teacher for
cultural field trips that take place within the Boulder Valley, as defined by the current version of the Boulder Valley
Comprehensive Plan. Funds awarded on first come, first served basis – with consideration to equitable distribution of
funds — until all monies are distributed.
Cycle: Annually. Field trips must take place before the end of the spring 2018 semester (May 31, 2018).
Deadline to apply for the 2017 to 2018 school year: Deadline extended to Friday, September 29, 2017, at 5 p.m.
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to: Public school teachers are eligible with the approval of their school administrators. These funds will
be available to schools with Title 1 designation. Consideration will be given to maximize the number of
schools participating.
Cultural Field Trips must take place after the funding decision and within the school year that the fund is
awarded.
REVIEW PROCESS
Deliberation. Applications for Cultural Field Trips are approved through administrative review by staff of the
City of Boulder Office of Arts and Culture, and awards are announced at the next monthly meeting of the
Boulder Arts Commission following the deadline.
Evaluation of applications. Applications for Cultural Field Trips are awarded on a first come, first served basis
– with consideration to equitable distribution of funds — to those who have met all the requirements of
application. Receiving an award in previous years does not imply continued support. Each application is
reviewed anew in the context of current policies and applications.
Awards Announced: Reviewed by staff and announced at the next meeting of the Boulder Arts Commission
following the deadline.
Applicant information5
First Name
Last Name
Address (1)
Address (2)
City
5 This application is not through the Foundant grant system.
Boulder Arts Commission - 47 October 18, 2017
State
Zip Code
Phone No.
Email
How did you find out about grants through the Office of Arts + Culture?
Application forms
School
Title or role within the school
Date of Cultural Field Trip - Toggle Calendar
Destination of Cultural Field Trip
Address of Cultural Field Trip
Website of the Field Trip Site (if available)
Nature of the Field Trip
Grade(s) of students
Number of students expected to attend
Number of adults expected to attend
Confirmation from administrator
I have received approval from administrative staff.
Name of approving administrator
Email and phone number for approving administrator
Grant Amount Requested (The costs of transportation and/or entry fees up to $2,000 per applicant for
cultural field trips that take place within the Boulder Valley as defined by the then current version of the
Boulder Valley Comprehensive Plan. A shorthand way to know is if the zip code begins with 803—then it is
generally accepted in this area)
Please give a breakdown of the full Cultural Field Trip expenses including: entry fees, transportation fees, staff
fees, etc.
Date Final Report is due (30 days after the convention, workshop, etc.)
Submission and signature
I certify that all information contained in this application and attachments is true and accurate. All funded activities
must provide equal access and equal opportunity in employment and services and may not discriminate on the basis
of disability, color, creed or religion. *
Boulder Arts Commission - 48 October 18, 2017
Macky Free Rental & Supplementary Funds
Complete Application
PURPOSE: To facilitate and assist community cultural groups with access and affordability of performance venues, the
Boulder Arts Commission and the University of Colorado offer up to sixteen days per calendar year of rent-free space
at Macky Auditorium.
Details: The grant is for rent only; the applicant will be fully responsible for any and all additional fees required by the
University, including but not limited to equipment rental, direct labor costs for technical staff, ushers, security
personnel, etc. You may apply for a maximum of two days free rental annually.
Supplementary Funds are available from the Rental Assistance Fund for applicants who may not be able to afford
these additional costs. Please apply for the supplementary funds only if it is necessary to your use of the Macky Free
Rental grant. These $1,000 supplementary grants are distributed on a first-come first-served basis until monies in the
Rental Assistance Fund run out. One grant per applicant per year is allowed. You may apply for a supplementary grant
by checking the applicable box in this application.
All applicants must have the requested dates confirmed with Macky Auditorium at the time of the application, and
supply a letter of verification from the University with the pertinent date information included. Receiving a grant
from the Boulder Arts Commission does not guarantee the award of a specific date or dates. The actual date(s)
awarded will depend on availability of the space. It is the applicant’s responsibility to inquire about availability and
pay for additional costs at Macky. The contact phone number for Macky is 303-492-8423.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted by the first of each month, year round or until all
rental dates are awarded.
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to all. Anyone may apply once the general eligibility guidelines are met.
Timeframe. Macky Rental event dates must take place after the grant funding decision and within the
calendar year during which they are applied for.
Venue confirmation. All applications must include a letter of commitment from the Macky management
indicating the project date(s). Letters should follow the normal business standard, on letterhead when
possible and signed by the author; email correspondence is not accepted. A contract with Macky including the
project dates and rental fees is an acceptable alternative.
REVIEW PROCESS
Deliberation. Proposals for free rental of Macky Auditorium and supplementary funds are approved through
administrative review by staff of the City of Boulder Office of Arts Culture and awards are announced at the
next meeting of the Boulder Arts Commission following the deadline.
Evaluation of applications. Proposals for free rental of Macky Auditorium and supplementary funds are
awarded on a first-come, first-served basis to those who have met all the requirements of application,
including the venue confirmation and budget summary. Award in previous years does not imply continued
support. Each application is reviewed anew in the context of current policies and applications.
Boulder Arts Commission - 49 October 18, 2017
GRANT AWARDS
Notifications of awards. Recipients of free rental at Macky will be notified by email with a copy sent to University of
Colorado staff responsible for oversight of Macky. If awarded a $1,000 Supplementary Grant staff begins the process
of having checks cut and collecting any necessary supporting documents and information. Grantees must contact the
grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by
the recipients. Checks are sent by mail or electronically to bank accounts designated by the recipients. And, the
following will apply:
PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be
impacted by a withholding requirement enacted by the Colorado State Legislature, if awarded a City of
Boulder arts grant. Details are available on the PERA website. See "Disclosure of Compensation."
Immigration Affidavit for Individuals. The State of Colorado law requires proof of legal residency at the time
of grant check receipt.
IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are reported to the federal
government. Upon award, a current IRS form W-9 must be submitted for the City of Boulder Finance
Department records for each grant recipient, whether the recipient is an individual or an
organization/business. The W-9 must be in the same name as the grant recipient named on the grant
application. Failure to supply the corresponding W-9 number will invalidate the grant award.
Agreements. When a funding award is made by the Boulder Arts Commission, the recipient will be contacted
by staff to make an appointment to sign a grant project agreement with the City of Boulder. In the
agreement, the recipient will indicate the completion date of the project and the date a grant budget report
will be submitted to the Boulder Arts Commission through the online system (required one month after the
project is completed).
Issuance of funding checks. Once the agreement is signed, it will be submitted to City Finance along with the
invoice. Funds/checks are delivered within the next 3 weeks. The grant report is required one month after the
project is completed. Failure to submit a final grant report will result in ineligibility to apply for future grants.
Communications. All official communications and notifications will be made to the named individual applicant or
person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts
Commission requirements of the grant award to any collaborators or other participants. This includes, but is not
limited to, such things as compliance with grant agreements, identifying Boulder Arts Commission sponsorship on
publicity materials and reporting issues.
Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects
must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts
Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may
be used. The grantee will also be asked to sign a release form and to submit photographs and/or videos of the project
that the Office and Arts and Culture will be able to use on their website, social media, printed materials or any other
publicity.
Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them
for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant
will be used, and the difference it will make to your organization. Please also invite them to attend your events and
programs. Visit the City Council website page to find out more about contacting City Council members.
Boulder Arts Commission - 50 October 18, 2017
REQUIRED REPORTING ON PROJECT
Time frame for reporting. The grant budget report is due one month after the project is completed.
Method. Reporting is done through the online system that the Boulder Arts Commission uses through the
boulderarts.org website. Log in with the same user name and password utilized to submit the application for
funds. The reporting form is found under Applications: My Applications/Reports. Click on the first small blue
icon out to the right of the appropriate report document which will indicate “link to formset” as the computer
mouse nears it.
Extension requests for reporting. If circumstances change in any way that will delay the applicant’s ability to
complete the project and the report promised in the agreement, it is the applicant’s responsibility to notify
the Commission in advance of the original report deadline. The named applicant in the grant proposal must
submit a letter addressed to the Arts Commission by email to culturegrants@boulderlibrary.org with an
update on the project status and a request to change the project completion date and report due date
(specific dates are required in the letter).
Responsibility. The grant budget report due date is the recipient’s responsibility to remember. The Boulder
Arts Commission recommends that the recipient use whatever means will be successful to provide an alert
that the report is due shortly. It is also recommended that the reporting document be explored in advance to
become familiar with the information that will be required. There is no grace period for the report.
Consequence of delinquent report. Unless an extension request is filed with the Boulder Arts Commission
and approved in advance of the due date, any individuals or organizations / businesses attached as
collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until
the report has been received.
APPLICATION COPY6
Certification
I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility
requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s
requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding
acknowledgment and reporting. *
I certify
Applicant information7
Discipline: *
If Multi-Discipline, please indicate which disciplines are included.
Tax status *
Organization/Business. Cultural organizations/businesses are eligible. Non-profit status is not required for this
category. *
Date established *
Mission statement*
Annual budget *
6 A line implies a page break on the application.
7 Much of the applicant organization information will be carried over from the applicant’s profile, so it does not need to be added on
each application.
Boulder Arts Commission - 51 October 18, 2017
Number of employees (Full time) *
Number of employees (Part time) *
Number of volunteers *
Program information
Program title (50 character limit) *
Program date(s) *
Date grant report is due (1 month after the end of the project/event)
Program summary. Provide a brief overview of the project. (2000 character limit) *
Partner/Collaborator List. Provide a list of each individual / organization that has a significant coordinating
role in this project. Include their name, contact information, and role. (2000 character limit) *
If funds are available in the Rental Assistance Fund, do you wish to apply for the $1,000 Supplementary
Grant? *
[conditional] Answer this question only if you are applying for the $1000 supplementary funds. Detailed
Breakdown of rental costs. Please show all rental costs, including equipment rental, direct labor costs for
technical staff, ushers, security personnel, etc. (2000 character limit)
Attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
Venue confirmation from the University (letter of verification or contract)
Budget summary for the project
Boulder Arts Commission - 52 October 18, 2017
Professional Development Scholarships
PURPOSE: Encouraging leadership and the sharing of good practices through professional development will advance
our creative economy, support professionals and businesses, and enhance cultural dialog.
Total funds: $10,000. Round one: $7,000. Round two: $3,000.
Cycle: Annually. Opportunities must take place in the calendar year the application is submitted.
Maximum Amounts for Scholarships: The costs of registration, travel and expenses up to $500 for programs which
take place in Colorado, or up to $1,000 for programs that take place out-of-state, or $500 for on-line opportunities.
Details: Individuals may apply for any professional development opportunity they wish. In addition, we encourage
participation in two specific programs:
Colorado Creative Industries Summit
Americans for the Arts Annual Convention
DEADLINES TO SUBMIT APPLICATION:
Round One: Friday, Jan. 19, 5 p.m.
Round Two: Wednesday, April 18, 5 p.m.
Decision timelines:
Professional Development Scholarships, Round One
Friday, Jan. 19, 5 p.m. – Deadline for applications
Jan. 20 to Jan. 26 – Review by staff for eligibility. Revision by applicants if necessary
Jan. 26 to Feb. 21 – Review by Arts Commission (27 days)
Feb. 21 - Arts Commission meeting. Final decisions on scholarships
Professional Development Scholarships, Round Two
Wednesday, April 18, 5 p.m. – Deadline for applications
April 18 to April 25 – Review by staff for eligibility. Revision by applicants if necessary
April 25 to May 16 – Review by Arts Commission (21 days)
May 16 - Arts Commission meeting. Final decisions on scholarships
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to all. Anyone may apply once the general eligibility guidelines are met.
Professional development opportunities must take place after the grant funding decision and within the
calendar year the grant is awarded.
REVIEW PROCESS
Deliberation. Applications are approved at the next meeting of the Boulder Arts Commission following the
deadline.
Evaluation criteria.
• Contribution to Boulder culture
• Professional experience (resume)
Boulder Arts Commission - 53 October 18, 2017
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions has been made by the
Boulder Arts Commission. The appeals process can be found on our website.
SCHOLARSHIP AWARDS
Notifications and dispersal of funds. Staff notifies all applicants of recommendations and declined proposals,
and begins the process of having checks cut and collecting any necessary supporting documents and
information. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or
electronically to bank accounts designated by the recipients.
Communications. All official communications and notifications will be made to the named individual
applicant or person designated as the organization contact. It is this person's responsibility to communicate
Boulder Arts Commission requirements of the grant award to any collaborators or other participants. This
includes, but is not limited to, such things as compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials and reporting issues.
Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award
offered to an applicant. There are no restrictions as to the minimum amount that may be requested.
PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be
impacted by a withholding requirement enacted by the Colorado State Legislature, if awarded a City of
Boulder arts grant. Details are available on the PERA website. See "Disclosure of Compensation."
Immigration Affidavit for Individuals. The State of Colorado law requires proof of legal residency at the time
of grant check pick-up.
IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are reported to the federal
government. Upon award, a current IRS form W-9 must be submitted for the City of Boulder Finance
Department records for each grant recipient, whether the recipient is an individual or an
organization/business. The W-9 must be in the same name as the grant recipient named on the grant
application. Failure to supply the corresponding W-9 number will invalidate the grant award.
Agreement. When a funding award is made by the Boulder Arts Commission, the recipient will be contacted
by staff to make an appointment to sign a grant project agreement with the City of Boulder. In the
agreement, the recipient will indicate the completion date of the project and the date a grant budget report
will be submitted to the Boulder Arts Commission through the online system (required one month after the
project is completed).
Issuance of funding checks. Once the agreement is signed, it will be submitted to City Finance along with the
invoice. Funds/checks are delivered within the next 3 weeks. Grants are initially funded at 80 percent of the
grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder
Arts Commission approval of the grant report which is required one month after the project is completed.
Failure to submit a final grant report will result in ineligibility to apply for future grants.
Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded
projects must include the following credit line: This project is funded (or funded in part) by a grant from the
Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts
Commission Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be able to use on their
website, social media, printed materials or any other publicity.
Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to
thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them
know how this grant will be used, and the difference it will make to your organization. Please also invite them
to attend your events and programs. Visit the City Council website page to find out more about contacting
City Council members.
Boulder Arts Commission - 54 October 18, 2017
Issuance of final 20% of funds. After attending the convention, workshop, etc., scholarship recipients must
submit a one-page report within 30 days on what was learned or gained by attending, and may be asked to
participate in a panel discussion about the experience from the convention, workshop, etc. Upon approval of
the report, recipients will receive the remaining 20% of their scholarships.
Registration, Accommodations, Travel, Meals. Attendees are responsible for arranging and paying for their
own registration, travel, lodging, meals, etc.
Award Limitations. One scholarship per individual will be awarded each year. Consideration will be given to
maximize the number of organizations participating.
REQUIRED REPORTING
Timeframe for reporting. The grant budget report is due one month after the project is completed.
Method. Reporting is done through the online system that the Boulder Arts Commission uses through the
boulderarts.org website. Log in with the same user name and password utilized to submit the application for
funds. The reporting form is found under Applications: My Applications/Reports. Click on the first small blue
icon out to the right of the appropriate report document which will indicate “link to formset” as the computer
mouse nears it.
Extension requests for reporting. If circumstances change in any way that will delay the applicant’s ability to
complete the project and the report promised in the agreement, it is the applicant’s responsibility to notify
the Commission in advance of the original report deadline. The named applicant in the grant proposal must
submit a letter addressed to the Arts Commission by email to culturegrants@boulderlibrary.org with an
update on the project status and a request to change the project completion date and report due date
(specific dates are required in the letter).
Responsibility. The grant budget report due date is the recipient’s responsibility to remember. The Boulder
Arts Commission recommends that the recipient use whatever means will be successful to provide an alert
that the report is due shortly. It is also recommended that the reporting document be explored in advance to
become familiar with the information that will be required. There is no grace period for the report.
Consequence of Delinquent Report. Unless an extension request is filed with the Boulder Arts Commission
and approved in advance of the due date, any individuals or organizations / businesses attached as
collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until
the report has been received.
APPLICATION COPY8
Certification
I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility
requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s
requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding
acknowledgment and reporting. *
I certify
Applicant information9
8 A line implies a page break on the application.
9 Much of the applicant organization information will be carried over from the applicant’s pr ofile, so it does not need to be added on
each application.
Boulder Arts Commission - 55 October 18, 2017
Tax status *
Individual applicants
Discipline: *
If Multi-discipline, please indicate which disciplines are included.
Organization affiliation *
To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made
out to the individual whose account is associated with this application. If no organization affiliation, please
state "none."
Title or role within organization
If affiliation with a local arts organization is specified, the organization's annual budget is required here.
-----
Narrative
Location of professional development opportunity *
Title of professional development opportunity
City/State the professional development opportunity takes place; online opportunity. *
Website of the professional development opportunity (if available)
Scholarship amount requested (The costs of registration, travel and expenses up to $500 for programs which
take place in Colorado, or up to $1,000 for programs that take place out-of-state and up to $500 for an online
opportunity.) *
Please give a breakdown of your expenses including: registration cost, hotel, mileage, meals, other expenses.
(When possible please use actual costs or you may use this federal per diem rate calculator) *
Date of professional development opportunity
Date final report is due (30 days after the convention, workshop, etc.)
Contribution to Boulder culture. How do you participate in cultural life in Boulder? How will this program
help you enhance your contribution? (3,000 characters) *
---
Attachments
The following attachment is required. Please title the attachments according to the bolded heading listed below:
Resume.
Boulder Arts Commission - 56 October 18, 2017
Rental Assistance Fund (Boulder Venues)
PURPOSE: To facilitate and assist community cultural groups with access and affordability of performance venues, the
Boulder Arts Commission is offering support in the form of rental assistance grants to individuals, artists and
organizations.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted by the first of each month, year round or until all
funds are distributed.
DETAILS: Up to 50% of all rental costs to a maximum of $1,000. One grant per applicant per year.
ELIGIBILITY REQUIREMENTS
General eligibility. Meets all general eligibility requirements.
Open to all. Anyone may apply once the general eligibility guidelines are met.
Timeframe. Macky Rental event dates must take place after the grant funding decision and within the
calendar year during which they are applied for.
Venues must be in Boulder, as described in the Boulder Valley Comprehensive Plan, and may include non-
traditional locations. You must include a confirmation from your hosting venue that the project is approved
and scheduled. See sample.
REVIEW PROCESS
Deliberation. Proposals for Rental Assistance are approved through administrative review by staff of the City
of Boulder Office of Arts Culture and awards are announced at the next meeting of the Boulder Arts
Commission following the deadline.
Evaluation of Applications. Proposals for Rental Assistance are awarded on a first-come, first-served basis to
those who have met all the requirements of application, including the venue confirmation and budget
summary. Award in previous years does not imply continued support. Each application is reviewed anew in
the context of current policies and applications.
GRANT AWARDS
Notifications and Dispersal of Awards. Recipients of Rental Assistance will be notified by staff of their award
and will begin the process of having checks cut and collecting any necessary supporting documents and
information. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or
electronically to bank accounts designated by the recipients.
Communications. All official communications and notifications will be made to the named individual
applicant or person designated as the organization contact. It is this person's responsibility to communicate
Boulder Arts Commission requirements of the grant award to any collaborators or other participants. This
includes, but is not limited to, such things as compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials and reporting issues.
PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be
impacted by a withholding requirement enacted by the Colorado State Legislature, if awarded a City of
Boulder arts grant. Details are available on the PERA website. See "Disclosure of Compensation."
Immigration Affidavit for Individuals. The State of Colorado law requires proof of legal residency at the time
of grant check pick-up.
IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are reported to the federal
government. Upon award, a current IRS form W-9 must be submitted for the City of Boulder Finance
Boulder Arts Commission - 57 October 18, 2017
Department records for each grant recipient, whether the recipient is an individual or an
organization/business. The W-9 must be in the same name as the grant recipient named on the grant
application. Failure to supply the corresponding W-9 number will invalidate the grant award.
Agreement. When a funding award is made by the Boulder Arts Commission, the recipient will be contacted
by staff to make an appointment to sign a grant project agreement with the City of Boulder. In the
agreement, the recipient will indicate the completion date of the project and the date a grant budget report
will be submitted to the Boulder Arts Commission through the online system (required one month after the
project is completed).
Issuance of funding checks. Once the agreement is signed, it will be submitted to City Finance along with the
invoice. Funds/checks are delivered within the next 3 weeks. Grants are initially funded at 80 percent of the
grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder
Arts Commission approval of the grant report which is required one month after the project is completed.
Failure to submit a final grant report will result in ineligibility to apply for future grants.
Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded
projects must include the following credit line: This project is funded (or funded in part) by a grant from the
Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts
Commission Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be able to use on their
website, social media, printed materials or any other publicity.
Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to
thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them
know how this grant will be used, and the difference it will make to your organization. Please also invite them
to attend your events and programs. Visit the City Council website page to find out more about contacting
City Council members.
REQUIRED REPORTING
Timeframe for reporting. The grant budget report is due one month after the project is completed.
Method. Reporting is done through the online system that the Boulder Arts Commission uses through the
boulderarts.org website. Log in with the same user name and password utilized to submit the application for
funds. The reporting form is found under Applications: My Applications/Reports. Click on the first small blue
icon out to the right of the appropriate report document which will indicate “link to formset” as the computer
mouse nears it.
Extension requests for reporting. If circumstances change in any way that will delay the applicant’s ability to
complete the project and the report promised in the agreement, it is the applicant’s responsibility to notify
the Commission in advance of the original report deadline. The named applicant in the grant proposal must
submit a letter addressed to the Arts Commission by email to culturegrants@boulderlibrary.org with an
update on the project status and a request to change the project completion date and report due date
(specific dates are required in the letter).
Responsibility. The grant budget report due date is the recipient’s responsibility to remember. The Boulder
Arts Commission recommends that the recipient use whatever means will be successful to provide an alert
that the report is due shortly. It is also recommended that the reporting document be explored in advance to
become familiar with the information that will be required. There is no grace period for the report.
Consequence of Delinquent Report. Unless an extension request is filed with the Boulder Arts Commission
and approved in advance of the due date, any individuals or organizations / businesses attached as
collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until
the report has been received.
Boulder Arts Commission - 58 October 18, 2017
APPLICATION COPY10
Certification
I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility
requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s
requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding
acknowledgment and reporting. *
I certify
Applicant information11
Discipline: *
If Multi-Discipline, please indicate which disciplines are included.
Tax status *
Organization/Business. Cultural organizations/businesses are eligible. Non-profit status is not required for this
category. *
Date established *
Mission statement*
Annual budget *
Number of employees (Full time) *
Number of employees (Part time) *
Number of volunteers *
Program information
Program title (50 character limit) *
Amount requested (Must equal 50% of total rental costs up to $1,000) *
Rental venue (50 character limit) *
Program date(s) *
Date grant report is due (1 month after the end of the project/event)
Program summary. Provide a brief overview of the project. (2000 character limit) *
Give a brief description of the venue, its amenities and why it is a good fit for your event/production. (2000
character limit) *
Detailed breakdown of rental costs. Please show all rental costs including equipment rental, direct labor costs
for technical staff, ushers, security personnel, etc. You may apply for 50% of the total cost up to $1,000. (2000
character limit) *
Partner/Collaborator list. Provide a list of each individual / organization that has a significant coordinating role
in this project. Include their name, contact information, and role. (2000 character limit) *
10 A line implies a page break on the application.
11 Much of the applicant organization information will be carried over from the applicant’s profile, so it does not need to be a dded
on each application.
Boulder Arts Commission - 59 October 18, 2017
Attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
Venue confirmation Letter of verification or contract.
Budget Summary for the project.
Boulder Arts Commission - 60 October 18, 2017
Arts Education Project Grant
Report
REPORT COPY12
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Individual grantees
Organization affiliation. Even if an organizational affiliation is stated, awards will be made to the individual
whose account is associated with this application. If no organization affiliated, please state 'none'. *
Project information
Project title (50 character limit) *
Project outcome. Provide a brief description of the completed project, including the number of
performances/days of event or other deliverables. How successful were you in achieving your goals for this
project, or not? Please explain why. Did you experience any obstacles that kept the program from meeting its
objectives? If so, what changes did you make that were successful? If the final outcome(s) of the project
differed from your description in your original grant in any way, please give details. (2000 character limit)*
Application reference: Project summary.
Updated project calendar. If your calendar differed from what you proposed in your application, please tell us
how. (2000 character limit)* Application reference: Project calendar.
-----
Project Evaluation
Benefit to students. How many students benefited from your project and how does that compare to what you
projected in your original grant application? Describe at least one anecdote of how a student benefited in a
meaningful way from one of your activities? (2000 character limit)* Application reference: Benefit to students.
12 A line implies a page break on the application.
Boulder Arts Commission - 61 October 18, 2017
Complementing curriculum and offerings. Were you successful in how the curriculum was implemented in
the classroom? Please explain why. Did you experience any obstacles that kept the program from meeting
any of its objectives? If so, what changes did you make and were they successful? (2000 character limit)*
Application reference: Complementing curriculum and offerings.
Outcomes and evaluation strategy. Did your evaluation strategy work? Was the data you collected
meaningful? What were you able to infer from this data? How successful was this project in benefiting the
community? Describe at least one anecdote of how someone benefited in a meaningful way from one of the
activities. If you would like to include tables and charts to help us better understand the results of your
project, you may provide a concise report in the attachments section instead of filling out this field. (2000
character limit)* Application reference: Proposed outcomes and evaluation strategy.
Takeaways. Provide details on any takeaways -- things learned, and/or breakthroughs you can share with the
arts community in Boulder via the City of Boulder Arts Commission. (2000 character limit)*
-----
Budget report and attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
Financial statement for the project. Please resubmit a copy of your original project budget from the grant
proposal and include additional columns titled "Actual income" and "Actual expenses" and "Variance".
Evaluation materials. A concise report with data in the form of tables and charts to better help us understand
the results of your project if you did not fill in the proposed outcomes and evaluation strategy section.
Collateral materials. Submit supplementary materials displaying credit of Boulder Arts Commission grant
funding (such as advertising, schedules, news/media clippings, programs, etc.).
Media files. Submit up to 10 photographs (jpegs) documenting your grant program. Please include a Word
document listing: name of the event, date and photo credits. Audio and video files are not requested as direct
submissions. To provide access to video or audio files, please upload them onto YouTube or similarly
accessible social media sites and submit a document (word or pdf) with a list of website links.
Agreement
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these
photographs / videos / audios with proper accreditation for any lawful purpose, including for publicity,
illustration, advertising, newsletters, publications social media and Web.
-----
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising, signage and
programs.
First name
Last name
Title
Date
Boulder Arts Commission - 62 October 18, 2017
Community Project Grant
Report
REPORT COPY13
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
[Conditional]
Organization grantees
Date established
Mission statement*
Geographic area served *
Number of employees (Full time)*
Number of employees (Part time)*
Individual grantees
Organization affiliation. Even if an organizational affiliation is stated, awards will be made to the individual
whose account is associated with this application. If no organization affiliated, please state 'none'. *
Project information
Project title (50 character limit) *
Project outcome. Provide a brief description of the completed project, including the number of
performances/days of event or other deliverables. How successful were you in achieving your goals for this
project, or not? Please explain why. Did you experience any obstacles that kept the program from meeting its
objectives? If so, what changes did you make that were successful? If the final outcome(s) of the project
differed from your description in your original grant in any way, please give details. (2000 character limit)*
Application reference: Project summary.
13 A line implies a page break on the application.
Boulder Arts Commission - 63 October 18, 2017
-----
Project Evaluation
Community Priorities. Please speak to how successful you were in addressing the Community Priorities
applicable to your project. How was success measured? (2000 character limit)* Application reference:
Community Priorities.
Full access. Describe what steps you took to be inclusive and provide greater accessibility. What aspects of
access did your project address? How does it compare to what you expected in your grant application? How
many people benefited from your project? Include a demographic breakdown if possible. (2000 character
limit)* Application reference: Full access.
Artistic excellence. Describe to what extent artists were involved in your leadership process and the impact it
had. How successful was your curatorial approach and did you achieve your artistic mission? What was the
response of your audiences, peers or critics to your programming? Attach any reviews, letters or other
information in the attachments section to support your conclusion. (2000 character limit)* Application
reference: Artistic excellence.
Outcomes and evaluation strategy. Did your evaluation strategy work? Was the data you collected
meaningful? What were you able to infer from this data? How successful was this project in benefiting the
community? Describe at least one anecdote of how someone benefited in a meaningful way from one of the
activities. If you would like to include tables and charts to help us better understand the results of your
project, you may provide a concise report in the attachments section instead of filling out this field. (2000
character limit)* Application reference: Proposed outcomes and evaluation strategy.
Cultural equity and opportunity. Describe how your project did or did not fulfill one or several of the
categories stated in your application. (2000 character limit)* Application reference: Cultural equity; cultural
offerings.
Takeaways. Provide details on any takeaways -- things learned, and/or breakthroughs you can share with the
arts community in Boulder via the City of Boulder Arts Commission. (2000 character limit)*
-----
Budget report and attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
Financial statement for the project. Please resubmit a copy of your original project budget from the grant
proposal and include additional columns titled "Actual income" and "Actual expenses" and "Variance".
Evaluation materials. A concise report with data in the form of tables and charts to better help us understand
the results of your project if you did not fill in the proposed outcomes and evaluation strategy section.
Collateral materials. Submit supplementary materials displaying credit of Boulder Arts Commission grant
funding (such as advertising, schedules, news/media clippings, programs, etc.).
Media files. Submit up to 10 photographs (jpegs) documenting your grant program. Please include a Word
document listing: name of the event, date and photo credits. Audio and video files are not requested as direct
submissions. To provide access to video or audio files, please upload them onto YouTube or similarly
accessible social media sites and submit a document (word or pdf) with a list of website links.
Agreement
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these
Boulder Arts Commission - 64 October 18, 2017
photographs / videos / audios with proper accreditation for any lawful purpose, including for publicity,
illustration, advertising, newsletters, publications social media and Web.
-----
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising, signage and
programs.
First name
Last name
Title
Date
Boulder Arts Commission - 65 October 18, 2017
Cultural Field Trips Fund
Report (in Formstack)
REPORT COPY
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Grantee information
First Name
Last Name
School address (1)
School address (2)
City
State
Zip Code
Phone No.
Email
Trip information
School
Title or role within the school
Date of Cultural Field Trip
Destination of Cultural Field Trip
Address of Cultural Field Trip
Website of the Field Trip Site (if available)
Nature of the Field Trip
Grade(s) of students
Number of students attended
Number of adults attended
Boulder Arts Commission - 66 October 18, 2017
Write a succinct report on your field trip. (1000 character maximum).*
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
First name
Last name
Title
Date
Boulder Arts Commission - 67 October 18, 2017
General Operating Grant Report
Report
REPORT COPY14
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Updated institutional narrative
Final institutional narrative. Please provide any changes or progress to the organizational information that
was provided in the application. Include any institutional changes or progress that are the result of this grant.
(10,000 character limit)* Application reference: Institutional narrative.
Progress on your grant
Final capacity building narrative. Please provide an update on the progress that your organization has made
on "Capacity building" since your application. (2000 character limit)* Application reference: Capacity building.
Final Community Priorities narrative. Please provide an update on the progress that your organization has
made on "Community Priorities" since application. (2000 character limit)* Application reference: Community
Priorities.
Final narrative on impact of grant funds. This is a general operating grant. Keeping this in mind, how have you
spent these funds and how have they impacted your organization as far as encouraging innovation and
helping your organization to be resilient? What if anything has changed since your application? (2000
character limit)* Application reference: Impact of grant funds.
-----
Grant evaluation report, budget report and attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
14 A line implies a page break on the application.
Boulder Arts Commission - 68 October 18, 2017
Grant evaluation report. Please provide a concise updated report in the attachments section that covers (a) a
restatement of the "outcomes and evaluation" question from the application, (b) the data that you have
recorded this year including tables, charts, graphs, etc., and (c) your interpretation of the findings. This may
be more flexible, and allow you to respond directly to what was in the application.
Yearend financial statements.
Collateral materials. Submit supplementary materials displaying credit of Boulder Arts Commission grant
funding (such as advertising, schedules, news/media clippings, programs, etc.).
Media files. Submit up to 10 photographs (jpegs) documenting your grant program. Please include a Word
document listing: name of the event, date and photo credits. Audio and video files are not requested as direct
submissions. To provide access to video or audio files, please upload them onto YouTube or similarly
accessible social media sites and submit a document (word or pdf) with a list of website links.
Agreement
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these
photographs / videos / audios with proper accreditation for any lawful purpose, including for publicity,
illustration, advertising, newsletters, publications social media and Web.
-----
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising, signage and
programs.
First name
Last name
Title
Date
Boulder Arts Commission - 69 October 18, 2017
Macky Free Rental & Supplementary Funds
Report
REPORT COPY15
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Program information
Program title (50 character limit) *
Program date(s) *
Did you receive a $1,000 Rental Supplement Grant? *
Ticket prices for the event *
Number of people attending the event *
Total revenues from this event *
Please briefly describe what marketing and promotions you undertook for this event. (500 character limit) *
-----
Attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
If you received a $1,000 Rental Supplement Grant, please attach a financial statement for your event which
includes a detailed breakdown of all rental costs.
Submit supplementary materials displaying credit of Boulder Arts Commission grant funding (such as
advertising, schedules, news/media clippings, programs, etc.). You may also upload photographs (jpegs)
documenting your grant program. If you upload photographs, please include a Word document listing: Name
of the event, date and photo credits.
15 A line implies a page break on the application.
Boulder Arts Commission - 70 October 18, 2017
Media files (audio, video) are not requested as direct submissions. To provide access to video or audio files,
please load them onto YouTube or similarly accessible social media sites and upload a document (word or
pdf) with a list of website links.
Agreement
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these
photographs / videos / audios with proper accreditation for any lawful purpose, including for publicity,
illustration, advertising, newsletters, publications social media and Web. *
-----
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge. *
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising, signage and
programs. *
First name *
Last name *
Title *
Date *
Boulder Arts Commission - 71 October 18, 2017
Professional Development Scholarship
Report
REPORT COPY16
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Which professional development opportunity event did you participate in?*
What dates did the professional development opportunity occur?*
Write a report on what you learned or gained by participating in this event. (2000 character maximum).*
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
First name
Last name
Title
Date
16 A line implies a page break on the application.
Boulder Arts Commission - 72 October 18, 2017
Rental Assistance Fund
Report
REPORT COPY17
Instructions and deadlines
Please complete the grant report form in its entirety. Reporting for all grants projects must be completed by the date
submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must submit a letter to the
Boulder Arts Commission by email to culturegrants@boulderlibrary.org, requesting an extension. The letter must be
submitted in advance of the report due date with these details:
explaining the reason for the delay;
when completion of the project is anticipated (provide a specific date);
when the project’s grant report will be filed (provide a specific date one month after project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts Commission grant
awards. If you have questions, contact information for staff is here. Reports which are not approved will result in a
letter from the department specifying the revisions and/or further information required.
-----
Program information
Program title (50 character limit) *
Program date(s) *
Grant amount awarded *
Ticket prices for the event
Number of people attending the event
Total revenues from this event
Please briefly describe what marketing and promotions you undertook for this event. (500 character limit)*
Please tell us why this rental assistance grant was important to executing your program and the difference it
made to your project / program. (2000 character limit)*
-----
Attachments
The following attachments are required. Please title the attachments according to the bolded headings below:
Please attach a financial statement for your event which includes a detailed breakdown of all rental costs
including equipment rental, direct labor costs for technical staff, ushers, security personnel, etc. This is a
requirement for your grant report.
Submit supplementary materials displaying credit of Boulder Arts Commission grant funding (such as
advertising, schedules, news/media clippings, programs, etc.). You may also upload photographs (jpegs)
17 A line implies a page break on the application.
Boulder Arts Commission - 73 October 18, 2017
documenting your grant program. If you upload photographs, please include a Word document listing: Name
of the event, date and photo credits.
Media files (audio, video) are not requested as direct submissions. To provide access to video or audio files,
please load them onto YouTube or similarly accessible social media sites and upload a document (word or
pdf) with a list of website links.
Agreement
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these
photographs / videos / audios with proper accreditation for any lawful purpose, including for publicity,
illustration, advertising, newsletters, publications social media and Web.
-----
Grant report certification and submission
I certify that the information contained in this grant budget report is true and correct to the best of my
knowledge.
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising, signage and
programs.
First name
Last name
Title
Date
Boulder Arts Commission - 74 October 18, 2017
Attachment Four
2017 Letter to City Council
Boulder Arts Commission - 75 October 18, 2017
Boulder Arts Commission - 76 October 18, 2017
Attachment Five
Correspondence
Below are copies of emails received by the Commission during the period of time between the distribution of
the previous meeting packet and the date on this packet. All emails that were received by more than 3
commissioners are considered public record, and are included here. To the degree possible, the content has
been consolidated by the category of each email chains and conversations.
From: Nancy Smith [mailto:nesmith@frequentflyers.org]
Sent: Tuesday, September 19, 2017 2:38 PM
To: Council <council@bouldercolorado.gov>
Cc: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; ekrjoos@gmail.com;
devin@devinpatrickhughes.com; fonthead1@gmail.com; F Furman <ffurman@ecentral.com>;
flynvartranch@comcast.net
Subject: Office of Arts & Culture budget/ funding
Dear Honorable City Council Members:
I am writing to implore you all to reconsider the cuts to the Office of Arts & Culture’s budget.
Our non-profit, Frequent Flyers® Aerial Dance was birthed in 1988 and will celebrate our 30th anniversary in
2018. Funding from the Boulder Arts Commission helped grow our fledgling company from its inception into one
of the jewels in Boulder’s arts crown. As you know, we recently performed with the Boulder Philharmonic at the
John F. Kennedy Center in Washington DC to a standing ovation and multiple curtain calls. The same was true at
Macky Auditorium just prior to our Kennedy Center show. Boulder arts funding made this possible.
Over the years, Frequent Flyers has delighted nearly 200,000 people in our community and beyond with the
beauty, strength and grace of aerial dance. In fact, we are considered the thought-leader in this art form around
the world. Boulder is a nucleus for aerial dance because of Frequent Flyers. Our school serves over 900 people
each year from ages 5-adult, our youth-at-risk program Kids Who Fly reaches 800 youth each year, the
international Aerial Dance Festival each summer impacts 1200 people and spreads the gospel of aerial dance,
plus we developed the first aerial dance professional training program in all of the U.S.
The recent 3-year General Operating Support grant from BAC has been a god-send for our non-profit. It comes
at a time when the state arts council (Colorado Creative Industries) funding is perilous and much smaller than in
previous decades. Foundation funding is shrinking for the arts community as resources are shifted toward social
services (Denver Foundation isn’t even funding arts any longer and it was one of our mainstays for support).
When you couple this trend with the increasingly astronomical cost of living in Boulder for our staff, teachers,
and performers, along with the ever increasing rents we pay for our studio facilities and to use the performance
facilities in Boulder, know that we are facing a potentially serious long-term crisis.
I know that the BAC has shared the Arts & Prosperity report for Boulder with you, so I will not belabor the
economic / quality of life impact of the arts on our community, making it attractive as a hub for such companies
as Google.
Boulder Arts Commission - 77 October 18, 2017
Instead I want to share with you two testimonials, one from and audience member and one from our youth-at-
risk program Kids Who Fly:
"The show [collaboration with Ars Nova Singers Nov. 2016] last night was stunning and dreamy. What a great
collaboration. Thank you for sharing your inspiration. Thank you for bringing something meaningful to our lives.
Now is when art is most needed. The resolve of the artist is unstoppable and thus inspiring to remember to not
give up. And to be with Beauty in whatever form it takes. Opens the heart and cleanses the soul.” (audience
member)
"A student who stood out was one who struggled tremendously with anxiety. She hated being called on in class
and would rarely strike up conversations with her peers. Slowly, she started to emerge from her shell, and I
couldn't believe when she was performing skills on the trapeze in front of the class! I truly believe her time in
Trapeze helped her develop a bit of confidence, and it seems to have translated outside of the Frequent Flyer
studio as well!” (teacher at Boulder Preparatory High School teacher)
Thank you all for ensuring that the arts are healthy and remain a vital part of Boulder.
nancy
Nancy E. Smith
Founder & Artistic Director
Frequent Flyers® Aerial Dance
International Aerial Dance Festival
Author: Aerial Dance (Human Kinetics, 2008)
Aerial Release Technique teacher
3022 E. Sterling Cir., #150
Boulder, CO 80301
303 245 8272
http://www.frequentflyers.org
https://www.facebook.com/FrequentFlyersProductions
From: Cindy Sepucha [mailto:csepucha@gmail.com]
Sent: Thursday, September 21, 2017 10:51 AM
Subject: Re: Joining the Arts Commission jury panel for 2018
Boulder Arts Commissioners and Office of Arts and Culture,
I am so sorry I did not respond by the time you requested for this. I really loved being on the grant jury and I
think I’d like to do it again, but right now, I am so overwhelmed with my job and service on the BCAA board that
I can’t make any decisions - my brain just can’t take it.
I am so incredibly honored and happy that you were satisfied with my contribution. I learned a lot and it’s really
nice to know that my efforts were appreciated. In addition to all that, it was actually FUN and has increased my
passion for the arts in this town.
I might end up applying when you ask for people to volunteer, but right now, I just can’t commit….
As I mentioned before, I would be happy to talk to any grant writers and/or jurors about my experience and any
feedback I might be able to offer.
Boulder Arts Commission - 78 October 18, 2017
Thanks so much!
Cindy Sepucha
On Sep 11, 2017, at 12:44 PM, Click, Lauren <ClickL@boulderlibrary.org> wrote:
Hello Jury Members,
Thank you again for your time and service through the 2017 grant cycle. The Boulder Arts Commission was
pleased to have your insights and has asked that you be invited for a second year if you are so inclined. If you
are interested in being a jury member for the upcoming year please email or call me no later than next Tuesday,
September 19 at noon so we can discuss your interest at the Arts Commission meeting the following day.
My very best, Lauren
Lauren Click
Grants Coordinator
<image001.png>
720-564-2355
clickl@boulderlibrary.org
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
From: Click, Lauren
Sent: Thursday, September 21, 2017 12:16 PM
Subject: Jury panel date question, application
Hello Boulder Arts Commission,
Thank you for your time at the meeting last night!
Three things for you.
1. Are you available on Wednesday, October 25 from 6 to 7 p.m. for a special meeting to interview jury
panel applicants?
2. The jury panel application is now open. It can be found on our website here, and easily via our main
website page at boulderarts.org.
3. Does either of these dates work for you to attend a welcome reception for the new jury? Thursday,
November 9 or Thursday, November 16
Just a reminder, this is the jury timeline. I’ve highlighted the times you’ll be needed.
• Thursday, September 21: Application opens
Boulder Arts Commission - 79 October 18, 2017
• Wednesday, October 11: Application closes
• Thursday, October 12 to Wednesday, October 25: Commissioners review applications
• [Tentative] Wednesday, October 25: Interviews at Special Boulder Arts Commission Meeting
• First week of November: Panelist training
• Welcome reception: Thursday, November 9 or Thursday, November 16
Cheers, Lauren
Lauren Click
Grants Coordinator
720-564-2355
clickl@boulderlibrary.org
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
Boulder Arts Commission - 80 October 18, 2017
From: Chasansky, Matthew
Sent: Thursday, September 28, 2017 3:39 PM
To: Devin Hughes <devinpatrickhughes@me.com>; Erica Joos <ekrjoos@gmail.com>; F Furman
<ffurman@ecentral.com>; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com)
<fonthead1@gmail.com>
Cc: Farnan, David <FarnanD@boulderlibrary.org>; Malone, Maureen <MaloneM@boulderlibrary.org>
Subject: Draft Letter to City Council
Commissioners—
Attached please find the draft letter that Kathleen has put together on behalf of the commission
regarding the 2018 proposed budget. Thanks Kathleen!
Given the need to get this distributed with enough time prior to the next meeting of council, when this
will be the subject of a public hearing, please get any comments or suggestions to Kathleen and myself
by Saturday.
Thanks so much for all you do!!!
–Matt
Matt Chasansky
Manager,
Office of Arts and Culture
303-441-4113
chasanskym@boulderlibrary.org
boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO 80302
bouldercolorado.gov
Boulder Arts Commission - 81 October 18, 2017
City of Boulder, Colorado
Boulder Arts Commission
1001 Arapahoe Avenue
Boulder, Colorado 80302
www.boulderarts.org
LIBRARY & ARTS DEPARTMENT
OFFICE OF ARTS + CULTURE
CULTURAL GRANTS – PUBLIC ART – CREATIVE ECONOMY
CREATIVE NEIGHBORHOODS – ARTISTS & PROFESSIONALS
CULTURAL AFFAIRS
September 28, 2017 DRAFT
Boulder City Council
1777 Broadway,
Boulder, CO 80302
Dear Members of the Boulder City Council,
We, the members of the Boulder Arts Commission, are pleased to hear that Council has found a solution to the
cut to the Office of Arts & Culture’s budget for FY 2018. We believe the grants and other support the Office of
Arts & Culture’s provides is a priority for the City. Your hard work to fully fund the cultural grants at the FY 2017
level will enable us to accomplish the Cultural Plan goals, which City Council adopted unanimously in 2015.
We remind Council Members of the many economic benefits that prove the arts and culture provide a strong
return on investment for the City of Boulder. These benefits include:
• a $70 million business sector that produces $4.6 million in local and state government revenues;
• 1,832 full-time equivalent jobs and $47.6 million in household income to residents;
• $35.5 million in annual impacts from nonprofit arts and cultural organizations that employ local people,
purchase goods and services from local establishments, and attract tourists;
• $34.3 million leveraged in additional spending by cultural audiences via restaurants, hotels, retail
stores, parking garages, and other local businesses; and
• a growing reputation as an artists’ community, ranked No. 3 among U.S. cities per capita, after Santa Fe
and Los Angeles, according to the National Endowment for the Arts.
Our grant support to help artists and arts organizations helps realize the Cultural Plan’s goal of enhancing the
creative culture of Boulder and contributes to Boulder’s growing reputation as a world-class city. Perhaps most
important, support for arts and culture adds to the vibrancy of our environment and daily quality of life for
residents. We’ve received numerous testaments of appreciation regarding the critical support our General
Operating, Community Project, Arts Education, and other grants have provided for nonprofit arts groups,
individual artists, schools, and programs for seniors, youth, and the underserved. Our support for making the
arts and culture increasingly diverse and inclusive is particularly important in light of the astronomical cost of
living and working in Boulder as artists, teachers, and performers.
Boulder Arts Commission - 82 October 18, 2017
We thank you, and ask that you accelerate your support for all the benefits arts and culture bring to Boulder
and continue your leadership to ensure creativity is an essential ingredient for the well-being, prosperity, and
joy of everyone in the community.
With our best regards and appreciation for your work,
Members of the Boulder Arts Commission:
Kathleen McCormick
Mark Villarreal
Felicia Furman
Devin Hughes
Erica Joos
Boulder Arts Commission - 83 October 18, 2017
From: Chasansky, Matthew
Sent: Friday, September 29, 2017 2:16 PM
To: Devin Hughes <devinpatrickhughes@me.com>; Erica Joos <ekrjoos@gmail.com>; F Furman
<ffurman@ecentral.com>; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com)
<fonthead1@gmail.com>
Cc: Malone, Maureen <MaloneM@boulderlibrary.org>; Vink, Mandy <VinkM@boulderlibrary.org>
Subject: FW: Opening Reception for new work by Mary Mattingly
Commissioners—
If you are free tomorrow evening, please join us to meet Mary Mattingly and see the progress on her new work
Everything at Once, part of the Experiments in Public Art series. It should be a fun time! Details are below.
–Matt
From: Boulder Office of Arts + Culture [mailto:culturalplan@boulderlibrary.org]
Sent: Thursday, September 28, 2017 2:17 PM
To: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>
Subject: Opening Reception for new work by Mary Mattingly
Boulder Arts Commission - 84 October 18, 2017
Opening Reception
Everything at Once a new work by Mary Mattingly
Saturday, Sept. 30
6 to 9 p.m.
Boulder Creative Collective
2500 47th St. Unit 10, Boulder
ABOUT THE PROJECT: Mary Mattingly is producing a site-specific project in Boulder as part of the
Experiments in Public Art Series. Everything at Once combines charred wood from a U.S. public
school, a military trailer used in Afghanistan, an agricultural tank, plants, and light to build a bridge
for communication and a platform for contemplation. The project will be on view Sept. 30 - Oct. 27 at
the Boulder Creative Collective.
ABOUT THE ARTIST: Mary Mattingly is a NYC-based visual artist whose work
includes photography, sculpture and ecological installations. She has earned awards from the James
L. Knight Foundation, Yale University, and the Jerome Foundation. Her work has been exhibited in
the Havana Biennial, Seoul Art Center, Brooklyn Museum, and the Palais de Tokyo.
www.marymattingly.com
The City of Boulder’s Office of Arts and Culture is currently implementing Boulder’s Community
Cultural Plan. Through a set of programs including cultural grants, public art, initiatives that support
artists and the creative economy, and research, the office supports the community -created Vision for
Culture: Together, we will craft Boulder’s social, physical, and cultural environment to include
creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the
community. More at boulderarts.org.
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Boulder Arts Commission - 85 October 18, 2017
From: Click, Lauren
Sent: Monday, October 2, 2017 1:32 PM
Subject: Confirmed: Special jury interview meeting 10/25 and welcome reception 11/16
Hello Arts Commission,
Two meeting updates for you!
1.We are confirmed to interview 2018 jury members on Wednesday, October 25 from 6 to 7pm. The
meeting will be held in the West Conference room of 1777 Broadway (the conference room on the first
floor of the Municipal Building). Please let me know if you’d like a google calendar invitation or have
questions.
2.Please keep hold of Thursday, November 16 at 5:30 pm for a welcoming event with the new jury. Alice
will send out more details to you directly.
We have yet to receive any jury applications. Please take a moment to send it to potential jury members:
https://boulderarts.org/panel-nomination-form/
Thank you for your time, Lauren
Lauren Click
Grants Coordinator
720-564-2355
clickl@boulderlibrary.org
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
Boulder Arts Commission - 86 October 18, 2017
From: Alice Renouf [mailto:a.renouf1@gmail.com] On Behalf Of Alice Renouf
Sent: Monday, October 02, 2017 4:04 PM
To: O'Hashi, Alan <adoecos@yahoo.com>; csepucha@gmail.com; Heather Beasley <heather@betc.org>; Mark
Villarreal <flynvartranch@comcast.net>; F Furman <ffurman@ecentral.com>;
devin@devinpatrickhughes.com; ekrjoos@gmail.com; Kathleen McCormick <fonthead1@gmail.com>
Cc: Click, Lauren <ClickL@boulderlibrary.org>
Subject: Save the date---NOV 16
Hello all,
Please join me for a welcome reception for our new jury panel members! It will give us the opportunity to
celebrate a wonderful year of the arts grants program and impart what we’ve learned from the current grants
cycle to the incoming jury. So many exciting things going on in our arts community so we need to keep the
ball rolling upwards and I personally miss all of your smiling faces on Wednesday evenings.
Thursday, November 16
5:30pm
Via Perla
901 Pearl St, Boulder, CO 80302
I will be traveling until November 5 so please RSVP with Lauren Click at clickl@boulderlibrary.org or
720-564-2355.
My very best,
Alice
alicepaints.org
Boulder Arts Commission - 87 October 18, 2017
City of Boulder Office of Arts + Culture
Library & Arts Department
www.boulderarts.org
MEMORANDUM
To: Boulder Arts Commission
From: Matt Chasansky
Mandy Vink
Date: October 12, 2017
Regarding: Public Art – Sustainable Funding Summary
The Community Cultural Plan articulates the need of sustainable funding for a healthy and robust public art
program, achieved through a diverse portfolio of funds. Additionally, funding strategies must reflect the needs
of the public art program and be secure, flexible, and at an adequate level to acquire and maintain works on a
regular basis. With this foundation, the minimum funding threshold recommended is $600,000.
Additionally, the cultural plan recommends $330,000 annually for the first phase (2016-2018) of public art,
$400,000 for the second phase (2019-2020), and $430,000 for the final phase (2022-2024), with the ultimate
goal of ongoing and sustainable funding to continue the program after the conclusion of the cultural plan.
To reach this level of sustainable funding, ongoing work is required by the Office of Arts and Culture, with the
support of the Boulder Arts Commission. The Office of Arts and Culture initiated this exploration in 2016, and
will continue to explore and implement in the coming years 2021.
The cultural plan’s recommended funding mix explores the following: percent-for-art model, public art in private
development requirements, specialty taxes, general fund allocations, and collaborations with regional
commissioning agencies. The following document abstracts: reflect this funding mix, introduce
recommendations for the City of Boulder, and include benchmark reports of funding strategies in other cities.
•Draft of the current funding mix, with projections 2018-2021
•Community Cultural Plan Recommendations and Appendix IV.6: Public Art Programs in Colorado
•Summary: Sustainable Funding Recommendations for the City of Boulder prepared by AMPA
•Summary: Private Sector Arts Requirement for the City of Boulder prepared by Keyser Marston
Associates
•Summary: Public Art in Private Development City Summary generated by Sarah Conley Odenkirk
The documents are attached as abstracts, and the full reports are available upon request.
Boulder Arts Commission - 88 October 18, 2017
Attachment Six
Current Cultural Grants Program Budget as of October 13, 2017
GRANT
CATEGORY
ASSIGNED
BUDGET
GRANTS
AWARDED
FUNDS
DISTRIBUTED BALANCE
Operational Grants Large FY2016 280,000 280,000 280,000 0
Operational Grants Large FY2017 60,000 60,000 60,000 0
Operational Grants Sm FY2016 100,000 100,000 100,000 0
Operational Grants Sm FY2017 60,000 60,000 60,000 0
Community Projects 70,000 70,000 70,000 0
Arts Education 30,000 30,000 30,000 0
Risk Capital Fund 30,000 30,000 30,000 0
Rental Assistance 18,000 17,843 17,843 158
Scholarships 10,000 10,533 10,533 0
Cultural Field Trips 14,000 7,580 7,580 6,420
Admin / Admission Fund 7,325 560 560 6,766
TOTAL 679,325 666,515 666,515 13,343
Note: $533 was transferred from the Admin / Admission line to the Scholarship line at the request of the Arts
Commission.
Boulder Arts Commission - 89 October 18, 2017