HomeMy WebLinkAbout09.20.17 BAC PacketBoulder Arts Commission Meeting Agenda
September 20, 2017
Boulder Creek Room, Main Library
1.CALL TO ORDER
Approval of Agenda
2.REVIEW OF MINUTES
3.PUBLIC COMMENT
4.MATTERS FROM GUESTS
A.Proposed 2018 City Budget – Kady Doelling and Devin Billingsley
Refer to attachment one.
5.GRANT ACTION ITEMS
A.FY16 Arts Education Grant Report
> Boulder Museum of Contemporary Art, ARTlab, $10,000
B.FY17 Community Project Grant Report
> Colorado Music Festival & Center for Musical Arts, From the Stage to the Streets: CMF Pop-Up
Concerts,$10,000
6.PUBLIC ART ACTION ITEMS
A.FOR DISCUSSION: Update on Parking Garage Public Art Strategy
B.FINALIST APPROVAL: Martin Acres Art-in-public-places Project
7.COMMISSION BUSINESS
A.Proposal for the 2018 Grants Program Budget Structure – Mark
8.MATTERS FROM STAFF
A.Manager’s Update – Matt
B.FOR DISCUSSION: October Retreat – Matt
C.FOR DISCUSSION: Review of Annual Arts Commission Recruitment Application – Mo
Refer to attachment three.
D.FOR DISCUSSION: Review of Jury Panel Application and Process – Lauren
9.ADJOURNMENT
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Boulder Arts Commission Minutes
August 16, 2017
Page 1 of 3
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: August 16, 2017 at the Frequent Flyers Studio, 3022 E. Sterling Circle #150, Boulder, CO 80301
Contact information preparing summary: Maureen Malone, 303-441-3106
Commission members present: Mark Villarreal, Felicia Furman, Kathleen McCormick, Devin Hughes, Erica Joos
Library staff present:
David Farnan, Director of Library & Arts
Matt Chasansky, Office of Arts & Culture Manager
Lauren Click, Grants Coordinator
Mandy Vink, Public Art Coordinator
Maureen Malone, Administrative Specialist II
Members of the public present:
Melissa Mullin, Frequent Flyers; Gwen Burak; Nancy Gorecki, BoMA
Type of Meeting: Regular
Agenda Item 1: Call to order and approval of agenda [6:08 p.m., 0:00:00 Audio min.]
The meeting was called to order at 6:08 p.m.
Chasansky announced the addition of a tour of the Frequent Flyers facility to be added between Agenda Items 4 and 5
[Matters from Guests]. Villarreal moved to approve the agenda as amended, and Furman seconded. All in favor.
Agenda Item 2: Commission Business [6:09p.m., 0:00:53 Audio min.]
a. Welcome and swearing in of new commissioner, Erica Joos
Villarreal administered the oath of office for Joos.
Agenda Item 3: Review of Minutes [6:11p.m., 0:04:00 Audio min.]
Item 2A, Approval of July 19, 2017 Meeting Minutes
Villarreal moved to approve the minutes, and Furman seconded. Vote 4-0, unanimous.
Agenda Item 4: Public comment [6:12 p.m., 0:04:25 Audio min.]
None
Matters from Guests [6:12 p.m., 0:04:40 Audio min.]
Introduction and tour of the Frequent Flyers studios – Melissa Mullin, interim executive director of Frequent Flyers
Matters from Commission [6:27 p.m., 0:09:25 Audio min.]
Villarreal shared that at last night’s meeting, City Council decided to reduce the Public Art program proposal for the Capital
Improvement Tax Renewal ballot from $1M over five years to $400k over four years . Farnan commented that the
Community Cultural Plan established a minimum budget of $300k/year to run the program. Villarreal remarked that council
overwhelmingly endorsed the Community Cultural Plan, of which Public Art is a key component, and he advocated for
commission to start holding council accountable to the arts community. Farnan explained that there will not be any more
adjustments to the ballot items, but encouraged commission to voice their opinions and lobby for funding for arts and culture .
Agenda Item 5: Grant Program Action Items [6:40 p.m., 0:22:507 Audio min.]
a. FY17 Professional Development Grant Reports
1. Devin Patrick Hughes, Solti International Conducting Competition, Budapest, Pecs, Hungary, $1,000
2. Kelley Ann Walsh, ATI Annual Conference, Seattle, WA, $883.10
Hughes recused himself since his application was being considered. Commission discussed their comfort level
with funding a commission member’s application and ultimately agreed that it does not break any rules, and
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Boulder Arts Commission Minutes
August 16, 2017
Page 2 of 3
Hughes’ attendance at the competition will benefit the community. Furman motioned to approve both applications.
Villarreal seconded. Vote 4-0, unanimous. Furman motioned to use money from the grants administration
contingency budget to fund the amount above and beyond the available balance of $1,350 in the Professional
Development grants fund. McCormick seconded. Vote 4-0, unanimous.
b. FY17 Community Project Grant Reports
1. Boulder Museum of Contemporary Art, MediaLive, $10,000
Villarreal motioned to approve the report. Furman seconded. All in favor.
c. FY16 Arts Education Grant Reports
1. Boulder Museum of Contemporary Art, ARTlab, $10,000
McCormick pointed out that the report indicated that 421 students participated in the program, but the school only
has 100 students. Staff will ask BMoCA for details on how they arrived at the number of participants and how
many individual students participated vs. how many repeat visits they had; commission agreed to defer making a
decision on approving this report until they get a response.
Agenda Item 6: Public Art Action Items [6:57 p.m., 0:39:46 Audio min.]
a. Finalist Approval: Civic Area 11th Street Spine Signature Artwork
McCormick moved that commission approve this process was properly conducted and recommend that the
proposal by artist Adam Kuby advance to the City Manager for fi nal approval. Hughes seconded. All in favor.
Agenda Item 7: Commission Business [7:29 p.m., 1:11:00 Audio min.]
a. 2018 Grants Program Blueprint
1. Presentation: Proposed Adjustments to the 2018 Grant Program (see handouts)
2. Public Comment
With regards to the Boulder Focus question, Mullin commented that Frequent Flyers does not have an
opportunity to apply for grants in Denver because they are not Denver -focused enough, despite having public
performances with DCPA and other events in Denver. Chasansky explained that the Boulder grants program
used to have a hard and fast rule that onl y organizations housed in Boulder with the majority of their
programming in Boulder were eligible to apply; the Boulder Focus question was developed to open that up
and make sure not to eliminate anyone who either did most of their work outside of Boulder or was not based
in Boulder but operated in Boulder.
3. Commission Questions and Response
> Jury question on Equity:
Commission preferred Option A: Separate the two parts of the equity rubric into two questions with
two separate scores.
> Jury question on Boulder Focus:
Commission recommended that staff clarify the language for the Boulder Focus question.
> LOI Process:
Commission agreed not to add the LOI process, but would like staff to decrease the word count for
application responses.
> Application procedures – Budget requests:
Commission agreed to ask for specific budget line items, add an optional unscored budget narrative,
and add a budget analysis step aligned to the GIA four tiers, in which organizations categorize
themselves and then city staff also categorize the organizations.
> Artistic Excellence requirement:
Commission selected Option A: Adjust the question and rubric, including addressing criterion in
relation to cultural and heritage institutions and alignment to the Community Cultural Plan. Also,
improve training and communications.
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Boulder Arts Commission Minutes
August 16, 2017
Page 3 of 3
> Opportunity Grants:
Commission preferred Option B: Integrate this category with the equity questions and responses to be
fair and consistent.
> General Operating Support Grants:
McCormick commented that a lot of small organizations don’t even go for these grants because they
are volunteer-run and don’t have the bandwidth. Hughes stated that part of the issue could be
educating the public about the opportunities available. Chasansky agreed that there is an outreach
issue across the entire grant program, but added that the numbers don’t seem to show that separating
the small and mid-sized organizations into separate categories would help. Commission agreed to
continue this discussion at the October retreat.
> Community Project Grants:
Commission selected Option A: Make separate categories for individuals and organizations.
> Risk Capital Fund:
Commission agreed to table this discussion until the October retreat.
> Professional Development Grants:
Commission agreed to open two seasons or cycles of the Professional Development Grants in a year,
but decided not to move the applications to administrative approval, preferring that the application
process remain evaluative and competitive. Staff will look at scoring criteria to see if there is room
for improvement.
> Panel Methods:
Commission agreed not to post the preliminary, detailed scores online with comments, but did agree
to make comments required for scores below 75% of the total possible score. Commission opted to
formally remove Q&A time.
Commission skipped ahead to Agenda Item 8C.
b. BMoCA Board Appointment [9:30 p.m., 3:02:35 Audio min.]
Furman moved to approve Hughes’ appointment to the BMoCA board. McCormick seconded. All in favor.
c. Discussion of 2018 Jury Panel
Commission agreed to continue the jury panel process for the next grant cycle; the jury panel application will be
opened up to the public and the four members from the 2017 grant cycle will be invited to be reconsidered for
2018. Staff will move forward based on commission’s feedback and provide an update at the next meeting.
Agenda Item 8: Matters from Staff
a. Manager’s Update
Chasansky will send an update via email.
b. Library Master Plan, Future of the Ca nyon Theater [9:36 p.m., 3:08:25 Audio min.]
Farnan explained that the community rated the Canyon Theater as a priority for the Library Master Plan; he will
provide commission with an outline of the entire plan for the future of the space and ask them to weigh in with a
letter of support.
c. Update of BRC Chapter 14-1 [9:13 p.m., 2:45:15 Audio min.]
Hughes moved that commission advise City Council to approve the staff recommendations for amendments to the
Boulder Revised Code Chapter 14-1 ‘Arts Grants Program’. Joos seconded. All in favor.
Agenda Item 9: Adjournment [9:37 p.m., 3:10:00 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned at 9:37 p.m.
Date, time, and location of next meeting:
The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, September 20, 2017, in the Boulder Creek
Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302.
Boulder Arts Commission - 4 September 20, 2017
TO: Members of the Boulder Arts Commission
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: September 15, 2017
SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting
on September 20, 2017
1.Notes on the September 20 agenda.
>4A, Proposed 2018 City Budget – At their September 12 study session, City Council reviewed
staff recommendations for the 2018 budget, including specific proposals for the Office of
Arts and Culture. The full budget proposal is available on the budget office’s website. In
attachment one are selected pages from that document pertinent to the division followed
by further clarifying information assembled by the budget office. During the September
meeting of the Arts Commission, a presentation on these details will be provided by staff
from the budget office, including an opportunity for Arts Commission feedback. You are
encouraged to read through these documents and familiarize yourself with the details.
In their feedback, City Council pointed out two specific issues that will inform the discussion
at the Arts Commission meeting:
- The proposed funding for the cultural grants program includes a smaller increase to
one-time funding than last year. This represents a decrease in the total grants
budget, from $675,000 in 2017 to approximately $460,000 in 2018. Certain council
members suggested that staff investigate ways to return some of this funding to the
grants program. (Clarification: the line item in the proposed budget document
labeled “arts grants” includes both the grants program, $675,000 as well as
sponsorship funding, $50,000. Sponsorship funding would be eliminated in the
current proposal.)
- A request was communicated by councilperson Aaron Brockett to find additional
funds and establish an ongoing subsidy of $250,000 yearly for operational funding
for The Dairy Arts Center. This request has already been received by city staff
directly from The Dairy, and was the subject of an article in the Daily Camera on
September 22, 2017. Councilperson Matt Appelbaum asked specifically for
feedback from the Arts Commission on this proposal. To help inform the
conversation at the meeting, attachment two includes an open letter from Bill
Obermeier regarding the request for this subsidy.
>8C, Review of Annual Arts Commission Recruitment Application – The City Clerk’s Office asks
boards and commissions to review the application for new candidates each year. Please
review the 2017 application, found in attachment three. Staff will be asking for your
feedback and recommendations.
>8D, Review of Jury Panel Application and Process – In attachment four, please find a draft of
the nomination/application form and process schedule for seating a new jury panel for the
2018 grants cycle. During the meeting, staff will be seeking any final advice before the
process to solicit nominations begins.
Boulder Arts Commission - 5 September 20, 2017
2.Commission Correspondence.
In attachment six, please find copies of email correspondence received by the Boulder Arts
Commission during the period between the publication of the August and September 2017
packets.
3.Staff Updates.
Staff attended the 9th Dairy Honors event. On behalf of the Office of Arts and Culture, we
congratulate our neighbors who were honored for their leadership in culture:
>Sue Coffee – Founding Artistic Director, Resonance Women’s Chorus and Sound Circle
>Gene GeBauer – Performer, Tap Dance Instructor
>Jennifer Heath – Curator, Journalist, Author, Arts Activist
>Jeff Orlowski – Filmmaker, Photographer, Entrepreneur
>Jane Shepard – Playwright, Theatre Director, Actor, Cartoonist, Screenwriter, Filmmaker
>Deborah Malden – Community Arts Liaison, Advisor, Champion
Work continues on communications for the Arts & Prosperity 5 report.
Staff continued work on the 2018 budget. The staff recommendations for next year’s budget were
delivered to City Council in a study session on September 12, 2017. Much of the discussion and
feedback by council were pertinent to funding for the Office of Arts and Culture. Specifically,
regarding the lowering of one-time funding for the cultural grants program. This will be the matter
of a full discussion during the September meeting. However, you are encouraged to watch the
video of the City Council meeting for full details. For next steps, staff will be responding to council
feedback and developing options for consideration at their meeting on October 3.
Staff is preparing for the second reading of amendments to BRC Chapter 14-1, the ordinance
governing the cultural grants, for the September 19, 2017 meeting of City Council. Please note that
this item has been moved from the consent agenda to a full public hearing. The agenda and packet
for that meeting are now available on the City Council website.
Staff continues to work with the Civic Area team on construction and planning.
City Council provided feedback to staff of the Comprehensive Planning division regarding the
Community Benefit List in a study session on August 22. This priority initiative from the adoption of
the 2015 update of the Boulder Valley Comprehensive Plan includes consideration of adding cultural
investments in the list of community benefits that developers may use in approval of their projects.
The concept was endorsed by the Planning Board and the Arts Commission. In the study session
presentation, it was not the recommendation of staff to proceed with this investigation at this time.
None-the-less, council asked staff to do everything possible to explore art as community benefit.
Thus, staff has begun conversations with the Comprehensive Planning division on how to support
consideration of cultural investments in the list. Work is expected to continue through July 2018
and possibly longer.
Work continues on the regional cultural alliance initiative in collaboration with the Bonfils Stanton
Foundation and Denver Arts and Venues.
Boulder Arts Commission - 6 September 20, 2017
Work continues in support of the Central Broadway Corridor Framework, Alpine/Balsam vision plan,
and other area plans.
Staff continues to support the Boulder Arts Week team in preparing for the 2018 event.
Work continues on the Cultural Asset Map project.
Planning has begun for the last combined Cultural Organizations Summit and Professional Artist
Forum for 2017. We will be repeating last year’s enjoyable program of 24/7 lectures, featuring an
outlook on the projects and events that will happen next year. This time, we plan to promote the
event with the public as both an opportunity to learn about cultural offerings and a chance to
connect potential audience members directly with the organizations and artists.
>Grants and Programs for Organizations
In attachment five, please find an updated budget for the cultural grants program.
The following Cultural Field Trips Grants were approved before the September 20 meeting:
- FY17 Cultural Field Trips Fund; Kent McClannan; Whittier International Elementary School
to
the Macky Auditorium Concert Hall for the Boulder Philharmonic Orchestra Discovery; $350
- FY17 Cultural Field Trips Fund; Rachelle Weigold; Alicia Sanchez International School to the
Macky Auditorium Concert Hall for the Boulder Philharmonic Orchestra Discovery Concert;
$490
- FY17 Cultural Field Trips Fund; Stephanie Fida; Columbine Elementary School to the Macky
Auditorium Concert Hall for the Boulder Philharmonic Orchestra Discovery Concert; $710
- FY17 Cultural Field Trips Fund; Sarah Kowalchuk; University Hill Elementary School to
Frequent Flyers Aerial Dance; $2,000
- FY17 Cultural Field Trips Fund; Sara Nelson, University Hill Elementary School to a
performance by the Center Stage Theatre Company at the Dairy Center for the Arts; $1,450
- FY17 Cultural Field Trips Fund; Queta Martinez, University Hill Elementary School to a
performance by Boulder Dinner Theatre Academy Kids Kabaret; $1,130
The following Rental Assistance Grant application was approved in September:
- FY17 Macky Rental and Supplemental Funds; Greater Boulder Youth Orchestras; GBYO Fall
Concert; November 5, 2017; $1,000
The following Rental Assistance Grant reports were approved in August and September:
- FY17 Macky Rental and Supplemental Funds Report; Colorado MahlerFest; MahlerFest XX;
May 20, 2017; $1,000
- FY17 Rental Assistance (Boulder Venues) Report; Boulder Samba School; Colorado Brazil
Fest; Fox Theatre; August 5, 2017; $1,000
An extension was offered to Kate Moore for her Rental Assistance (Boulder Venues) grant.
The Cultural Field Trips Fund Grant deadline has been extended to Monday, September 25.
Please help staff to spread the news about this new opportunity!
Staff training continues on the Foundant Grant Lifecycle Manager, the new grants software. It
will be in place before the fall new grants program is announced. Training on the software will
Boulder Arts Commission - 7 September 20, 2017
be offered on the below dates, locations TBD, as well as during office hours and by
appointment.
- Wednesday, October 25, 10 to 11:30 a.m.
- Saturday, November 18, 11 a.m. to 12:30 p.m.
- Thursday, December 7, 5:30 to 7 p.m.
> Public Art Program
In consultation with the Community Culture and Safety Tax steering committee, staff has made
key changes to the scope of final projects funded by that tax. The original proposal for
neighborhood projects has been shifted due to issues of timing in this closing year of the tax. In
its place, staff will implement a private mural program within the neighborhoods. Details of this
new program will be developed in the coming month, with an update to the Arts Commission at
the October retreat.
Public Art Commissioning Updates:
- Michael Theodore’s areyoume, part of the Experiments in Public Art series, is on display on
the 1200 block of Pearl Street Mall through Winter 2017.
- Mary Mattingly’s Everything at Once, part of the Experiments in Public Art series, will begin
installation at the Boulder Creative Collective on September 23. The project will have an
opening reception on Saturday, Sept. 30 from 6-9 pm and runs through Oct. 27th.
- Work continues on planning for Ethan Jackson proposal for the Experiments in Public Art
series.
- The next round of selection for Experiments in Public Art has been postponed due to budget
considerations.
- Civic Area Temporary Commission (Dispersion): Fabrication
- Civic Area: 11th St. Spine Signature Artwork: Contracting
On Aug. 28, Staff presented the Civic Area recommendation to the Parks and Recreation
Advisory Board, receiving their enthusiastic support. The City Manager approved the Arts
Commission’s recommendation for Adam Kuby; contract negotiations are underway.
Adam Kuby (Portland, OR) http://www.adamkuby.com
- University Hill: Pre-Selection
- North Boulder: Selection
The project orientation meeting was held on August 30. The Public Art RFQ will be published
on Friday, Sept 15, with a project budget opportunity of $165,000.
- Arapahoe Underpass: Contracting
The City Manager approved the Arts Commission’s recommendation for Michelle Sparks;
contract negotiations are underway.
Michelle Sparks (Boulder, CO) http://michellemsparks.com
- 30th and Colorado Underpass: Pre-selection
Staff is scheduling a project orientation and kick-off in September. This project will run in
tandem with the Foothills Underpass Project.
- Foothills Underpass: Pre-Selection
Boulder Arts Commission - 8 September 20, 2017
Staff is scheduling a project orientation and kick-off in September. This project will run in
tandem with the 30th and Colorado Underpass Project.
- CAGID Garage Art Public Art Program: Pre-Selection
Staff presented the draft CAGID Garage Art Master Plan to the Downtown Boulder
Partnership and Business Improvement District Boards. Feedback from boards and
commissions will be included in an information packet memo to City Council later this year.
Launch is anticipated for late September/early October.
Community-Initiated Projects Updates:
- US Cycling Monument: Pre-Approval Process
- Nobel Circle Monument: Pre-Approval Process
- Arts Martin Acres: Selection Process
- CU Innovation Hub: Selection Process
- Shared Paths/Elmer’s 2 Mile: Pre-Approval Process
Staff continues work on maintenance and inventory.
Staff continues work towards a sustainable funding mix for the public art program.
Staff participated in the Colorado public art administrators retreat on Aug. 25.
> Programs for Artists and Creative Professionals
Work continues on the Artist Census. As of 9/11/17 we have 136 completed surveys.
Work continues on the 2018 Dance Showcase. The showcase will be slightly smaller this year.
Staff will evaluate community response to determine continuing interest.
Staff attended quarterly city media meeting.
Support was provided to library staff for artists to participate in the 2018 Summer Reading
Program.
Staff attended the initial planning meeting for the Oct. 11 citywide open house: “What’s Up
Boulder.”
Work continues with Boulder County Arts Alliance and Boulder Arts Matrix on furthering
development of a community-wide cultural calendar.
The 3rd Professional Artist Forum of 2017 was held on September 13.
Staff will be attending the Alliance of Artists Community annual conference, Oct. 2 - 5, 2017.
Boulder Arts Commission - 9 September 20, 2017
Attachment One
Selections from the Recommended 2018 Budget
Boulder Arts Commission - 10 September 20, 2017
Boulder Arts Commission - 11 September 20, 2017
Boulder Arts Commission - 12 September 20, 2017
Boulder Arts Commission - 13 September 20, 2017
Boulder Arts Commission - 14 September 20, 2017
Attachment Two
Open Letter from Bill Obermeier regarding The Dairy Arts Center
Distributed on August 31, 2017
Dairy News from Bill Obermeier, Executive Director
At the end of September I will be retiring after nearly five years as
Executive Director of the Dairy Arts Center. It has been my good
fortune to be part of a thrilling transformation of the Dairy from
what it was back in 2013 to what it is today.
Boulder is fortunate to have such a beautiful home for the multitude of arts
that happen here. And the Dairy Board of Directors is fortunate to have
such a talented staff of professionals who are each committed to the arts
and to excellence. I will miss them greatly.
I have two wishes as I leave this position. First, I wish that every one
of you who has chosen to support the Dairy in any amount will continue to
do so. Ticket sales and rental fees cover about 60% of the Dairy's annual
costs, but that leaves 40%, most of which depends on the generosity of
people like you. If it's at all possible for you to increase your gift to this
501 (c) (3) non-profit, please do so. And if you think you could repeat that
same level of giving in the coming years, a 3-year pledge would be
outstanding. You see, my first wish is for the Dairy to be sustainable
into the foreseeable future.
My second wish is for the City of Boulder to join other communities across
Colorado in recognizing the critical role a city's arts center plays in
dramatically enhancing the local quality of life and in increasing the
vibrancy of the local economy. Without question, the Dairy is a unique
asset for the City of Boulder providing the only venue for local artists and
arts organizations to exhibit and perform.
Only the Dairy makes it possible for Boulder residents to enjoy the artwork
of Boulder Valley School District students and teachers for two weeks each
Boulder Arts Commission - 15 September 20, 2017
year. Only the Dairy offers Title 1 school kids half day educational field
trips to experience multi-disciplined arts and enlarge their horizons. Only
the Dairy has as part of its mission providing the highest quality art house
cinema experiences possible without letting the commercial viability of a
movie dictate whether it gets shown. And the list goes on.
That is why the City of Boulder should have a line item in its budget
to support the operations of its only arts center, the key lynchpin
asset of its much referenced cultural plan. I hope you will let city
officials know if you agree. Please talk with and email your City Council
members. Every voice for the arts counts!
I guess I actually have a third wish. I wish everyone could experience
being here each day and seeing how the variety of experiences so many
people have here are giving them new perspectives, stimulating new
awareness, exposing new possibilities, giving children new ambitions,
fostering creative thinking, and changing lives. The Dairy truly is a source
of inspiration for everyone who comes here. Imagine this - someone is
inspired here over 300,000 times each year.
The fact is, however, as the Dairy has grown and become a relevant part
of an increasing number of lives, the cost of operating it has increased as
well.The fear of not being able to cover expenses is not only real, but
seemingly unending. But you can help. And the City can help. And
together, we can assure this marvelous gem will be here for
generations to come.
I hope to see you soon at the Dairy.
Bill
Dairy Arts Center | 2590 Walnut Street (26th & Walnut) | Boulder, Colorado 80302
Boulder Arts Commission - 16 September 20, 2017
ARTS COMMISSION
Annual Application - 2017
Date
The Arts Commission consists of five members appointed by City Council, each to a five-year term. The Commission
promotes and encourages programs in the performing, visual and literary arts.
Staff Liaison: Matt Chasansky (303) 441-4113
Meetings are held the third Wednesday of the month at 6:00 PM in the Main Boulder Public Library.
The City of Boulder believes that a diverse work force adds quality and perspective to the services we
provide to the public. Therefore, it is the ongoing policy and practice of the City of Boulder to strive for
equal opportunity in employment for all employees and applicants. No person shall be discriminated against
in any term, condition or privilege of employment because of race, national origin, religion, disability,
pregnancy, age, military status, marital status, genetic characteristics or information, gender, gender
identity, gender variance or sexual orientation.
The Boulder City Charter requires representation of both genders on City Boards and Commissions.
First Name *Last Name *
Best phone number where you can be reached
Home Phone (?)Work Phone (?)
Occupation
Do you reside within the city limits?*
Home Address *
Street Address
Address
City
State / Province / Region
Postal / Zip Code Country
Mobile Phone (?)
E-mail Address*
Place of Employment/
Retired
Yes No
Attachment Three
2017 Arts Commission Candidate Application
Boulder Arts Commission - 17 September 20, 2017
1. What technical/professional qualifications, skill sets and relevant experiences do you have for this position
2. Have you had any experiences with this Board or the services it oversees that have sparked your interest in
3. Describe a situation where you were involved with a group and had to work through a disagreement or
conflict among the members. What techniques or specific actions did you find to be most effective in
4. List all potential conflicts of interest you might have with respect to the work of this board, and explain how
5. What art discipline(s) do you represent? How would you fairly consider the needs of the entire arts
6. What are your ideas to (a) support the visual and performing artists in our community (b) encourage
artistic innovation and (c) increase awareness of, participation in and access to the arts?*
7. How should the city promote multicultural expression and participation in the arts? *
8. The Voters just approved an additional $600,000 for public art. How should the City spend this money?*
ANSWER ALL OF THE FOLLOWING QUESTIONS
(such as educational degrees, specialized training, service on governing or decision-making boards,
etc.)? *
becoming a member of the Board, and, if so, please describe the experience(s) and what insight you
gained.*
mitigating or resolving the disagreement/conflict? *
you think any potential or perceived conflicts of interest should be handled by Board
members.*
community? *
Boulder Arts Commission - 18 September 20, 2017
9. If Boulder were to implement 1% for the arts, how do you recommend that the funding be deployed?*
Questions Regarding Applications:
Boulder City Council
Attention: City Council Support
cityclerkstaff@bouldercolorado.gov
303-441-3019
Boulder Arts Commission - 19 September 20, 2017
Attachment Four
Draft Jury Panel Nomination/Application and Process
JURY PANEL PROCESS
Wednesday, September 20: Boulder Arts Commission offers final approval of the
Thursday, September 21: Post application and broadcast
Wednesday, October 11: Applications due
Thursday, October 12 to Wednesday, October 25: Commissioners read applications
Wednesday, October 25: Special Boulder Arts Commission Meeting for interviews
First week of November: Panelist training
Welcome reception: Thursday, November 9 or Friday, November 10
JURY PANEL NOMINATION INFORMATION AND FORM
The Boulder Arts Commission is seeking volunteer jury panel members to support the selection process in
the cultural grants program by contributing expertise to the decision-making process. The decisions of the
jury panel members are considered advisory; all approvals, recommendations to City Council, and final
decisions are the responsibility of the Boulder Arts Commission.
HOW TO NOMINATE
You may nominate yourself to serve on this jury panel or nominate someone who you feel would be
excellent as a panel member. Please refer your nominee to this web page or send their name and contact
information to culturegrants@boulderlibrary.org with the “Boulder Arts Commission Panel Nomination” in
the subject line.
REQUIREMENTS FOR JURY PANEL MEMBERS / TIME COMMITMENT
Panelists are required to:
Abide by the Code of Conduct for City of Boulder staff, council, board, and commission members,
as described in the Revised City Code Chapter 2-7.
Attend the jury panel orientation / training.
Read all applications thoroughly prior to the jury panel review meeting and complete a
preliminary evaluation of the applications by the set deadline. Depending on the category,
panelists may be asked to read 15 to 35 grants per round.
Re-score applications based on applicant presentations by set deadline.
Attend and participate in discussion at all funding meetings (one per grant category). See
schedule of Boulder Arts Commission grant funding meetings.
Panel service requires a significant investment of time over 6 months, entailing at least 130 to 150
hours commitment, depending on the number of applications received. The term of the appointment
is one year.
Boulder Arts Commission - 20 September 20, 2017
SELECTION CRITERIA
Artistic Practice
Artists and arts professionals with diverse expertise in artistic styles, philosophies, and aesthetics. Individuals
who are respected within their fields. Representation will be sought to complement the expertise already
present on the Arts Commission, and focused on breadth of disciplines including visual arts, dance, music,
theater, time-based media, literary arts, web-based media, design, and other fields.
Professional Specialization
Individuals representing critical professions that will complement the expertise on the Boulder Arts
Commission including curators, educators, non-profit managers, and other fields.
Authentic Diversity
Diversity of all kinds will be sought to encourage equity and include the perspectives of those from different
cultural backgrounds, differently abled people, genders, and ages.
APPLICATION
* implicates required question.
Contact Information
Name*
First Name*
Last Name*
Address*
City
State
ZIP Code
Phone*
Email*
Personal Narrative
Please provide information on your professional expertise, artistic practice, and approach to authentic
diversity. (1500 characters max.)*
Number of characters remaining: 1500/1500
Disclosure of Organizational Affiliation. (1500 characters max.)
Number of characters remaining: 1500/1500
If you have received Boulder Arts Commission grants in the past, please indicate the years, programs and
project titles of the grants. (1500 characters max.)
Number of characters remaining: 1500/1500
Boulder Arts Commission - 21 September 20, 2017
In reading the Community Cultural Plan sections on the Community Prioritie s, Vision, and Support our
Cultural Organizations Strategy, please provide your perspective on what principles and focus most interests
you in making good decisions about awarding grants. (3000 characters max.)*
Number of characters remaining: 3000/3000
File Uploads
Please upload your current resume and compile all letters of recommendation / support into one document
and attach either as a Word document or pdf file. Letters of recommendation are optional.
Current Resume*
Letters of Support
File uploads may not work on some mobile devices.
• I have read the City of Boulder's Code of Conduct as described in Chapter 2-7 of the Boulder Revised
Code of 1981, as amended, and agree to abide by the terms described in the Code.
• I agree to participate in the panel orientation / training.
• I agree to read all applications by the set deadline
• I agree to attend all meetings of the Boulder Arts Commission where applications are discussed.
I consent to all of the above*
I Agree
Boulder Arts Commission - 22 September 20, 2017
Attachment Five
Current Cultural Grants Program Budget as of September 13, 2017
GRANT
CATEGORY
ASSIGNED
BUDGET
GRANTS
AWARDED
FUNDS
DISTRIBUTED BALANCE
Operational Grants Large FY2016 280,000 280,000 280,000 0
Operational Grants Large FY2017 60,000 60,000 60,000 0
Operational Grants Sm FY2016 100,000 100,000 100,000 0
Operational Grants Sm FY2017 60,000 60,000 60,000 0
Community Projects 70,000 70,000 70,000 0
Arts Education 30,000 30,000 30,000 0
Risk Capital Fund 30,000 30,000 30,000 0
Rental Assistance 18,000 17,843 17,843 158
Scholarships 10,533* 10,533 10,533 0
Cultural Field Trips 14,000 6,130 6,130 7,870
Admin / Admission Fund 6,792* 6,792 26 6,766
TOTAL 679,325 671,831 664,532 14,793
There are 8 free rentals remaining for the Macky Auditorium.
* At the request of the Arts Commission, $533 was moved from contingency to fund the overage in approved
applications for the professional development scholarships.
Boulder Arts Commission - 23 September 20, 2017
Attachment Six
Correspondence
Below are copies of emails received by the Commission during the period of time between the distribution of the
previous meeting packet and the date on this packet. All emails that were received by more than 3 commissioners are
considered public record, and are included here. To the degree possible, the content has been consolidated by the
category of each email chains and conversations.
From: Click, Lauren
Sent: Tuesday, August 22, 2017 8:47 AM
Subject: FW: Boulder Arts Commission Funds Awarded
Hello Arts Commission,
Kelley Ann Walsh asked that I forward the below email to you – a lovely thank you for her recent Professional
Development Scholarship.
Best, Lauren
Lauren Click
Grants Coordinator
720-564-2355
clickl@boulderlibrary.org
www.boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.bouldercolorado.gov
From: Kelley Ann Walsh [mailto:kelleyann.w@gmail.com]
Sent: Friday, August 18, 2017 10:59 PM
To: Click, Lauren <ClickL@boulderlibrary.org>
Subject: Re: Boulder Arts Commission Funds Awarded
Dear Boulder Arts Commission,
Thank you so much for you assistance in helping me to attend the 2017 Alexander Technique International
Annual Conference on Bainbridge Island! I am ecstatic, grateful, and relieved for you support. I cannot wait to
attend and present at my first ATI Annual Conference, and look forward to sharing with the Boulder Arts
Commission and greater Boulder County community what I learn from attending the conference.
With humility and appreciation,
Kelley Ann Walsh
Boulder Arts Commission - 24 September 20, 2017
From: Chasansky, Matthew
Sent: Thursday, August 24, 2017 12:32 PM
To: Devin Hughes <devinpatrickhughes@me.com>; Erica Joos <ekrjoos@gmail.com>; F Furman
<ffurman@ecentral.com>; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com)
<fonthead1@gmail.com>
Cc: Malone, Maureen <MaloneM@boulderlibrary.org>; Farnan, David <FarnanD@boulderlibrary.org>
Subject: Updates from 8/16
Commissioners—
Thanks again for staying late last week to take care of business. As I mentioned, I have a few updates which we didn’t
have time to cover:
• Please hold Oct 18, 2017 from 2pm – 8pm for the retreat. Details to come. This was the best date available for
those who responded to the options: let me know if you have any challenges with that day and time.
• You received an invitation from Lauren to attend a meeting of all our GOS grant recipients on Aug 29 at 3pm. I
very much hope all of you can attend to meet with your liaison organizations, chat about reporting and other
forms of support, and generally demonstrate that the commission is invested in the success of these
groups. Please RSVP to Lauren as soon as you can.
• Please help us spread the word about the Artist Census! We hope to capture every professional artist in Boulder
for a quick, five-minute survey that will track the important role they play in our economy and society. Here’s the
link to share with your network:
www.boulderarts.org/census
• Save the date for the next Professional Artist Forum: Wednesday, Sept 13, 4 – 5:30 p.m. Details on the location
and agenda will be coming soon.
• Regarding your discussion in the meeting of public art funding proposal in the Capital Improvement Tax
Renewal, the last consideration by City Council of this item will be next Tuesday, Sept 5, on their Consent
Agenda.
This email will be included in the next meeting’s packet. If you have any questions, please respond only to me.
And, thanks so much for all you do!!!
–Matt
Matt Chasansky
Manager,
Office of Arts and Culture
303-441-4113
chasanskym@boulderlibrary.org
boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO 80302
bouldercolorado.gov
Boulder Arts Commission - 25 September 20, 2017
From: Ethan Hecht [mailto:ethan@boulderchorale.org]
Sent: Thursday, August 31, 2017 1:15 PM
To: Ethan Hecht <ethan@boulderchorale.org>; Janet Evans <Janet.l.evans@comcast.net>
Subject: Boulder Children's Chorale Video
Hello BAC Commissioners,
Thank you for all that you do for our community!
The Boulder Children's Chorale continues to grow due, in large part, to your 3 -year grant. I was able to attend the Chorus America
Conference in 2016 which greatly assisted my transition from working with orchestras to working in the choir world.
We submitted the video below to Lauren Click. She got quite a kick out of it and suggested I send it to you as w ell. Of course we have a lot
of videos of choirs singing on our Youtube channel but people find this one particularly cute.
A BCC singer tells us why she likes to sing: Why I Sing, Madeleine https://www.youtube.com/watch?v=JUiT4qLvoIY&feature=youtu.be
You can find our full season here if you'd like to see what we're up to this year.
Thank you,
Ethan
--
Ethan Hecht
Executive Director
720-340-8951
BoulderChorale.org
Click here to donate!
Boulder Arts Commission - 26 September 20, 2017
From: Chasansky, Matthew
Sent: Tuesday, September 12, 2017 9:13 AM
To: Devin Hughes <devinpatrickhughes@me.com>; Erica Joos <ekrjoos@gmail.com>; F Furman
<ffurman@ecentral.com>; flynvartranch@comcast.net; Kathleen McCormick (fonthead1@gmail.com)
<fonthead1@gmail.com>
Cc: Malone, Maureen <MaloneM@boulderlibrary.org>; Farnan, David <FarnanD@boulderlibrary.org>
Subject: Update on City Council Actions
Commissioners—
A few informational items:
First, regarding the proposed amendments to BRC Chapter 14-1: members of City Council have decided to
move this from a consent agenda item to a full public hearing. This means that there will now be an opportunity
for a staff presentation, questions from council, and public comments on your cultural grants program. That
takes place next Tuesday, September 19 at approximately 9:45pm. I encourage you to watch it online, or
preferably attend the meeting and speak. And as always, you should feel free to encourage people in your
network to provide their feedback about the grants by attending the council meetings or sending in emails to the
commission and council.
Second, on our agenda for the next meeting will be a presentation about the proposed 2018 budget and its
impacts on the arts division budget. However, the first discussion by council will be in a study session on
September 19, one day before our meeting. Further discussion of the budget will occur in full council meetings
on October 3 and 17.
Please let me know if you have any questions.
Thanks!!
–Matt
Matt Chasansky
Manager,
Office of Arts and Culture
303-441-4113
chasanskym@boulderlibrary.org
boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO 80302
bouldercolorado.gov
Boulder Arts Commission - 27 September 20, 2017
From: Kim Hohensee [mailto:kim.hohensee@bvsd.org]
Sent: Thursday, September 14, 2017 1:41 PM
To: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Click, Lauren <ClickL@boulderlibrary.org>;
Haan, Mary Wohl <haanm@boulderlibrary.org>; Vink, Mandy <VinkM@boulderlibrary.org>; Malone,
Maureen <MaloneM@boulderlibrary.org>; flynvartranch@comcast.net; F Furman <ffurman@ecentral.com>;
fonthead1@gmail.com; devin@devinpatrickhughes.com; ekrjoos@gmail.com
Cc: Tanya Santee <tanya.santee@bvsd.org>
Subject: Thank You!
Dear Boulder Arts Commission,
On behalf of Ms. Tanya Santee, Principal of Birch Elementary and myself, we would like to send
our thanks and gratitude for Birch Elementary being awarded a grant from your organization.
As a school with a high population of free-reduced lunch and ESL students, we sincerely
appreciate being awarded this grant so our students are able to attend and experience the
Boulder Philharmonic Discovery Concert on February 2, 2018. We are looking forward to
attending this wonderful concert.
Again, we thank you for your financial support and look forward to working with Boulder's
Office of Arts & Culture in the future.
Sincerely,
Kim Hohensee
Music Teacher
Birch Elementary
Boulder Arts Commission - 28 September 20, 2017