HomeMy WebLinkAboutItem V-A Action Item CIP
AGENDA ITEM #__V-A____PAGE___1____
C I T Y O F B O U L D E R
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: June 26, 2017
AGENDA TITLE:
Public Hearing and Consideration of Motions Approving the 2018 Expenditures from the
Permanent Parks and Recreation Fund and 2018-2023 Parks and Recreation Department
Capital Improvement Program (CIP)
PRESENTERS:
Yvette Bowden, Director, Parks and Recreation
Ali Rhodes, Deputy Director
Jeff Haley, Planning, Design and Community Engagement Manger
EXECUTIVE SUMMARY:
As part of the city’s annual budget process, departments develop a six-year Capital
Improvement Program (CIP). The current CIP process is for fiscal years 2018 through
2023. Within this process, funds are appropriated for the first year, 2018. The Parks and
Recreation Advisory Board’s (PRAB) role in this process is defined in the Boulder
Revised Code (B.R.C.), 1982 TITLE 2 GOVERNMENT ORGANIZATION, Chapter 3
Boards and Commissions, Section 10 Parks and Recreation Advisory Board (d)(2) “To
approve or disapprove expenditures or appropriations from the permanent park and
recreation fund and forward such recommendations to the city council.” It is within this
context that the PRAB is requested to hold a public hearing and provide a
recommendation on the CIP to Planning Board and the City Council. After a motion is
passed by the PRAB, the department’s CIP budget will then be submitted to the Planning
Board and City Council for review and respective considerations and approvals.
STAFF RECOMMENDATION:
Staff recommends that the PRAB approve the 2018 expenditures planned from the
Permanent Parks and Recreation Fund and approve the recommended 2018-2023 Parks
and Recreation Department CIP (Attachment A).
Suggested Motion Language:
Staff requests the PRAB’s consideration of this matter and action in the form of the
following motions:
Motion to approve the 2018 recommended expenditures from the Permanent Parks and
Recreation Fund.
Motion to approve the recommended 2018 -2023 Parks and Recreation Department
Capital Improvement Program (CIP).
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IMPACTS:
Fiscal: $13.3M. This amount reflects the total uses of funds projected for 2018 as
follows:
Fund Project Amount
Permanent
Parks &
Recreation
Fund (3300)
Athletic Field Improvements $100,000
Boulder Reservoir South Improvements $2,300,000
Urban Forest Management (EAB) $130,000
Permanent Parks and Recreation Fund Total $2,530,000
.25 Cent Sales
Tax Fund
(2180)
Aquatic Facility Enhancements $81,000
Neighborhood & Community Park Improvements $72,000
Urban Forest Management (EAB) $220,000
Boulder Reservoir South Improvements $1,100,000
Scott Carpenter Pool Redevelopment $3,223,600
.25 Cent Sales Tax Total $4,696,600
Capital
Development
Fund
(2100)
Scott Carpenter Pool Redevelopment
$5,300,000
Capital Development Fund Total $5,300,000
Boulder
Junction
Improvement
Fund
(3500)
Boulder Junction Pocket Park
$350,000
Boulder Junction Improvement Fund Total $350,000
Lottery Fund
(2110) Neighborhood and Community Park Improvements $428,000
Lottery Fund Total $428,000
2018 Department Capital Improvement Program Total
$ 13,304,600
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PUBLIC FEEDBACK:
At the public hearing, members of the public will have the opportunity to comment on the
proposed 2018-2023 CIP. The public will also have an opportunity to comment during
the Planning Board’s CIP review in July and City Council’s discussions and review of the
2018 recommended budget during future public hearings.
BACKGROUND:
Capital Projects
CIP projects are defined as any major project with a cost greater than $50,000 for
purchase or construction or major replacement of physical assets. CIP projects are
potentially subject to a Community and Environmental Assessment Process (CEAP)
review that evaluates any potential environmental, traffic or social impacts to Boulder
residents, neighborhoods and businesses.
Capital Funding
The department’s capital funding comes from various sources where the department
either manages the fund or a portion of an appropriation in the fund. The funds include
the Permanent Parks and Recreation Fund, .25 Cent Sales Tax Fund, Lottery Fund,
Capital Development Fund and Boulder Junction Improvement Fund. These funding
sources all have limitations on what can be spent from the specific fund.
In November 2012, voters approved the extension of the .25 Cent Sales Tax Fund
through 2035. Beginning in 2016, there was approximately $2M that had been allocated
for debt service in the fund that is now available for other park and recreation purposes,
including capital projects The master plan recommended that the proposed development
of any new park and facility assets should be evaluated through a feasibility study that
includes a needs assessment, user profile, projected participation analysis, development
funding method, life cycle cost pro forma and alternative development trade-off analysis.
This move toward life cycle management of assets using a concept called the Total Cost
of Facility Ownership, or TCFO, is at the heart of the department’s effort to better
manage its assets. This approach frames agency asset management decisions in a
framework of ‘cradle to grave’ consideration of how an asset is conceived, designed,
built, managed and maintained, recapitalized and eventually disposed of as shown in the
image below.
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As part of the annual budget process, the city’s Finance Department provides projections
for taxes and conservation trust fund allocations at the end of April for 2018 budget
development.
CIP Process
The budget is the means by which the city manages its assets and implements projects
and programs that are chosen by its citizens through their elected representatives, City
Council. The department’s budget is formulated within the context of the Parks and
Recreation Master Plan that was adopted by the PRAB and accepted by City Council in
early 2014. The CIP is developed in support of achieving the department’s Master Plan
goals.
Once again this year, staff has provided the PRAB with a “three touch” approach that
included 1) discussion item presented at the April meeting communicating process,
policies and procedures and definitions/criteria that guide the CIP development; 2) a
discussion item presented at the May meeting to review draft projects and prioritization
as it relates to the 2018 – 2023 CIP; and 3) a PRAB Public Hearing to be held on June 26
to consider motions approving and recommending the 2018 – 2023 department CIP.
CIP Guiding Principles
To plan and prioritize capital investments, staff apply specific guiding principles based
on the City’s CIP guiding principles and the department’s master plan goals. The
following departmental framework is also utilized to determine and plan CIP projects and
make budget decisions that are sustainable over time. These priorities are also focused on
maintaining the integrity of the current infrastructure and facilities before expanding
and/or enhancing programs and facilities.
1. Safety / Compliance (S) – Projects represent important deficiencies and are
essential safety and compliance concerns. Project may include ongoing
infrastructure repairs, replacements and/or refurbishments of park play equipment
and amenities, irrigation systems, landscape and turf upgrades and facility
improvements. Compliance considerations also include meeting local, state and
federal requirements that are required to be completed to comply with specific
regulations, such as city of Boulder’s ‘dark sky’ lighting ordinance and the
Americans With Disabilities Act (ADA).
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2. Commitment (C) – Projects that are required by law/ballot (e.g., Elks Park), are
in-process of development (e.g., Valmont City Park), as part of a prior
development agreement, are recommended as part of the department master plan
(e.g., playground and irrigation system renovations) and/or are required to be
completed within a specific period of time.
3. Efficiencies (E) – The department will consistently seek efficiency improvements
in both operational and capital investments. Projects will represent important
operational and/or maintenance efficiencies resulting in improved life cycles, cost
efficiencies and savings in resources, energy or water usage (e.g. aquatics facility
repairs).
4. Revenue (R) – The department will invest in facilities and programs that generate
revenues to support valued recreational opportunities in the Boulder community.
Projects will enhance the department's ability to earn more revenue after initial
investment and operational costs are considered (e.g. aquatics facility
enhancements and athletic field improvements) and/or possible
collaboration/partnerships leveraging outside funding sources.
ANALYSIS:
Last year, staff completed a comprehensive ten-year Capital Investment Strategy (CIS)
intended to inform the department’s capital priorities through 2026. This plan was built
upon the outcomes of the department’s master plan and with input from the PRAB and
staff to outline investment priorities. These priorities ensure the department is taking care
of key assets while also providing enhancements to priority sites selected by the PRAB
and staff. There are several focus areas for the CIP defined in greater detail below. For
2018, two key projects were identified through the capital investment strategy: Scott
Carpenter Pool redevelopment and Boulder Reservoir enhancements.
As outlined in the CIS, the focus of this year’s CIP is based on the following key
assumptions:
Plan for the demonstrated 10% to 12% annual increase in construction costs to
meet the needs and goals of capital investments;
Proceed with the base scope of improvements for the redevelopment of Scott
Carpenter Pool and the Boulder Reservoir Visitor Services Center to allow
enhancement at these key facilities while also continuing to “take care” of athletic
fields, parks, urban forest and recreation facilities; and
Maintain flexibility in project scopes to support leveraging funds provided
through capital campaigns and/or a potential capital tax renewal that supports full
project scope funding. Project scopes may be revised in late 2017 and early 2018
as available funding is finalized.
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Key Recommendations and Updates for 2018-2023 CIP
Based upon the CIS, current construction cost estimates, outcomes of the Asset
Management Program and staff discussions, the recommended CIP includes the
following key projects:
1. Scott Carpenter Pool Development - $8.5M
The project calls for demolition of the existing pool and bathhouse facilities that
are over 60 years old and beyond their life cycle. Staff recommends project
funding at the base needs level as approved by the PRAB in January 2017. This
project will replace the facility with a new ten-lane outdoor pool, bathhouse and
family leisure pool area. Funding is targeted for construction taking place in late
2018 with completion by 2019. Due to increased construction costs and design
refinement, the base funding required for this project has increased to $8.5M
2. Boulder Reservoir Enhancements - $3.4M
Since the PRAB approved the concept plan for the Visitor Services Center and
beach enhancements, the design and cost estimates have been updated and the
current funding supports only the base level of improvements. The allocated
$3.4M will support the construction of a new restroom facility, administrative
functions, concessions area and some beach enhancements.
3. Valmont City Park - $3.5M – Development of new facilities south of Valmont
Road will include construction of a nature play space, community picnic facilities
and pavilions, disc golf and pathway enhancements.
4. Neighborhood and Community Parks - $8.4M over six years
The focus on these projects is outdoor facilities including playgrounds, picnic
shelters, hard surface courts, plazas, pathways and parking areas that are most
associated with urban neighborhood and community parks.
5. Urban Forest Management (EAB) - $2.8M over six years
These funds will support the Emerald Ash Borer (EAB) response plan and assist
in implementation of the urban forest management plan. The Urban Forestry
Division directly manages approximately 50,000 trees located in city parks and in
street rights-of-way with a total appraised value of over $110M. Urban forests are
a critical component of the urban green fabric and contribute to climate cooling as
well as a variety of environmental benefits.
6. Boulder Junction Park - $350K in 2018 for a total investment of $700K
The purpose of this project is to complete the improvements to the planned park
in Boulder Junction to support the multiple uses of Boulder’s new transit-oriented
development.
Updates to 2018-2023 CIP
Based on the PRAB’s recommendations, the following changes to the 2017-2022 CIP are
recommended:
Recreation Facility Enhancements - $2.5M over the next years to address the
maintenance backlog while improving facilities to meet community health and
wellness needs.
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Flatirons Golf Course Enhancements – Increased funding to $600K in 2021 to
provide upgrades and improvements to the golf course facilities as outlined in the
CIS.
Aquatics Facilities Enhancements – $2.8M for improvements and repairs to lap
pools, leisure pools, hot tubs at the East Boulder Community Center and South
Boulder Recreation Center from 2018 through 2021. These projects are identified
in the Aquatics Feasibility Plan (AFP). The department will coordinate with
Facilities and Asset Maintenance (FAM) staff to make critical repairs as needed.
Athletic Field Improvements – $2.2M, in funding provides for annual
renovation and repair to existing ballfields and amenities and provides capacity-
enhancing opportunities.
Boulder Reservoir 51st Street Trail – Due to construction cost increases,
funding for this project has been removed from the CIP due to several reasons
including coordination with Boulder County Transportation, opportunities for
leveraged funding from other sources, development of the South Shore plan and
higher priority project.
Tom Watson Park – CIP funding for this project has been removed due to the
lack of partnership opportunities for major enhancements to the site. Critical
improvements will be funded as necessary through the ongoing park
improvements funded in the current CIP.
New Neighborhood Park Development – Additional funding for new park
developments will be available in 2023 to begin development at planned park
sites including Eaton and Violet Parks.
NEXT STEPS:
As previously mentioned, there are many assumptions influencing the 2018 capital
projects and cost estimates. Most notably is the potential renewal of the capital tax that
will be discussed separately during the “Matters from The Department” portion of the
June meeting. It is important to note that staff will keep the PRAB updated on the status
of the tax renewal during the summer months and ultimately in November, after the
election. Similarly, as staff continues the final design of the key improvement projects
for 2018, the PRAB will be updated on the outcome of the final scope and related costs.
In late 2017 or early 2018, the PRAB will have the opportunity to review and comment
on the project scope since all the estimates are finalized and available funding is
determined. The PRAB will then be able to provide staff with comments related to what
can be included or not.
AGENDA ITEM #__V-A____PAGE___8____
The remaining CIP budget process is outlined below:
Milestone Date (2017)
PRAB CIP Public Hearing, Discussion and Recommendation
(3rd Touch)
June 26
Final CIP Due to Central Budget Office July 3
Citywide CIP Tour (Planning Board and City Council) July 17
Planning Board CIP Hearing July 20
City Council CIP Study Session August 8
City Council Budget Consideration August 31
Attachments:
A. CIP Project Summary Sheet 2018-2023
BPR 2018 - 2023 Recommended CIP 6-Year Plan - Attachment A
Projects Description/Comments 2018 Projected 2019Planned 2020 Planned 2021 Planned 2022 Planned 2023 Planned 6 Year Total (2018-2023)
Aquatic Facility Enhancements
Based on recommendations of the 2015 Boulder Aquatics Feasibility Plan, this project provides implementation of priority indoor and outdoor pool enhancements for Boulder's aqautics programs. In 2018, all of the indoor hot tubs will be repaired to meet lifecycle preventative maintenance. The East Boulder Community Center pools will be improved in partnership with Facilities and Asset Management funding necessary repairs in 2019. In 2021, improvements will be made to the outdoor Spruce Pool and the indoor South Boulder Recreation Center pool to provide water play features for children and youth.
81,000$ 2,250,000$ 510,000$ 2,841,000$
Scott Carpenter Pool Redevelopment Complete renovation of the existing aquatics facility with a renovated bathhouse, restrooms, 50-meter 10 lane pool, family leaisure aquatics features, slides and various upgrades to the parking areas and other park amenties. 8,523,600$ 8,523,600$
Athletic Field Improvements Based on key recommendations of the Athletic Field Study, this program will allow implementation of field repairs and enhancements including artificial turf, field renovations and expansion to accommodate additional capactiy for sports uses.100,000$ 250,000$ 650,000$ 1,000,000$ 250,000$ 2,250,000$
Boulder Junction Park Development of various park amenities in the small park area at Boulder Junction to support the multiple uses of the new Transit Oriented Development.350,000$ 350,000$
Boulder Reservoir South Shore Enhancements
Building upon the 2012 Master Plan, this project will continue the implementation of key improvements to the south shore beach area and redevelopment of the visitor services center to provide restrooms, administrative offices, concessions area and various visitor amenities to the beach area. Funding is planned in 2023 to continue key enhancement priorities that will be determined through a site mangaement plan that is currently underway.
3,400,000$ 1,000,000$ 4,400,000$
Projects Description/Comments 2018 Projected 2019Planned 2020 Planned 2021 Planned 2022 Planned 2023 Planned 6 Year Total (2018-2023)
Urban Forest Management
Boulder's urban forest is a critical asset comprised of over 50K trees with an assessed value of $110M that provides many environmental, aesthetic and social beneifts to the community. This program will provide annual capital funding for response to the Emerald Ash Borer (EAB) epidemic that is spreading throughout Boulder. Funding provides for the annual tree removal, replanting, various treatment options and capital infrastructure associted with the urban forest.
350,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 2,850,000$
Flatirons Golf Course Enhancements
This project will provide for necessary improvements to the golf course to continue serving the customers and provide for various amentities associated with the course, pro shop and concessions area. Various plans and studies have been conducted to determine opportunities for enhancement while also providing prevntative maintenance on various assets at the course.
600,000$ 600,000$
Neighborhood & Community Park Improvements
This program allows the department to fulfill the outcome of the master plan for "taking care of what we have". This provides annual funding to address various renovations, repairs and enhancements to neighborhood and community parks within Boulder based on the outcomes of the annual asset management program.500,000$ 1,000,000$ 1,000,000$ 1,990,000$ 2,000,000$ 2,000,000$ 8,490,000$
BPR Master Plan Update This project will provide funding for consultants and staff to complete a 5-year update to the department's master plan to ensure alignment of departmental programs, services and facilities to meet the needs and goals of the community.250,000$ 250,000$
Recreation Facility Repairs
Based on recommendations of the 2016 Facility Strategic Plan, this program will provide annual capital fudning for implementation of key facility repairs and renovations at the city's three recreation centers to ensure acceptable facility conditions and continue cost-effectively meeting the needs of health and wellness opportunites within Boulder.
500,000$ 1,500,000$ 500,000$ 2,500,000$
Valmont City Park - Phase 2 Development
This project provides for the development of an adventure playground, picnic area, shelters, multi-use field space, additional parking and oportuniies for enhcement to disc golf as part of Phase 2 of Valmont City Park. This allows for increased park service to the surrounding areas as well as the entire Boulder community.
3,500,000$ 3,500,000$
Projects Description/Comments 2018 Projected 2019Planned 2020 Planned 2021 Planned 2022 Planned 2023 Planned 6 Year Total (2018-2023)
New Neighborhood Park Development
This project will provide funding to implement the development of new park amentiies at undeveloped portions of Violet Park in north Boulder as well as Eaton Park in Gunbarrel. These are planned park sites that are currently undeveloped.200,000$ 200,000$