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HomeMy WebLinkAbout05.03.17 LC PacketCity of Boulder 2017 Library Commission Agenda Meeting date: Wednesday, May 3, 2017 Location: Main Library, 1001 Arapahoe Ave., Canyon Meeting Room Meeting start time: 6 p.m. (Note: There is no access to the building after 8 p.m.) 1.Approval of agenda 2.Public comment 3.Consent agenda a.Approval of March 21, 2017 Community Thought Leaders Dialogue notes (p. 2-4) b.Approval of April 5, 2017 minutes (p. 5-8) 4.Overview of the Summer Reading Program – Kathy Lane and Anna Lull, program, events and outreach 5.2018 Library budget requests (p. 9-11) 6.Library Master Plan update (p. 12-16) a.Commission input on draft focus group script from Joining Vision and Action – Aaron Schonhoff and Sylvia Solis, research and evaluation associates 7.Update on the Capital Improvement Tax renewal and capital improvement proposal for the Main Library North building (p. 17-41) 8.Library Commission update (p. 42-43) a.Items from commission b.Boulder Library Foundation update c.City project representative update i.Boulder Valley Comprehensive Plan ii.Boulder’s Civic Area iii.Canyon Complete Streets iv.EcoDistricts d.Responses to patron emails from the Library Commission 9.Library and Arts Director’s Report (p. 44-48) a.Boulder Historic Society agreement with Carnegie Library b.Know Your Rights Class at BPL c.Update on 2016 Annual Report d.Q1 2017 Statistics 10.Adjournment 2017 Library Commissioners Alicia Gibb, Chair Joni Teter Tim O’Shea Juana Gomez Joel Koenig 1 Boulder Public Library Master Plan Community Thought Leaders Dialogue March 21, 2017 The Boulder Public Library Commission and staff invited over 100 leaders and partners from the Boulder community to attend a focus group dialogue about how the library may contribute to making Boulder the kind of community its residents desire. Eighteen leaders participated in the dialogue. Their input and ideas will be incorporated with other community feedback to inform the goals of the Master Plan. A summary of the discussion follows. Roundtable dialogue 1.What kind of community do we want? •Accessible and welcoming, warm and engaging to everybody •The notion of being a citizen is considered participatory. People aren’t just consumers of our community, but build things together. •Citizens have awareness of themselves and others, and their own impact on the community and environment •Maintain Boulder’s unique sense of self •We need places for people to meet to encourage random relationships, in which people have discussions that lead to unlimited creativity and opportunity for everyone •Opportunities for diverse people to engage and collaborate •Opportunities for parents to interact with other mothers and fathers •One that embraces commuters •Successful and sustainable for everyone •Where one can be just themselves without feeling self-conscious. •Boulder should be a leader of the county communities. Everyone should feel a part of the community even if they aren’t here all the time. 2.What changes are needed to make this vision a reality? •Make changes at the neighborhood level. •Understand the challenges people face and their barriers for accessing the library and other resources •Foster opportunities to have tough conversations in non-threatening spaces and conversations between people to learn about others’ experiences •Create / foster economic opportunity. •Don’t take ourselves so seriously – have humor, gentleness, compassion and curiosity •Create a mechanism to sponsor and encourage collaboration •People are employed in new ways, e.g. several part time jobs, self-employed, etc. Need support and access to information and co-working space. 2 Boulder Public Library Master Plan Community Thought Leaders Dialogue March 21, 2017 3.How can Boulder Public Library assist in bring about this transition? •Show people how to create economic opportunity for themselves and provide access to resources – educational materials, internet and computers •Increase communication/marketing about existing opportunities, and find best way to connect with potential users •The library can be a place to teach people to be engaged citizens •Meet patrons at their point of need – there’s an opportunity to take programs out into the neighborhoods to engage the community and help make connections •Find a way to foster informal communal activities •Take advantage of the outdoor space to draw people in to the library •Don’t be afraid to take calculated risks •Foster a leaderful culture where employees engage people in conversation about what they wish was going on and then ask them if they’d want to lead it, creating a wider force of people attracting members from diverse programs without taxing own staff. Have a fair where people set up tables to recruit people to join their groups. •Increase weekend programming, particularly for children, to bring in diverse people from all over Boulder County. •Partner with daycare providers to provide storytimes. •Take library services (e.g. bookmobile or truck) into the neighborhoods. 4.How can we engage and collaborate with other stakeholders that you know to transform the library and strengthen the community, now and in the years ahead? •A library in Utah created a Latino board specifically to reach out to and organize that community •Invite Casey Middle School’s Latino parent group to meet at the library •Increase communication between city departments to avoid duplication of services •Increase collaboration and outreach with local schools and organizations to organize field trips to the library •Increase marketing of meeting spaces to bring other groups in to the library •Build an alliance of makerspaces in Boulder County to help direct groups to resources they need and encourage collaboration. Consider making BLDG 61 the umbrella. •Invite non-library users to give input 5.Other thoughts / Conclusion •Spread the word about Seeds Café – it’s a great attraction for the library 3 Boulder Public Library Master Plan Community Thought Leaders Dialogue March 21, 2017 •How can we ensure that the master plan provides a system that can adapt for the next 10 years? We need processes in place that are continuous and allow us to continually evaluate and check in with the community. 4 Library Commission Minutes April 5, 2017 Page 1 of 4 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Library Commission Date of Meeting: April 5, 2017 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Maureen Malone, 303-441-3106 Commission members present: Alicia Gibb, Joni Teter, Juana Gomez, Joel Koenig, Tim O’Shea Library staff present: David Farnan, Director of Library & Arts Jennifer Phares, Deputy Library Director Maureen Malone, Administrative Specialist II City Staff Present: Wendy Schwartz, Planning & Program Development Manager Matt Sundeen, Strategic Initiatives Manager Members of the public present: None Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda [6:06 p.m., 0:00:00 Audio min.] The meeting was called to order at 6:06 p.m. Teter announced two additions to the agenda under Library Commission Update: a quick discussion about ideas for the Master Plan focus groups and the adoption of a letter thanking library volunteers in recognition of National Volunteer Week. Agenda Item 2: Public comment [6:07 p.m., 0:00:53 Audio min.] None Agenda Item 3: Consent agenda [6:07 p.m., 0:00:57 Audio min.] Item 3A, Approval of March 1, 2017 Meeting Minutes Gomez moved to approve the minutes, and Koenig seconded. Vote 4-0, unanimous (Teter abstained as she was not at the meeting). Item 3B, Approval of March 13, 2017 Study Session Minutes Gomez moved to approve the minutes, and Koenig seconded. Vote 5 -0, unanimous. Agenda Item 4: Welcome and administer oath of office to new commissioner [6:08 p.m., 0:02:18 Audio min.] Phares administered the oath of office for Koenig. Agenda Item 5: Election of officers and Boulder Library Foundation members [6:10 p.m., 0:03:25 Audio min.] Election of officers: Gomez nominated Gibb as chair, and O’Shea seconded. All in favor. Gibb nominated Teter as vice chair, and O’Shea seconded. All in favor. Boulder Library Foundation board member appointments: Teter nominated O’Shea and Gibb as the representatives to the Boulder Library Foundation, with the understanding that Gibb will have a limited role. Gomez seconded. All in favor. Agenda Item 6: Discussion with Karen Rahn, Wendy Schwartz and Matt Sundeen from Human Services department [6:12 p.m., 0:05:20 Audio min.] 5 Library Commission Minutes April 5, 2017 Page 2 of 4 Human Services staff handed out a memo in response to commission’s questions on p. 9 of the packet. Library staff also passed out a letter from Yvette Bowden, director of parks and recreation, addressing additional questions from commission (see handouts). Commission discussion, questions, and comments included: •Koenig asked if there is a plan to develop a permanent day shelter downtown. Schwartz explained that there has not been a determination yet of whether there is a need for an additional fixed facility; if that is the determination, the services provided would be more focused on assessment of needs and helping people reach a solution. •Teter asked if Human Services has considered how the library plays into the homelessness strategy. Schwartz replied that the library could be a place for outreach teams to connect with people who might be using the library as a de facto day shelter. Teter asked that library staff be kept informed since they are often de facto service advisors. Schwartz explained that the goal is to get to a point where everybody in the community knows where to send someone that is seeking homeless services. •Gomez asked Schwartz to elaborate on the goal to identify unhoused Boulder residents vs. transient homeless. Schwartz explained that the homelessness working group is trying to determine how length of residency in the community should factor in to the needs assessment criteria ; the city might not want to dedicate a large portion of community resources to people who are just passing through. •Teter commented that cities that provide homeless services tend to draw people in, and wondered whether there is any progress being made regionally to expand services outside of Denver and Boulder. Schwartz responded that Aurora has been a leader in developing regional systems and housing plans ; Longmont has also been very focused on the homeless issue, and there has been a lot of work in neighboring communities to build permanent supportive and low-income housing. Agenda Item 7: Library policy approval - Computer Use and Internet Access Policy and Electronic Information Resources Use Policy [6:45 p.m., 0:39:15 Audio min.] Computer Use and Internet Access Policy •Gibb questioned the use of the word “incapable” in the statement that “the filter is also incapable of protecting against access to internet material that is obscene, child pornography, or harmful to minors.” Teter suggested instead stating that the filter is incapable of guaranteeing protection. •Teter moved to approve the Computer Use and Internet Access Policy with the suggested language change. O’Shea seconded. All in favor. Electronic Information Resources Use Policy •Since the policy calls out unauthorized activities as being prohibited, Gomez wondered what the authorized use of the resources would include. Farnan speculated that authorized use is defined by the terms of use for individual databases. •Phares explained that the library will need to have an internet safety policy in order to be eligible for e-rate or Library Services and Technology Act grant funding. Staff will bring a sample policy to commission this summer and determine at that time whether to incorporate it in to the Computer Use and Internet Access Policy. •Teter suggested that staff look into Gomez’s question about authorized use and update commission at a later date. •O’Shea moved to approve the Electronic Information Resources Use Policy, and Koenig seconded. All in f avor. Agenda Item 8: Library Commission Update [6:54 p.m., 0:48:36 Audio min.] a.Matters from the Commission i.National Library Workers Day Koenig drafted a proclamation thanking staff and volunteers for their service in recognition of National Library Workers Day (see handouts). Teter moved to adopt the proclamation, and Gomez seconded. All in favor. Farnan will send out an email to all staff. Commission signed a letter drafted by Volunteer Services Coordinator Kate Kelsch thanking volunteers in recognition of National Volunteer Week (see handouts). ii.Discussion of draft Boulder Valley Comprehensive Plan Teter drafted comments in response to the draft Boulder Valley Comprehensive Plan (pp. 17-23 of packet). Gomez moved to accept Teter’s comments with the caveat that staff will update the Library Master Plan summary. Koenig seconded. All in favor. 6 Library Commission Minutes April 5, 2017 Page 3 of 4 Staff will update the Library Master Plan summary and submit to city planning staff along with commission’s comments. b.Boulder Library Foundation update Gibb announced that the Foundation elected four new officers at the March meeting; there are st ill two empty seats on the board and the bylaws are being reviewed to see if another board member can be added later in the year. There will be a fundraising push for the Library League throughout April. c.City project representative update i.Central Broadway Corridor Design Framework ii.Boulder Valley Comprehensive Plan iii.Boulder’s Civic Area iv.Canyon Complete Streets v.EcoDistricts d.Responses to patron emails from the Library Commission e.Discuss possible dates for Library Commission 2017 retreat Commission selected Saturday, July 15 for the retreat. Staff will work on securing a venue. f.Feedback on Community Thought Leaders Meeting and presentation •Teter commented that the dialogue succeeded in some of the main goals of getting some community thought leaders engaged and making connections, and was effective in getting people to think about the library in different ways. •Gomez was disappointed in the lack of representation from the Latino community and suggested inviting a few individuals from that community to a small meeting as a more direct approach. g.Discussion of Master Plan focus groups Commission suggested the following topics for discussion during the Master Plan focus groups: •What services do you think a future library would need 5-10 years down the road? •For participants who are not library users, what’s stopping you from using the library? •If you have recently visited libraries outside the Boulder library system, what was different / better / worse compared to Boulder Public Library? •Is parking a constraint / reason people don’t visit the main library? •More questions around computer use and access •Ask participants to think of the people they know who don’t use the library, and suggest how can we get them to come •Ask participants how we can engage their community, and how we can disseminate to their community the programs and opportunities available at Boulder Public Library •What are we not offering? •Are there things the library should not do? •Flush out where the public puts more emphasis – on the library’s facility or its services •Flush out trade-offs and priorities based on survey results •Try to unpack what inclusivity means and understand the idealization vs actualization Staff will share commission’s comments with JVA and identify times and a selection process for the focus groups. Agenda Item 9: Library and Arts Director’s Report [7:43 p.m., 1:37:10 Audio min.] a.Update on the Master Plan Community Engagement Survey Koenig wondered whether there is anything that can be done in the next 7-10 days to increase responses from the Hispanic community. Farnan replied that staff anticipates receiving some print surveys that Boulder Housing Partners has been distributing, and added that the Latino Chamber, Intercambio and BoulderReads have also been pushing the survey. There is a tenor of fear in the Latino community at the moment, and people are being discouraged from taking any online surveys. Phares commented that the survey ma y not be the avenue in which this 7 Library Commission Minutes April 5, 2017 Page 4 of 4 ` community wants to provide their input. Farnan stated that a translator will be available for the focus groups, and staff may decide to do a group consisting solely of Spanish speakers. b.Community Culture and Safety Tax Renewal [2A] Teter drafted comments (see handouts) in response to the memo from the Capital Improvements Tax Renewal Team (pp. 25-27 of packet). O’Shea moved to accept Teter’s comments, and Koenig seconded. All in favor. Koenig asked whether staff was surprised by the valuation of the Main Library. Farnan replied that he has some questions for the appraiser; he was surprised that the value decreased after the major renovation was completed. c.2016 Year End Report Highlights Agenda Item 10: Adjournment [8:07 p.m., 2:00:26 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned at 8:07 p.m. Date, time, and location of next meeting: The next Library Commission meeting will be at 6 p.m. on Wednesday, May 3, 2017, in the Canyon Meeting Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302. 8 DATE: May 3, 2017 TO: Boulder Library Commission FROM: David Farnan, Director of Library and Arts Department Jennifer Phares, Deputy Library Director Devin Billingsley, Senior Budget Analyst SUBJECT: 2018 Library Budget Development 2018 Budget Development The budget development process operates on an incremental basis. This means that the 2018 library budget begins with a base that reflects non-personnel expenditures and staffing counts (full-time equivalent or FTE) that are exactly the same as what was approved in the 2017 budget. The 2017 non-personnel budget was $3.6 million. Projected salary and benefits for 2018 are modeled by the city’s central budget office and are built into the library’s budget. The 2017 personnel budget was $5.8 million and it can be assumed that this amount will naturally increase by a few percentage points in 2018. Any budget increases beyond this must be individually requested through the budget process. Budget requests are reviewed and considered by city executive management and, if approved, submitted to City Council for final approval. Library staff is currently working on preparing 2018 budget requests totaling $811,500 with a focus on the following areas: Non-Personnel Requests Automated Materials Handling (AMH) System Annual Support - $37,500 Automated Materials Handling systems were installed at Main, Meadows and Reynolds during 2015 and 2016. Library staff is requesting $37,500 in ongoing funding to cover the annual maintenance and support agreements that accompanying those systems. Radio Frequency Identification (RFID) Tags for New Library Materials - $15,000 Library staff is requesting $15,000 in ongoing funding to pay for the replacement of RFID tags that are attached to collection materials and work with the library’s circulation and AMH system. The RFID tags that are currently on collection materials were funded out of the RFID/AMH replacement project budget. 9 2 Temporary Personnel Budget - $28,000 Additional temporary employee coverage is needed in Patron Services and Materials Handling to allow standard staff to attend staff meetings, trainings, and still meet the 24-hour re-shelving deadline. Library staff is requesting $28,000 in ongoing funding to support expansion of temporary hours. The impact of the recent Living Wage compensation adjustment to $15.67 an hour is factored into this request. This requested amount may be revised should City Council decide to change the Living Wage level. Library Materials Courier Expense - $11,000 Materials circulation within the BPL, Flatirons Library Consortium, and Prospector service has increased to levels beyond what the current courier budget can absorb. Staff is requesting an ongoing increase of $11,000 to maintain the circulation. Makerspace Materials - $60,000 Library staff is requesting an additional $60,000 in ongoing budget to support raw materials purchases for the BLDG 61 Makerspace. This is a repeat request from last year. The BLDG 61 was originally created with the intent of offering classes to the community free of charge. This funding will allow that to continue. Fifty-four thousand dollars is being requested to purchase raw materials including items such as wood, plastic, fabric, circuitry, filament, etc. and an additional $6,000 is being requested to replace consumables such as sand paper, adhesives, blades, drill bits, etc. Laptop Computers - $19,000 Library staff is requesting $15,000 in one-time funding for the purchase of 12 laptop computers for patron use during programs and trainings. Library staff is also requesting $4,000 in ongoing funding to support the timely replacement of these laptop computers. Gender Neutral Restrooms - $500,000 The 2015 Main Library Renovation project did not include renovation of the restroom facilities. In response to patron requests and to address aging and deficient restroom facilities, a concept was developed to re-design four of the Main Library restrooms creating all-inclusive and accessible facilities that meet current building codes. Staff is requesting $500,000 in one -time budget to fund the renovation project should this project not receive funding in the 0.30 Cent Capital Tax Renewal. Project selection by a Capital Tax community advisory board is currently underway and should finish in June/July. Personnel Requests Volunteer Services Coordinator - $39,000 Library staff is requesting funding to expand the role (and hours) of the volunteer coordinator. Currently this is a 20-hour per week position and this request would increase the position into a full-time, 40-hour per week role. Expanding this position will enable the library to build capacity 10 3 in outreach and programming by leveraging more volunteers and community contribution. The budgeted amount includes both salary and benefits. Program and Outreach Specialist - $59,000 Library staff is requesting the addition of a full-time 1.0 FTE programs and outreach specialist. Costs include both salary and benefits. This position would work to increase capacity in services, programs and outreach to underserved populations in Boulder. One primary focus of this position would be to bring BLDG 61 Makerspace services to select neighborhoods throughout the city. Library Technology Support Specialist - $43,000 Library staff is requesting funding to increase the hours for the current part-time library technology support specialist. The proposal is to increase the position from 20 hours per week to 40 hours per week, and the cost reflects both salary and benefits. This position is responsible for maintenance and support of: new security cameras, meeting room A/V equipment, and library automation technology that is not supported by the city’s IT department. This position would also liaise with the Flatirons Library Consortium on technical matters. A summary of all the 2018 budget requests totaling $811,500 is provided below: Questions for the Library Commission 1.Does the commission have any questions or input regarding the library budget requests? 2.Does the commission have additional items for consideration in the 2018 budget process? Title Amount Type Source Title Amount Type Source AMH/RFID Annual Maintenance & Support $37,500 Ongoing General Fund Volunteer Services Coordinator $39,000 Ongoing General Fund RFID Tags $15,000 Ongoing General Fund Programs & Outreach Specialist $59,000 Ongoing General Fund Temporary Personnel Budget Increase $28,000 Ongoing General Fund Technology Support Specialist $43,000 Ongoing General Fund Courier Expense $11,000 Ongoing General Fund Total Budget Request $141,000 Makerspace Materials $60,000 Ongoing General Fund Laptop Computers $19,000 One- Time/Ongoing General Fund Gender Neutral Restrooms $500,000 One-Time General Fund Total Budget Request $670,500 Non-Personnel Budget Requests Personnel Budget Requests 11 To: Boulder Public Library Commission From: David Farnan, Library and Arts Director Jennifer Phares, Deputy Library Director Date: April 28, 2017 Subject: Library Master Plan Project Update Community survey The Library Master Plan community survey closed on April 17, 2017. Joining Vision and Action (JVA) has begun the data analysis. A summary report will be issued sometime in June 2017. Over 1700 surveys were completed. Around 600 were incomplete and are being reviewed to see if some of them might still contain useful data. The summary report is due sometime in June. Focus groups Staff is planning several focus groups during the next two months. JVA will conduct five focus groups with respondents from the survey who volunteered to be part of a focus group. Over 700 of the respondents volunteered! One of the focus groups will be in Spanish only. Participants will be selected so that each group represents a range of demographics. The draft focus group guide is attached for the commission’s review and input (Attachment A). If there is interest, staff would like up to two commissioners to participate as listeners in each of the JVA focus group sessions. Individual commissioners may attend multiple sessions. The schedule is being finalized in the next couple of weeks and will be shared via email with the commission. Additional focus groups will be scheduled with another consultant for teens, north Boulder residents, Gunbarrel residents and the Boulder Library Foundation board members in June and July. More information will be shared with commission about the plans for these at the June 7, 2017 Library Commission meeting. Master Plan discussion items for the July retreat At the July 15, 2017 Library Commission retreat, staff will review information from the community survey and focus groups with the commissioners. Staff would also like to evaluate and update (if needed) the library mission statement. 12 Boulder Public Library Community Engagement and Feedback Focus Group Guide Draft Materials: •Flipcharts for note taking •Markers •Quarter sheets, various colors •Stick Screen •Blue painters Tape •Sticky dots •Gift cards •Sign-in sheet •Ubuntu cards [INTRODUCTION: 2-3 Minutes] Hello. Thank you all for participating in this focus group discussion. My name is _______ and this is my partner ________, and we will be helping to facilitate the discussion. This focus group is part of a community engagement effort that the Boulder Public Library is conducting to inform its master planning process. Boulder Public library is interested in better understanding how it can best serve the public at both the individual and community level now and moving forward. This focus group represents one part of this community engagement effort and it will give you an opportunity to share important information, opinions and experience. Joining Vision and Action is conducting this focus group in partnership with Boulder Public Library. The information you share today will be confidential. The information and responses we gather will be used to inform a report for the Boulder Public library. However, no identifying information, such as your name, will be associated in any way with your comments or feedback. Guidelines: 1.Confidentiality / Vegas Rule: No personally identifying information will be shared outside of this room, and I would ask that each of you not share this information outside of this room as well. 2.There are no right or wrong answers – be honest: Our discussion today will be informal. There are no right or wrong answers. We simply want to know what you think and why. We aren’t from Boulder Public Library, so feel free to share your honest opinions. Attachment A. 13 3.Respect others’ opinions / Don’t speak over each other: It is important that wide ranges of ideas are expressed. If you would like to add to an idea, or if you have an idea that is different from others, please speak up. I do ask that you try to respect each person’s opinions or experiences, even if you don’t agree with them. You are encouraged to speak with each other and not just to me. 4.Ask questions: I will help guide our conversation, but I encourage each of you to ask questions if any of my questions are not clear. My colleague _________ is taking notes from the discussion today. He/She will be writing down what you say on these flip charts, and also taking typed notes on a computer. Our discussion today should take approximately XX minutes. Thank you for your participation. What question do you have before we get started? [ICEBREAKER: 7 minutes/10] Facilitator pass out one Ubuntu card to each participant 1.Could you please introduce yourself by telling us: a.Your name b.A movie or book that you’ve seen/read this year that you would recommend to everyone c.Relate the single item side of your card to how you feel the library fits into your community. [STRENGTHS: 10 minutes/20] 2.Besides having access to physical and digital books, movies and other media, what is the one thing that you like most about Boulder Public library? Write it on a half sheet and pace to me [place these on the sticky screen.] a.PROMPT: Is there anything here that the rest of you have NOT heard of, or did not know the library offered? [Mark those named] 3.What is one thing you would like to see the library do more often or offer more of? Or, what is one thing you have seen/heard of another library doing that you believe the Boulder Library should adopt? Write it on a half sheet and place it on the sticky screen. [Combine similar responses, hand out sticker dots] Use the stickers you were given to vote on which of these you would most like to see the library do? You can use more than one sticker per item. a.X appears to have a good number of stickers, anyone care to elaborate on why they want to see this? Attachment A. 14 [Trade Off: 15 minutes/35 minutes ] 4.It appears there is a bit of consensus as to what we would like to see the library do. So, would we be willing to have the library NOT be doing in order to free up the time and resources needed to incorporate X? Everyone write the one thing they would be willing to see the library stop doing in order to incorporate something new. [Put on the sticky screen] a.Why is this something we want the library to give up on doing? b.Does everyone agree? c.[PROBE] Who benefits from this service in its current implementation? Do we still want to have the library stop doing this? d.[PROBE] Would this be something that we believe would help the library reach people who do not visit the library? [COMMUNITY: ~30 minutes/65] We would now like to shift gears slightly and talk about your wider community. 5.What do you consider to be your community’s greatest strength? Write down the what you believe to be the greatest strength on a quarter sheet and pass it to me. [Place strengths on sticky screen] a.PROMPT: What makes your Boulder/your community a great place to live? b.Are we missing any strengths? c.Which of these strengths does the library play a part of? Which do the library bolster? [Mark those mentioned on the sticky screen with marker] 6. Now, let’s talk about the flip side of that, on a separate quarter sheet write down an area where the community could improve that would help make Boulder a better place for everyone living here? a.PROBE: Has this always been an area for improvement? b.PROBE: Will this become worse moving forward? 7.[Pass out three sticky dots to everyone] Lets use our dots to vote again. Place a dot on the area for improvement in the community that you feel needs addressed. Again you can use your dots in any way you see fit. [After dots have been placed arrange the top 3 or 4 in order.] 8.[Going from highest to lowest in dot count from those that have been arranged] Keeping in mind the strengths of the library, what we like about the library, and the strengths of the community, how can the library best position itself in the community to help address X? a.PROBE: What can the library do to help the wider community address X? b.PROBE: What current program offerings could help address X? c.PROBE: Are there other organizations in the community that are addressing X that the library could partner with or promote? Attachment A. 15 [INCLUSIVITY: 10 Minutes/75 Minutes] (Flex question) 9.One of the higher rated items from the survey that we want to discuss with you all is the value placed on the community being an inclusive place. a.What do we mean when we say our community values inclusivity? b.What is the library currently doing that contributes to the community being an inclusive community? c.What could the library be doing or be doing more of to contribute to the library being an inclusive place? [SPACE FOR BUSINESS: 10 Minutes/85 Minutes] (Flex question) 10.When survey respondents were asked what they the library was a good place for business it was rated one of the lowest items. a.Do we believe the library is not a place conducive for business? b.What could the library do to improve its space to be a better place for business? i.PROBE: For those of you who work from home or perhaps know someone who does, what could the library offer to be a better resource? [ADDITIONAL QUESTIONS FOR IF TIME ALLOWS] [CLOSING: 5 minutes/90 minutes] 11.What else do we need to know about the services and programs currently offered by Boulder Public Library, the services/programs that you would like to see more of, and the services you are concerned about for the future? 12.Is there anything else you want to share? (The extra paper can be used to write down any other thoughts that you would like to share). THANK YOU FOR YOUR THOUGHTS Attachment A. 16 To: Boulder Public Library Commission From: David Farnan, Library and Arts Director Jennifer Phares, Deputy Library Director Date: April 28, 2017 Subject: Update on the Capital Improvement Tax Purpose Provide the Library Commission with an update about a proposal submitted from the Boulder Center for the Performing Arts (BCPA) to the city’s Capital Improvement Tax Renewal Team that pertains to the Main Library’s north building and options to respond to this information. Update and background The concept of a performing arts facility is a vision plan item in the master plan for Boulder’s Civic Area https://www-static.bouldercolorado.gov/docs/Civic_Area_Masterplan_2015_FINAL- 1-201507011615.pdf?_ga=1.223791835.1720780512.1489675207. Recently, the BCPA submitted a proposal to the city’s Capital Improvement Tax Renewal Team and the Capital Tax Community Advisory Board which are considering proposals for a potential 2017 ballot item to renew the current Community, Culture and Safety Tax. The name for the extension is the Capital Improvement Tax. The BCPA application to the team and advisory board is Attachment A.BCPA’s draft cover letter and proposal were forwarded to the commission on Wednesday, April 26, 2017 by Commissioner Gomez (Attachments B and C). The Library Commission submitted their comments related to the tax extension to the city’s Capital Improvements Tax Renewal Team (Attachment D). The Main Library north building re- use study discussed at the April 5, 2017 Library Commission meeting https://boulderlibrary.org/wp-content/uploads/2014/12/04-05-2017-LC-Packet.pdf was shared with James Hewat, senior planner and liaison to the city’s Landmarks Board. Options for responding After reviewing the information and discussing it at the May 3, 2017 Library Commission meeting, the commissioners may choose not to respond, or they may choose to do one or more of the following: •Submit another statement to the Capital Improvements Tax Renewal Team. •Submit a statement to the Capital Tax Community Advisory Board. •Reach out to the Landmarks Board to discuss the information. 17 Project Letter of Intent 1.Project Description: The Boulder Center is proposing a public/private partnership to recycle the existing north wing of the Library. The building will be removed from the high hazard flood zone, flood proofed to the 500 year elevation, and will be served by bridges to the north and south. This will be a gathering and performance space at the heart of the Civic Area. There will be a mid- size theater of 500-700 seats. Multiple studies have shown the need for it. 2.Anticipated Project Cost $35 million. We would like to raise 10% via the tax, $3.5 million 3.Other Sources of Committed Funding: One pledge of $1 million has been made. A community capital campaign would be launched with the announcement of a capital tax renewal campaign. 4.Sponsoring Organization: The Boulder Center for the Performing Arts, Judy Reid, judith.reid@gmail.com, 303-440-6040 5.Indication of Organization Support: Attached. 6.Organization Financial Information: 990 attached. Budget attached. 7.Project Readiness: Approval of the site by the City Council would be required. Additional funding would also be required before starting the project. It would be a multi-year project. Initial conceptual planning has been completed and design plans are in draft form. See attachment. 8.Capital Project Experience: The BCPA was formed in 2008 to build a performing arts center. It has no other function. The board members have had extensive experience in non-profits and in governing sustainable non-profit organizations. 9.Background Information: As indicated in 7. above, the planning documents are attached. Attachment A. 18 1 Malone, Maureen From:juana gomez <juana@lawrenceandgomez.com> Sent:Wednesday, April 26, 2017 12:18 PM To:Farnan, David; BPL-COM; Phares, Jennifer Subject:Fw: Additional materials, Boulder Center application Attachments:BOULDER CENTER Draft materials 04_25_17.pdf Hello,Commissioners, Jennifer, and David, Judy Reid (chair of Boulder Performing Arts Center committee) asked me to distribute this to the Commission. It is their draft to be presented to the Capital Improvements Tax Renewal Committee. Best regards, Juana ----- Forwarded Message ----- From: Judy Reid <judith.reid@gmail.com> To: capitaltax@bouldercolorado.gov Sent: Wednesday, April 26, 2017 11:55 AM Subject: Additional materials, Boulder Center application Please forward this draft to the committee. Please be aware that we have not had time to discuss this with the staff, and there will certainly by a dialog and changes required as the project proceeds. We will have the final copy to send prior to the committee's meeting on May 11. Sincerely, Judy Reid -- Judy Reid President, Boulder Center for the Performing Arts P.O. Box 6121 Boulder, Colorado 80306 303-440-6040 303-449-0838 fax Attachment B. 19 DRAFT COVER LETTER The Boulder Center for the Performing Arts was formed about a decade ago by Margot Brauchli and Judy Reid, to advocate for a downtown performing arts center. The Boulder Center’s mission is to meet the community’s need for a large performance and gathering space and to give the Downtown a cultural as well as a governmental and park and recreation mission to complement to commercial focus of the Downtown Boulder Mall. The Civic Area Plan (September, 2013) highlighted the performing arts objective, reflecting the priorities that emerged through the public process: “Boulder’s Civic Area offers potential to expand civic services or cultural, arts, science, educational or entertainment amenities that are otherwise lacking in the community.” The Civic Area Master Plan (July, 2015) confirmed this objective, with an emphasis on the west bookend, off Ninth Street and north of Boulder Creek. Specifically, the Master Plan called for “options for enhancing the existing [north wing of the Library] facility to accommodate a mix of uses to create a flexible arts and cultural facility.” The Anderson study, working with updated hydrology, yielded a potential building pad in that location, defined by the High Hazard Zone and regulated by the flood proofing requirements of the Boulder ordinances. After the adoption of the Master Plan, the Boulder Center Board of Directors, having originally investigated the east bookend, agreed that the west bookend, though smaller and constrained by the flood, is a better site, since it allows adaptive reuse of the existing small auditorium in the north wing of the Library. Thus, we are now presenting our plan for the redevelopment of the north wing of the Library as the Boulder Center – an iconic, flood-proofed, landmark of the future, incorporating green technology and green over grey architecture, making the existing auditorium an exciting community gathering space. The Boulder Center has spent over a quarter of a million dollars of citizen donations in reaching this point and recognizes that an expanded public process Attachment C.20 will be required to fully consider the option that we are presenting. It is our objective to stimulate discussion about a specific plan for reconstruction of the north wing that would include a comprehensive cultural center able to accommodate 500-700 seats as well as ample space that can be programmed to support such a gathering place, filling the need demonstrated by our studies for an acoustically balanced, state-of-the-art facility to fill the gap between the City’s existing small- and mid-sized venues and Macky Auditorium. These plans implement the Anderson study and show graphically what can be done to create a landmark of the future to activate and anchor the west end of the Civic Area and the Cultural Corridor eventually extending to the Dairy Center. While we will participate in whatever process the City requires, and help raise private funds when the time comes, we feel the need to complete this proposal as a way of passing the baton to others, who may be more able to raise the private money that it will take to match a bond issue and make this a successful public-private partnership. It is our earnest hope that these plans will serve as a catalyst to bring about the cultural transformation of the Civic Area and the City that we so love. Very truly yours, Judith Reid Chair Attachment C.21 22 W EST B OOKEND C ASE S TUDIES Project: Kauffman Performing Arts Center Location: Kansas City, Missouri Architect: Moshe Safdie“THE BOULDER CENTER” PROPOSAL for the WEST CIVIC AREA BOOKEND DRAFT 04_25_17 Attachment C. 23 This page left intentionally blank Attachment C. 24 ! B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 1 THE BOULDER CENTER for the PERFORMING ARTS (BOULDER CENTER) is happy to be able to present an architectural concept for the redevelopment of the “West Bookend” of the Civic Area. We hope that this redevelopment concept will evoke the vision of the City’s 2015 aspirational Civic Area Master Plan: Just imagine... It's 2025 and you are walking through the Civic Area. You see a variety of people and activities surrounding Boulder Creek, interspersed between timeless architecture and a great downtown park. In fulfilling this collective vision, the new building can become the crown jewel of the City’s emerging Cultural Corridor. The new center will echo the City’s earliest champions who heralded Boulder as the Athens of the Rockies. It will build upon the foresight of civic leaders and legendary planners - such as Frederick Law Olmstead, Jr. - who recognized the Boulder Creek corridor as the Heart of Boulder – a city with both nature and culture at its core. The Master Plan envisions a core park area that is flanked by bookends of civic, cultural, and commercial buildings that are alive with activity, collaboration, and innovation. The BOULDER CENTER will anchor the west end of the civic mall for many generations and truly be a place for everyone - a lively and distinct destination that reflects our community's values, where people of all ages, abilities, backgrounds, and incomes feel welcome to recreate, socialize, deliberate, learn, and access City services. The BOULDER CENTER’s Mission is to build a multi-use facility that will establish the cultural cornerstone for downtown Boulder. The Center will be accessible to local performing artists and community organizations, and large enough to attract professional performance groups touring the nation. “The Center will provide the setting for extraordinary cultural, academic, business, celebratory, and ceremonial experiences, where the arts come to life for current and future generations.” Judy Reid - President, Boulder Center Board A State-of-the-Art Center, in the Heart of Boulder for Performance, Events and Experiences A Center that provides the setting for extraordinary cultural, academic, business, celebratory, and ceremonial experiences, where the arts come to life for current and future generations. A Landmark of the Future NOTE: Civic Area Master Plan excerpts are incorporated into this document and indicated in italics W EST B OOKEND C ASE S TUDIES Project: Kauffman Performing Arts Center Location: Kansas City, Missouri Architect: Moshe Safdie Imagine............. Final Draft: April 25, 2017 Attachment C. 25 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 2 BACKGROUND The BOULDER CENTER was formed about a decade ago by Margot Brauchli and Judy Reid, to resurrect the promise of a downtown performing arts center that the Boulder community has sought for over 40 years but thus far failed to get planned and funded. The BOULDER CENTER’s mission is to develop and advocate for a plan to finally fill the community’s need for a large performance and gathering space in the heart of downtown Boulder and to give the Civic Area a cultural as well as a governmental and park and recreation mission to complement the commercial focus of the Downtown Boulder Mall. The Civic Area Plan (September, 2013) highlighted the performing arts objective, reflecting the priorities that emerged through an extensive public process: “Boulder’s Civic Area offers potential to expand civic services or cultural, arts, science, educational or entertainment amenities that are otherwise lacking in the community.” The Civic Area Master Plan (July, 2015) confirmed this objective, with an emphasis on the “West Bookend,” off Ninth Street and north of Boulder Creek – the north wing of the Library. Specifically, the Master Plan called for “options for enhancing the existing [north wing of the Library] facility to accommodate a mix of uses to create a flexible arts and cultural facility.” The Anderson Civic Area Flood Study (Anderson Boulder Civic Area Floodplain and Engineering Opportunities and Constraints Study dated as of December 3, 2015), working with updated hydrology, delineated a potential building pad for a new building on a portion of the north wing of the Library site, defined by the High Hazard Zone and regulated by the floodproofing requirements of the Boulder ordinances and federal law. The Memorandum sent to the City Council in April, 2016, Attachment A to this narrative, discusses the implications of the Anderson Study on the redevelopment of the north wing of the Library site. After the adoption of the Master Plan, the Boulder Center Board, having originally investigated the “East Bookend,” agreed that the “West Bookend” is a better site, since it allows adaptive reuse of the existing small auditorium in the north wing of the Library. Thus, we are now presenting our plan for the redevelopment of the north wing of the Library which; 1.is responsive to the Anderson Study by reconstructing the building out of the High Hazard Zone, and; 2.provides the floodproofing of the building to the 500-year flood elevation plus one foot to correspond to the City’s most stringent flood protection elevation methodology, and; 3.creates an homage to the original design of the structure by local architect James Hunter (recognizing that the portions of the building in the High Hazard Zone must be removed to meet the City’s own life safety standard and to allow full use of the land, which in turn precludes landmarking of the existing façade), and; 4.assures safe egress and ingress during flood events by replacing and raising the bridge to the south across Boulder Creek to the main Library building and building a new bridge to the north across Canyon Boulevard to the Civic Pad adjacent to the St. Julien Hotel, and; 5.takes the full 55 feet of height permitted by the Charter, but avoids appurtenances to avoid that issue, on which City staff cautioned us as we undertook this concept plan. THE CIVIC AREA MASTER PLAN and the COMMUNITY CULTURAL PLAN ARE the BLUEPRINT The BOULDER CENTER’s development concepts are embodied in the Civic Area Master Plan (July, 2015). The Master Plan notes that in 2013, the Boulder Center commissioned a feasibility study for a performing arts center in Boulder. Their results were published in April of 2014. The Boulder Center’s Board initially expressed preference for a mid-sized performing arts center (700-1,200 fixed seats) that would be built through a private/public partnership on city-owned land. The Master Plan further noted that City's community cultural planning process in 2014 and 2015 also identified a need within the community for a mid-sized performance venue. Final Draft: April 25, 2017Attachment C. 26 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 3 The City commissioned an independent analysis of the BCPA study through the Community Cultural Plan (November, 2015), which concluded that the greatest need is for a flexible performance venue of approximately 500-700 seats depending upon the program expectations of the space. The independent analysis also suggested the importance of any such facility being constructed as a technically well-equipped venue capable of adapting to future needs in order to host multiple types of events. Those are the precepts that govern this concept plan. THE BOULDER CENTER’S WEST END CONCEPT After extensive public participation, the Master Plan established an overall framework for development of the area. A key recommendation of the Master Plan is that the Civic Area be anchored by East and West “Bookends” - with a focus placed on the arts and culture on the West Bookend. The BOULDER CENTER’s west end concept presets an option for the adaptation of the north wing of the Library site, following up on the Master Plan’s suggestion. This concept fully embraces many of the Master Plan’s core principles. As envisioned, the center will underscore the Civic Area’s cultural and park and recreation focus, as a central place to enjoy the outdoors and the arts in the middle of the city. The center will celebrate the linear "greenway" along Boulder Creek by both extending and engaging with the linear park. It will realize the area's potential for great beauty through artistically compelling architectural and site design by fusing organic architecture responsive to the flood risk with the dramatic landscaping of the new Civic Area mall. By capturing the environmental values of the community through its “grey and green” architectural style, the BOULDER CENTER aspires to become a “Landmark of the Future,” by incorporating innovative, timeless architecture in keeping with the focus of the Civic Area mall improvements. The center will result in a unifying arts and culture focus for the West Bookend, while providing natural beauty and enhancing ecological function. While its primary focus will be on the performing arts, the facility will provide a mix of uses including space for gatherings and community uses and generate 24/7 vitality. The proposed mix of uses, including the As envisioned and presented in this document, the BOULDER CENTER will anchor the West End of the Civic Area. The Center meets and exceeds many of the Master Plan’s Guiding Principles including the “Creating of Place.” Creating the Place The Civic Area vision embodies thousands of community driven ideas. It adds green space for recreation, while creating new built spaces for essential community functions. It addresses public safety and environmental issues while at the same time meeting the community's recreational, cultural, and diversity objectives. Boulder's Civic Area is envisioned to transform into a place for community inclusiveness and activity-a cohesive and expanded central "green" at the core, bookended by vibrant "built" mixed-use blocks on the west and east ends. Main Library THE BOULDER CENTER St. Julien Civic Pad Canyon Arapahoe9th StFinal Draft: April 25, 2017Attachment C. 27 ! B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 4 café and terraces, will provide opportunities for private and public partnerships, and public fundraising will have to match governmental funding to support operation as well as construction of the center. These issues will require further elaboration once the City determines to investigate this concept. Taking its shape from the island in which it sits within the High Hazard Zone, the center will be floodproofed to the 500 Year Flood level. This concept expands upon the Master Plan’s recommendation for a new pedestrian bridge across Boulder Creek west of the existing covered library bridge by extending it through the center itself and further north spanning Canyon into the Downtown. The bridge - which is embodied in the architecture of the Center - will not only better connect the west park area - as well as any future new activities and uses - but also provide emergency routes for flood safety. As envisioned, the center will underscore the Civic Area’s cultural and park and recreation focus, as a central place to enjoy the outdoors and the arts in the middle of the city. The center will celebrate the linear "greenway" along Boulder Creek by both extending and engaging with the linear park. It will realize the area's potential for great beauty through artistically compelling architectural and site design by fusing organic architecture responsive to the flood risk with the dramatic landscaping of the new Civic Area mall. Main Library St. Julien Outdoor CinemaCafé Terrace James M. Hunter Promenade Bo u l d e r C r e e k Pa t h Civic PadTHE BOULDER CENTER THE BOULDER CENTER’S WEST END CONCEPT FULFILLS THE CIVIC AREA MASTER PLAN’S GUIDING PRINCIPLES The BOULDER CENTER’s West End Concept is fully responsive to the Guiding Principles of the Master Plan, especially the following: 1. The Civic Heart of Boulder: The center is designed to enhance the Civic Heart of Boulder by serving as a gathering place as well as an arts and cultural attraction, thus increasing the importance of the Civic Area as the symbolic, geographic, and functional center of the community. The center will serve as an inclusive place for people to interact with each other, complementing the functions of the Municipal Building, the Farmers’ Market, the Market Hall, the Downtown Boulder Mall and the Central Business District. City Center: The center will provide a series of interactive places for the community to interface and conduct business and be creative. Art Center: The center will complement and enhance existing arts underscoring the area as one of the major centers for art in Boulder. Final Draft: April 25, 2017Attachment C. 28 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 5 Unified Public Space: The center will establish the western portion of the Civic Area, from Ninth to Broadway, as the largest thematically cohesive, unified public outdoor and indoor space in Central Boulder. As envisioned, the center will provide multiple public spaces and activate the adjacent outdoor spaces, by providing a structure to program them. Design Excellence: The center’s design will clearly establish itself as a “Landmark of the Future” as it finally provides within Boulder’s core a green building that reflects the City’s environmental commitment -- a significant civic building that provides a combination of a building and gardens or, in contemporary architectural jargon “Green over Gray”. As such, it will incorporate many core values of the community and provide a blend of architecture and a model of design excellence with compelling architecture and design reflecting forward thinking. VIEW FROM CIVIC PAD - As conceived, the proposed BOULDER CENTER promotes the area's potential for great beauty and attention through artistically compelling architecture and site design. Specifically, the Center’s concept plan is predicated on maximizing the value of the precious West Bookend land by creating a “Landmark of the Future,” based on an innovative “Green over Gray” design which fully embodies the current values of the community. The organic footprint and shape of the building is derived by the parameters of the surrounding High Hazard Zone. The lower level of the structure is a Green Wall system that will be harmonious with the surrounding landscape and provide other environmental benefits for the Center. The James M. Hunter Promenade provides access from the street to the second level and entry points to the Center. The promenade’s vertical trellis work evokes the tracery facade elements of the North Library Wing. “Green Over Gray” History The Integration between Landscape and Building continues to be explored by architects and landscape designers around the world. The term “The Green Over the Gray” was first employed by the Argentinian Architect Emilio Ambasz as he promoted the development of a “Green Architecture” in the late 1970‘s. Since then, the benefits of this approach continue to be embraced due to its many enhancements, including: energy efficiency, air quality, health and wellness, building protection and sustainability. When incorporated into designs, the approach often qualifies for significant LEED credits. Final Draft: April 25, 2017Attachment C. 29 Destination: As a cultural and public facility, the center will emerge as an enjoyable destination for the community and visitors alike and through its design be an integrated place that blends "natural" and "built" environments. Linking Areas: The center and its bridges have been designed so as to complement and link with surrounding neighborhoods. Canyon Boulevard Enhancement and Buffering: The center and its bridges have been designed to support an integrated urban design and streetscape character for Canyon Boulevard. The design is intended, like the pedestrian bridge in Chicago’s Millennium Park, to buffer the traffic noise while providing easy pedestrian access to and egress from the center. 2. Life & Safety and Flood Regulations: Boulder's Civic Area is located within the 100-year floodplain. As proposed, the center will exceed existing City flood standards as it will be fully flood proofed to the site’s 500 Yr. Flood Protection Elevation. The rebuilt building will be entirely outside of the High Hazard Zone, as remapped in the Anderson Flood Study. Parking and Structures Relocation: As conceived – with its embodied bridges linking properties both north of Canyon and South of Boulder Creek - parking for the proposed center will be dispersed to CAGID’s St. Julien parking structure and the planned new City parking structure on Arapahoe Avenue (where its evening use will complement daytime commuter and commercial parking) and throughout other CAGID structures and surface parking available in the Downtown. The proposed center – with its 24/7 flexible mix of uses, builds a further rationale for construction of the proposed parking structure west of the main library – a structure that would otherwise be largely empty after business hours. Flood Safety Education: The center – with its dramatic view and linkage to the creek - will become one of Boulder’s best locations to educate the public about safety and risks associated with flooding and natural and public values of water. Landscape Plans: The facility and its “Green over Gray” design will reflect and enhance the landscaping being constructed to the east of the current building and enhance public safety and orientation of visitors to flood egress routes, while also enhancing the aesthetic or artistic character of the area. B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 6 Main Library Integrated Bridge The BOULDER CENTER’s integrated bridge - that spans from north of Canyon, through the center and south towards Arapahoe - will greatly enhance the area’s pedestrian and bicycle experience and amenities, while also providing improved emergency egress throughout the downtown area during any potential flood threats/ events. As a cultural and public facility, the Center will emerge as an enjoyable destination for the community and visitors alike and through its provocative design be an integrated place that blends “natural” and “built” environments. Boulder Cre e k P at h Outdoor Cinema THE BOULDER CENTER 9t h S t . St. JulienCanyon BlvdPublic Parking Final Draft: April 25, 2017Attachment C. 30 Critical Facilities: The center’s bridges will expand the City’s emergency services, critical government operations, and facilities and will be fully compliant with the adopted Critical Facilities ordinance. 3. Outdoor Culture & Nature: The BOULDER CENTER concept plan is particularly responsive to the principle that the Boulder's Civic Area is a central place to enjoy the outdoors in the middle of the City. The facility celebrates the linear "greenway" along Boulder Creek and – through its “grey and green” design - will be a unifying focus, providing natural beauty, ecological function and flood safety as well as recreational, art, and cultural opportunities. Maintain/Expand Green: The center – as envisioned- greatly expands the green open space (no net loss), particularly in the High Hazard Flood Zone. Again, through its “Green over Gray” design, it will provide a blend of natural, restored creek, urban parks and playgrounds, and community gardens. Cohesive Green Space: The center – as envisioned- incorporates a "linear green" theme and cohesive outdoor spaces - unifies the parks south of downtown as a significant asset to the City's overall park system. Public Art: Again, at its core, the center – through its “Green over Gray” design and mission- will serve as a demonstration of a City facility that can blend public art into outdoor spaces that will attract, inspire, educate, and encourage exploration and play. Boulder Creek: The center will amplify safe visual access to Boulder Creek in locations that will not damage ecological value. Views: The center will offer and maintain unmatched public views and breathing room. Welcoming Space: The center – through its 24/7 mix of use approach and embodied connector – will make outdoor spaces feel safe and welcoming. The center will also incorporate lighting, seating, strategic landscape and design, programs and activity that will facilitate 24/7 use. 4. Celebration of History & Assets: The center is particularly responsive to the historical focus of the Civic Area and preserves the assembly use of the north wing of the Library as fostered by James M. Hunter and his approach that the site should serve as Boulder’s modern day “ Athenaeum.” Inclusive History: The center will preserve, reflect and celebrate the area's fully inclusive history (e.g., indigenous populations, mining, the railroad, Olmsted's linear park and landmarked structures). Integration of History: At its very core, the center will integrate history with arts, culture, local food, and any new structures or designs. Existing Assets: The center will ensure that existing assets contribute positively to the area and are vital and useful. 5. Enhanced Access & Connections: The center recognizes the importance of the area’s well-used bicycle and pedestrian amenities and facilitates access to convenient transit connections. The center will serve as both an important destination and connector with significant improvements to travel and access to the area. Improvements: The design of the center envisions significant public improvements. As proposed, street level improvements along with the proposed bridge - spanning from north of Canyon, through the center and south towards Arapahoe - will greatly enhance the area’s pedestrian and bicycle experience and amenities. Wayfinding: The design of the center provides significant improvements to connections and wayfinding to/from Downtown for those on foot or bike or using transit. Parking: As envisioned, the center will provide access to parking throughout the Civic Area and the CBD, including City and CAGID structured parking and on-street parking. Boulder Creek Path and Thoroughfares: The center will reduce the barrier-effect along Canyon Boulevard, and improve the aesthetic quality. The center’s shape will provide for enhancements along the Boulder Creek Path. B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 7 Final Draft: April 25, 2017 Attachment C. 31 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 8 6. Place for Community Activity & Arts: This is the central principle supporting this concept plan. As conceived, the center will fulfill the strongly felt community need to realize the potential to expand civic services or cultural, arts, science, educational or entertainment amenities that are otherwise lacking in the community. The proposed center will provide the highest level of public benefit, serving purely communitarian interests, within the constraints of operating without substantial public subsidies. Architecture and Design: As conceived, the proposed center promotes the area's potential for great beauty and attention through artistically compelling architecture and site design. Specifically, the BOULDER CENTER’s concept plan is predicated on maximizing the value of the precious West Bookend land by creating a “Landmark of the Future,” based on an innovative “Green Over Gray” design which fully embodies the current values of the community. Indoor & Outdoor Space: Again, as conceived, the proposed “Green Over Gray” design intends to elegantly blend indoor and outdoor spaces to encourage movement and gathering. Mixed-Use: The proposed center envisions a vibrant mix of uses and design to encourage activity and inclusiveness throughout daytime and evening hours and around the year. Harmonious with Downtown: As envisioned, the proposed center will serve as an extension of the Downtown. The center will not only complement but expand the area's overall public purpose while being harmonious with (but not a replication of) activity on Pearl Street and Downtown. As envisioned, the BOULDER CENTER will be harmonious with Downtown and underscore - as our great cities do - that it is at the City Center that a community’s heart is to be found. As a key element of the Civic Area’s West End, the BOULDER CENTER will wake the echoes of our earliest leaders who once proudly proclaimed Boulder as the “Athens of the Rockies.” St. Julien Café/Creek Terrace Civic Pad THE BOULDER CENTER 9th St. Main Library Can y o n B l v d Final Draft: April 25, 2017Attachment C. 32 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE 9 7. Sustainability & Viable Future: As presented, the center exemplifies the community's sustainability values (i.e., economic, social and environmental). Partnerships: Members of the Boulder Center Board have been involved in a variety of Civic projects, including the Civic Center Master Plan. They witnessed community vision take shape in the form of several of Boulder’s most exceptional projects such as the Boulder Creek Path, the Saint Julien joint venture, the Dushanbe Teahouse, the Farmers’ Market, BMoCA, etc. From their collective experience, they understand that a successful project will rely on a carefully calibrated mix of public and private sources of financing and uses of this precious site that are built upon partnerships in which key roles, such as administrative, maintenance operations, financial and program services, are collaboratively but formally shared between the City and other entities. Financial Analysis: As noted in the Civic Area Master Plan, the Boulder Center commissioned a feasibility study for a performing arts center At the East Bookend. The results were published in April of 2014. The BOULDER CENTER is committed to participate in further analysis and design and contract negotiations as required to develop updated reliable projections for the West Bookend, once the City Council is prepared to authorize the work. The project can only proceed with full consideration of sound financial analysis, including likely capital and ongoing operations and maintenance costs for public and private uses. Community Benefits: Likewise, the BOULDER CENTER is committed to the provision of community and social benefits that increase inclusiveness, and minimize impact to like-uses, venues and nearby neighborhood. The Boulder Center is on record favoring negotiation of a contract or other arrangement for Dairy Arts Center operation of the center, once the City decides to go forward. This negotiation will have to await an updated pro forma financial projection for this site. Environmental Considerations: The BOULDER CENTER is committed to the construction of a center that conserves energy and incorporates renewable energy and minimizes waste and carbon emissions, while conserving water and improving air quality. Experiential: At the heart of the BOULDER CENTER’s mission is building a facility and environment providing an educational and experiential component that is inclusive for all community residents. The BOULDER CENTER will strengthen Partnerships while expanding community and social benefits that increase inclusiveness and minimizes impact to like-uses, venues and the nearby neighborhoods. It will be a facility that conserves energy and its “Green over Gray” construction will minimize waste and carbon emissions while conserving water and improving air quality. Just as important, it will be experiential and provide an educational and experiential component that is inclusive for all community residents. THE BOULDER CENTER James M. Hunter Promenade Green Wall Final Draft: April 25, 2017Attachment C. 33 ! B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE A.1 W EST B OOKEND C ASE S TUDIES Project: Kauffman Performing Arts Center Location: Kansas City, Missouri Architect: Moshe Safdie UPPER LEVEL Attachment C. 34 B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE A.2 MEZZANINE LEVEL Attachment C. 35 ! B OULDER C ENTER for the P ERFORMING A RTS C IVIC A REA W EST E ND C ONCEPT P AGE A.3 W EST B OOKEND C ASE S TUDIES Project: Kauffman Performing Arts Center Location: Kansas City, Missouri Architect: Moshe Safdie LOWER LEVEL Attachment C. 36 1 MEMORANDUM To: City of Boulder Staff From: Boulder Center Board of Directors By Joseph N. de Raismes, Vice President Re.: Anderson Flood Study’s Implications for Potential Performing Arts Center This Memorandum is a brief summary of the implications for the redevelopment of the north wing of the Main Boulder Public Library site (the “site”) of the recently completed Anderson Boulder Civic Area Floodplain and Engineering Opportunities and Constraints Study dated as of December 3, 2015 and released to the Boulder Center on March 15, 2016 (the “study”). The study shows that there is an adequate footprint out of the High Hazard Zone for the development of an up-to-700-seat performance and meeting space on the site. The Boulder Center Board encourages City staff and policy makers to take this opportunity to investigate public-private partnerships, including that long-advocated by the Board and its supporters, to create a state-of-the-art cultural venue with iconic, streamlined architecture in the heart of the Boulder Civic Area. 1. The critical High Hazard Zone (HHZ) is significantly expanded by the study, whichdefines the permissible envelope in which a new performing arts center could be built onthe site. As suggested by the study, further study of specific design alternatives shouldaddress whether a floodwall to the north of the creek path would broaden the buildablearea enough to be worth the expense.2. The attached scan shows in heavy blue ink the original identified encroachment in theHHZ at the sw corner of the current north Library building, plus two new encroachments,along the n edge and at the se corner. Of course, these lines are theoretical rather thanreal, since the floodwaters will actually go around the building not through it, but sincethe building has not been accepted as “floodproofed” by a FEMA Letter of MapAmendment, hydrologic practice is to ignore it in all mapping. The scan is from the floodstudy. A somewhat better map in the City Council packet confirms these conclusions.3. The HHZ is a City of Boulder, not a FEMA, concept, and having the HHZ touch thebuilding is enough under the City code to prohibit any “substantial improvement” or“substantial modification,” defined as:a. Substantial improvement means any repair, reconstruction, rehabilitation,addition, or improvement of a structure, the cost of which equals or exceeds fiftypercent of the market value of the structure before the "start of construction" ofthe improvement. (Floodplain)Attachment C.37 2 b. Substantial modification means any expansion or enlargement of astructure which equals or exceeds fifty percent of the floor area of the structureintended for human occupancy, considered cumulatively, commencing July 12,1978. (Floodplain)4. These restrictions mean that the existing building cannot be redeveloped or expanded(despite what the study says) sufficiently to create the performing arts center that theBoulder Center Board is advocating and that our economic studies justify. At a minimum,all portions of the north wing located in the HHZ must be removed to avoid the quotedcode restrictions. And to be worth that expense and provide the functionality and capacitythat the Boulder Center is advocating, including a 700-seat performance space, thebuilding should be redesigned and replaced.5. It is possible that the HHZ could be made slightly more narrow and the permissiblefootprint expanded by adding a floodwall between the creek bed and the existing buildingenvelope to the north. Additional engineering studies would be required to get the City ofBoulder to accept such a change, which would have to include other improvements toavoid a rise in the currently FEMA-mapped 100-year (1% likelihood is a better way tosay it) flood elevation from the building of the wall, but the study itself suggests that thatwork be commissioned. A conceptual line on the scan shows a floodwall that might takeat least the sw corner of the existing building envelope out of the HHZ.6. With or without such a modification, our architect and the City of Boulder’s priordowntown planner Ray Kramer believes that a new building could be built on anisland in the HHZ as delineated on the scan that would be big enough to contain alobby, a 700-seat theater, and adequate back-of-the house facilities to serve it.Obviously, given the time that we have had to analyze the study, Ray is unable to giveexact dimensions, and it would be a complex hydrological as well as architectural projectto do so, but he has confidence that in the hands of skilled architects and incorporatingthe newest technologies, the Boulder Center could be built as an icon within the CivicCenter area. He has included a series of illustrations (attached to this Memorandum) ofstreamlined performing arts center designs to illustrate the approach.7. Such a design would not preserve the façade, which, while otherwise possiblylandmarkable, would have to be removed to take the building envelope out of the HHZ.However, Ray and the Boulder Center Board urge that removal of a structure in the HHZis an independent life safety goal that is greater than the value of saving the façade, andits design elements could easily be incorporated as an homage to the past in thearchitecture of a new building.8. Basically, we recommend a streamlined design, like a boat, calculated to let thefloodwaters pass without hindrance. Such an architectural project could provide designexcellence as well as functional efficiency in accommodating floodwaters. This is thesame design concept suggested by Bob Harberg (former City of Boulder flood engineer)when we first talked to him about this site, more than 5 years ago.Attachment C.38 3 9. It is clear and recommended by the study that the redevelopment of the site must includebridges over Canyon and over Boulder Creek to provide for safe ingress and egress fromand to the north and south of the performing arts center during a flood event.10. The new bridges should be designed to a 500-year (.2%) standard. A bridge over Canyonhas been discussed for many years and is essential if the City is to redevelop this “island”in the floodplain for human occupancy. The existing library bridge over Boulder Creek isbeloved but is in the HHZ and is very dangerous, since it blocks flood flows and is likelyto become debris during a large flood event, which is the greatest risk to life safety fromflooding. With the City of Boulder’s help, a new and higher bridge should be consideredto preserve the amenity and provide safe ingress and egress from and to the south duringa flood event. It will be up to the City Council whether or not to allow the bridge overBoulder Creek to be enclosed, as it is today. A continuous bridge from Arapahoe toCanyon would be an interesting design element, complementing a streamlined auditoriumdesign. These projects are essential public infrastructure and will need to be funded withhelp from the City.11. The staff memo in the Council packet endorses studying this alternative: “It is alsopossible to redevelop the north library site with a building that meets the city'sminimum flood safety regulations and accommodates an assembly … use, or otherprogram of activation. Such options can and should be considered based on theupdate to the Library Master Plan and other factors.”12. The new building can have storage below the Flood Protection Elevation (2 feet abovethe mapped FEMA flood elevation), but no space for human occupancy. This means thatthe lobby and auditorium will have to be about 4 feet higher than the floor of the lobby ofthe existing north wing of the Library, at their lowest point. The height limit of 55 feetfrom the bed of Boulder Creek (the lowest point within 25 feet of the building, per theBoulder Charter) will constrain the height of the auditorium, but the performance spaceshould still be feasible, according to Ray Kramer, so long as the fly (the tower to the rearof the stage where scenery is stored) is considered an appurtenance, permitted above the55-foot height limit. The Boulder Code defines “appurtenances” as:a. Architectural features not used for human occupancy, consisting ofspires, belfries, cupolas or dormers, silos, parapet walls, and cornices withoutwindows; andb. Necessary mechanical equipment usually carried above the roof level,including, without limitation, chimneys, ventilators, skylights, antennas,microwave dishes, and solar systems, and excluding wind energy conversionsystems.This point would be a matter of first impression, requiring Planning Board and Council consideration of whether or not to permit a fly as an appurtenance as part of the site review. The fly cannot otherwise be built within the Charter height limit. Attachment C.39 4 13. In addition to the points outlined above, The Boulder Center Board emphasizes the needfor structured parking on Arapahoe to serve the Civic Center and the proposed BoulderCenter. The St. Julien garage will help, but additional capacity will be needed. Althoughthis could change in the Library Master Plan process, the Anderson study contemplates aparking structure to the west of the current Library, and that the Library could use thewrap space around the parking to consolidate non-public functions now located in thenorth wing to make room for the performing arts and meeting center.14. In conclusion, the Anderson flood study confirms that a performing arts center is arealistic option for redevelopment of the site, and the Board looks forward to workingwith the City to make it a reality.Attachment C.40 Memorandum Date: April 5, 2017 To: Capital Improvements Tax Renewal Team From: Library Commission Re: Library Commission comments on 2A Extension The Library Commission approved the following comments at their April 5, 2017 meeting in response to the March 15 memo from the Capital Improvements Tax Renewal Team requesting board and commission feedback. _____________________________________________________ The Library Commission appreciates the opportunity to offer input on suggested criteria for prioritization of projects and the recommended mix of projects to be potentially included in an extension of the 2014 0.3% sales tax for capital investment. The Commission recommends that the first two categories (essential deficiencies and high priority action items) should be given higher priority and greater funding weight than the 3rd and 4th categories (vision projects and projects sponsored by community groups). Ballot Issue 2A gave higher priority to categories 3 and 4, and we think it is appropriate to focus on the first 2 categories in any extension. We note that it is always easier to fund “sexy” projects than it is to address basic needs (such as renovating the Main library’s bathrooms - the Civic Area’s primary “Place to Go.”) We agree that projects to be considered should be those identified in city master plans. To that end, we would like to ask that no projects implicating the Civic Area “North Bookend” or the library’s north side be included in this ballot measure. The library is currently updating its master plan, and the north building is an important focus area. Physical changes to the north building are challenging, given its location in the floodplain; the building’s age relative to current code requirements; and its historic nature. The Library Commission has established a collaborative process with the Landmarks Board to address the potential for physical changes to this building, beginning with an architectural/engineering feasibility stud y next year. We believe that that it would be inappropriate to address potential uses or capital improvements to the north building until this process is complete. Thank you for your consideration. 41 Attachment D. Commission Memo Meeting Date: May 3, 2017 – Canyon Meeting Room - Main Upcoming Special meetings Interesting Upcoming Dates ( ALA Website): National Library Legislative Day - May1-2, 2017 The American Library Association, Chief Officers of State Library Agencies (COSLA), the District of Columbia Library Association (DCLA) and the Special Libraries Association (SLA) sponsor National Library Legislative Day. Virtual Library Legislative Day - May 1-2, 2017 Virtual Library Legislative Day is part of the American Library Association’s (ALA) National Library Legislative Day, held each spring in Washington, D.C. Virtual Library Legislative Day activities will be held throughout the same week in the spring, and will be an opportunity for all library advocates to make their voices heard on a national level. Library advocates who cannot make it to Capitol Hill for the event can be a part of the effort. Choose Privacy Week - May 1-7 Choose Privacy Week, first observed by the ALA Office for Intellectual Freedom (OIF) in 2010, is an initiative that invites library users into a national conversation about privacy rights in a digital age. The campaign gives libraries the tools they need to educate and engage users, and gives citizens the resources to think critically and make more informed choices about their privacy. 1. Items from Commission 2. BLF Update Welcomed new board members, voted on board insurance, and we grew the BLF marketing committee by 3 people! There was also an executive session to clarify the role and responsibilities of the Community Partnership Manager. 3. Updates from Commissioners Representing the Commission in other Venues (verbal) 42 A. BVCP B. Civic Area C. Canyon Complete Streets D. EcoDistricts E.Central Broadway Corridor Design Framework. 4. Update on Emails & Phone Calls to Library Commission From: Winchester, Jim Sent: Friday, April 21, 2017 1:45 PM To: Winchester, Jim <WinchesterJ@bouldercolorado.gov> Subject: Notice to Boards & Commission Members - Civic Area Bridge Opening! Hi All: Please pass along the attachment to your various Board or Commission members to help get the word out about a parking configuration change that will take effect tomorrow. Up to date information is always available at Latest Construction News webpage. Thanks for your help. --jim 43 DIRECTOR’S REPORT MAY 2017 Boulder Historical Society Update We continue to work on finalizing a contract/agreement with the Boulder Historical Society. The main issues continue to be over: •Watermarking the images from the original BHS collection that is on permanent loan to the City of Boulder and being digitized by the Carnegie Library for Local History •BHS’ wish to [perhaps] charge usage fees for commercial use of the photos •Future issues around acceptance of digitally native materials. After consultation with the City Attorney, we have decided to pursue outside counsel to write an opinion with regard to what rights the City and Library hold over the digitized images. This is simply a matter of due diligence. We need an expert in digital works to be able to clearly articulate what rights we have or do not have over the digital images. Once we have determined what is within our rights, we will go back to the BHS for discussion. Know your rights class at BPL Following some of our previous discussions about the meaning of a sanctuary city and the rights of immigrants in our community, the library hosted the Colorado Immigrant Rights Coalition for a “Conozca sus Derechos/Know Your Rights Workshop” on April 25 at the Main Library. The training taught basic rights if faced with police and immigration enforcement. It was offered in English and Spanish and open to the entire community. We had 10 participants and 3 staff members attended. Annual Report Update In conjunction with the Master Planning Process we are going to do a more traditional annual report this year. Ann Arbor Library is a rough template for what we are planning to do. http://www.aadl.org/ar16 After not finding an outside company to produce the report for us at the price we had available, we have decided to do the report in house. Jaime Kopke, Manager of Programs, Events and Outreach is overseeing the project. It will include complete revenue and expenditure reports, comprehensive statistics and a number of positive stories: Volunteers topping 22,000 hours, BoulderReads turns 30, Library of the Year, BLDG 61, Jaipur Literature Festival, etc. It is a time-consuming process to produce this kind of report. Likely we will shift back to the simpler format in the coming few years. We anticipate a May/June completion date for the report. We should have final reports ready for you by your annual retreat. Q1 2017 Statistics See Attachment A for the report. 44 2017 Q1 BPL Quarterly Performance In Person Visits Doors counts for BPL system were up slightly YTD over last year, although some decreases at branches. Fig. 1 Door Counts Running Total YTD 2017 and percent change from 2016 Patrons and Programs: PEOPLE & PLACE HIGHLIGHTS Q1: •Artists' Workshop in partnership with Boulder Bookstore, children's author and illustrator Rosemary Wells presented her unique illustration techniques. •At the branches new youth programs were launched including Mad Scientist, “Mis Pininos” Read and Write in Spanish, Young Scientists: Titanic Sink or Swim, Teen Game Night, and STEAM Story Club. Youth also enjoyed performances such as Seuss-A-Palooza and Get Ready for Winter. Branches also began hosting Sensory Friendly Storytimes as an offshoot to the popular Sensory Friendly Concerts •At Main, Teens enjoyed House on Mango Street: Literature Live performances & Boulder International Film Festival and schools held several art exhibitions in the Teen Space. •New adult and youth programing/partnerships also included, Adultology—a new series for building creative/design skills; BLDG61 held several Art of Repair Workshops during the quarter. Family Build days were offered for patrons and for Library League members. •In partnership with BeeChicas, patrons young and old created beehives in several workshops and hives will be installed in the Japanese Garden in April. •Our favorite Concerts and Cinema programs continue to attract interest and attendance from the community including the popular Sensory Concerts, Lunchtime concerts, and Friday Films . ______________________________________________________________________________ New patron registrations dropped off YTD over 2016 this quarter. The bulk of the decrease occurred in January, while March 2017 showed an increase over March 2016 [not shown her e in the running total]. Fig. 2 Running totals for new patron accounts YTD 2016-2017 2016 2017 2017 Total Performance Indicator Jan Feb Mar Jan Feb Mar Door Counts 73519 143507 232384 75165 149546 239509 3% Main 46694 91550 152326 50300 101005 161486 6% Reynolds 11656 22553 34931 11493 22404 35176 1% Meadows 11649 22650 34887 10823 21259 34604 -1% NoBo 3267 6284 9521 2401 4574 7757 -19% Carnegie 253 470 719 148 304 486 -32% 2016 2017 2017 Total Performance Indicator Jan Feb Mar Jan Feb Mar New Patrons 1413 2414 3516 894 1799 3027 -14% Thank you for the many interesting and provocative films that you continue to show in the Canyon Theatre. I look forward to each of them and truly hope that there will be more films shown in the future. Your film program is "the frosting on the cake"; the cake of course being the books, dvds, cds, programs for children and adults, maker space,...everything you have been doing which enhances the culture of Boulder County and beyond. I truly appreciate the Canyon film program and I hope that such high quality films will be shown more frequently in the future. Patron Feedback from Ask a Librarian Attachment A. 45 Storytime & Programs Storytime attendance was down slightly over last year through Q1 although NoBo increased their Storytime events leading to a nearly 50% increase in attendance. Fig. 3 Running Totals for Storytime attendance and offerings. BLDG61 doubled their programs over last year [Note: Feb 2016 included attendance for Grand Opening which is why the attendance looks off] Programming for adults decreased in offerings and attendance overall, while Children and Teens programs/outreach increased offerings and attendance overall for the BPL system . Fig. 4 BLDG61 and Programs offered/attendance by branch and audience YTD running totals •|Note Meadows in 2016 had several Teen outreach events at H.S. not reproduced in 2017 2016 2017 % Change Performance Indicator Jan Feb Mar Jan Feb Mar Storytime Attendance 3813 6901 10544 3010 5829 9250 -12% Main 2622 4944 7604 2212 4317 6857 -10% Reynolds 824 1231 1757 412 709 1062 -40% Meadows 230 479 738 185 396 682 -8% NoBo 137 247 445 201 407 649 46% Carnegie 0 0 0 0 0 0 0% Storytime Events 106 204 310 110 216 348 12% Main 44 92 141 43 85 137 -3% Reynolds 34 60 90 27 54 87 -3% Meadows 19 36 54 23 45 74 37% NoBo 9 16 25 17 32 50 100% Carnegie 0 0 0 0 0 0 0% 2016 2017 % Change Performance Indicator Jan Feb Mar Jan Feb Mar BLDG 61 events 0 13 52 25 56 114 119% BLDG 61 attendance‡0 2314 3074 361 772 1405 -54% Programs Offered-Adult 91 145 250 89 167 244 -2% Main 77 121 216 77 147 218 1% Reynolds 7 11 14 1 2 3 -79% Meadows 7 13 19 11 18 23 21% Programs Attendance-Adult 1120 2741 4799 1077 2628 3827 -20% Main 853 2247 3881 810 2109 3086 -20% Reynolds 43 71 89 6 12 18 -80% Meadows 224 423 690 261 507 723 5% Programs Offered-Children 34 89 125 31 79 128 2% Main 16 41 58 19 47 75 29% Reynolds 2 10 20 2 11 18 -10% Meadows 16 38 47 10 21 31 -34% Programs Attendance-Children 669 1974 2812 899 2203 3305 18% Main 375 1137 1531 658 1558 2210 44% Reynolds 117 324 624 71 373 643 3% Meadows 177 513 657 170 272 416 -37% Programs Offered-Teens 15 29 52 15 34 54 4% Main 6 13 26 10 20 31 19% Reynolds 5 11 16 5 10 17 6% Meadows 4 5 9 0 4 5 -44% Programs Attendance-Teen 227 955 1217 92 1011 1558 28% Main 181 561 743 58 946 1452 95% Reynolds 32 80 88 34 57 91 3% Meadows ||14 314 374 0 8 11 -97% 46 Beauty and the Beast Criterion Collection/Janus Films Mindlessness: The Default Setting The Great Courses Seven Samurai Criterion Collection/Janus Films What Is Time?The Great Courses Why Time Is a Mystery The Great Courses Expectations: Relinquishing Preconceptions The Great Courses Breathless Criterion Collection/Janus Films Crazy Wisdom Kino Lorber Edu Top Films viewed in Kanopy Q1 Top 10 Courses taken in Lynda.com WordPress Essential Training Programming Foundations: Fundamentals Excel 2013 Essential Training SEO Fundamentals HTML Essential Training Becoming a Web Developer: Full Stack vs Front End Excel 2016 Essential Training Ruby on Rails 5 Essential Training JavaScript Essential Training iOS 10: iPhone and iPad Essential Training Circulation and Collections: Jan- Mar 2017 YTD circulation increased +3% overall. Filled holds also saw increase across all branches: +8% over last year. Collection Development with the help of Library Specialists reconfigured the first floor space to give prominence to new collections and facilitate serendipitous browsing through displays. Fig. 5 Circulation and Filled Holds YTD Comparison 2016-2017 2016 2017 2017 Total Performance Indicator Jan Feb Mar Jan Feb Mar Circulation 117624 225491 346346 117726 230825 356583 3% Main 75801 145797 223316 75742 146917 227875 2% Reynolds 19275 36639 56638 19484 38449 58843 4% Meadows 18840 36069 55876 18875 38534 59379 6% NoBo 3708 6986 10516 3625 6925 10486 -0.3% 2016 2017 2017 Total Performance Indicator Jan Feb Mar Jan Feb Mar Holds Filled 15366 29042 44433 16315 31386 48117 8% Main 9702 18495 28293 10556 20427 31275 11% Reynolds 2871 5386 8203 3064 5764 8901 9% Meadows 2793 5161 7937 2695 5195 7941 0% eCollections & databases: eCollections (Overdrive, hoopla, Zinio, etc.) are up 7% YTD over 2016. The less substantial increase compared to 2015-2016 data likely due to the stabilization of hoopla usage. Database usage shows an increase as well, this based on the new LRS metric which reports on full text/record views—rather than sessions. Two new resources were added in 2017: For our eCollection--Kanopy—a streaming video service including documentaries, indie films and Great Courses which launched in February. For our databases: Lynda.com – instructional and educational video courses. Both of these new resourses support various BPL goals including LifeLong Learning, Community Engagment, Economic and Workforce Development and Digital Inclusion. Fig. 6 eCollection & Database Usage 2016 2017 % Change Performance Indicator Jan Feb Mar Jan Feb Mar Database Use†11238 26790 36418 14139 37661 50007 37% eCollection Use 12946 24963 37217 13413 25933 39771 7% 47 PARTNERSHIPS AND COLLABORATION. Libraries and their communities increasingly need to work together to pioneer new models of collaboration and decision making. They must embrace a new level of interdependence and align goals RISING TO THE CHALLENGE Re-Envisioning Public Libraries A report of the Aspen Institute Dialogue on Public Libraries Highlights: PLATFORM Now we are a mighty 6….Welcome, Loveland! We welcomed Loveland as our 6th library in the Flatirons Library Consortium. Loveland onboarded in February without a hitch and now patrons from each of our “lovely” communities can share resources and alternate their hold pick up locations between work, home, and school. SUMMARY 2014-2016 saw enormous growth to our system: Renovations at Main and two of our branches, the launch of NoBo Corner library; the launch of BLDG61; the addition of 3 libraries to our consortium; new partnerships and the increase to programs and storytimes all contributed to successful outcomes. It may be that 2017 will be a year that holds and sustains our success, improves and refines our programs, deepens our partnerships and continues to evolve, although not at the same pace of change achieved over the past few years. 48