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05.18.16 BAC Packet CITY OF BOULDER BOULDER ARTS COMMISSION MEETING MINUTES Date of Meeting: Wednesday, April 20, 2016 Contact Information Preparing Summary: Mandy Vink, 303-441-4342 Commission Members Present: Richard Turbiak, Ann Moss, Felicia Furman, Tamil Maldonado, Mark Villarreal Library Staff Present: Matt Chasansky, Office of Arts & Culture Manager David Farnan, Director of BPL Mary Fowler, Creative Sector Initiatives Coordinator Mandy Vink, Public Art Coordinator Public Present: Lisa Curtis, Jan Osburn, Maren Waldman, Louise Grauer, Eva Yao, Sabine Smead, Sally Eckert, Melinda Harrison, Alexandra Dujardin, Amy Trempe, Amy Buckler, Wrenn Combs, Emily Norma, Emily Messina, Jamie Adams, Megan Mathews, Alana Shaw, David Ortolando, Heather Woolley, Scott Johnson, Heather Stenner, Brenda Pearson, Emily Kelton, Celia Macedo, Suzanne Schmidt, Avery Turner, Chris Seelie, Amy McIntosh, Travis La Bry, Jessie Friedman, Deborah Malden, Kathy Kucsan, Kevin Schlider, Natalie Portman-Marsh, Marcio deSousa, Jane Houssiere, Addrenne Amata, Kelly Russack, Cindy Sepucha, Jim Schwartzkopff Type of Meeting: Regular Call to Order: called to order 6pm CALL TO ORDER Acknowledgement of Linda Haertling, exiting commissioner REVIEW OF MINUTES Approval of Minutes COMMISSIONER BUSINESS  Swearing In of the New Commissioner: Mark Villarreal  Chair and Vice-Chair Appointments: Richard nominates Ann as chair, Ann nominates Richard as vice chair: unanimous. Keep Richard as chair for April meeting due to grant cycle  Consent for Former Chair to Lead This Meeting PUBLIC COMMENT Sally Eckart, Boulder Art MAtrix: Arts as quantifiable component in development in regards to Bus Stop development/Artery. How do we inform what we want at this space? Jenna / Band of Toughs: Object to decisions from last meeting. An exception was made for Kutandara and reviewed in weight class. How many additional organizations did not apply because eligibility requirements should be interpreted as concrete/objective. Amy Steward McIntosh/Kutandara: Thank you for the award, trust best decision GRANT PROGRAM ACTION ITEMS DISCUSSION OF ELIGIBILTY REQUIREMENTS FOR OPERATIONAL GRANTS – Richard Request received to reconsider eligibility with review by staff, BAC and City Attorneys Office. Commission apologized City Attorneys Office determined that threshold of $200K must be honored – COA determined they are ineligible. (COA only used Arts Commission criteria and nothing else) Next steps: remove process Motion to rescind Kutundara. Approved Unanimously Motion to grant BOT with Organizational Grants: Approved Unanimously PROFESSIONAL DEVELOPMENT SCHOLARSHIPS Christopher Seelie, Nonprofit Storytelling Conference, Chicago IL, $1000 3.0 Ethan Hecht, Chorus America Conference, OH, $1,000 3.0 Amy Buckler, Stratera Conference, Denver CO, $450 4.0 Alexa Allen, School of Shoemaking & Design, Ashland OR, $1,000 3.5 Cynthia Sliker, League of American Orchestras 2016 Conference, Baltimore MD, $1,000 4.0 Emily Norman, Alliance Theatre's Toddler Takeover: An Arts Festival for the Very Young in Atlanta, GA, $1,000 4.0 All 3.5 and above approved! COMMUNITY PROJECT GRANTS 1. Process Review 2. Presentations by Applicants 3. Commissioner Response and Discussion 4. Call for Rescoring 5. ACTION ITEM: Approval of Grant Recipients Lisa Fasullo/Free Motion: not present Score remains: 3.08 Kat Gurley: not present Score remains: 2.60 Kelly Russack/Boulder Creative Collective: Ambition to pay artist for work, time and materials with an exhibition and studio visits through open call opportunity. Grant will support these components Score remains: 2.92 Maren Waldmann: Postcards to the Earth: Interpersonal relationship with mother nature. Personal contact with others changes individual actions, shared with others through art. Barrier for program is exposure to project Score remains: 2.12 Band of Toughs: Shakespeare reimagined to 3 locations which blurs the line between audience and actors. Will be toured to additional communities. Turbiak changed score: Community Priorities to 3, Eval uation to 4; score increased to 3.56 from 3.44 Boulder Asian Pacific Alliance: Free Annual Boulder Asian Festival Aug 13/14: Support Asian Pacific arts in Boulder in a smaller, intimate scale. Score remains: 3.32 Boulder Ballet: Youth Movement: youth program to be expanded, pre-professional class, middle school dance, autistic and sensory-friendly programs and classes Moss increased Cultural Offerings to 4; Furman increased Community Priorities to 4; Score increased to 3.44 from 3.36 Boulder Dance Coalition: Annual International Festival and measures of success through vendor evidence Villarreal increased Cultural Offerings to 3; Score increased to 3.20 from 3.16: Boulder Philharmonic Orchestra: Free Ticket pilot program to monitor evaluation program further supports openness and welcomeness in the program Score remains: 3.92 Boulder Photo Festival: not present Score remains: 2.24 Boulder Samba School: *photo hand out, see attachments* 2016 Colorado Brazil Fest offers 12-15 dance and music workshops. Grant will allow lower ticket price to underrepresented populations and covers close to 20% of festival costs Villarreal increased Community Priorities to 4, Full Access to 4; Score increas ed to 3.76 from 3.68 Bridge House: Clients are free to make and sell art, connects clients to larger artworld and evolves and grows through art therapy groups and experience of being homeless. Turbiak increased Evaluation to 4; Maldonado increased Cultural Offerings to 4; Score increased to 3.64 from 3.56: Colorado Music Festival: Artistic Currents is response to “get out of Chautauqua and quit playing classical music” such as partnering with a musician that wrote a song based on a Craigslist ad Score remains: 3.24 Greater Boulder Youth Orchestra: not present Score remains: 2.84 Interweave Dance Theatre: Choreographers create original works and is a blend of theatre, comedy and dance which serves broad audience through various modes of outreach Turbiak increased Full Access to 2; Score increased to 3.32 from 3.28: JLF Boulder: Significance and vision of program for Bolder as cultural destination from a world -wide perspective (free international literature festival) Turbiak increased Evaluation to 4; Score increased to 4.00 from 3.92: NatureMoves: Boulder City Dance: dance and activities along Boulder Creek inviting to dancers and non -dancers of all ages Score remains: 2.76 Public Works Theatre Company: “Lost and Found” is new work of physical theater for youth with a spectrum of theatrical styles Turbiak increased Full Access to 2; Maldonado increased Community Priorities and Cultural Offerings to 4’s; Villarreal increased Full Access to 3; Score increased to 2.76 from 2.60. Turning the Wheel: 14 artists signed up to collaborate via film, musicians, singing, facilitators in school system to interface culturally Moss increased Community Priorities to 3; Turbiak increased Community Priorities to 2; Villa rreal increased Community Priorities to 3, Boulder Focus to 4; Score increased to 2.96 from 2.80. University of Colorado Boulder: Conference on World Affairs is a very unique offering to the community and the world. Grant would enable them to remain viable as state funds are diminishing. Goal is for full access and wide diversity of arts and content for free Score remains: 2.96 Via Mobility Services: “25 Stories” features artists with disabilities and is a one-time community project. They will be partnering with VSA Colorado. Turbiak increased Cultural Offerings to 2, Boulder Focus to 3; Maldonado increased Cultural Offerings to 4; Score increased to 3.24 from 3.12. World Singing Day: Goal for World Sign Along (Oct 22) is to be larger than Boulder Boulder, foster awareness of how fun it is to sing, encourage folks who otherwise were rejected in singing. Partnering with FACE as lead group and communities in the region hope to partner. Moss increased Cultural Offerings to 4; Turbiak increased Community Priorities to 2, Evaluation to 3; Maldonado increased Cultural Offerings to 4; Score increased to 3.32 from 3.16. 21 received, 3 will be awarded. In the instance of tie, tie breaker will be determined through evaluation score 3 recipients: JLF $10K Boulder Phil $10K Boulder Samba $5K Bridge House $5K Ann motion, Tamil 2nd Discussion?: $30K available, awarded to Top 4 Unanimous ARTS EDUCATION GRANTS 6. Process Review 7. Presentations by Applicants 8. Commissioner Response and Discussion 9. Call for Rescoring 10. ACTION ITEM: Approval of Grant Recipients Catharine Brand: Raising funds for film about David Goodrich, string maker and story telle r Score remains: 2.6250 Paula Kehoe: **handout** Youth and Art Education for Social Causes: integrates art edu and workshop development Score remains: 2.4375 Janice Osburn: Benefits the 280 students of Flat Irons Elementary School; Teachers are excited about gain through Imagination Makers: Expand MLK, Jr program from music room to class rooms Turbiak increased Benefits to Students to 4, Complementing Curriculum to 4, Evaluation to 4; Score increased to 3.93750 from 3.3750 Sabine Smead: Imagination Makers to incorporate drama into the classrooms to benefit students Turbiak increased Benefits to Students to 4, Complementing Curriculum to 4, Evaluation to 4; Score increased to 3.87500 from 3.3125 Avery Turner: Students to become creative and cultural leaders in Boulder and worldwide; provides 35 -55 adolescents/class to improvisational forms with seasoned teachers, both therapeutic and artistically Moss increased Complementing Curriculum to 4; Turbiak increased Benefit to Students to 2; Score increased to 3.43750 from 23.3125 Blue Moon Dance Company: *handout* Only professional dance program available at Manhattan Middle School students passionate with desire to be in this dance program Turbiak increased Benefits to Students to 4, Complementing Curriculum to 4; Score increased to 3.75 from 3.5625 BMoCA: Art Lab teacher is Jason Garcia, formed incredible mentor program Score remains: 4.00 Boulder Opera: Outreach program to different schools, students partner with performers, students play with props and costumes, performers reenact their stories Turbiak increased Benefit to Students to 3; Score increased to3.7500 from 3.6875 Colorado Film Society: Film diverse topics that benefit students, and students speak with filmmakers and producers. Program reached 1K students last year Score remains: 3.9167 Colorado Shakespeare Festival: not present Score remains: 4.00 Friendship City Projects: not present Score remains: 3.4375 LOCAL Theatre Company: Adapt a young adult novel to the stage: providing exposure to theatre at a young age and literacy in the arts Score remains: 3.8750 OpenArts: *handout* Teachers partner with artist for collaborations that addr ess state standards and provide time to build curriculum and student time. Bring Boulder artists into as many schools as possible. Turbiak increased Benefit to Students to 4, Evaluation to 4; Score increased to 3.81250 from 3.6250 Parlando School for the Arts: Resources for music teachers and students whose families cannot afford private lessons. Provide lessons on-site during the school day for students with financial and travel limitations Moss increased Complementing Curriculum to 4; Score increased to 4.000 from 3.9375 Project Yes: not present Score remains: 3.1875 University Hills Elementary School: One of the most diverse schools in Boulder County – celebrate diversity through this program: create stories, illustrate, etc. Rainbow Press is no longer funded through school, instead through PTA. Score remains: 3.6250 RECIPIENTS BMoCA Shakespeare Colorado School for the Arts Janice Osburn Unanimous Approval GRANT FINAL REPORTS Supplemental Information was handed out from Ana Maria Hernando Laura Ann Samuelson, FY15 R3 Spark Grant, Goodnight, Courtney Love, Part 1 Colorado Film Society, FY15 R2 Arts in Education Grant, Boulder International Film Festival Youth Pavilion 2016 Diane Michel, FY15 R2 Arts in Education Grant, Marimba: A Cultural And Musi cal Experience Unanimously Accept Reports MATTERS FROM COMMISSION MEMBERS FOR DISCUSSION: Organization Liaisons – Richard ^Tamil added BIFF ^ insert Mark’s FOR DISCUSSION: Letter, Art as Community Benefit – Ann Letter to City Council in support of community benefit: thank them and address significance MATTERS FROM STAFF FOR DISCUSSION: Manager’s Update – Matt ^Matt to share studies on May agenda FOR DISCUSSION: Public Art Policy Revision – Mandy: Overall policy topics are currently being reviewed by the COA and a draft summary will be presented to BAC at next meeting. The updated policy will reflect:  Transparent process  Consolidated and streamlined  Serve as a guiding document for the entire life of a project, not just the commission Timeline:  April 2016: Preliminary draft  Summer 2016: Gather input for policy  August 2016: Present to Council  October 2016: Final presentation/acceptance by City Manager ADJOURNMENT Adjournment 9:24