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Home My WebLink About04.20.16 BAC Packet Boulder Arts Commission Agenda April 20, 2016, 6:00 p.m. Canyon Meeting Room, Boulder Public Library CALL TO ORDER Approval of Agenda REVIEW OF MINUTES March 16, 2016 COMMISSIONER BUSINESS Swearing In of the New Commissioner Chair and Vice-Chair Appointments Consent for Former Chair to Lead This Meeting PUBLIC COMMENT GRANT PROGRAM ACTION ITEMS DISCUSSION OF ELIGIBILTY REQUIREMENTS FOR OPERATIONAL GRANTS – Richard PROFESSIONAL DEVELOPMENT SCHOLARSHIPS Christopher Seelie, Nonprofit Storytelling Conference, Chicago IL, $1000 Ethan Hecht, Chorus America Conference, OH, $1,000 Amy Buckler, Stratera Conference, Denver CO, $450 Alexa Allen, School of Shoemaking & Design, Ashland OR, $1,000 Cynthia Sliker, League of American Orchestras 2016 Conference, Baltimore MD, $1,000 Emily Norman, Alliance Theatre's Toddler Takeover: An Arts Festival for the Very Young in Atlanta, GA, $1,000 COMMUNITY PROJECT GRANTS 1. Process Review 2. Presentations by Applicants 3. Commissioner Response and Discussion 4. Call for Rescoring 5. ACTION ITEM: Approval of Grant Recipients ARTS EDUCATION GRANTS 6. Process Review 7. Presentations by Applicants 8. Commissioner Response and Discussion 9. Call for Rescoring 10. ACTION ITEM: Approval of Grant Recipients GRANT FINAL REPORTS Laura Ann Samuelson, FY15 R3 Spark Grant, Goodnight, Courtney Love, Part 1 Colorado Film Society, FY15 R2 Arts in Education Grant, Boulder International Film Festival Youth Pavilion 2016 Diane Michel, FY15 R2 Arts in Education Grant, Marimba: A Cultural And Musical Experience MATTERS FROM COMMISSION MEMBERS FOR DISCUSSION: Organization Liaisons – Richard FOR DISCUSSION: Letter, Art as Community Benefit – Ann MATTERS FROM STAFF FOR DISCUSSION: Manager’s Update – Matt FOR DISCUSSION: Public Art Policy Revision – Mandy ADJOURNMENT TO: Members of the Boulder Arts Commission (BAC) FROM: Matt Chasansky, City of Boulder Office of Arts + Culture DATE: April 15, 2016 SUBJECT: Boulder Arts Commission Manager’s Update 1. Notes on the Agenda for April 20, 2016:  A request was received by staff for the Commission to reconsider the eligibility of the operational grant that was assigned to the Kutandara Center at the March meeting of the BAC. After review by staff, the BAC chair, and the City Attorney’s Office, it was agreed that the request was appropriate to forward to the full BAC for consideration. Attached, please find the original request, as well as the application for the Kutandara Center for your reference.  Attached please find the Process Steps for Jury of both the Community Project and the Arts Education Grants, as well as the Preliminary Score worksheets.  Attached please find a list of organizations that have been assigned operational grants for consideration in assigning BAC liaisons.  Attached please find the draft letter regarding “Art as Community Benefit” that has been written by Ann Moss for consideration by the full commission. (Thanks, Ann!) Also attached is an email from Chandler [last name] of the Planning Division which gives some context to Ann’s letter.  Attached please find the Interim Public Art Policy which will be referenced during the discussion of possible policy revisions. 2. Commission Business City Council reviewed the recommendations of the BAC for Large Operational Grants on April 5. The grants were approved unanimously. This meeting we welcome Mark Villareal to the BAC. Also, we will show our appreciations to Linda Hae rtling for her years of service to the community. 3. Staff Updates On March [date] staff participated in an open house for the Civic Area project. Presented were preliminary concepts for arts programming overall, as well as ideas for new public art commi ssions. Copies of the presentation boards are attached in this packet. Staff continues to participate on the update to the Boulder Valley Comprehensive Plan. Content is now being developed to update and improve references to cultural activity in the 201 0 document, including how the Community Cultural Plan integrates. Three primary focus areas have emerged for these updates: economy, community well being, and the built environment. A study session with City Council is planned for May 24 to discuss this topic. Thanks to members of the BAC and about 200 others in the community who participated in the Community Cultural Plan launch events on April 13 at eTown Hall. Work continues on the 2017 division budget. Work continues on the Boulder Community Hospital site engagement project. Staff continues to participate in the steering committee to explore the formation of a regional cultural alliance.  Grants, Organizational Support & Programs Staff proceeded with administrative approval of a Macky Rental Assistance Grant for the Boulder Philharmonic Orchestra, 2015-2016 Season Finale & 2016-2017 Opening Night (2 dates). City Council approved the large operational grants as recommended in a public hearing on their April 5 meeting. Immediately following the meeting, work began to process the agreements and payments to both these and the small/medium operational grants, as well as discussions with each organization about the liaison positions, reporting requirements, and participation in the Art s & Prosperity V study. The deadline for applications to the Innovation Fund elapsed on April 13. Staff is now reviewing the applications for any problems prior to opening the jury, to begin shortly after the April meeting of the BAC.  Public Art & Neighborhood/Community Programs The status of the Development Fees Study was discussed with City Council at their April 12 Study Session. Staff’s recommendation was to separate the study on a private art -in-public-places program from the other three components. This recommendation is due to the fact that the public art study is fundamentally different in timeline and structure. Council gave a nodding approval to the recommendation, and staff will now work on a plan to integrate this study , including further consultation with the BAC and Council with the process for developing both the public art policy and a funding structure for public art. We expect this process to take as long as 18 months to complete. A walk-thru of The Hill “Event Street” was conducted with Sarah Wiebenson, Hill Community Development Coordinator, to identify potential locations for future public art. Work continues on planning for public art projects in the Civic Area. Current Public Art Projects:  Emma Hardy debuted her Beetles on April 1 as part of Boulder Arts Week and kick-off to the Conference on World Affairs. She will be showcasing her Boulder Beetles at the Colorado Creative Industries Summit May 5 & 6.  Roll Out Schedule of Experiments in Public Art:  Emma Hardy / Boulder Beetles: April 24 at Chautauqua, Surprise appearances during Wednesday Farmers Markets, 4th of July event in Jamestown, additional dates to be confirmed  Matthew Mazzotta / Soup Mountain: Artist-in-residence May – August with community events to take place in August  The Art Guys / Boulder Urban Preserve: June-July  Ethan Jackson / Obscura: August  Markus Dorninger / Mapping Stories: September 13-22  Mary Mattingly / Military Vehicle as Public Space: September – October  Michael Theodore / Pulse Capsule: Spring 2017  Dates tbd: Jen Lewin, Rebecca DiDomenico, and Ana Maria Hernando Public Art Maintenance Projects:  Due to a construction project on 13th Street in the University Hill retail district, one of Bill Burgess’s totems was successfully removed in early April and will be reinstalled at a later date.  A comprehensive plan is being developed for artworks in the Civic Area to protect the works for the upcoming work to be completed.  Creative Economy & Creative Professionals Programs Staff has begun discussions with Boulder County Arts Alliance on expanding their Business of Arts class series as part of the work plan for professional development tools described in the Community Cultural Plan. Work continues on the Summit of Professional Artists.  Civic Dialog Programs Planning has begun for new public engagement opportunities to follow on the Community Cultural Plan launch event. The Office of Arts + Culture will be presenting the “Good or Bad Public Art” Slideshow as a part of the Colorado Creative Industries Summit on May 6 in Carbondale. Current Research Projects:  Arts & Economic Prosperity V  Art Assets and Community Sustainability with CU Denver  Cultural Asset Mapping  Artist Census  Coming Up April 30 – BAC review of Innovation Fund Applications begins. May 11 – BAC online application review due! May 11 – Boulder Valley Comprehensive Plan Open House, 3:30 – 7:30pm, Main Library. May 12 – Grant scores and comments released to applicants. Insert Application for the Kutandara Center Boulder Arts Commission Process Steps for Jury of Community Project and Arts Education Grants Vote Discussion Reading of Final Scores, Motion to Approve Proposed Motion: "I move that we approve the following applications for the Community Projects / Arts Education Grants...". Call for Rescoring Commissioner Response and Discussion Applicant Presentations Review of Preliminary Scores Insert Preliminary Scores List Of Organizations That Have Been Assigned Operational Grants Insert Draft Letter re Community Benefit Interim Public Art Policy Civic Area Boards