HomeMy WebLinkAbout01.04.17 LC MinutesCITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
MINUTES
Name of Board/ Commission: Library Commission
Date of Meeting- Jan. 4, 2017 at the Main Boulder Public Library, 1001 Arapahoe Ave.
Contact information preparing summary: Maureen Malone, 303-441-3106
Commission members present: Joni Teter, Alicia Gibb, Juana Gomez, Joel Koenig, Tim O'Shea
Library staff present:
David Farnan, Director of Library & Arts
Jennifer Phares, Deputy Library Director
Maureen Malone, Administrative Specialist H
Members of the public present:
Andy Sayler
Type of Meeting: Regular
Agenda Item 1: Call to order and approval of agenda
The meeting was called to order at 6 p.m.
Agenda Item 2: Public comment
None
Agenda Item 3: Consent agenda
[6:00 p.m., 0:00:00 Audio min.]
16:01 p.m., 0:00:15 Audio min.]
[6:02 p.m., 0:00:21 Audio min.]
Item 3A, Approval of Nov. 17, 2016 Joint Meeting with Landmarks Board
Gomez suggested an addition stating that there was agreement that neither library nor landmarks will surprise each other
with a sudden decision to demolish or landmark the north building. Vote was 3-0 in favor of approval (Gibb and O'Shea
abstained as they did not attend the joint meeting).
Item 3B, Approval of Dec. 7, 2016 Meeting Minutes
Gibb moved to approve the minutes, and O'Shea seconded. Vote 4-0, unanimous ('Peter abstained as she was not at the
meeting).
Agenda Item 4: Updates to Library Commission Handbook [6:03 p.m., 0:02:05 Audio min.]
Teter emailed her comments prior to the meeting (see handouts).
Commission discussion, questions, and comments included:
• Gibb asked Koenig and Gomez for their feedback on the handbook since they were both onboarded with this
version when they joined the commission.
o Gomez asked for clarification on the distinction between `commissioner' and `trustee.' Teter explained
that the Library Commission serves as an advisory board to City Council and the library, whereas a
board of trustees is a governing board. Staff agreed to draft a note to include in the commissioner job
description clarifying the difference between an advisory commission and a governing board.
o Gomez asked whether commissioners are meant to represent a specific constituency. Faman stated that
the intent is that as a whole, commission represents the general public of Boulder. O'Shea cited the
commissioner job description: "The Library Commission is the voice of the public in library affairs, and
commissioners serve to represent the public interest to the best of their abilities."
• Gomez asked whether proxy votes are allowed on city boards and commissions. Faman stated that staff would
check with the City Attorney's Office [6:37 p.m., 0:36:36 Audio min.].
• Gomez pointed out that the Library and Arts Department Overview mentions all the branch libraries under Public
Services, but does not call out the Main Library anywhere. Phares replied that staff can update the document to
clarify that services from all divisions are offered at the Main Library, and the management of the branches falls
under the Public Services division [6:59 p.m., 0:58:45 Audio min.].
Agenda Item 5: Discuss plan to review library rules and policies [6:15 p.m., 0:14:57 Audio min.]
Commission discussion, questions, and comments included:
• Gibb asked where the 3D printing policy is located on the website. Phares explained that the policy was not
implemented because it was originally developed for the Teen Space, which was never made open to the general
public. Gibb asked whether a 3D printing policy is needed for BLDG 61. Faman replied that his main concern
would be copyright, and stated that the library upholds the laws of copyright in other policies. Gibb commented
that Congress is still trying to determine whether 3D printing is copyrightable or patentable, and therefore she
would feel more comfortable not asserting one of those about 3D printing at this time.
• Gibb suggested that staff consult the most recent America Library Association (ALA) resources when updating
the Internet Access Policy.
• Koenig asked what the current Holds Policy is. Faman replied that holds are currently limited to 10 items at one
time, and explained that staff plans to increase the holds limit once they fully understand the impact; hold requests
that don't get picked up are one of the most expensive things the library does. Koenig asked how increasing the
holds limit would impact the library's acquisition of books. Farnan responded that it could give staff better insight
into what patrons want, and would be a good indicator to purchase more copies of certain books. Gomez asked if
staff would consider putting patrons that habitually don't pick up hold items on probation. Faman responded that
the holds are manageable at this point, and Teter suggested providing patrons with some education on the
costliness of holds.
• Koenig stated that the donation policy is not clear about the fact that materials donated are not added to the
library's collection. Phares explained that books not selected for the library's bookstore are picked up by Eco -
Cycle to be sold on eBay to offset the cost of pickup, donated to thrift stores or schools, or recycled as a last
resort. Phares will work with the new volunteer services coordinator to clarify the donations guidelines for the
February meeting.
• O'Shea pointed out that the website incorrectly directs patrons to take donations to the information desk.
• O'Shea suggested adding strategic language in support of gender neutral restrooms on the website. Teter said it
might be worth looking to see what language is out there being used by other organizations. Koenig recommended
waiting until the plans for the gender neutral restrooms are finalized.
• Faman explained that funds generated by the bookstore currently go back in to the general fund, and Phares added
that for the past several years, the library has requested these funds in the second adjustment to base and used the
money for collection purposes. Faman stated that staff would like to figure out a way to also use the funds to
recognize library volunteers. Teter suggested that the commission could make a request that proceeds from any
book sales go in to the library fond.
Agenda Item 6: Library Commission Update [6:38 p.m., 0:37:56 Audio min.]
a. Matters from the Commission
i. Report out on meetings with City Council members
b. Boulder Library Foundation update
There was no foundation meeting in December.
c. City project representative update
i. Boulder Valley Comprehensive Plan
ii. Boulder's Civic Area
iii. Canyon Complete Streets
iv. EcoDistricts
d. Responses to patron emails from the Library Commission
Agenda Item 7: Library and Arts Director's Report 16:41 p.m., 0:41:03 Audio min.]
a. Master Plan Project update
b. 1000 Books Before Kindergarten
c. Report out on December 2016 Community Dialogue
Teter asked staff for feedback on the table that the city Planning Department set up in Seeds Cafe to solicit information on
the Boulder Valley Comprehensive Plan. Faman replied that Seeds Caf6 is not an ideal location for this kind of activity
because it imposes upon the customers, and added that the Canyon Gallery is better suited as a programmable space.
Agenda Item 8: Adjournment [7:03 p.m., 1:02:15 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned at 7:03 p.m.
Date, time, and location of next meeting:
The next Library Commission meeting will be at 6 p.m. on Wednesday, Feb. 1, 2017, in the Canyon Meeting Room at the
Main Library, 1001 Arapahoe Ave., Boulder, CO 80302.
APPROVED BY:
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ATTESTED:
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An audio recording of the full meeting for which these minutes are a summary, is available on the Library Commission web page
at htto://boulderlibra .or¢/about/commission.html