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HomeMy WebLinkAbout01.04.17 LC PacketCity of Boulder 2017 Library Commission Agenda Meeting date: Wednesday, January 4, 2017 Location: Main Library, 1001 Arapahoe Ave., Canyon Meeting Room Meeting start time: 6:00 p.m. (Note: There is no access to the building after 8 p.m.) 1.Approval of agenda 2.Public comment 3.Consent agenda a.Approval of November 17, 2016 joint meeting with Landmarks Board (p. 2-3) b.Approval of December 7, 2016 minutes (p. 4-6) 4.Updates to Library Commission Handbook (p. 7-26) 5.Discuss plan to review library rules and policies (p. 27-30) 6.Library Commission Update (p. 31-32) a.Items from commission b.Boulder Library Foundation update c.City project representative update i.Boulder Valley Comprehensive Plan ii.Boulder’s Civic Area iii.Canyon Complete Streets iv.EcoDistricts d.Responses to patron emails from the Library Commission 7.Library and Arts Director’s Report (p. 33) a.Master Plan Project update b.1000 Books Before Kindergarten 8.Adjournment 2017 Library Commissioners Joni Teter, Chair Alicia Gibb Tim O’Shea Juana Gomez Joel Koenig 1 Library Commission & Landmarks Board Joint Study Session Minutes November 17, 2016 Page 1 of 2 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Library Commission and Landmarks Board Date of Meeting: November 17, 2016 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Maureen Malone, 303-441-3106 Library Commission members present: Joni Teter, Juana Gomez, Joel Koenig Library Commission members absent: Alicia Gibb, Tim O’Shea Landmarks Board members present: Deborah Yin, Eric Budd, Briana Butler, Ronnie Pelusio, Fran Sheets City staff present: David Farnan, Director of Library & Arts Jennifer Phares, Deputy Library Director James Hewat, Senior Planner Edward Stafford, Development Review Manager Jim Robertson, Chief of Urban Design Joanna Crean, Senior Project Manager Maureen Malone, Library Administrative Specialist II Members of the public present: None Type of Meeting: Joint Study Session Agenda Item 1: Call to order and approval of agenda [6:04 p.m., 0:00:00 Audio min.] The meeting was called to order at 6:04 p.m. Teter proposed moving agenda item 3 (Update on Library Master Plan process) to the beginning of the meeting. Agenda Item 2: Update on Library Master Plan process – Jennifer Phares, Deputy Library Director [6:06 p.m., 0:02:02 Audio min.] Phares explained that library staff is looking at commissioning a feasibility study on renovating the north building to see what’s possible and the associated cost; later next summer, staff will begin more in depth analysis of facilities and come up with detailed plans of building uses based on community feedback. Farnan added that he has requested a current valuation of the north building; code dictates that renovation costs are limited to 50% of the value of the building. A copy of the test fit of the area that was done over a year ago has also been requested. Agenda Item 3: Matters from the Library Commission [6:08 p.m., 0:00:25 Audio min.] a.Memo: Joint Meeting talking points Butler asked about the library’s capacity to handle the growth experienced over the past year and whether any big expansions are being considered. Farnan replied that the growth should start to level off and explained that staff has worked to activate as much space in the library as possible, aside from the north building due to the uncertainty of its future and the fact that its current layout is dysfunctional and disorienting; determining the future of the north building will be part of the Master Plan process. b.Colorado Cultural Resource Survey Historic Architectural Inventory of the Main Library north building Butler asked if the 1974 addition would receive the same flood exceptions if historically designated, despite the building being less than 50 years old. Stafford clarified that if the building is designated, the flood regulation as it relates to historic buildings would apply; historic designation does not exempt a building from flood regulations, but allows leeway for improvements to the structure and the value of the improvements. Hewat added that if federal funds are used for improvements or physical changes to the building, a section 106 review will be triggered to assess the impact of such improvements on a designated or identified historic resource. 2 Library Commission & Landmarks Board Joint Study Session Minutes November 17, 2016 Page 2 of 2 Agenda Item 4: Discussion [6:41 p.m., 0:37:00 Audio min.]  Yin explained that decisions on whether or not to landmark a building are based solely on the merit of the building, not on what the applicant plans to do with it. There is a sense that the north wing has become an iconic building for Boulder, and there would be an issue if the library wanted to demolish it; however, since the interior has changed so much, it could be reprogrammed entirely.  Hewat explained that a landmark application could be submitted by the city (the city manager or City Council), a third party recognized historic preservation organization, or the Landmarks Board. Ultimately City Council decides whether or not to designate a building.  Teter communicated her hope that the Library Commission and Landmarks Board might jointly come up with a process that over the next 2-3 years helps us as a community to determine the best use of the site of the north building, taking into account library and other community uses, as well as all of the different values that are in conflict with one another to some extent – historic value, maximum height, flood issues, etc.  Yin expressed her hope that the library would follow through on the Boulder Comprehensive Plan’s statement that the city and county should take a leadership role in landmarking their own buildings, and trust that there is still a lot of flexibility to do what they want to do with the north building, whether it be library-related use or some kind of adaptive reuse.  Pelusio stated that starting the landmarking application and design review process would allow the Landmarks Board to give the Library Commission insight on the board’s position on the building more quickly.  Hewat stated that the landmarking process typically takes 4-6 months from start to finish.  There was a question of whether state funds could be used for the interior of the building if the exterior building was the landmarked aspect, or if the funds could be used for flood mitigation or energy upgrades.  Pelusio asked whether an addition to the west side of the building would be allowed if it were structurally independent and met FEMA requirements. Stafford replied that more analysis would need to be done, but it would have to function 100% independent structurally, and may not be a cost effective solution.  Pelusio expressed that there is merit associated with keeping the existing building – the educational component to having a historic structure marries well to the objectives of the library, and the bridge connects either side of the creek that is disconnected everywhere else in Boulder.  Stafford stated that should the bridge get destroyed in a flood, the city would not be able to permit its reconstruction.  Stafford explained that if the building receives historic designation, the 50% value cap for internal rehab of the building goes away; however, there are still issues regarding flood-proofing requirements.  Yin suggested that it might be worth exploring the potential for an exception to the height restriction for a civic building. Teter suggested that the Library Commission and Landmarks Board should have another joint meeting around September of 2017, after the library’s community engagement process is complete and a study on the potential uses for the north building has been commissioned by the Facilities and Asset Management department. Agenda Item 5: Adjournment [7:41 p.m., 1:37:51 Audio min.] The meeting was adjourned at 7:41 p.m. 3 Library Commission Minutes December 7, 2016 Page 1 of 3 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Library Commission Date of Meeting: December 7, 2016 at the Main Boulder Public Library, 1001 Arapahoe Ave. Contact information preparing summary: Maureen Malone, 303-441-3106 Commission members present: Alicia Gibb, Juana Gomez, Joel Koenig, Tim O’Shea Commission members absent: Joni Teter Library staff present: David Farnan, Director of Library & Arts Jennifer Phares, Deputy Library Director Maureen Malone, Administrative Specialist II Others present: Brian Coppom, Executive Director, Boulder County Farmers Market Jan Burton, council member Members of the public present: Margot Brauchli Kai McKenzie Type of Meeting: Regular Agenda Item 1: Call to order and approval of agenda [6:01 p.m., 0:00:00 Audio min.] The meeting was called to order at 6:01 p.m. Agenda Item 2: Public comment [6:11 p.m., 0:09:30 Audio min.] Kai McKenzie advocated for gender neutral restrooms at the library as a basic safety issue, and stated that public spaces don’t reflect the fact that Boulder has a large transgender community. Agenda Item 3: Consent agenda [6:02 p.m., 0:00:49 Audio min.] Item 3A, Approval of November 2, 2016 Meeting Minutes Koenig moved to approve the minutes, and O’Shea seconded. Vote 4-0, unanimous. Item 3B, Approval of November 14, 2016 Study Session Minutes Gomez moved to approve the minutes, and Koenig seconded. Vote 3 -0, unanimous (O’Shea abstained as he was not at the study session). Item 3C, Approval of November 17, 2016 Joint Meeting with Landmarks Board Commission was unable to vote because there was not a quorum present (Gibb and O’Shea did not attend the joint meeting). Agenda Item 4: Conversation with Council member Jan Burton [6:04 p.m., 0:02:53 Audio min.] See p. 9 of packet for discussion topics. Commission discussion, questions, and comments included:  Gibb commented that there has been an increased awareness this past year of a need to communicate with other boards and commissions through the Master Plan process and joint projects with other city departments.  Commission proposed that gender neutral restrooms be a citywide initiative; library staff is already exploring options for adding gender neutral restrooms to its facilities. o Koenig asked McKenzie what her ideal design for gender neutral restrooms would look like. McKenzie replied that it would be ideal to do away with labels and have restrooms that are available to everyone, and also shared a few specific options. McKenzie and O’Shea provided Burton with examples of buildings in town that have well-designed gender neutral restrooms. 4 Library Commission Minutes December 7, 2016 Page 2 of 3 o McKenzie proposed that the city pass a resolution that all single-stall restrooms in the city have to be all- gender. o Gibb stated that it doesn’t surprise her that the library might be the spearhead of getting all -gender bathrooms into city buildings because, as commission expressed in their letter to council, “as a trusted public space, Boulder Public Library is frequently at the forefront for issues of social equity, perceptions of public safety and unbiased service to all”. o Farnan shared that staff has engaged a consultant and architect, and will be proposing funding for gender neutral restrooms in the 2018 budget.  Burton asked how commission envisions their involvement in the homeless strategy. o Koenig suggested that the library could provide programs for the non -transient homeless population. o Gibb stated that the commission wishes to remain informed around the development of the strategy.  Gibb expressed that commission would like to see the city start planning for programming in the Civic Area so that it doesn’t fall solely to the library.  Farnan explained that the north building of the main library has been in much discussion, both as a potential site for a center for performing arts and a candidate for landmark status. Farnan added that the building is not highly functional as is, and the library has rapidly expanded the capacity of the building with the addition of BLDG 61.  Gibb expressed her hope for continued support and recognition of the importance of the library to the city.  Burton asked whether there are any boards with whom the Library Commission would like to see a better partnership. Gibb stated that there is an opportunity for a great partnership between the library and Parks and Rec to activate the Civic Area.  O’Shea expressed a desire for commission to be involved in the dialogue around the extension of the Community, Culture and Safety tax. O’Shea also voiced a concern about the strong momentum of certain parties of the community to expand the arts and cultural presence in the west bookend, as this discussion will inform whether the library needs to start thinking about capital campaigns.  Burton encouraged commissioners to attend council meetings to give input on relevant agenda items. Agenda Item 5: Seeds Library Café update – Brian Coppom, executive director Boulder County Farmers Market [6:52 p.m., 0:50:45 Audio min.] Commission discussion, questions, and comments included:  O’Shea proposed cultivating awareness of Seeds through programming at the library. Coppom shared his belief that the more the community sees local farmers contributing to their events, the more natural it becomes for them to buy from local farmers, and that is the best source of marketing/customer engagement.  O’Shea suggested using the Farmers Market mailing list for messaging around Seeds. Coppom replied that he plans to hire a strategic marketing person to start taking on these types of efforts.  O’Shea asked staff why Seeds is not advertised on the front page of the library website. Farnan replied that Seeds has been advertised in the newsletter, which has a better reach than the website. Agenda Item 6: Library Commission Update [7:18 p.m., 1:17:15 Audio min.] a. Matters from the Commission i. Annual letter to City Council of the Library Commission’s 2017 priorities (see handouts). Koenig moved to accept the draft letter with the edits discussed tonight, and Gomez seconded. All in favor. Gomez will send polished version to Malone to submit to the City Clerk’s office. b. Update from Joint BPL Commission and Landmarks Board Farnan explained that Landmarks Board has been pursuing a broader approach to landmarking historically relevant buildings owned by the city; commission has built a relationship with the Landmarks Board, and anticipates open communication regarding any decisions to submit an application to landmark the main library north building. c. Boulder Library Foundation update Gibb shared that the Foundation’s 2017 budget, including a brand new $7,000 marketing line item, was approved at the November meeting. O’Shea added that the goal of the marketing campaign is to sustain the gift that is being given to the library by the Foundation. d. City project representative update 5 Library Commission Minutes December 7, 2016 Page 3 of 3 i. Boulder Valley Comprehensive Plan ii. Boulder’s Civic Area iii. Canyon Complete Streets iv. EcoDistricts e. Responses to patron emails from the Library Commission Agenda Item 7: Library and Arts Director’s Report [8:14 p.m., 2:13:03 Audio min.] a. January study session date Staff will bring updates about the Master Plan process to regular meetings, instead of scheduling a separate study session for January. b. 2nd ATB update (may be oral) The items proposed to City Council for the 2016 Budget’s 2 nd Adjustment to Base (presented in the November packet) were approved. c. Q3 Website use statistics d. BLF budget and 2017 program proposals update Koenig asked why there is no allocation for BoulderReads in the proposal, and Farnan explained that there is currently a separate fund for BoulderReads; the Foundation has requested that staff spend the separate fund down to zero and then fold the request in with the general Foundation fund. Agenda Item 8: Adjournment [8:24 p.m., 2:22:40 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned at 8:24 p.m. Date, time, and location of next meeting: The next Library Commission meeting will be at 6 p.m. on Wednesday, January 4, 2017, in the Canyon Meeting Room at the Main Library, 1001 Arapahoe Ave., Boulder, CO 80302. 6 To: Boulder Public Library Commission From: David Farnan, Library and Arts Director Jennifer Phares, Deputy Library Director Maureen Malone, Administrative Specialist II Date: December 29, 2016 Subject: Annual review of Library Commission Handbook Background: The Library Commission master calendar indicates that the commissioners will review the Library Commission Handbook in January. The handbook is posted on the Library Commission webpage at https://boulderlibrary.org/wp-content/uploads/2014/01/2017-Library-Commission- Handbook.pdf and is Attachment A. Recent updates to the handbook: In anticipation of the Library Commission’s Jan. 4, 2017 review of the handbook, staff tested all the links and made the following changes which are reflected in the document at the link above: Table of contents links Most recent Library Commission priorities memo to City Council – 2017 memo added Past meeting agendas and minutes – link updated Facilities Sustainability Study – added link to December 2015 update Library Budget Basics (Handbook PDF p. 9-14) Devin Billingsley, senior budget analyst, updated the document to reflect the changes to the library budget structure made in 2016 and to address the questions raised during the Nov. 2, 2016 Library Commission meeting by Commissioner Teter. Question for the Library Commission: Does the Library Commission have any other changes for the handbook? 7 Library Commission Handbook Table of Contents Note: Items with hyperlinks are not included in the handbook. PART ONE: LEGAL BACKGROUND I.Boulder City Charter on Advisory Commissions (Article IX) and Library Commission (Sections 130, 132-134) II.Boulder Revised Code (BRC) 2-3-8 Library Commission III.By-Laws of the Boulder Public Library Commission IV.Colorado Revised Statutes on open meetings V.Colorado Library Law VI.Colorado State Library resources PART TWO: LIBRARY INFORMATION I.Commission A.Library Commission webpage and contact list B.City of Boulder Library Commission webpage C.Commission meeting schedule D.Boulder Public Library Commissioners E.Most recent Library Commission priorities memo for City Council F.Past meeting agendas and minutes (hard copy of most recent included) G.City of Boulder Boards and Commissions rules and responsibilities H.Library Commissioner job description and FAQ II.Principal documents A.Most recent Library Master Plan B.Facilities Sustainability Study - March 2009 and December 2015 III.Library operations and budget A.Overview of library operations B.Rules and Policies C.Budget and fund management 1.Library and Arts Budget (Click on Annual Budget Vol. I. Search for Library and Arts department) 2.Library department budget basics D.Overview of the Boulder Library Foundation (BLF) IV.Communications and commission meetings A.Commissioner communication guidelines B.Guiding principles for interaction among Council, Boards, Commissions, and City Staff Attachment A. 2017 Library Commission Handbook 8 BY-LAWS OF THE BOULDER PUBLIC LIBRARY COMMISSION Article I. General Provisions Section 1. The name of this commission shall be the Boulder Public Library Commission. Section 2. The principal office of the said Library Commission shall be located at the Main Branch of the Boulder, Colorado, Public Library. Section 3. The Library Commission is an advisory commission to the department of library and arts. The said Library Commission shall have such powers, duties and responsibilities as are set forth in the Charter (Article IX, sections 132-136) and Ordinances of the City of Boulder, Colorado, or as may be hereafter provided by an amendment to said Charter. Article II. Membership The appointment of members of the Library Commission, the terms of said members, removal of said members, and the filling of vacancies on said Commission shall be as provided in the Charter of the City of Boulder, Colorado, Article IX, Section 130 and by any future amendments to this section of the Charter. Article III. Meetings Section 1. The said Library Commission shall hold regular monthly meetings at such times and places as may be agreed upon by the Commission. Section 2. Special meetings may be called at any time at the request of at least three members of the Commission. Written notice stating the time and place of any special meeting and the purpose for which called, unless said notice is waived, shall be given to each member of the Commission at least two days in advance of such meeting and no business other than that stated in said notice shall be transacted at the special meeting. Section 3. Each year at its April meeting the Commission shall elect officers and shall make such other organizational arrangements as may be required for the year. Article IV. Officers Section 1. The Library Commission shall elect a chair and a vice-chair. There may also be co- chairs instead of a chair and vice-chair. Section 2.The chair of the Library Commission shall preside at the meetings of the Commission and shall sign, execute, acknowledge and deliver for the Commission all writings of any kind required or authorized to be signed or delivered by the Commission. The signature of the chair shall be attested by the secretary. Section 3. The director of the library and arts department (or staff designee) shall serve as secretary for the commission. In this capacity, the director shall record the proceedings of each Attachment A. 2017 Library Commission Handbook 9 BY-LAWS OF THE BOULDER PUBLIC LIBRARY COMMISSION meeting and present the same for approval at the next meeting of the Commission. There shall be kept a permanent file of the minutes of said meetings and of all reports made to the City Council. Article V. Committees The chair shall have the right to appoint special committees. Said committees shall be advisory to the Commission and shall not have the authority to act for and on behalf of the Commission. Article V I. Quorum Three members constitute a quorum and the affirmative votes of at least three members shall be necessary to authorize any action by the Commission. Article VI I. Amendments These By-Laws may be amended at any regular or special meeting of the Library Commission, provided that notice of the proposed amendment has been given to the members of the Commission at the regular meeting preceding the time at which action is taken thereon or providing that said notice of the proposed amendment has been provided to the members of the Commission at least two weeks prior to the meeting at which action is to be taken upon said amendments. The above and foregoing By-Laws for the Boulder Public Library Commission were read and unanimously adopted by the said Library Commission at its meeting of March 2, 2016. Attachment A. 2017 Library Commission Handbook 10 BOULDER PUBLIC LIBRARY COMMISSIONERS 1906-2016 First Commission Miss Mary Rippon Mrs. Fred White Mrs. Adriana Hungerford Mrs. W.H. Allison Mrs. H.B. Rosenkrans Mr. James Cowie Mrs. Harry M. Pollard Mrs. C. Henry Smith Mr. Dan McAllister Elizabeth L. Olsen Mary K. Gamble Mrs. Paul Friggens Mr. H. B. Millard Vina Knowles Mr. Henry W. Callahan Mrs. J. A. Davis Elbert Greeman Mr. Gilbert Callahan Mr. J. F. Willard Mrs. R. E. Arnett Mrs. S. C. Barrett Mrs. H. O. Dodge Mrs. C. Henry Smith Miss Maude McKenzie Mrs. D. R. Jenkins Mrs. E. W. Brett Mrs. Martha Nafe Mrs. Robert Sterling Mrs. Gregory W. Cohn Mr. Maxwell Burger Mr. W. C. Duvall Mrs. John D. Gillaspie Mrs. E. H. Ellis Ruben L. Olson Mr. Audley McLure Mr. Alfred E. Whitaker Mr. George Clark Rudolph Johnson (1951)1956 Eugene H. Wilson 1960 (1954)1957 Mrs. Clyde Reedy 1961 (1956) 1958 Eugene Gullette 1962 1959 Mr. Stanley Hendrickson 1963 (1956)1960 Mrs. James Yeager 1964 1961 Eugene Wilson 1961 Attachment A. 2017 Library Commission Handbook 11 BOULDER PUBLIC LIBRARY COMMISSIONERS 1906-2016 (Jan.) 1962 Ralph Underwager (Aug.) 1962 1962 Paul Friggens 1965 1962 Mrs. F. K. Bangs 1966 1963 Carl Ubbelohde 1965 1965 Dolores Kiser 1967 1964 James Buchanan 1968 1965 F. E. Luethi (March) 1966 1966 Mrs. Thomas Bilhorn 1969 1966 Paul Friggens 1968 1968 Eldred Wolzien 1970 1967 Lawrence Coolidge 1971 1968 Dolores Kiser 1972 1969 Alex H. Warner 1973 1970 Janet Roberts (Oct.) 1971 1972 Lawrence C. Brown 1974 1971 Eldred Wolzien 1975 1972 Bryan Morgan 1976 1973 Joanne Arnold (May) 1976 (Jun.) 1976 Harriet Crowe 1977 1974 Doris Hass 1978 1975 Dennis DuBe (Jul.) 1978 (Sept.) 1978 Alice McDonald 1979 1976 Kenneth Charlton 1980 1977 Michael Rayback 1981 1978 Harriet Crowe 1982 1979 Diane Ball 1983 1980 Alice McDonald 1984 1981 Bob Greenlee (Jul.) 1983 (Aug.) 1983 Ridi Van Zandt 1985 1982 J. K. Emery 1986 1983 Hardy Long Frank 1987 1984 Abraham Flexer 1988 1985 Francis Shoemaker 1989 1986 Janis Van Zante 1990 1987 Joseph Geiger (May) 1988 (Jun.) 1988 Duane Deyoe 1991 1988 Allen Sparkman 1992 1989 Jane Butcher 1993 1990 Charles Nilon (Jun.) 1991 (Jul.) 1991 Michael Schonbrun (Dec.) 1992 1993 Ann Cooper 1994 1991 Linda Damon 1995 1992 Arthur Bronstein 1996 1993 Neal McBurnett (June) 1995 (Aug.) 1995 Alex Goulder 1997 1994 Jeff Skala 1999 Attachment A. 2017 Library Commission Handbook 12 BOULDER PUBLIC LIBRARY COMMISSIONERS 1906-2016 1995 Ann Cooper 2000 1996 Mariagnes Medrud 2001 1997 Shirley Deeter 2002 1998 Alex Goulder 2003 2000 Linda Loewenstein 2003 1999 Bruce Staff 2004 2001 Ann Aber 2006 2002 Lydia Tate 2007 2003 Catherine Sparkman 2005 2003 Stephen Topping 2010 2004 Steve Clason 2009 2005 Michael Keenan 2008 2006 Nadia Haddad 2011 2007 Sam Fuqua 2012 2008 Annette Mitchell 2013 2009 James Zigarelli 2010 2010 Celeste Landry 2014 2010 Anne Sawyer 2015 2011 Donna O’Brien 2016 2012 Anna Lull 2014 2012 Dan King 2013 2013 Paul Sutter 2016 2014 Alicia Gibb 2018 2014 Joni Teter 2019 2015 Tim O’Shea 2020 2016 Joel Koenig 2017 2016 Juana Gomez 2021 Attachment A. 2017 Library Commission Handbook 13 Overview of Library and Arts Department Operations There are five divisions in the Library and Arts Department. Administration Administration is comprised of the office of the director, general administrative functions, such as project/contract management and long-range planning, budget and accounts payable, public information, volunteer services, and administrative support for the Library Commission and Arts Commission. Administration also serves as the liaison to the Boulder Library Foundation by providing administrative support to the annual grants program. Community Engagement and Enrichment Community Engagement and Enrichment is focused on engaging the community through materials, programs, literacy, story times, and outreach. This division includes youth services, the acquisition of library materials and electronic resources (e.g. e-books and informational databases), library collection maintenance, the homebound delivery program, and program promotion and graphics. The Carnegie Library for Local History collection and services, the Boulder Reads adult literacy program, and Canyon Gallery exhibits are also part of Community Engagement and Enrichment. eServices eServices is comprised of administration and maintenance of library-specific IT systems and equipment, the patron computer reservation and print release system, computer technology support, the library website, and the cataloging of library materials and resources. The division serves as liaison to the Flatirons Library Consortium that operates the integrated library system, i.e. the library catalog and patron database. The BLDG 61 Makerspace is also managed and programmed by eServices. Public Services Public Services serves library patrons by addressing all customer service inquiries including general reference and supports patron access to the library’s digital collections. The division provides system-wide materials circulation services and shelving, interlibrary loan, maintenance of patron accounts, and administration of the holds and Prospector system. The division also manages the meeting room reservation system and maintains the automated materials handling systems. The Meadows, George Reynolds branch libraries and the NoBo Corner Library operations, programs and services, including literacy, youth services, storytime and outreach are also part of Public Services. Office of Arts and Culture The Office of Arts + Culture is the city-wide cultural affairs group for the City of Boulder. Guided by the Community Cultural Plan, the Office supports the Boulder Arts Commission in the distribution of cultural grants, and provides services under eight strategies: support for cultural organizations, public art, the creative sector of the economy, initiatives for the mix of Attachment A. 2017 Library Commission Handbook 14 Overview of Library and Arts Department Operations venues, programs for neighborhoods and underserved communities, support for artists and creative professionals, civic dialog about the arts, and youth initiatives. These strategies are designed to support city agencies, cultural leaders, and residents in achieving the Community Vision for Culture: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the well being, prosperity, and joy of everyone in the community. Accomplishing this vision requires an alignment of all of Boulder’s collective cultural endeavors. It is the mission of the Office of Arts + Culture to facilitate the success of this alignment in the creative community. Attachment A. 2017 Library Commission Handbook 15 Library Department Budget Basics Library Department Funding The Library Department receives funding from six funds within the city’s financial structure. Each fund has unique revenue sources which support unique expenditures. Provided below are descriptions of each fund including revenue sources and expenditure categories, as well as how each fund is used during the city’s annual budget process. A summary schematic of the library’s funding structure is also included. General Fund – The General Fund is the library’s main funding source. All revenues and expenditures within the General Fund, of which the library’s budget is a portion, must be appropriated by City Council through the City of Boulder’s annual budget process. Modifications to the library’s budget may be made through twice-yearly Adjustment-to-Base (ATB) processes. Library Administration develops the annual budget as well as any mid-year adjustments. The mechanics of these processes are explained in a later section. General Fund revenues that support citywide operating expenditures, including those of the library, are sourced from a combination of sales and use tax, property tax, and a variety of other taxes. A full description of the General Fund’s revenue sources can be found on page 63 of the city’s 2017 annual budget, which is available on the web at: Budget. Operating revenues that the library independently generates - fines and fees, rental income, proceeds from the sales of used books, etc. - are deposited directly into the General Fund. Any unspent Library Department appropriations at the end of a given fiscal year fall to General Fund Balance and may be re- appropriated at the discretion of the City Council either through the following year’s budget process or through the ATB process. Library Fund – The Library Fund is a pooled repository of revenues generated from four main sources: 1) the one-third property tax mill levy that is dedicated to the library; 2) gifts and contributions given to library; 3) the proceeds from the sale of library property or assets; 4) accrued interest on the fund balance. Both the revenues and expenditures within the Library Fund are tracked separately as many of the revenue sources, especially gifts and donations, are designated for specific purposes such as materials acquisitions or capital improvement at various library locations. The property tax revenues are less restricted and are used to support ongoing library operations and/or materials purchases. Library Administration manages the outlay of monies from the Library Fund and must appropriate both the revenue and expenditures on an annual basis through the budget process. As per article IX, section 134 of the Boulder City Charter, expenditures of revenues from items 2 and 3 above shall be made only upon the favorable recommendation of the library commission. Computer Replacement Fund (CRF) – The city’s Information Technology (IT) Department manages the CRF. The library makes an annual contribution to the CRF based upon IT’s cost projections for future replacement of computers as well as software upgrades, workstation technical support, hardware maintenance and network infrastructure maintenance. The Attachment A. 2017 Library Commission Handbook 16 Library Department Budget Basics contribution formulas are set by the city’s IT Department according to industry standards. The CRF is used to fund the replacement and servicing of workstations at the library, both employee workstations and patron workstations. Printers and other peripheral computing equipment are not funded in the CRF. These items may be funded in the Equipment Replacement Fund (below) depending upon acquisition price. Contributions to the CRF are reflected in the library’s annual operating budget. Expenditures out of the library ‘s CRF balance are included in IT’s operating budget and managed according to replacement schedules determined by IT. Any unspent annual appropriations at the end of a given fiscal year fall to CRF balance and must be re-appropriated either in the next year’s budget process or through the ATB process. Equipment Replacement Fund (ERF) – The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the ERF. The library makes an annual contribution to the ERF based upon FAM’s inflation-adjusted projections for future replacement of major equipment which are based upon industry standards. These contributions are included in the library’s annual operating budget. Expenditures out of the ERF are reflected in FAM’s operating budget. The funds within the ERF are used at the discretion of library staff, subject to ERF policies and procedures. Any unspent funds in a given year fall to ERF balance to be used to offset future year’s contributions or alternative equipment purchases. Equipment must meet the following criteria to be included on the ERF: 1. Tangible in nature and does not lose its identity if removed from original location 2. Have a useful life of more than one year 3. Have an original cost of at least $5,000  The ERF cannot cover vehicles, buildings, building materials/machinery, fixtures, or land/land improvements.  Furnishings are not included in the ERF; they are funded out of the library’s operating budget Facility Renovation and Replacement Fund (FR&R Fund) - The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the FR&R Fund. The library makes an annual contribution to the FR&R Fund based upon a combination of FAM’s facility capital renovation and replacement projections as well as savings for future renovation projects envisioned by library staff. These contributions are reflected in the library’s annual operating budget. The funds are used at the discretion of Library Administration subject to FR&R Fund policies. Expenditures out of the FR&R Fund are reflected in FAM’s operating and capital budget. Any unspent funds fall to FR&R Fund balance to be programmed for future use. The FR&R Fund is used specifically for major maintenance, renovation, and replacement of capital facilities and equipment and is defined according to the following criteria: Attachment A. 2017 Library Commission Handbook 17 Library Department Budget Basics 1. Maintenance: maintenance of existing building systems or components where the cost exceeds $3,000 per repair 2. Renovation: replacement of 50% or more of a building system or component 3. Replacement: replacement of 100% of a building system or component HVAC (heating, ventilation, and air conditioning) and fixtures are included in FR&R Capital Development Fund – The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the Capital Development Fund. The Capital Development Fund is funded with past balances of Capital Development Excise Taxes as well as ongoing collection of Impact Fees. In 2010, the city shifted away from collecting Development Excise Taxes in favor of collecting Impact Fees. These fees are assessed on commercial and private development projects and are to be used to fund capital expansion of municipal facilities necessary to support growing demand for city services. The recipient departments of Capital Development Excise Tax and Impact Fee funding are: Transportation, Parks and Recreation, Police, Fire, Human Services, and Boulder Public Library. Capital Development Funds are programmed and spent at the discretion of FAM in conjunction with staff within the recipient departments. The Capital Development Excise Taxes and Impact Fees collected on behalf of the library can only be spent on capital facility expansion and materials expansion. Attachment A. 2017 Library Commission Handbook 18 Library Department Budget Basics Library Department Funding Structure General Fund Sales and Use Tax Property Tax Misc. Fees and Other Taxes Library Revenues Library Fund Propert Tax (0.33 Mills Dedicated) Interest Proceeds from Sale of Library Property Grants, Donations, Bequests, Gifts Computer Replacement Fund Annual Library Dept. Contributions Equipment Replacement Fund Annual Library Dept. Contributions Facilities Renovation & Replacement Fund Annual Dept. Contributions Capital Development Fund Impact Fees Capex That Expands Library Capacity *Budgeted expenditures require favorable recommendation from the Library Commission Annual Variable Contributions Major Maintenance, Renovation and Replacement of Library Facilites Capital Maintenance Work Fund and Revenue/Source Expenditure Type Donor Designated Programs/Materials* Annualized "Smoothed" Contributions Equipment Replacement Annualized "Smoothed" Contributions Comp. Purchased on Behalf of Library Library Operations Materials Acquisition Computer Replacement Eq. Purchased on Behalf of Library Attachment A. 2017 Library Commission Handbook 19 Library Department Budget Basics Budget Development and Adjustment-to-Base Process Sourcing money from any of the funds described above must occur according to a defined City of Boulder budget schedule. This schedule has two main components. The first component is the annual budget development process during which library staff works with city executive management to determine annual appropriations for the library. This process begins in March and concludes in October when the City Council approves the upcoming year’s city budget. Appropriations approved in the annual city budget are available to be spent on January 1 of the following year. The second component of the budget process is the Adjustment-to-Base (ATB) process. The ATB serves as an opportunity for the library to adjust its annual budget mid-year. Development of the first ATB begins in the March to April timeframe, and ends with City Council approval in either May or June. Library staff cannot spend against appropriations included in the first ATB until they receive council approval. The second ATB follows a similar pattern, beginning in the October to November timeframe, and ending with council approval usually in December. Budget adjustments included in ATBs come from three primary sources:  Operating Carryover from Fund Balance - Unspent balances that fell to fund balance at the end of the previous fiscal year. These monies support specific projects or programs that span more than one fiscal year.  Budget Supplemental from Fund Balance – Monies requested from fund balance to support new programs or projects that were not included in the annual budget. The library can only request to appropriate money from fund balance if money is available (in excess of reserve requirements).  Additional Revenue - Unanticipated revenue that was not included in the annual budget. The ATB is an opportunity for the library to recognize this revenue and appropriate it for specific uses. If the department does not appropriate additional revenue, it falls to fund balance. Attachment A. 2017 Library Commission Handbook 20 Library Department Budget Basics Budget Calendar The calendar below lists important date ranges in the budget process and indicates when Library Commission involvement is needed (shaded). Date Deliverable/Event March - April Review library’s first round of adjustments to the current year’s base budget and solicit Library Commission input April - May First round of adjustments to the current year’s base budget due for city manager’s review. May - June First round of adjustments to the current year’s base budget read before City Council (first reading) May - June Review next year’s Recommended Library Budget and solicit commission input May - June First round of adjustments to the current year’s base budget read before City Council (second reading) June Library and Arts Department director to provide next year’s Recommended Library Budget for city manager review July Update Library Commission on outcome of first round of adjustments to the current year’s base budget August Update Library Commission on the City Manager’s (next year) Recommended City Budget August Recommended City Budget delivered to City Council September First City Council Study Session on Recommended City Budget September Second City Council Study Session on Recommended City Budget (if needed) September Review library second round of adjustments to the current year’s base budget and solicit Library Commission input October - November Second round of adjustments to the current year’s base budget due for city manager’s review. October First reading of ordinances to approve Recommended City Budget with opportunity for public comment. October Second reading of ordinances to approve Recommended City Budget with opportunity for public comment. November Update on Approved City Budget (including Library Department Budget) November - December Second round of adjustments to the current year’s base budget read before City Council (first reading) November - December Second round of adjustments to the current year’s base budget read before City Council (second reading) December Update Library Commission on outcome of second round of the current year’s adjustments to base budget Attachment A. 2017 Library Commission Handbook 21 Overview of the Boulder Library Foundation The Boulder Library Foundation strategically invests in innovative programming and partnerships that enrich the Boulder Public Library and our community. The Foundation is a 501(c)(3) nonprofit organization governed by a volunteer board of directors and supported by individual donors and community partners. The Foundation's purpose is to assist and aid the Library by raising funds from private sources for the benefit of the Library. This includes, without limitation, solicitation and receipt of private gifts, annual giving contributions, deferred gifts, devises and bequests, corporate gifts and foundation grants, and special events. The Foundation is responsible for identifying and nurturing relationships with potential donors and other friends of the Library; soliciting cash, securities, real and intellectual property, and other private resources for the support of the Library; and acknowledging and stewarding such gifts in accordance with donor intent and its fiduciary responsibilities. The Foundation Board of Directors is responsible for the control and management of all assets of the Foundation, including the prudent management of all gifts to it, consistent with donor intent and applicable laws. The Foundation is responsible for the performance and oversight of all aspects of its operations based on a comprehensive set of bylaws. The Boulder Library Foundation website is http://boulderlibraryfoundation.org/about/ . Attachment A. 2017 Library Commission Handbook 22 Boulder Library Commission Communication Guidelines Revised March 2, 2016 The City of Boulder maintains a set of “Rules and Responsibilities” for Board and Commissions. The following is the “Open Meetings Regulation”: “The general provisions concerning boards and commissions are contained in Chapter 2-3 of the Boulder Revised Code of 1981, as amended. Paragraph 2-3- 1(b)(5) requires that each board or commission: “Hold all meetings open to the public, after notice of the date, time, place, and subject matter of the meeting, and provide an opportunity for public comment at the meeting.” This requires, at a minimum, that boards and commissions provide 24 hour specific notice of each meeting by posting a copy of the meeting agenda in the lobby of the Municipal Building. The Citizen Assistance Office provides space for those notices. In addition, most boards and commissions give notice of meetings by publication of the agenda in the Daily Camera. Although publication is not required, it is highly recommended. In the past, boards and commissions held agenda meetings and other informal gatherings without giving the required notice. However, 1991 changes to State public meetings law, as well as the consistent interpretation of Chapter 2-3-1, require that if three or more members of a board or commission meet at any time and discuss public business, notice must be given of such meeting, and the meeting must be open to the public. If a chance meeting occurs, the members of the board or commission must refrain from discussing public business or convene in groups of less than three. One-on-one communication about public business between members of a board or commission is permitted at all times, and it is only when three or more members gather that a ‘meeting’ is constituted.” In order to meet that regulation, the Library Commission developed the following communication guidelines: All commissioner communications:  Any two commissioners are allowed to discuss library or commission related topics.  Even if a commissioner has discussed a topic with other commissioners, there is no limit on the conversation other than to avoid attempting to make a decision outside of a public meeting.  A commissioner should avoid representing another commissioner’s opinion to other commissioners, staff, or the public.  No votes or consensus should be gathered outside of a public meeting; the only exceptions are administrative decisions (i.e. deciding meeting day, time, place, etc.)  Any or all commissioners are permitted to gather outside of scheduled meetings as long as commission business is not discussed.  If a commission decision must be made in a timeframe not permitting discussion at a regular meeting, a special meeting must be scheduled allowing as much public notice as possible (minimum 24 hours).  All commission business communications involving more than TWO Attachment A. 2017 Library Commission Handbook 23 Boulder Library Commission Communication Guidelines Revised March 2, 2016 commissioners or representing a commission opinion to the public are a part of the public record and can be requested by the public at any time. Commissioner email communications:  Any email sent to staff and/or one or more commissioners, regarding commission business (administrative business included) is subject to disclosure and considered public record.  Any two commissioners may exchange email on any topic; messages containing (non-administrative) commission business shall not be forwarded to any other commissioner.  A commissioner may send informational emails to the entire commission; such messages should include a reminder not to “reply all.” If any commissioner wants to respond or discuss the contents of the email, the topic should be added to our next meeting agenda; “reply all” only to ask for this agenda request. Examples of all-commission emails: 1) Informational topics to be discussed at our next meeting as "heads up" 2) Research or public communication to be shared with fellow commissioners, not as a part of an ongoing discussion 3) Questions being asked of staff Questions to Library Staff: Before sending a substantive request for information to library staff, a commissioner should discuss with and receive agreement from another commissioner to insure that this is a substantive commission request. The commission as a whole, the director, and the deputy director should then be copied on the request so that they all may be aware of the request.  If/when staff responds via email or memo to questions from a commissioner, staff will try to answer the question as thoroughly as they can and will copy all commission members. Substantive informational emails should be added to the upcoming meeting’s commission memo if not already included in the staff memo.  If commissioners have follow-up questions that would require more than 15 minutes of staff time to respond, these should be sent to the commission chair and/or vice chair for inclusion in the “Information Request” prior to the next commission meeting.  For additional guidelines for communicating with staff, see item 8 in “Guiding principles for interaction among Council, Boards, Commission, and City Staff” document included later in the handbook. Speaking with the public as a commissioner: Commissioners should represent their ideas as personal (not as the commission) when expressing opinions, unless the commission has voted on that issue. For guidelines for communication with City Council, see “Guiding principles for interaction among Council, Boards, Commission, and City Staff” document included later in the handbook. Attachment A. 2017 Library Commission Handbook 24 GUIDING PRINCIPLES FOR INTERACTION AMONG COUNCIL, BOARDS, COMMISSIONS AND CITY STAFF Council appreciates deeply the time, specialized knowledge and commitment of members of City boards and commissions. Occasionally, awkward situations have arisen from the lack of clarity about roles and the lack of communication as to how to work seamlessly together. Council realized that articulating some basic principles to guide interactions among boards, commissions, staff and Council might help prevent some of these difficulties. The following guiding principles are offered from the Council in the spirit of partnership and a desire to create a good working relationship. COUNCIL 1. City policies are established by the City Council. With the exception of limited circumstances (often charter-based), the role of boards and commissions is advisory to the City Council. 2. It is Council’s desire to use boards and commissions as the first step for gathering community feedback on difficult and controversial issues as a means to creating viable policy options. 3. All policy expressions on national, international, statewide and county issues should come from Council and not individual boards and commissions. Boards and commissions may suggest that Council take policy positions by resolution but should not independently issue such resolutions. 4. Council members should refrain from discussion with board members any quasi- judicial issues coming before the board. For matters that are not quasi-judicial, Council members may discuss a point of view with board members but should clarify that this perspective may not represent the position of the Council as a whole. BOARDS AND COMMISSIONS 5. Board and commission members who wish to explain or advocate positions to Council should identify themselves as board members and clarify whether they are speaking from a personal position or on behalf of the majority or minority position that the board has taken. 6. When members of a board or commission disagree about a given issue or policy, Council expects to be apprised of the disagreements and of the reasoning underlying the various points of view. 7. The City Manager is responsible for the budget recommendation to City Council. When a board or commission disagrees with the City Manager’s budget, the City Manager should be notified as a matter of courtesy prior to the board or commission members addressing Council. CITY STAFF 8. Staff takes direction from the City Manager, except as authorized by the Charter. Boards and commissions may request research or other work of staff but, if the work requires more than what staff determines is reasonable, the board or commission, supported by a majority of members at a meeting, must make a direct request of the City Council. 9. City staff ultimately is responsible for supporting City Council. Council expects staff to provide the best professional judgment regarding issues and policies, whether or not boards and commissions agree with those professional judgments. Staff should inform Council when a board or commission disagrees with the staff’s position and, when possible, explain Attachment A. 2017 Library Commission Handbook 25 GUIDING PRINCIPLES FOR INTERACTION AMONG COUNCIL, BOARDS, COMMISSIONS AND CITY STAFF the basis of that disagreement. 10. When several boards and commissions review elements of a given proposal or issue, staff reports to Council should reflect the perspectives of all reviewing boards and commissions. In addition, the City maintains a Boards and Commissions website as an added resource to its boards and commissions. (www.bouldercolorado.gov, then select Government, scroll down to Boards and Commissions.) Attachment A. 2017 Library Commission Handbook 26 To: Boulder Public Library Commission From: David Farnan, Library and Arts Director Jennifer Phares, Deputy Library Director Date: December 29, 2016 Subject: Library Commission and staff review of library policies and guidelines inventory Background: The Library Commission master calendar indicates that the commissioners and staff will plan the annual review and update of the library rules and policies for the year in January. Please see Attachment B. which is an inventory of library policies and guidelines. Policies due for review in 2017: The library rules and most critical library policies have been updated and approved by the Library Commission during the past three years. The recent holidays and vacations prevented the leadership team from reviewing the policy and guidelines inventory and identifying any necessary changes to these recently reviewed policies in time for the Jan. 4, 2017 Library Commission meeting. This matter is an agenda item for discussion at the team’s meeting on Jan. 9, 2017. Staff will provide any recommendations for changes to the Library Commission in the Feb. 1, 2017 meeting packet. The following policies were identified for review in 2017: Internet Access Policy and Acceptable Use Policy for Electronic Information Resources A formal review of this policy is needed since it has been nearly 8 years since it was approved. The overall intent of the policy is not likely to change but there is a need to update the language and ensure its tone is consistent with the policies that were updated in the past three years. Staff will present recommended changes to the Library Commission for consideration in the March 1, 2017 meeting packet. Circulation policies Staff will provide the Library Commission with a recommendation regarding the request to increase the holds limit in the second quarter 2017. Carnegie policies The Donations and Collections policy for the Carnegie Branch, Research Policies, and Request a Photo policies will be updated after the implementation of the Digital Asset Management System (DAMS). The DAMS will facilitate online access, by patrons, to digitized versions of archival resources housed in the Carnegie Branch Library. Implementation of the system is scheduled to begin in January 2017. These policy updates will be presented to the Library Commission for consideration sometime during the second or third quarter. Questions for the Library Commission: 1. What input does the Library Commission have for staff regarding the proposed scheduling of the policy updates? 2.Are there other policies or guidelines that the Library Commission would like to review in 2017? 3. Does the Library Commission have any questions for staff about the policies and guidelines? 27 Attachment B. Library Policy and Guidelines Inventory Dec. 28, 2016 P a g e 1 | 3 Review date Policy and link Notes Oct. 8, 2016 Library Rules https://boulderlibrary.org/about/rules/ Jan. 6, 2016 BLDG 61 Makerspace Policy https://boulderlibrary.org/about/rules/bldg-61-makerspace-policy/ June 1, 2016 Canyon Theater and Gallery Terms of Use and Rental Policy https://boulderlibrary.org/about/rules/canyon-theater-and-gallery-terms-of-use-and- rental-policy/ No date Circulation policies Your Library Account https://boulderlibrary.org/card/ Types of Accounts https://boulderlibrary.org/card/#types Check out, Renew, Return https://boulderlibrary.org/card/#checkout Books in a Bag http://research.boulderlibrary.org/ReadingRoom/BooksinaBag Holds https://boulderlibrary.org/card/holds/ Reading History, Privacy https://boulderlibrary.org/card/more-on-your-account/ Collection Agency https://boulderlibrary.org/card/collection-agency/ These policies are updated as needed. Policy updates are done in coordination with the Flatirons Library Consortium members. Holds limit to be reviewed in 2017. Aug. 3, 2016 Collection Development Policy https://boulderlibrary.org/about/rules/collection-development-policy/ May 5, 2015 Community Bulletin Board Policy https://boulderlibrary.org/about/rules/community-bulletin-board-policy/ No date Donations and Collections Policy for the Carnegie Branch https://boulderlibrary.org/services/local-history/donations-and-collections-policy-for- the-carnegie-branch/ Due for review and update. Name Carnegie policies consistently. 28 Attachment B. Library Policy and Guidelines Inventory Dec. 28, 2016 P a g e 2 | 3 Oct. 7, 2015 Distribution of Community Information Policy https://boulderlibrary.org/about/rules/distribution-of-community-information-policy/ No date Guidelines for Authors and Publishers https://boulderlibrary.org/about/rules/collection-development-policy/guidelines-for- authors-and-publishers/ These are guidelines not a strict policy. No date Interlibrary Loan Guidelines https://boulderlibrary.org/services/interlibrary-loan/#guidelines These are guidelines not a strict policy. March 5, 2008 Internet Access Policy and Acceptable Use Policy for Electronic Information Resources https://boulderlibrary.org/about/rules/internet-access-policy/ Due for review and update. No date Materials Donation Guidelines https://boulderlibrary.org/about/rules/donation-guidelines/ These are guidelines not a strict policy. Feb. 10, 2016 Meeting Room and Study Room Policy https://boulderlibrary.org/about/rules/meeting-rooms/ Nov. 5 2015 Photography and Video Recording Policy https://boulderlibrary.org/about/rules/photography-and-video-recording-policy/ June 4, 2015 Privacy Policy https://boulderlibrary.org/about/rules/privacy-policy/ No date Research Policies https://boulderlibrary.org/services/local-history/research-policies/ Due for review and update. Name Carnegie policies consistently. No date Request a Photo https://boulderlibrary.org/services/local-history/carnegiephotographic-reproduction- policies/ Due for review and update. Name Carnegie policies consistently. April 8, 2015 Security Camera Policy https://boulderlibrary.org/about/rules/security-camera-policy/ 29 Attachment B. Library Policy and Guidelines Inventory Dec. 28, 2016 P a g e 3 | 3 June 1, 2016 Sponsorship of Programs and Events Policy https://boulderlibrary.org/about/rules/sponsorship -of-programs-and-events-policy/ Feb. 6, 2013 Unattended Children Policy https://boulderlibrary.org/about/rules/unattended-children-policy/ 30 City of Boulder 2017 Library Commission Commission Memo Meeting Date: January 4, 2017 – Canyon Meeting Room - Main Upcoming Special meetings January 31, 5:30-8:30pm - ​Joint Boards & Commissions non-voting Meeting regarding Canyon Blvd. Complete Streets Study (​Oertler Room, 1st Presbyterian Church, 1820 15th St) March 13, 2017, 6:00 ​ - Master Plan Study session - Canyon Meeting Room March (Date & place TBD) ​- Meeting with Community Reps Interesting Upcoming Dates (​ ALA Website​): Teen Tech Week​ - March 5-11, 2017 Freedom of Information Day​ - on or around March 16 D.E.A.R - Drop Everything and Read​ - April 12 National Library Week​ - April 9-15, 2017 National Library Workers Day​ - April 11, 2017 (Tuesday of National Library Week) 1. Items from Commission A. Report-out on meetings with Council members 2. BLF Update 3. Updates from Commissioners Representing the Commission in other Venues (verbal) BVCP Civic Area 31 Canyon Complete Streets EcoDistricts 4. Update on Emails to Library Commission Hi, Councilmembers -December 28, 2016 ​I thought you might appreciate some end-of-year cheer, courtesy of our community library. Many of you probably saw Monday's Daily Camera article focusing the first class of graduates from the BLDG 61 "Tree-Opp" initiative. http://www.dailycamera.com/news/boulder/ci_30681755/boulders-repurposing- emerald-ash-trees-also-gives-homeless ​This month, BLDG 61 and the "TreeOpp" program were also featured in Make Magazine, a well-regarded nationwide Zine (see below). Earlier this fall, our library was honored to receive an invitation to present on BLDG 61 at the Capitol Hill MakerFaire in Washington, DC. And - after only 8 months' operation - 9 patents have emerged from on BLDG 61 programs. Wow! Next year promises more great opportunities, including launch of "Girls Build, Learn, Design, Grow," a 12-week apprenticeship program for underserved teenage girls. Find out more about this great program - and see community-based making in action - in this short video, featuring BLDG 61 specialist Janet Hollingsworth. https://vimeo.com/195511968/a259ebd4f4 This year's 30th anniversary celebration for the Boulder Reads was a personal highlight for me. Literacy in all its forms has never been more important, and Boulder Reads exemplifies the library's role in making literacy possible for people from every walk of life. This short video created for the anniversary celebration brings tears to my eyes every time I watch it. https://boulderlibrary.org/boulderreads/ ​We are blessed with an amazing community library. Kudos to David and the BPL leadership team for their vision and courage in pursuing new opportunities; to BPL staff for their flexibility, creativity and dedication in delivering library programs and services; and to the Boulder Library Foundation for its investments in library programming. And thanks to all of you for your support of our community library! Wishing all of you the best for the new year. I look forward to seeing you at our library - The Place to Be! Joni Teter 32 DIRECTOR’S REPORT JANUARY 2017 Master Plan Project update During December 2016, staff continued researching master and strategic plans, and other guiding documents from the City of Boulder and other community agencies to summarize community needs, priorities and goals that are related to, or may be impacted by, library programs and services. Several additional resources are being reviewed beyond the initial list that was given to the consultant that was engaged for phase 1 of the project earlier this year. Staff anticipates having the research completed by the end of January 2017. Staff is also in the process of completing an inventory of current programs, services, and partnerships, and is gathering demographic and library use data by geographic service area. The data will be used by a local marketing firm selected to develop key messages and a presentation about the Boulder Public Library to encourage the community members’ participation in the master planning process. Staff is also in the process of reviewing three proposals from consultants for phase 2 of the project, specifically for creating, administering and analyzing the data from a survey and several focus groups. Work on finalizing the consultant services contracts for both the marketing, and the survey and focus groups will be completed in January 2017. 1000 Books Before Kindergarten This past August, we launched 1000 Books Before Kindergarten https://boulderlibrary.org/featured/1000-books-before-kindergarten-2/ . 1000B4K is a national program designed to promote reading to toddlers, infants and newborns and encourages caregivers to bond with their children through reading. I am pleased to announce that on Dec. 14, 2016, our first young reader, Zimm completed the program. 33