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11.09.2016 DAB Minutes_final_signedCITY OF BOULDER DESIGN ADVISORY BOARD MINUTES November 9, 2016 1777 Broadway, 1777 West Conference Room A permanent set of these minutes and a tape recording (maintained for a period of seven years) are retained in Central Records (telephone: 303-441-3043). Minutes and streaming audio are also available on the web at: http://www.bouldercolorado.gov/ 117\:10lsl1%IIIsl:;`19N11,1DieuIA Jamison Brown, Chair Michelle Lee Jim Baily 11612zliaM7.11 ;M DRI 1A David McInerney Jeff Dawson Bryan Bowen, Planning Board Ex -Officio Member STAFF PRESENT: Kalani Pahoa, Urban Designer Jim Robertson, Chief Urban Designer Chris Trice, Information Resources Manager 1. CALL TO ORDER Chair, J. Brown, declared a quorum at 4:00 p.m. and the following business was conducted. 2. APPROVAL OF MINUTES The board approved the October 12, 2016 Design Advisory Board minutes. 3. GIS UPDATE C. Trice gave an overview regarding the 3-D applications which are currently available through the City of Boulder's Boulder Valley Comprehensive Plan webpage and informed the board of a pilot program which would pull in architectural models into existing web scenes. Board Comments: J. Baily stated that the ability to view the massing and height would be useful in comparing scales. Fagade details may not have been as important. J. Brown stated that it would be a useful tool for the public, staff and practitioners for site plan reviews. It will be most useful in public reviews. J. Baily suggested caution when displaying only the massing without the fapade, that people may react to that. 4. BOARD MATTERS A. Letter to City Council (Pre -Retreat Study Session Questions) • The board discussed items to be included in the annual letter to Council and the pre - retreat study session questions which are due by December 16, 2016. • J. Baily questioned if more public participation should be encouraged for Design Advisory Board meetings by placing agenda items on the weekly Boulder Planning Calendar or attending meetings. • J. Brown stated that the city seems behind as far as a public engagement processes. There does not seem to be enough outreach into communities and participation. He stated that public engagement should include an education component, targeted and ask appropriate questions. It should not be reactive. It could become difficult to become an inclusive and sustainable community. In addition, he stated that his number one issue would be the Downtown Master Plan or Form Based Code as a guiding document. • J. Baily agreed. • M. Lee stated that it comes back to what and who are being targeted. • K. Pahoa suggested that the board discuss these issues within the letter to Council. One member could compile all items provided by the board, and then the board can discuss at the next DAB meeting on December 14, 2016. • J. Brown asked all board members to send him their points of interest prior to the next DAB meeting for him to compile. B. Debrief on Civic Area East Bookend Event • J. Brown (and the attached notes submitted by D. McInerney prior to the meeting) debriefed the board regarding the East Bookend Event held on October 25, 2016. • J. Brown summarized by stating that the Civic Area is proposing an enclosed year- round public market and temporary measures to further pilot the idea of indoor space such as a tent in the park. • J. Robertson explained that there should be some city facilities at the East Bookend and Alpine -Balsam. In February, the Civic Area team will be in discussion with City Council to determine which city facilities would be best at each location. C. Update on Upcoming Projects • K. Pahoa updated the board on upcoming projects that may be coming in front of DAB within the next few months. Frasier Meadows is reviewing the engineering; therefore, it may come to DAB in January or February 2017. The project at 311 Mapleton should have a submittal in January 2017. The Diagonal Crossing project has not been mandated to come in front of DAB, therefore it may not be reviewed. 5. ADJOURNMENT The Design Advisory Board adjourned the meeting at 5:13 p.m. APP OVED B Bo air DAA' r� McInerney Notes on 25 October 2016 East Bookend Update Jim Robertson, Chief Urban Designer: His initial impression after being briefed on the project was that "Boulder is trying to put 10 pounds of stuff into a 5 -pound sack." For planning purposes, Central Park between Broadway and 1311 is considered to be part of the East Bookend. The vision for the East Bookend is a vibrant mix of uses emphasizing food and innovation, with activity day and night. Jeff Healey, Civic Area Project Manager: The Civic Area is already a great place. Activities and programs will continue throughout project implementation. Jim Robertson on scheduling: Preliminary Programming and a Spatial Concept Plan (bubble diagram) will be developed in Q1 and Q2 of 2017; and the Program, Concept Plan and Design Criteria in Q3 of 2017; but the timing of Site Planning and Schematic Design will depend on funding. Ruth McHeyser, Public Market Project Leader: The project vision includes an indoor, year-round complement to the existing Farmers' Market. Having an anchor tenant such as a brewery production space with a tasting room is being considered. Jim Robertson: City facilities planning aspects of the East Bookend will be reviewed by City Council on November 15th. He expects some decision by Council in Q1 of 2017. In response to a comment that the entire East Bookend area is in the Boulder Creek High Hazard Zone, Jim noted that proposed FEMA remapping of the area would remove it from that zone. During the Q & A period, a number of attendees advocated for consideration of the needs of specific groups in East Bookend planning, including young people, Downtown business owners, and minority populations. The relationship between the East Bookend project and the Canyon Boulevard Complete Streets initiative was also discussed.