HomeMy WebLinkAbout11.16.16 BAC Packet
Boulder Arts Commission Agenda
November 16, 2016
Canyon Meeting Room, Main Library
CALL TO ORDER
Approval of Agenda
REVIEW OF MINUTES
October 29, 2016
PUBLIC COMMENT
MATTERS FROM COMMISSION MEMBERS
2016 Annual Letter to City Council – Ann
2017 Jury Panel: Selection Process and Criteria – Ann and Matt
Draft Letter to Kutandara – Ann
MATTERS FROM STAFF
Manager’s Update – Matt
Department Budget for 2017 – Matt
2017 Commission Meetings and Priorities – Matt
ADJOURNMENT
Boulder Arts Commission - 1 November 16, 2016
CITY OF BOULDER
BOULDER ARTS COMMISSION DRAFT MEETING MINUTES
Date of Meeting: Saturday, October 29, 2016 at 1 p.m., Boulder JCC, 6007 Oreg Ave, Boulder
Contact Information Preparing Summary: Maureen Malone, 303‐441‐3106
Commission Members Present: Ann Moss, Felicia Furman, Kathleen McCormick, Mark Villarreal, Tamil Maldonado
Library staff present:
Matt Chasansky, Office of Arts & Culture Manager
David Farnan, Director of BPL
Mary Haan, Creative Sector Initiatives Coordinator
Mandy Vink, Public Art Coordinator
Maureen Malone, Administrative Specialist
Public present:
Jenifer Sher and Robert Sher‐Macherndl, Lemon Sponge Cake Contemporary Ballet
Louse Grauer and Caryl Kassoy, CMF & CMH
Mary Golden, Cool Girls Science and Art Club & 4‐H
Type of Meeting: Retreat
1:02 p.m. Call to Order: Called to order at 1:02 p.m.
1:02 p.m. Approval of Agenda:
Maldonado asked for an addition under Matters from Commission Members for discussion on a multicultural
center in the Civic Area.
Maldonado motioned to approve the agenda, Furman seconded. All in favor.
1:03 p.m. Review of Minutes – September 28, 2016
McCormick pointed out that the vote to approve the agenda was taken before she was sworn in and should
therefore be changed to 4‐0 in favor instead of 5‐0.
Moss requested changing the sentence “Scores average is a 3.16” under the Professional Development Grant
Application heading to clarify that only Leah Brenner‐Clack scored 3.16, while Marda Kirn scored 4.0.
Furman moved to approve the minutes as amended, Maldonado seconded. All in favor.
1:04 p.m. Commission Business
Chasansky thanked Richard Turbiak for his hard work and dedication during his time serving on the Arts
Commission, and presented him with a plaque from the city.
1:06 p.m. Public Comment
Robert Sher‐Macherndl thanked the Office of Arts + Culture for supporting Lemon Sponge Cake’s project White
Fields in September.
1:08 p.m. Matters from Guests
Sara Guttman, Event and Rental Manager for the Boulder JCC, presented an overview of the JCC and its programs
and resources.
1:13 p.m. Grant Program Action Items
Boulder Arts Commission - 2 November 16, 2016
Operational Grant Mid‐Year Reports
Reply to question on mid‐year report: Motus Theater
No questions from the commission.
Grant Final Reports
1) Forrest Lotterhos, FY16 Professional Dev Scholarship: Alliance of Artist Communities, Portland, OR
2) Leah Brenner Clack, FY16 Professional Dev Scholarship: Pollak Productions
3) Emily K Harrison, FY16 Professional Dev Scholarship: Statera Conference
Furman moved to approve all three, and Maldonado seconded. Vote was 5‐0 in favor of approval.
Update on the 2016 Budget
Chasansky asked the commission for a recommendation on how to use the remaining $9,329 in the grant fund.
The commission proposed rolling the funds over to 2017 and allocating the two‐thirds of the funds to rental
assistance and the rest to professional development. Moss emphasized the importance of making the rental
assistance funds available for use at spaces besides only Macky Auditorium.
1:28 p.m. 2017 Grants Program Blueprint
Innovation Grant
Purpose Statement:
Moss stressed the importance of this grant bringing people and ideas together collaboratively, rather than
competitively.
Villarreal suggested changing the name of the grant from “innovation fund” to “risk fund”.
The commission discussed making collaboration a requirement of the grant. Maldonado thought that might create
an additional barrier for applicants. Chasansky suggested giving commissioners the opportunity to give a point on
an applicant’s score for the use of collaboration if it makes sense for the project.
McCormick found the purpose statement vague and suggested providing examples of how other innovation grants
work to help make it clearer.
Structure:
Moss asked when applicants find out what questions the jury would like them to answer for the full application.
Chasansky replied that the jury panel’s scores and comments for the full proposal will be published after the online
scoring process.
Jury Questions:
Moss asked why the jury evaluation questions don’t align with the grant narratives. Chasansky responded that the
purpose is to give applicants the flexibility to present the narrative as a proposal instead of being measured against
very specific things. The jury questions will be available to applicants as a guide for what the jury is looking for.
Community Sharing:
McCormick asked whether recipients will be required to follow up by presenting what they did with the money
received, how it worked, any challenges they faced, etc. Chasansky said there isn’t a requirement, but it could
potentially be made part of the reporting requirements.
Villarreal commented staff should attempt to remove the stigma around failure because failure is part of the
process. Moss added that it could be part of the Community Sharing section to have recipients explain what
worked and what didn’t.
Boulder Arts Commission - 3 November 16, 2016
2:03 p.m. Took 10‐minute break
Cultural Field Trips
Furman asked how cultural events will be selected. Chasansky replied that the teacher and principal will identify
the events.
Maldonado asked if the funds will be used to bring productions to the schools. Chasansky replied that the criteria
do not rule this out, but the focus is on covering transportation costs in order to get kids out into the community.
2017 Grant Program Final Draft
General Guidelines:
Moss asked whether the Arts Commission meetings will include all the jurors. Chasansky explained that the jurors
will participate in the online scoring and also attend the meetings to join in discussion and rescoring. Ultimately
the commissioners decide on which applicants will advance. The plan is to devote the January commission meeting
to the jury panel orientation.
Villarreal suggested editing the Panel Sequestration statement (p.17 of packet) to say “During the scoring process,
from the opening of the online jury system until the finalists are approved, the members of the jury may not be
contacted through any means by applicants and/or surrogates “.
Arts Education Grant:
Chasansky stated that he will clarify that the Opportunity Grant is a chance for first‐time applicants not selected in
the initial ranking to receive a grant to be considered for a secondary pool of money.
Community Project Grants:
Furman suggested removing the word “remarkable” from the Cultural Offerings question (p.35 of packet) so that
the question simply asks “What is exciting or new about your project?”.
Moss asked whether someone who addresses one community priority really well can be scored just as highly as
someone who addresses all of the priorities. Chasansky said yes, and this point is best articulated in the rubric.
Macky Free Rental:
Furman suggested including the detailed breakdown of rental costs from the Rental Assistance application (p. 78 of
packet) in the Macky Free Rental application (p. 44) to improve consistency.
Operational Grants:
Moss couldn’t find the eligibility requirement stating that applicants must be a nonprofit and suggested that this
requirement be stated the same way as it was in last year’s application.
In the attachments section (p. 65 of packet), Furman suggested stating that the annual report or strategic plan is
“highly recommended” or “required” instead of “optional” since one of the jury evaluation questions asks how this
grant will increase the capacity of the organization to meet goals in its strategic plan. Chasansky replied that the
small and mid‐size organizations may not have a strategic plan, but proposed that the application state that a
strategic plan, work plan or other planning document is highly recommended.
Professional Development Scholarships:
Moss commented that grant recipients should be required to make a presentation to share what worked and what
didn’t. Maldonado suggested using the cultural summit for a platform for this type of presentation.
Rental Assistance Fund:
Moss asked whether $1,000 is enough money to make a difference for organizations that apply. Chasansky replied
that staff can evaluate the grant amount after the 2017 grant cycle and get feedback from recipients to see what
kind of impact the funds had compared to the total costs of renting a space.
Boulder Arts Commission - 4 November 16, 2016
Scoring System/Rubric:
Furman suggested editing the language in the Cultural Offerings section of the rubric (p. 83 of packet) to avoid
introducing new words, such as “innovative”. Chasansky replied that staff can change the statements to
correspond to the “exciting and new” language from the jury evaluation question
Furman commented that the question in the Full Access section of the rubric seems redundant. Chasansky
responded that the terms for these aspects of access come from the healthcare sector as a tool to provide full
access to everyone. Chasansky will define the 5 aspects of access and address these during the juror training.
Grants Budget:
Chasansky stated that the rental assistance fund will increase to $24k and the professional development fund will
increase to $13,329, based on the earlier decision to roll over funds from 2016.
3:30 p.m. Break and Tour of the JCC
4:08 p.m. Public Art Policy
PRESENTATION – Mandy
Discussion and Final Recommendations:
Villarreal asked how staff plans to get community buy‐in to the process. Chasansky explained that the Cultural Plan
helped create a series of data and logic arguments on why it’s beneficial to spend the money for these pieces and
the public art policy offers two touchstones for the community to have their input heard by the selection panel
and then by the artist.
Commission recommended that staff work to increase awareness about the public art program in Boulder.
Maldonado asked if there is a plan to bring the experiments in public art to different neighborhoods. Vink replied
that this continues to be a goal, in addition to getting the creative neighborhoods project under way.
McCormick asked where the performance aspect of public art, as opposed to 3D things, fits into the policy. Vink
replied that this will be part of the implementation plan discussion and added that staff wants to challenge the
traditional idea of public art. Chasansky stated that the public art policy encourages different types of
commissioning, and the outlook is that permanent pieces will be balanced strongly with temporary ones.
Maldonado motioned to recommend that the City Manager adopt the Policy on Acquisition and Maintenance of
Public Art by the City. Furman seconded. All in favor.
4:54 p.m. Matters from Commission Members
2016 Annual Letter to City Council – Ann
Commission identified priorities to address in the annual letter and Moss assigned each commissioner a topic to
draft a short paragraph for review at the November meeting.
Multicultural Center in the Civic Area – Tamil
Maldonado shared her experience with Barrio A and the creation of the first cultural center in Boulder County. She
proposed creating a cultural center downtown as a way to highlight diversities, offer rehearsal space, educate the
community on different cultures, and create opportunities for artists to meet and collaborate.
2017 Commissioner Nomination – Ann
Chasansky asked for feedback on the questions in the Arts Commission recruitment application. McCormick stated
that she found the questions repetitious. Farnan asked McCormick to call out the redundancies she noticed.
Boulder Arts Commission - 5 November 16, 2016
Americans for the Arts Statement on Cultural Equity – Ann and Matt
Villarreal expressed a concern that certain members of society would perceive the statement “In the United States,
there are systems of power that grant privilege and access unequally such that inequity and injustice result, and
that must be continuously addressed and changed” as a quota. Moss commented that the jury considers art
excellence before the question of equity. Maldonado suggested having a training on getting to know other forms
of art and how to define quality.
Villarreal motioned to adopt the Americans for the Arts Statement on Cultural Equity. Maldonado seconded. All in
favor.
McCormick suggested that the commission mention having adopted this statement and how it supports the
cultural plan in the annual letter to City Council.
5:57 p.m. Matters from Staff
FOR DISCUSSION: Manager’s Update – Matt
No questions about the memo.
FOR DISCUSSION: 2017 Commission Meetings and Priorities – Matt
Discussion postponed until November meeting.
6:02 p.m. Adjournment
Next Meeting: November 16, 2016 at 6 p.m., Canyon Meeting Room, Boulder Public Library, 1001 Arapahoe Ave.
Boulder Arts Commission - 6 November 16, 2016
TO: Members of the Boulder Arts Commission
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: September 10, 2016
SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting
on November 16, 2016
1. Notes on the Agenda for November 16:
> 2016 Annual Letter to City Council – Attached please find a document which assembles draft
language for content to be assembled in the 2016 letter to Council. Each section was written by a
different commissioner. At the Nov. meeting, the sections will be discussed and a member of the
commission will be asked to volunteer in assembling the final letter.
> 2017 Jury Panel: Selection Process and Criteria – The process to nominate and select four people to
sit in the jury panel for the next grants cycle will take place over the next month in anticipation of
final selection during the Dec. meeting of the Arts Commission. To prepare for selection, please read
through the attached documents: a) the jury panel nominee application, and b) an outline of the
selection process. During the meeting, we will ask for a decision on the criteria for your selection: the
categories of expertise that will complement the perspectives represented on the Arts Commission to
enhance the jury process.
> Attached please find a response, written by Ann Moss, to the request received by the Kutandara
Center found in their letter which was initially discussed in the July meeting of the Arts Commission.
> 2017 Commission Meetings and Priorities – This discussion was postponed from the Oct. retreat.
Attached is a list of meeting dates to facilitate a discussion of what priority issues, guest speakers,
and meeting locations the members of the Arts Commission would like to be considered for meetings
next year.
2. 2017 Grants Program – Attached please find the final grants program documents for 2017. These can be used
for reference in the coming year: we hope the FAQ document and budget may be helpful in answering
questions you may receive about the grants program. Included are the:
> Guidelines and Criteria
> Applications
> Jury Forms
> FAQ Document
> Jury Process Documents
> Rubrics
> Grants Program Budget
3. Liaison Reports
The following liaison reports are attached:
> Boulder Opera (Mark Villarreal)
> Boulder International Film Festival (Mark Villarreal)
Reminder to liaisons: if you meet with your assigned organizations, please send me a brief memo of no more
than one page summarizing the conversation for inclusion in the next meeting packet. Thanks!
Boulder Arts Commission - 7 November 16, 2016
4. Staff Updates
Staff continues to work with the Civic Area team on construction and planning.
Staff met with the board of the NoBo Art District to move forward with a work plan for official recognition of
the district and collaborative leadership in the coming year. This initiative is co‐facilitated by the Community
Vitality Department.
Work continues on the Boulder Valley Comprehensive Plan, including further consultation on the chapters of
the plan that will contain reference to the Community Cultural Plan and work on the “community benefits of
development” list. Staff will be participating in a series of public engagement meetings in December.
Staff continues to work in collaboration with Arts & Venues Denver and the Bonfils Stanton Foundation on the
feasibility study for a regional cultural alliance.
An advertisement promoting the arts in Boulder was developed for the Convention & Visitors Bureau Vacation
Guide. We partnered with Boulder County Arts Alliance to help promote their online calendar
https://www.bouldercountyarts.org/cal/events.
Staff met with the Small Business Development Center to discuss their new program for artists.
Work continues on the lease agreements with the Boulder Museum of Contemporary Art and The Dairy Arts
Center.
> Grants program and organizational support
The work to complete the online application forms, jury system, and other aspects of the 2017 grants
cycle is ongoing. Also underway is planning and promotion of the grants workshops and jury panel
selection process.
Work continues on the Arts & Prosperity 5 study.
Staff is working with grant recipients on the coordination of their grants and reporting.
Grant Actions:
FY16 Macky Free Rental Grant ‐ Report received and approved from Boulder Philharmonic
Orchestra for 2015‐2016 Season Finale and 2016‐2017 Opening Night, May 23, 2016 &
November 8, 2016.
> Public art and neighborhood programs
The Public Art Policy will be presented to City Council on 11/10/16.
Staff participated in a tour and lunch in Denver with the Americans for the Arts Public Art Manager.
Staff presented to both CU’s Environmental Design Program (11/1/16) and the Sculpture and Post
Studio Practice Program (11/14/16).
Staff attended an informal Women in Transit (WTS) get together.
Staff met with city Transportation Department staff to discuss a handful of potential projects for 2017.
Boulder Arts Commission - 8 November 16, 2016
Staff met with the University Hill coordinator to discuss upcoming projects and opportunities.
Development of the 2017 Public Art Implementation Plan is underway.
Experiments in Public Art:
The Art Guys’ “Urban Preserve of Boulder” launched on 11/1/16. The project’s inspiration
site is a traffic island on the southeast corner of Foothills and Baseline. The project can be
further explored in the following platforms:
o http://urbanpreserveboulder.com/
o https://www.facebook.com/The‐Urban‐Preserve‐of‐Boulder‐1789733944645652/
o https://www.google.com/maps/d/viewer?mid=11by8qLJi8_bWY‐
nJ0GOCfiujrtg&ll=39.99951955146603%2C‐105.23305745000005&z=19
o Additionally, Boulder’s Channel 8 ran a spot on the project:
https://vimeo.com/190312285
Experiments in Public Art 1.0 will wrap up with 3 more projects in the spring. Planning is
underway for the second phase in 2017.
Temporary Projects:
Staff partnered with Parks and Rec and the art‐in‐public‐places organization & Art to identify
graffiti hot spots on Boulder Creek Trail. The first of these, an underpass at 6th, will receive a
mural from street artist Anna Charney. Weather‐permitting, the mural should be up by
Thanksgiving.
ROAM by Jon Geiger, and commissioned by Black Cube, continues display on the east end of
the Civic Area and will remain on exhibit through February 2017.
> Creative Economy & Creative Professionals programs
A joint summit of Professional Artists and Cultural Organizations “A 2017 Outlook on the Arts”
went smoothly and the 24 / 7 Lecture format for sharing information was a fun and diverting
success. Conversations with funders was on the light side afterwards, but networking among
artists and organizations was high.
Staff worked with Boulder County Arts Alliance, Open Studios and Boulder Arts & Crafts on a
panel discussion from CERF+ on Nov. 3 in the Canyon Theater – Art After Disaster.
The annual “Dance is for Every Body!” showcases at main took place on Nov. 5 & 6 and with 38
different dance groups represented (7 of which were new to the showcase). Audiences and
artists served were easily 650 for the weekend. The final showcases take place on Saturday, Nov.
19 from 11 a.m. – 12noon at George Reynolds Branch and 3 ‐4 p.m. at Meadows Branch.
Work continues on social media, newsletters and other communications on arts events,
activities, and opportunities for the community. Updates to the Dance Bridge webpage with
corresponding newsletters continues.
Boulder Arts Commission - 9 November 16, 2016
Attachment One
Content for the 2016 Annual Letter to Council
Below are individual paragraphs delivered by members of the Arts Commission to contribute to the letter to City
Council. During the meeting, these topics will be discussed and a single commissioner asked to assemble the ideas into a
final letter.
Accomplishments in 2016 (Ann)
The BAC accomplished far more in 2016 than in many previous years due to enhanced support from the City
Council and through the guidance of the Community Cultural Plan. Highlights from this year include:
Implementation of A New Grants Program that focused on providing more sustainable funding to
organizations in ways that would benefit them the most. We have seen that the recipients, with vastly
different focuses and needs, have become more resilient, stronger and more innovative leaders in the
community and beyond. We acknowledge that this was the first year for the program and have
gathered extensive feedback from the art and cultural community and have made needed adjustments
to ensure we have an even stronger program in 2017.
Strengthened Engagement with Underserved. The vast majority of the grants went to entities that have
a strong focus on engaging youth, seniors, disadvantaged and the underserved in their educational
programs and access to their performances.
Greater Civic Dialogue, Awareness and Participation of artists and collaborators by providing summits,
workshops and casual gathering to address artists and the larger communities’ needs and desires.
Reinvention Of Our Public Art Program And Completion Of A New Public Art Policy. We have already
begun to see how this program has enhanced the expression of culture and creativity throughout the
public realm. We hope you have enjoyed these wonderfully artistic expressions that highlight the art
and cultural environment of our city.
Adopted America For The Arts Cultural Equity Statement to ensure that all people – including but not
limited to those who have been historically under represented based on race/ethnicity, age, ability,
sexual orientation, gender, socioeconomic status, geography, citizenship status or religion – are
represented in the development of arts policy; the support of thriving venues for expression; and the
fair distribution of programmatic, financial and informational resources. Defining the equitable use of
BAC funds is now an even stronger part of our grant application process.
Maybe somewhere???? We know that the our ever strengthening art and cultural environment has helped
enrich the community’s quality of life, enhanced the economy and helped make Boulder one of the prime
locations for people to live that are interested in new technologies and innovative ideas.
NEA Data, suggested for the Preamble (Kathleen)
The National Endowment for the Arts (NEA) recently released a report, Creativity Connects, in which Boulder
was ranked third in the U.S., behind Santa Fe and Los Angeles, for the number of artists per capita.
Affordable Housing (Mark)
The cultural plan and funding from the citizens of Boulder is a remarkable achievement. The community, both
creative and at large, understand how valuable this is. Ultimately the success of this plan and its funding
depends on affordable housing and work space for our creative community. It is this single driving force that is
paramount in the minds of individuals and organizations that struggle to work and perform in Boulder.
Multicultural Center (Tamil Maldonado)
The BAC strongly supports the idea of having a Multicultural Center in the Civic Area where artists, the general
community and underrepresented groups can feel valued and supported by creating a welcoming and safe
Boulder Arts Commission - 10 November 16, 2016
space to embrace, share, educate and celebrate arts, culture and diversity. A Multicultural Center with a focus
on a community and mix‐use vision can be a transformative tool and foundation leading to just, inclusive and
equitable cities. The BAC Cultural Kitchen Focus groups mentioned the need for cultural centers as one of the
solutions reflecting all residents, which include a space for underrepresented groups to feel involved in the City
of Boulder. The proposed center directly aligns with the Community Priorities developed in the Community
Cultural Plan. New studies have shown America is becoming more culturally and ethnically diverse creating an
advantage for Downtowns that welcome, accommodate and celebrate diversity. In the latest Global Trends for
Downtowns P.U.M.A. report, mentions the imperative aspect of making sure that Downtowns are the center
points for everyone to connect, to feel valued, and included. They also mentioned that in order to become
sustainable and create economic vitality: diversity and culture need to be represented for the success of the city.
A Multicultural Center can become City of Boulder’s authentic and unique place for residents and visitors to
enjoy, creating a sense of belonging and participation in the community/city where they feel acknowledged and
represented. It will add needed venue space for artists to meet, rehearse and perform while being expose to a
variety of arts, cultures and people.
NoBo Art District (Kathleen)
The NoBo Art District is a grassroots artist‐run organization dedicated to promoting the 100+ artists and creative
businesses located along Broadway and in the adjoining neighborhoods in north Boulder. Its mission parallels
Boulder’s Community Cultural Plan goal to “create a supportive environment for artists and creative
professionals, while fostering innovative thinking and leadership.” The NOBO Art District has positioned itself
well to become an official Arts District. The Boulder Arts Commission awarded the organization a small/medium‐
size organizational grant for 2016, 2017, and 2018, providing a grant of $10,000 in 2016. The organization is
expanding its membership, has launched a new website, and is exploring sustainability options such as hiring a
part‐time executive director. The district already functions as an Arts District by hosting First Fridays and Open
Studios and sponsoring community outreach such as the PLACE Project, NoBo Little Libraries, Community Mural
at FireFly, Boulder Arts Week, and other public art projects. Designation as an official Arts District would put
Boulder “on the map” nationally and internationally for supporting the arts, culture, innovation, creativity, and
entrepreneurship, and will help attract and retain creative industries, enhance tourism, and strengthen our local
economy.
Sustainability of Funding in the Arts (Felicia)
Last year, Council enthusiastically endorsed the Department of Arts & Culture’s Community Cultural Plan, which
aligns its community‐based strategies with Council work plans. The first priority of the plan is to support the
resiliency and sustainability of cultural organizations to enhance their ability to benefit the community and
become economic drivers. During this first year of the plan, with increased support from the City, the new
organization operational grants have increased the sustainability of Boulder’s major arts organizations by
allowing funds to channel into greatest need that support the Community Priorities of the Cultural Plan.
The Boulder Arts Commission (BAC) seeks a greater level of sustainability for all the city’s arts and
culture programs —including consistent support for our Public Art Plan, a key ingredient in situating Boulder as a
world class city by boosting tourism and spurring economic growth. We must devise and implement programs
such as a “1% for the arts” fund and the possibility of including public art in the plans of private developers. We
highly support an extension of the Community, Culture and Safety tax to create predictable and consistent
funding for public art. With the success of our Experiments in Public Art program, which has broadened the
public’s view of the goals of public art, and the approval of new Public Arts Policy, we think Boulder is anxious
for the implementation of public art planning with sustainable funding.
Boulder Arts Commission - 11 November 16, 2016
Attachment Two
Jury Panel Nominee Application and Selection Process
Boulder Arts Commission - 12 November 16, 2016
Attachment Two
Jury Panel Process and Nomination Form
JURY PANEL PROCESS
Week of November 14 – Advertise openings, positions
December 7 – Applications due
December 8‐14 – Commissioners reads applications
December 21 Arts Commission Meeting – Interviews
First week of January – Training for panelists
JURY PANEL NOMINATION FORM
The Boulder Arts Commission is seeking volunteers to support the selection process in the
cultural grants program by contributing expertise to the decision making process. The decisions of
the jury panel members are considered advisory; all approvals, recommendations to City Council,
and final decisions are the responsibility of the Arts Commission.
HOW TO NOMINATE
You may nominate yourself to serve on this jury panel or nominate someone who you feel would
be excellent as a panel member. Please refer your nominee to this web page or send their name
and contact information to culturegrants@boulderlibrary.org with the “BAC Panel Nomination” in
the subject line.
REQUIREMENTS FOR JURY PANEL MEMBERS / TIME COMMITMENT
Panelists are required to:
Abide by the Code of Conduct for City of Boulder staff, council and board & commission
members, as described in the Revised City Code Chapter 2-7.
Attend the jury panel orientation / training.
Boulder Arts Commission - 13 November 16, 2016
Read all applications thoroughly prior to the jury panel review meeting and complete a
preliminary evaluation of the applications by the set deadline. Depending on the category,
panelists may be asked to read between 15-35 grants per round.
Re-score applications based on applicant presentations by set deadline.
Attend and participate in discussion at all funding meetings (1 per grant category). See
schedule of BAC grant funding meetings.
Panel service requires a significant investment of time over 6 months, entailing at least 130-150
hours commitment, depending on the number of applications received. The term of the
appointment is one year.
SELECTION CRITERIA
Artistic Practice- artists and arts professionals with diverse expertise in artistic styles,
philosophies, and aesthetics. Individuals who are respected within their fields. Representation will
be sought to complement the expertise already present on the Arts Commission, and focused on
breadth of disciplines including visual arts, dance, music, theater, time-based media, literary arts,
web-based media, design, and other fields.
Professional Specialization- Individuals representing critical professions that will complement
the expertise on the Boulder Arts Commission including curators, educators, non-profit managers,
and other fields.
Authentic Diversity- diversity of all kinds will be sought to encourage equity and include the
perspectives of those from different cultural backgrounds, differently abled people, genders, and
ages.
Boulder Arts Commission - 14 November 16, 2016
Contact Information
Name*
First Name*
Last Name*
Address* Address Line 1*
City
State
ZIP Code
Phone*
Email*
Personal Narrative
Areas of Professional Expertise (1500 characters max.)*
Number of characters remaining: 1500/1500
Disclosure of Organizational Affiliation (1500 characters max.)
Number of characters remaining: 1500/1500
If you have received BAC grants in the past, please indicate the years, programs and project titles
of the grants. 1500 characters max.
Number of characters remaining: 1500/1500
Boulder Arts Commission - 15 November 16, 2016
In reading the Community Cultural Plan sections on the Community Priorities, Vision, and Support
our Cultural Organizations Strategy, please provide your perspective on what principles and focus
most interests you in making good decisions about awarding grants. 3000 characters max.*
Number of characters remaining: 3000/3000
File Uploads
Please upload your current resume and compile all letters of recommendation / support into one
document and attach either as a Word document or pdf file.
Current Resume*
File uploads may not work on some mobile devices.
Letters of Support
File uploads may not work on some mobile devices.
I have read the City of Boulder's Code of Conduct as described in Chapter 2-7 of the Boulder
Revised Code of 1981, as amended, and agree to abide by the terms described in the Code.
I agree to participate in the panel orientation / training.
I agree to read all applications by the set deadline
I agree to attend all meetings of the Boulder Arts Commission where applications are
discussed.
I consent to all of the above*
I Agree
Boulder Arts Commission - 16 November 16, 2016
Attachment Three
Draft Letter to Kutandara
The following letter will be delivered to Amy Stewart and the Kutandara Center on behalf of the Boulder Arts
Commission:
Ms. Amy Stewart
Kutandara Center
5401 Western Avenue, Suite B
Boulder, Colorado 80301
Dear Ms. Stewart,
Thank you for bringing your concerns related to the Boulder Arts Commission’s newly developed grant process to
our attention. This new program, developed from the recommendations in the Community Cultural Plan, is a
major shift from the past. As much as all of us on the Boulder Arts Commission tried to think of questions and
concerns that may arise, we knew there would be unforeseen challenges as the program was implemented.
We apologize for the confusing messages you and your organization received from the Boulder Arts Commission
but hope you will work with us to make the necessary improvements to maximize the effectiveness of these
grants. We realize that Kutandara experienced unintended consequences due the implementation of the new
grants program. Knowledge from that experience will be used to help inform the evaluation of applications in the
future. We are currently finalizing revisions to the grants program for 2017 and welcome any input you may have
that will help improve the process.
Sincerely,
Boulder Arts Commission
Ann Moss (Chair)
Annmoss50@gmail.com
303‐817‐8567
Boulder Arts Commission - 17 November 16, 2016
Attachment Four
Boulder Arts Commission 2017 Meeting Schedule
January 18, 2016
6:00 pm – Location TBD
> Jury Panel Orientation
February 15, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> Community Project Grant Presentations and Final Decision
> GOS Grants Final Report Review and Recertification
March 15, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> Innovation Fund Preliminary Discussion and Decision on Semifinalists
April 19, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> Arts Education Project Grant Presentations and Final Decision
May 17, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> Innovation Fund Presentations and Final Decision
June 21, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> GOS Grants Presentations and Final Decision
July 19, 2017
6:00 pm – Location TBD
August 16, 2017
6:00 pm – Location TBD
PROPOSED RETREAT Tentative: September 20, 2017
Time and Location TBD
> 2018 – 2019 Public Art Implementation Plan Discussion and Decision
> 2018 Grants Cycle
October 18, 2017
November 15, 2017
6:00 pm – Location TBD
> 2017 Council Letter
December 20, 2017
6:00 pm – Main Library Boulder Creek Meeting Room
> Grants Jury Panel Interviews
Boulder Arts Commission - 18 November 16, 2016
Attachment Five
2017 Grants Program Final Documents
On the following pages are final web pages and other documents for the 2017 grants cycle. The details of these
documents have been discussed over the last six months of meetings, and were approved at the Commission Retreat on
October 29, 2017. Therefore, this information will not be discussed in the meeting. Rather we provide these documents
a) for the public record and b) as a reference for members of the commission and jury members.
Boulder Arts Commission - 19 November 16, 2016
APPLICANT INFORMATION, INDIVIDUAL AND ORGANIZATIONAL
(USED FOR ALL GRANTS)
Boulder Arts Commission - 20 November 16, 2016
APPLICANT INFORMATION, INDIVIDUAL AND ORGANIZATIONAL
(USED FOR ALL GRANTS)
Boulder Arts Commission - 21 November 16, 2016
COMMUNITY PROJECT GRANT
Boulder Arts Commission - 22 November 16, 2016
COMMUNITY PROJECT GRANT, cont’d
Boulder Arts Commission - 23 November 16, 2016
COMMUNITY PROJECT GRANT, cont’d
Boulder Arts Commission - 24 November 16, 2016
COMMUNITY PROJECT GRANT, cont’d
Boulder Arts Commission - 25 November 16, 2016
COMMUNITY PROJECT GRANT, cont’d
Boulder Arts Commission - 26 November 16, 2016
ARTS EDUCATION PROJECT GRANT
Boulder Arts Commission - 27 November 16, 2016
ARTS EDUCATION PROJECT GRANT, cont’d
Boulder Arts Commission - 28 November 16, 2016
ARTS EDUCATION PROJECT GRANT, cont’d
Boulder Arts Commission - 29 November 16, 2016
ARTS EDUCATION PROJECT GRANT, cont’d
Boulder Arts Commission - 30 November 16, 2016
ARTS EDUCATION PROJECT GRANT, cont’d
Boulder Arts Commission - 31 November 16, 2016
RISK CAPITAL GRANT
Boulder Arts Commission - 32 November 16, 2016
RISK CAPITAL GRANT, cont’d
Boulder Arts Commission - 33 November 16, 2016
RISK CAPITAL GRANT, cont’d
Boulder Arts Commission - 34 November 16, 2016
RISK CAPITAL GRANT, cont’d
Boulder Arts Commission - 35 November 16, 2016
RISK CAPITAL GRANT, cont’d
Boulder Arts Commission - 36 November 16, 2016
Operational Grant (Large)
Boulder Arts Commission - 37 November 16, 2016
Operational Grant (Large), cont’d
Boulder Arts Commission - 38 November 16, 2016
Operational Grant (Large), cont’d
Boulder Arts Commission - 39 November 16, 2016
Operational Grant (Large), cont’d
Boulder Arts Commission - 40 November 16, 2016
Operational Grant (Small / Mid‐size)
Boulder Arts Commission - 41 November 16, 2016
Operational Grant (Small / Mid‐size), cont’d
Boulder Arts Commission - 42 November 16, 2016
Operational Grant (Small / Mid‐size), cont’d
Boulder Arts Commission - 43 November 16, 2016
Operational Grant (Small / Mid‐size), cont’d
Boulder Arts Commission - 44 November 16, 2016
PROFESSIONAL DEVELOPMENT SCHOLARSHIPS
Boulder Arts Commission - 45 November 16, 2016
PROFESSIONAL DEVELOPMENT SCHOLARSHIPS, cont’d
Boulder Arts Commission - 46 November 16, 2016
RENTAL ASSISTANCE FUND
Boulder Arts Commission - 47 November 16, 2016
RENTAL ASSISTANCE FUND, cont’d
Boulder Arts Commission - 48 November 16, 2016
MACKEY FREE RENTAL GRANT
Boulder Arts Commission - 49 November 16, 2016
MACKEY FREE RENTAL GRANT, cont’d
Boulder Arts Commission - 50 November 16, 2016
Grant FAQs
1. Do I need to be a non-profit to apply?
For the Large Organizations Operational Grant, you are required to be a non -profit and provide
documentation. For all other grants, including the Small/Mid -sized Organizations Operational Grants,
Community Projects Grants, Arts Education Grants, and Innovation Fund, non-profit status is not required
to apply.
2. Must an organization be headquartered in Boulder to be eligible?
For the Large Organization Grant, only Boulder-based organizations may apply. For all other grants, it is
not necessary that the applicant organization be headquartered in Boulder. However, the applicant must
be able to demonstrate that they conduct a substantial amount of their programming in Boulder. Also,
though anyone may apply, preference is given through the jury process to or ganizations that are based in,
or focused on, the Boulder community.
3. How much detail is required for the organizational details such as board members and budget
documents?
The required documents and information in the organizational information section of the application is
used to give the commissioners an understanding of your organization: what you do, how you do it, and
who is involved. This should be basic details to covey that information. Make sure your details are
complete, but not protracted.
4. May I use my Colorado Common Grant Application for these opportunities?
The grant applications have been designed to closely align with the Colorado Common Grant to make it
easier for you to apply. Where the questions are the same, please feel free to copy -and-paste your
information from the Common Grant. However, do take time to make sure that we are not asking for
different or additional information.
5. How does the jury panel come to their decision?
After reading through your background information to understand your organization or project, they will
be providing scores in two sections:
First, the jury members provide scores on the information you provide in the “Jury Questions” section.
Jury members provide a score of 1-8 for each jury question.
Boulder Arts Commission - 51 November 16, 2016
Second, the jury members are asked to provide additional points on two focus areas: 1) for Boulder -based
Organizations and 2) on issues of equity and fairness. A maximum of 4 additional points is available to the
jury members for each question. See the rubrics, below, for more details.
The scores for each jury member are added together to establish a preliminary score for the application.
There is no weighting of individual questions. Those preliminary scores are then averaged across all the
jury members to establish an averaged preliminary score. It is this average preliminary score that ranks
your application for consideration during the meeting. For each grant category, the Arts Commission will
establish a threshold score (equal to a whole number that is approximately 50% of the maximum possible
score) over which an application is considered eligible for an award. Please note that meeting the
threshold score does not automatically approve an application for funding.
In addition to providing a score, the commissioners will include questions or comments for that score.
This will be a brief statement that describes their thoughts on the answer to the jury question. These
statements will be provided to you prior to the meeting. During the meetin g, you will be given the
opportunity to provide a three-minute statement to answer the questions raised, or further inform the
jury panel about your application. After your presentation, the jury members may ask a few brief
clarifying questions.
Later in that same meeting, the jury panel will discuss each application and individual jury members may
decide to change specific scores based on new information you provide during your presentation. Once
this rescore is complete, the applications are re-ranked. The members of the Boulder Arts Commission
then deliberate on a decision of final approval of the applications which will receive a grant. The Arts
Commission may a) accept the top scores in the ranking, b) choose to adjust the ranking, or c) ask the ju ry
panel to reconsider specific scores.
For the Large Organization Operational Grants, the decision of the Boulder Arts Commission must also be
approved by City Council. The complete scoring system and rubric can be found here.
6. What are Opportunity Grants and how are these decided and awarded?
Opportunity Grants is special funding, outside of the regular grant budgets for the Community Projects
and Art Education Grants, designed to assist applicants who have never received an Arts Commission
grant before or have not received a grant in the past five years. After the standard grant awards have
been decided, the Arts Commission will give second consideration to first-time applicants or applicants
who have not received a grant in the past five years, and consider them for an award through the
Opportunity Grants.
7. If I am awarded grant, may I apply for other opportunities?
Yes, there are no restrictions for applying for multiple grants.
8. Does the Boulder Arts Commission have an appeals process ?
Yes. The appeals process can be found here.
9. I’m logged into my account but I cannot find the Professional Development Scholarship Grant that is
listed on your website. Why is that?
Boulder Arts Commission - 52 November 16, 2016
You are logged in as an organization. The Professional Development Grants are open only to individuals so
you would need to log in on an individual account or sign up for a new individual account in order to see
the grant.
Boulder Arts Commission - 53 November 16, 2016
Scoring System.
> How does the jury panel come to a decision?
After reading through your background information to understand your organization or project, they
will be providing scores in two sections:
a. First, the jury members provide scores on the information you provide in the “Jury
Questions” section. Jury members provide a score of 1-8 for each jury question.
b. Second, the jury members are asked to provide additional points on two focus areas: 1) for
Boulder-based Organizations and 2) on issues of equity and fairness. A maximum of 4
additional points is available to the jury members for each question. See the rubrics, below,
for more details.
The scores for each jury member are added together to establish a preliminary score for the
application. There is no weighting of individual questions. Those preliminary scores are then
averaged across all the jury members to establish an averaged preliminary score. It is this average
preliminary score that ranks your application for consideration during the meeting. For each grant
category, the Arts Commission will establish a threshold score (equal to a whole number that is
approximately 50% of the maximum possible score) over which an application is considered eligible
for an award. Please note that meeting the threshold score does not automatically approve an
application for funding.
In addition to providing a score, the commissioners will include questions or comments for that
score. This will be a brief statement that describes their thoughts on the answer to the jury
question. These statements will be provided to you prior to the meeting. During the meeting, you
will be given the opportunity to provide a three-minute statement to answer the questions raised,
or further inform the jury panel about your application. After your presentation, the jury members
may ask a few brief clarifying questions.
Later in that same meeting, the jury panel will discuss each application and individual jury members
may decide to change specific scores based on new information you provide during your
presentation. Once this rescore is complete, the applications are re-ranked. The members of the
Boulder Arts Commission then deliberate on a decision of final approval of the applications which
will receive a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to
adjust the ranking, or c) ask the jury panel to reconsider specific scores.
Boulder Arts Commission - 54 November 16, 2016
For the Large Organization Operational Grants, the decision of the Boulder Arts Commission must
also be approved by City Council.
> How do the jury panel members use the 1-8 scoring system?
Jury panel members use the following rating scale descriptions to help align their decisions about
each score.
Score Descriptor Strengths/Weaknesses
8 Exceptional Exceptionally strong (a model for field or discipline with essentially no weaknesses).
7 Outstanding Very strong with some minor weaknesses.
6 Very Good Strong with numerous minor weaknesses.
5 Good Strong but with at least one moderate weakness.
4 Satisfactory Some strengths but with some moderate weaknesses.
3 Fair Some strengths but with at least one major weakness.
2 Marginal A few strengths and a few major weaknesses.
1 Poor Very few strengths and numerous major weaknesses.
Minor Weakness: An easily addressable weakness that does not substantially lessen impact.
Moderate Weakness: A weakness that lessens impact.
Major Weakness: A weakness that severely limits impact.
Rubrics.
> How do the members of the jury panel interpret the scoring system for each application?
Each definition and associated score in the scoring system will have a specific interpretation when
applied to each jury question and across the different grant categories. The matrix of these
interpretations as compared to scores is captured in a set of rubrics. It will be the responsibility of
the Commission to agree on an articulation of each interpretation, and all the members of the jury
will need to be trained on these interpretations. That said, it is important to keep in mind that the
decision on scores is a subjective one; a rubric of interpretations should be a guide by which the
members of the jury can support their opinions.
Boulder Arts Commission - 55 November 16, 2016
Below are the rubrics for each applicable grant category:
General Operating Support Grants, page one.
Capacity Building.
How will this grant increase the capacity of your organization to a) meet goals in your strategic plan or other planning
document b) increase your organization’s sustainability, c) improve innovation, growth, or new community benefits?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
None, or only a few, strong
strategies to improve
capacity, sustainability,
innovation, growth, or
community benefits.
Numerous or a few major
weaknesses.
Some strong strategies to
increase capacity,
sustainability, innovation,
growth, or community
benefits. At least one major
weakness or some moderate
weaknesses.
Many strengths to increase
capacity, sustainability,
innovation, growth, or
community benefits. But,
with at least one moderate
weakness or numerous
minor weaknesses.
Very strong case for creating
organizational capacity, and
improvements to
sustainability, innovation,
growth, or community
benefits. Few or no minor
weaknesses.
Community Priorities.
In what way will this grant funding increase your organization’s ability to contribute to one or several of the Community
Priorities described in the Community Cultural Plan?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how strategies
will contribute to the
Community Priorities.
Few or some strategies on
how the organization will
address the Community
Priorities.
Strong strategies on how the
organization will address the
Community Priorities.
Very strong or exceptional
strategies on how the
organization will address the
Community Priorities.
Proposed Outcomes and Evaluation.
Describe your evaluation strategy for understanding the success of this grant over time. Please include the goal(s), the
measures by which you will understand progress towards those goals, and the strategy for collecting this data. Note:
Funding recipients will be asked to include this evaluation as part of their annual reporting.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not in
place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and
thoughtful evaluation
strategies and goals with a
few moderate or minor
weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and data
collection and how to
measure success.
Boulder Arts Commission - 56 November 16, 2016
General Operating Support Grants, page two.
Artistic Excellence.
Describe how your organization commits to high artistic standards. Include information on one or more of the following: a)
professional artists are involved in leadership and the potential impact on artists and the artistic field (including direct
payment); b) your curatorial approach or artistic mission is realized in your programming; c) your audiences, peers, or critics
respond to your programming; and/or d) other ways by which you measure the quality of your art and the results of those
measures.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Artistic excellence is not or is
inadequately addressed;
there are pervasive gaps in
justifying artistic excellence.
Artistic excellence is
addressed in only a few
ways with only minor
justifications and measures.
Artist excellence is
addressed in some or many
ways; several significant
justifications and measures
are included.
The project demonstrates
very good or exceptional
artistic excellence with
strong measures.
Boulder Focus (Small/Medium GOS Only).
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered
in Boulder. Or, based in
Boulder with very few
programs offered in Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Boulder Arts Commission - 57 November 16, 2016
Community Project Grant, page one.
Community Priorities.
In what way will this project contribute to one or several of the Community Priorities described in the Community Cultural
Plan? Does the project contribute to one Priority thoroughly? Or, does it address many? What specific benefits to the
community are planned? How will success be measured?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the
project will significantly
address one or several of
the Community Priorities.
The project will address one
or several of the Community
Priorities in very strong or
exceptional ways.
Cultural Offerings.
In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is exciting or new about your
project?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Minimally fills a gap in the
cultural offerings of Boulder
with major weaknesses.
A few aspects of the project
may fill gaps in cultural
offerings with a few major
or moderate weaknesses;
only modest innovations are
proposed.
Some or many aspects of the
project fill gaps in cultural
offerings with moderate or
minor weaknesses; some
new or innovative
programming.
The project fills gaps in
cultural offering in very good
or exceptional ways with a
few or no minor
weaknesses; the project is
new and innovative.
Full Access.
Describe how your project will address affordability, availability, accessibility, accommodation, and acceptability to diverse
groups?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
The project does not or
minimally addresses issues
of access with many major
weaknesses.
The project addresses issues
of access in a minor way
with several major or
moderate weaknesses.
The project addresses issues
of access in a moderate way
with many or a few minor
weaknesses.
The project addresses issues
of access in very good or
exceptional ways with one
or no minor weaknesses.
Proposed Outcomes and Evaluation Strategy.
Describe your evaluation strategy for this project and how you will collect data. Please also include your goals for this
project and how the benefit to the community will be measured.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not in
place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and
thoughtful evaluation
strategies and goals with a
few moderate or minor
weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and data
collection and how to
measure success.
Boulder Arts Commission - 58 November 16, 2016
Community Project Grant, page two.
Artistic Excellence.
Describe how your project commits to high artistic standards. Include information on how: a) professional artists are
involved in leadership and the potential impact on artists and the artistic field (including direct payment); b) your curatorial
approach or artistic mission is realized in the project; c) your audiences, peers, or critics respond to your programming;
and/or d) other ways by which you measure the quality of your art and the results of those measures.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Artistic excellence is not or is
inadequately addressed;
there are pervasive gaps in
justifying artistic excellence.
Artistic excellence is
addressed in only a few
ways with only minor
justifications and measures.
Artist excellence is
addressed in some or many
ways; several significant
justifications and measures
are included.
The project demonstrates
very good or exceptional
artistic excellence with
strong measures.
Boulder Focus.
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered
in Boulder. Or, based in
Boulder with very few
programs offered in
Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Equity.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to a) applicants who have not yet received a grant in this cycle, and/or b)
applicants whose organizational leadership or audience represent groups who are typically underserved by arts
programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how
your project does or does not fulfill one or several of these categories.
1
2 3 4
Received a grant this year;
and/or offers no or few
advancements for equity and
diversity
Received a grant this year;
and/or offers some
advancement for equity and
diversity
Did not receive a grant this
year; and/or offers some
advancement for equity. Or,
did receive a grant but
offers significant
advancement for equity.
Did not receive a grant this
year; and/or offers
exemplary advancement for
equity and diversity.
Boulder Arts Commission - 59 November 16, 2016
Arts Education Projects Grant, page one.
Benefit to Students.
In what ways will this project directly benefit the students and their growth as cultural participants or in the creative
industries? What new skills or experiences will be offered?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Benefits to students in
cultural participation or skill
development are not or
inadequately addressed with
many major weaknesses.
The project will benefit
students’ cultural
participation or skill
development in only a few
minor ways.
Many significant benefits to
cultural participation or skill
development are proposed
with a few minor
weaknesses.
Benefits to cultural
participation or skill
development are very good
or exceptional with only a
few or no minor
weaknesses.
Complementing Curriculum and Offerings.
How does this project enhance, or fill a gap in, the generally available curriculum and offerings?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
The project does not
demonstrate any
enhancements to
curriculum.
Enhancements to curriculum
or offerings are modest with
many major or moderate
weaknesses.
There are clear
enhancements to curriculum
and offerings with only a
few minor weaknesses.
The project has very good or
exceptional enhancements
to curriculum and offerings
with only a few or no minor
weaknesses.
Proposed Outcomes and Evaluation Strategy.
How will the benefits to the students be measured?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
The outcomes and
evaluation strategy are not
or inadequately addressed
with many major
weaknesses.
The outcomes and
evaluation strategy are
addressed in a few minor
ways.
The outcomes and
evaluation strategy are
addressed in a significant
and positive way, with a few
minor weaknesses.
The project addresses
outcomes and evaluation in
a very good or excellent way
with only a few or no minor
weaknesses.
Artistic Excellence.
Describe how your project commits to high artistic standards. Include information on how: a) professional artists are
involved in leadership and the potential impact on artists and the artistic field (including direct payment); b) your curatorial
approach or artistic mission is realized in the project; c) your audiences, peers, or critics respond to your programming;
and/or d) other ways by which you measure the quality of your art and the results of those measures.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Artistic excellence is not
or is inadequately
addressed; there are
pervasive gaps in
justifying artistic
excellence.
Artistic excellence is
addressed in only a few
ways with only minor
justifications and
measures.
Artist excellence is
addressed in some or
many ways; several
significant justifications
and measures are
included.
The project demonstrates
very good or exceptional
artistic excellence with
strong measures.
Arts Education Projects Grant, page two.
Boulder Arts Commission - 60 November 16, 2016
Boulder Focus.
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered
in Boulder. Or, based in
Boulder with very few
programs offered in
Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Equity.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to a) applicants who have not yet received a grant in this cycle, and/or b)
applicants whose organizational leadership or audience represent groups who are typically underserved by arts
programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how
your project does or does not fulfill one or several of these categories.
1
2 3 4
Received a grant this year;
and/or offers no or few
advancements for equity
and diversity
Received a grant this year;
and/or offers some
advancement for equity and
diversity
Did not receive a grant this
year; and/or offers some
advancement for equity. Or,
did receive a grant but offers
significant advancement for
equity.
Did not receive a grant this
year; and/or offers
exemplary advancement for
equity and diversity.
Boulder Arts Commission - 61 November 16, 2016
Risk Capital Fund, page one.
Value of the Experiment.
Do the goals and desired outcomes promise to have real and positive impact on the organization, their audience, or the
community?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Positive impact is not or is
minimally apparent. There
are major weaknesses in
how the outcomes will be
valuable to the organization.
Only a few aspects have
potential for positive impact,
with one major or a few
moderate weaknesses.
Many significant outcomes
are proposed that are likely
to have positive impacts
with a few minor
weaknesses.
Potential for positive
impacts on the organization
are very good or exceptional
with one minor or no
weaknesses.
Organized and Strategic Approach.
Does the proposal have a realistic plan, capacities, resources, timeline, and budget? Does the organization have the capacity
and organizational health to take on this experiment?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Has very few examples of
organized strategy and
planning, with major
weaknesses.
Demonstrates some
strengths in strategy and
planning with one major or a
few moderate weaknesses.
Strong organization of
strategy and planning with a
few minor weaknesses.
Exceptionally organized and
thoughtful strategy and
planning with one minor or
no weaknesses.
Community Priorities.
Does the project described align with the stated community priorities for culture found in the Community Cultural Plan?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the
project will significantly
address one or several of
the Community Priorities.
The project will address one
or several of the Community
Priorities in very strong or
exceptional ways.
Evaluation.
Do the plans for data collection, measurement of success, and interpretation seem reasonable and accurate?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not in
place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and
thoughtful evaluation
strategies and goals with a
few moderate or minor
weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and data
collection and how to
measure success.
Boulder Arts Commission - 62 November 16, 2016
Risk Capital Fund, page two.
Boulder Focus.
Are you a Boulder organization serving Boulder or are you an organization outside of Boulder and to what degree do you
focus on Boulder programming?
1
2 3 4
Not based in Boulder;
programs only occasionally
offered in Boulder.
Not based in Boulder;
programs regularly offered
in Boulder. Or, based in
Boulder with very few
programs offered in
Boulder.
Not based in Boulder;
programs primarily in
Boulder; strong community
ties. Or, based in Boulder
with several programs in
Boulder.
Based in Boulder; programs
primarily offered in Boulder;
strong ties to the
community.
Equity.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support
of the community. This includes providing support to a) applicants who have not yet received a grant in this cycle, and/or b)
applicants whose organizational leadership or audience represent groups who are typically underserved by arts
programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how
your project does or does not fulfill one or several of these categories.
1
2 3 4
Received a grant this year;
and/or offers no or few
advancements for equity
and diversity
Received a grant this year;
and/or offers some
advancement for equity and
diversity
Did not receive a grant this
year; and/or offers some
advancement for equity. Or,
did receive a grant but offers
significant advancement for
equity.
Did not receive a grant this
year; and/or offers
exemplary advancement for
equity and diversity.
Boulder Arts Commission - 63 November 16, 2016
Attachment Six
Liaison Reports
Boulder Opera (Mark Villarreal)
I have been communicating with Dianela Acosta, Director of Boulder Opera, the next board meeting for them will be in
2017. I attended their production of Bizet's Carmen at the bandshell. This performance was open to the public and had
an educational component discussing Carmen and Bizet's other operas. The attending audience exceeded capacity and
was extremely diverse. Young (children), old, young adults, couples, families, people that were already hanging out in
the park, skateboarders, etc. A very healthy spectrum of Boulder citizens. How Boulder Opera marketed this event
would be valuable to the office of arts and culture.
Boulder International Film Festival (Mark Villarreal)
I met with Robin Beeck, Executive Director and Kathy Beeck, Director. These two are as enthusiastic about BIFF as they
were 16 years ago. They still remember their first grant ($2000). We discussed the difficulties of receiving those initial
grants. Both are very happy about a secure source of funding for the next three years and that this is operational funds.
Robin and Kathy continue to use BIFF as a resource for the community and advocate for independent, obscure films that
would go unseen without support from BIFF. I am invited to their next board meetings in 2017.
Boulder Arts Commission - 64 November 16, 2016