HomeMy WebLinkAbout6-22-2015 Complete WRAB PacketWATER RESOURCES ADVISORY BOARD MEETING
MEETING DATE: Monday, 22 June 2015
MEETING TIME: 7:00 p.m.
MEETING LOCATION: Municipal Services Center, 5050 Pearl St., Boulder, CO 80301
Agenda Highlights:
1. Call to Order (7:00 p.m.)
2. Approval of 18 May Meeting Minutes (7:01 p.m.)
3. *Public comment (7:05 p.m.)
4. *Public Hearing and Consideration of a Recommendation to City Council Regarding the 2016
Utilities (Water, Wastewater, and Stormwater /Flood Management) 6 -year Capital Improvement
Program (CIP) (7:15 p.m.)
5. *Public Hearing and Consideration of a Motion Regarding the Utility Rates Study Guiding
Principles, Issues, and Key Questions (7:45 p.m.)
6. Matters (8:45 p.m.)
• From Board
• From Staff
7. Discussion of Future Schedule (8:55 p.m.)
8. Adjournment (9:00 p.m.)
* Public Comment Item
Agenda item times are approximate.
Information:
• Please contact the WRAB Secretary email group at:
WRABSecretary @bouldercolorado.gov
• Packets are available on -line at: http : / /www.bouldercolorado.gov —A to Z. Water
Resources Advisory Board (WRAB), Next Water Resources Advisory Board Meeting
CITY OF BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
Name of Board / Commission: Water Resources Advisory Board
Date of Meeting: 18 May 2015
Contact Information of Person Preparing Minutes: Andrea Flanagan 303.413.7372
Board Members Present: Vicki Scharnhorst, Dan Johnson, Lesley Smith
Board Members Absent: Ed Clancy, Mark Squillace
Staff Present: Jeff Arthur, Director of Public Works for Utilities
Joe Taddeucci, Water Resources Manager
Bob Harberg, Principal Engineer
Douglas Sullivan, Acting Principal Engineer for Water, Wastewater and Stormwater
Russ Sands, Watershed Sustainability & Outreach Supervisor
Kurt Bauer, Engineering Project Manager
Annie Noble, Flood and Greenways Engineering Program Coordinator
Katie Knapp, Engineering Project Manager
Kristin Dean, Utilities Planner
Ken Baird, Utilities Financial Manager
Andrea Flanagan, Board Secretary
Cooperating Agencies Present:
Craig Jacobson, Consultant with ICON Engineering, Inc.
Alan Turner, Senior Project Manager, CH2M HILL
Shea Thomas, Urban Drainage and Flood Control District
Meeting Type: Regular
Agenda Item 1— Call to Order [7:00 .m.]
Agenda Item 2 — Approval of the 27 April 2115 Meeting Minutes [7:01 p.m.]
Motion to approve minutes from April 27 as presented.
Vote: Tabled until a quorum is met (Ed Clancy & Mark Squillace absent; Leslie Smith absent at April 27
meeting.)
Agenda Item 3 — Public Participation and Comment [7:02 p.m.]
Public Comment: None
Agenda Item 4 — [7:04 p.m.]
Public Hearing and Consideration of a Recommendation to City Council Regarding the Skunk
Creek, Bluebell Canyon Creek and King's Gulch Floodplain Mapping Update
Katie Knapp and Utilities staff presented the item to the board.
Executive Summary from the Packet Materials:
Agenda Item 4— [7:04 p.m.]
Public Hearing and Consideration of a Recommendation to City Council Regarding the Skunk
Creek, Bluebell Canyon Creek and King's Gulch Floodplain Mapping Update
Katie Knapp and Utilities staff presented the item to the board.
Executive Summary from the Packet Materials:
Floodplain mapping provides the basis for flood management by identifying the areas at the highest risk of
flooding. This information is essential for determining areas where life safety is threatened and property
damage is likely and is the basis for floodplain regulations and the National Flood Insurance Program
(NFIP). The city's floodplain maps need to be periodically updated to reflect changes in the floodplain
resulting from land development, flood mitigation improvements, new topographic mapping information
and new mapping study technologies.
The Skunk Creek Floodplain Mapping Update includes the King's Gulch, Skunk and Bluebell Canyon
Creek floodplains between the city limits to east of Foothills Parkway where Skunk Creek confluences into
Bear Canyon Creek.
WRAB Minutes
18 May 2015
Page No. 1
Engineering consultants provided hydraulic modeling to update the existing Federal Emergency
Management Agency (FEMA) Flood Insurance Rate Map (FIRM) and City of Boulder floodplains, water
surface elevations, conveyance and high hazard zones.
Engineering consultants provided hydraulic modeling to update the existing Federal Emergency
Management Agency (FEMA) Flood Insurance Rate Map (FIRM) and City of Boulder floodplains, water
surface elevations, conveyance and high hazard zones.
The proposed mapping of the Skunk Creek Floodplain would result in a net:
• Increase of 38 structures identified in the 100 -year floodplain;
• Decrease of 22 structures identified in the conveyance zone and;
• Decrease of 19 structures identified in the high hazard zone.
WRAB Discussion Included:
• Question about ICON report. Stated there seems that there
inconsistencies in the report.
• Request for further clarification regarding Anderson report,
"approximate studies" means in the peer review summary c
• Question regarding additional hydraulic modeling regardin;
• Question regarding the difference in the number of structur
• Question regarding adjustments done by ICON and if there
after the peer review.
• Question about grade changes on Mariposa and how they d
how much the flood event actually moved.
• Question about whether the peer - reviewed comments made
Anderson in order to help answer questions proposed by co
Public Comment:
sere a.lot of comments about
iot quite understood what
this report,
software for culvert analysis program.
; that were in the floodblain.
✓ere differences
quite fit with comments about
ICON have been reviewed by
Christina Jurgens
Concerned that too much of the water from Bluebell Canyon Creek is mapped that it flowed down
Columbine, rather than where it was actually observed during flood. Concern that there are errors in
proposed flood map that misrepresent the risk to her property and possibly other properties. Regarding
item 53, which points out in the peer review that flood maps need to follow topography, question of
syntheses of two kinds of mapping and worried about errors in representation of potential risk. Worried that
proposed map represents inaccuracies that present risk. Residents have not heard of any structures that
were flooded in this particular section. Asks why the proposed floods from Bluebell Canyon Creek to
Mariposa, from 16 to 17 smaller than the northward flows at 18 and 19 t h? Seems by looking at it, they
should be more similar to each other. Feels this is a mistake. What method was used to determine the split
at 20 and Columbine?
Beth Robinson
Noticed big difference this time in the conveyance zone on her block. Several people are constructing
drainage pipes from the back conveyance zones to the front of the street from the easement at the back of
the property. This will impact at least one property owner on the block, who is not able to rebuild without
extensive regrading.
Kris Miller
Home has been in 100 year flood zone since moved in 2006 and has contacted the city multiple times to
state that they should not be. Was told by city that all studies were approximate at that time and no official
mapping was done. Was told in 2012 that a "real study" would be conducted and in April 2013, was
informed by city that they were going to be taken out of the flood zone with this study, but it is a long
process. She and neighbor were not flooded during the 2013 event. Lives on the corner and the flood
jumped the banks and flooded south on Mariposa instead and flood didn't even go near her property. When
she called again she was told that she was still in the floodplain. Concerned about the study. The flood
actually occurred south of her property. Would like to know what happened and why she is still in the
flood zone when the flood didn't affect her property?
WRAB Minutes
18 May 2015
Page No. 2
R Chris Roark
Asked whether it was taken into account that there is a bridge at lower McClintock that significantly
diverted water during the flood event, which washed out and ended up on his property. Bridge is no longer
there and is not going to be replaced. Will this be considered in the flood mapping?
Ali Yager
Lives at the corner of 20 and Mariposa. All the water at 15 came down Mariposa and wants to know
what the city can or should do to deal with the water that jumps onto Mariposa? Maintenance of Bluebell
Creek between Mariposa and Columbine, which theoretically is where the water should go. Question is
about maintenance of the systems that should be carrying water, which are not working properly.
Motion by: Scharnhorst; Seconded by: Johnson
Vote: 3:0 (Ed Clancy, Mark Squillace absent)
Motion Passes as amended
Staff requests Water Resources Advisory Board consideration of
following motion:
Based upon concurrence from Anderson regarding
recommend that City Council adopt the Skunk Cre
floodplain mapping update.
Agenda Item 5 -
Public Hearing and Consideration of a
Boulder Creek Floodplain Mitigation I
Kristin Dean, Kurt Bauer and Utilities staff
Executive Summary from the Packet Materials
A Recommended Plan for flood mitigation along
Resources Advisory Board (WRAB), Open Space
Session in 2014. The Recommended Plan was co
Phase L Regional detention facility at US 3
Phase IL West Vallev improvements. and.
detention.
to
is matter and action in the form of the
muses to the peer review, we move to
Canyon Creek and King's Gulch
[7:42 p.m.]
Regarding the South
) ulder Creek was presented to the public, Water
if Trustees (OSBT) and City Council at a Study
of three phases:
In 2014, the WRAB and City Council were generally supportive of the mitigation proposed under Phases II
and 111. The OSBT also indicated their support for Phases II and III as it was not seen to have effects on
city open space properties. However, significant concern was voiced by both boards and by City Council
regarding potential environmental impacts, including those to Open Space and Mountain Parks (OSMP)
lands from the proposed US 36 regional stormwater detention facility (Phase 1). As a result, staff was
directed to evaluate other options, including potential use of a larger portion of the University of
Colorado's CU South property to shift impacts away from environmentally sensitive areas.
Since then, six additional options were developed for US 36 detention, all designed to prevent the
overtopping of US 36 during a 100 -year design storm and reduce flooding impacts downstream and each
with fewer impacts to OSMP than the original proposal. This memorandum presents the US 36 regional
detention options, a comparison of potential impacts to OSMP and CU lands and a summary of potential
next steps. Staff is recommending that the Phases II and III concepts remain unchanged in the mitigation
master plan and that Phase I be accomplished using Colorado Department of Transportation (CDOT) Right
of Way (ROW) and CU Campus South (Option D) for construction of a regional stormwater detention
facility at US 36. In this alternative, the berm would be located within the existing CDOT right of way,
and, with the exception of potential temporary impacts from construction of the berm, OSMP lands would
only be affected when stormwaters are retained. Each of the additional options have a greater impact on
CU's land than the plan that was presented in 2014. However, while CU prefers the 2014 plan, they have
also indicated they are willing to discuss use of their land to facilitate the implementation of Option D for
regional detention.
WRAB Minutes
18 May 2015
Page No. 3
WRAB Discussion Included:
• Question about cost estimates of property acquisition and property access rights and if they are
included in the study?
• Statement that this seems to be a lot of embankment, which probably makes for significant cost
relative to storage.
• Questioned how many acre feet is the storage for the proposed alternative and what are differences
between the options?
• Stated that most of the concerns were about open space and possibly may hit a brick wall. Stated
that pleased with the many options that came forward and that the resources were protected.
• Questioned if counts were taken of population of prebble mice in open space?
• Questioned how option D compares to the flood event in 2013?
• Commented that pleased with the engagement between CU and the city to discuss this topic.
• Stated that option D will require working with CU and CDOT. Asks what neat steps are after
voting on this item.
• Asked about timeline for CEAP projects?
• Asked for more information about liability concerns presented by public comment.
• Questioned level of confidence by staff that option D can be successful in the environmental
planning process.
Public Comment:
Pete Palmer
Retired professor of geology and has lived in Boulder for almost 35 years. As an earth scientist, he
recognizes global warming and the associated increase in the frequency of extreme weather events. As
global temperatures rise, so does probability of these extreme weather events. Entering El Nino period,
where warming is a known consequence. Likelihood of repeat of 2013 flood event is significantly higher
than the 100 -year to 500 -year events anticipated in earlier planning. Supports South Boulder Creek Action
Group and urges that we speed up Highway 36 flood mitigation efforts.
Karl Anuta
Map is disarming, appears that Cr
Represents Frasier Meadows resik
system south of US 36. Option D
about the process taking 5 years, i
as fast as possible and please ask i
Dick
to south side of US 36 to keep f
chair during flood
n such positive out
urrd. Encourages
prevent this from
in her wheel
not have bee
fatalities occ
a structure to
support of his
for
area is really bad, but what is really bad is Foothills Parkway.
again asks that Board support some kind of flood retention
to be really good. Lives must be considered. Very concerned
1 worry residents for another 5 years. Urges that we move ahead
rasier Meadows Retirement Community. Supports efforts to add berm
I waters out of neighborhood. Wife was pushed through 2 feet of mud
t. If it weren't for a series of miraculous events that night, there might
e. People would have drowned in parking garage. Fortunate that no
ird to approve the South Boulder Creek Action Group's motion to build
erring in the future. Asks residents of Frasier Meadows to stand in
did).
Bob Ritzen
Director of Care at Frasier Meadows. Series of miraculous events happened that day. Flooding happened
in the afternoon and staff stayed to assist. Evacuated skilled nursing area, which housed memory care
residents, many of whom have low beds. Water rose quickly in this area and residents were evacuated very
quickly. Staff and others pulled together to move residents to safety, without injuries. Residents move
there thinking they are secure. Recent visitor from disaster relief visited and asked how many residents
died after the event. Encourages as much haste as possible from the Board to make a decision for flood
mitigation. Does not want to worry about the safety of residents every time it rains.
Peter Baston
Company runs programs for large insurance companies that insure projects like this. Spoke with CDOT
and asked what mitigation upgrades are being proposed for US 36, without which Boulder cannot be a
resilient city? Was told that it was going to be left up to the City of Boulder on the South Boulder Creek
WRAB Minutes
18 May 2015
Page No. 4
Project, which means that CDOT has dumped liability on the city. If anything happens with any flood
mitigation, the city will be held liable. Encourages as part of due diligence to understand the liabilities
involved in what is being accepted and how this effects the city's resiliency.
Jeff McWhirter
President of Southeast Boulder Neighborhood Association. Ironic that his community did not get hit as
badly as Frasier Meadows. Lucky in that respect. South Boulder Creek did not overtop, just many sewage
back -up issues. Should be noted that this is not even the big 100 -year flood. This was unique because there
were 36 hours of notice. Also concerned with long -term impacts. Supports overall mitigation efforts.
Continues to bring up questions about west valley improvements. What is going to happen with the piping
of dry creek ditch and detention pond? Under impression that specific details of the plan will be considered
during this EAR Wants to make sure that everyone is on the same plan as we move into the future.
Tim Johnson
CEO at Frasier meadows. Can't speak to how many Prebble (mice) lives were lost. Can speak to lives
that were not lost at Frasier. Speaks to importance of human life, which he would love for the Board to talk
about, along with the mice and plant life. Appreciates the Board listening to this community. Makes an
emotional plea that any consideration be made be done so on an expedited time frame. Residents are living
in fear of a repeat flood. Residents are concerned with recent rain events. Staff have been checking around
the clock and have begun plamung for evacuation, should the need arise. The thought of doing this for the
neat five years is beyond comprehension. For the sake and safety of Frasier and nearby residents, please
act with dispatch
Rick Mahon
Represents South Boulder Creek Action Group. Thanks staff for responding to 99% of these issues. States
that the berm height is a non - issue. Life - safety factor is beyond measurable. CU is interested in alternatives.
Please speed this along.
Kathie Joyner
With South Boulder Creek Action Gro
edge and worried that a future rain eve
responsible for providing relief. Encoi
quickly as possible to ensure safety of
of hands from all people in audience
Steve Kar akitsios
The plan has been sti
over and need to just
CU and CDOT. Enc
Weather makes everyone very, very nervous. Everyone is on
ire going to overtop US 36. Needs to know that the city is
-s Board to recommend to Council that we move forward as
- sidents in the South Boulder Creek floodplain. Asks for a show
oncur with this tvpe of reccomendation.
1 asks that a recommendation be made. "Analysis paralysis" is
a reccomendation. Option D looks like the best resolution with
pedite as much as possible.
David McGuire
Impact potential for construction, encourages staff to compare scope and duration of impacts with some of
the other impacts on Open Space. Not a very big difference. No one bought into the area knowing they
were going to be flooded when homes were bought 30 years ago. Home wasn't mapped in until 2012.
Water goes over US 36 and we need to figure out how to stop it as quickly as possible.
Peter Ornstein
Everyone on street experienced sanitary sewer backups. System was overcharged, mostly from water that
was building up because of so much rain. The new proposal does deal with stormwater overflow
predictions and does address the floodplain issues, but does not know if it addresses sanitary sewer system
back -up issues that residents actually experienced. All systems were overcharged. Recommends that we
move forward and take a hard look at sanitary system.
Bob Matthias
Echoes all comments from tonight. Based on meeting attended four years ago, he understood that the
reason for flooding is due to the overtopping of US 36, which is caused by the fact that the cross section of
the bridge is too small to retain flood waters. In the process of rebuilding US 36, why was the cross section
of that bridge not increased? If they had done this, a lot of the damages could have been avoided during
WRAB Minutes
18 May 2015
Page No. 5
this event.
Kathleen Motylenski
Speaks on behalf of South Boulder Creek Action Group. Videos and photos are available to show the level
of damages. On September 13 th , it went from a lot of rain to about 4 feet of water in 20 minutes. Flood
sirens couldn't even be heard. Absolutely miraculous that no lives were lost. We can't let this happen
twice. Appreciates all the studies and alternatives, but timing is critical. This can happen again in the
coming months. Residents are scared. Encourages Board to forge ahead as soon as possible.
Terri Walters
Thanks Board and staff for working really hard with all the competing issues. This situation is terrifying.
Lives with family in a home that is dead in the way of the flood path Lost everything in 2013. River of
rock went through home and ruined antique furniture. This was a 50 -year event. Could only afford to
rebuild a structure about half the size. Please hurry.
Motion by: Smith; Seconded by: Scharnhorst
Vote: 3:0 (Ed Clancy, Mark Squillace absent)
Motion Passes as presented
Staff requests Water Resources Advisory Board
form of the following motion:
Motion to recommend that City Council accept the South E
Mitigation Plan including Option D (single berm using Coil
(CDOT) Right of Way) for `Regional Detention at US 36' a
as the recommended comprehensive alternative to mitigate
Creek.
Agenda Item 6 —
Information Item —
Ken Baird, Joe Tad
to the board.
this matter and
Utilities
As part of the city's
time period of 2016
defined in the Soul(
and expenditure proje
process. Citv Council
WRAB will be asked to make
meeting. The Planning Board
July. City Council will discus
be adopted by City Council in
action in the
reek Major Drainageway Flood
iartment of Transportation
the Downstream Improvements
;s associated with South Boulder
[9:00 p.m.]
presented the information item
ocess, Utilities develops a six -year planning budget, this year for the
ie Water resources Advisory Board (WRAB) role in this process is
... to review all environmental assessments and capital
I by the utilities division." Utilities staff has formulated initial revenue
of the three utility funds through the year 2021. Within the budget
ppropriates funds only for the first year, 2016.
nendation to City Council regarding the 2016 -2021 CIP at its June
w the complete city CIP, including utilities, in
in August at a study session, and the overall budget is scheduled to
WRAB Discussion Included:
• Requested that presentation slides be sent to Board for further review.
• Asked about areas that are underseived and if there is a way to add a storm drainage system there,
which would require ripping up streets?
• Asked if feedback was provided from open houses regarding rate study increases?
• Asked about potential to save revenue based on the fact that we pay $300 an acre foot whether it is
used or not?
• Asked for clarification on outcome goal of the rate study and whether or not it would be revenue
neutral, positive, or negative?
• Asked if there would be some benefit to having a revenue generating rate structure change?
• Requested additional information about financial reserves and how it is programmed.
• Asked if staff have received an increased volume of calls by residents since the rate increase
WRAB Minutes
18 May 2015
Page No. 6
proposal?
Agenda Item 8 — Matters from the Board: [9:54 p.m.]
Board Member Smith brought up the below matter(s):
• Acknowledges that residents are traumatized by the 2013 flood event.
• Asks if there is anything further the city can do to reduce the level of anxiety that residents feel
with future weather events?
Board Member Scharnhorst brought up the below matter(s):
• Asked if there are any plans for the next few days' impending storms.
Board Member Johnson brought up the below matter(s):
• Asked what we are doing as of result of the 2013 flood event? Concerned with rising creeks
during recent rain events.
• Requested confirmation about length of interceptor pipe.
Agenda Item 8 — Matters from Staff: [10:00 p.m.]
• Boulder Civic Area Update
• Boulder Creek Mitigation Plan
• GAC (Greenways) CIP
• Bob Harberg presented a history book to the Board about Boulder's Wastewater, written by Silvia
Pettem.
Agenda Item 9 — Future Schedule [10:15 p.m.]
• Recommendation on 2016 Capital Improvements Program (CIP)
• Recommendation on Rate Study Guiding Principles
Adjournment [10:16 p.m.]
There being no further business to come before the Board at this time, by motion regularly adopted, the
meeting was adjourned at 10:16 p.m.
Motion to adjourn by: Smith; Seconded by: Johnson
Motion Passes 3:0 (Ed Clancy & Mark S uillce absent)
Date, Time, and Location of Next Meeting:
The next WRAB meeting will be Monday, 22 June 2015 at 7:00 p.m., at the City's Municipal Services
Center, 5050 Pearl St., Boulder, CO 80301
APPROVED BY: ATTESTED BY:
Board Chair Board Secretary
Date Date
An audio recording of the full meeting for which these minutes are a summary, is available on the Water
Resources Advisory Board web page.
WRAB Minutes
18 May 2015
Page No. 7
CITY OF BOULDER
WATER RESOURCES ADVISORY BOARD
AGENDA ITEM
MEETING DATE: June 22, 2015
AGENDA TITLE: Public hearing and consideration of a recommendation regarding the 2016
Utilities (Water, Wastewater and Stormwater/ Flood Management) 6 -year Capital Improvement
Program (CIP)
PRESENTERS:
Jeff Arthur, Director of Public Works for Utilities
Ken Baird, Utilities Financial Manager
Douglas Sullivan, Acting Principal Engineer — Water, Wastewater, and Stormwater
Annie Noble, Acting Principal Engineer — Flood and Greenways
EXECUTIVE SUMMARY:
As part of the city's annual budget process, Utilities staff develops a six -year planning budget,
this year for the time period of 2016 through 2021. The Water Resources Advisory Board
(WRAB) role in this process is defined in the Boulder Revised Code: ". . . to review all
environmental assessments and capital improvements conducted or proposed by the utilities
division." Utilities staff has formulated revenue and expenditure projections for each of the three
utility funds through the year 2021. Within the budget process council approves and
appropriates funds only for the first year, 2016.
At the April 27 and May 18, 2015 WRAB meetings, staff presented the preliminary 2016
Utilities budget including the six -year capital improvement program. Since the May 18 meeting,
the following change within the Water Utility CIP has been incorporated into the Capital budget:
$150,000 was added in 2016 for the Boulder Reservoir Water Treatment Facility for replacement
of failing filter valve actuators.
This packet contains information concerning the Recommended 2016 Utilities Budget and the
2016 -2021 Utilities CIP. The attached fund financials and CIP spreadsheets (Attachment A —
Water Utility, Attachment B — Wastewater Utility and Attachment C - Stormwater / Flood
Management Utility) reflect actual revenues and expenditures for 2014, updated revenue
projections /rate increases for the planning period and updated CIP.
Staff requests a recommendation from the WRAB concerning the 2016 Utilities Budget
including the 6 -year Capital Improvement Program (CIP) and associated Monthly Utility Rates.
Staff will submit the CIP to the Planning Board which will meet to discuss the citywide CIP and
make a recommendation to City Council on August 6. City Council study sessions are scheduled
for August 11, 2015 concerning the proposed city -wide 2016 -2021 CIP and on September 8 and
September 22 on the preliminary 2016 city -wide budget. City Council is scheduled to hold first
and second readings on adoption of the budget on October 6 and October 20 respectively.
Page 1
Agenda Item IV
STAFF RECOMMENDATION
Staff recommends that WRAB make the following motion related to the 2016 -2021 CIP:
The Water Resources Advisory Board recommends approval of the 2016 -2021 CIP for the
Water, Wastewater, and Flood / Stormwater Utilities including proposed rate adjustments to
support 2016 revenue increases of 8% in the water utility, 5% in the wastewater utility, and 4%
in the stormwater and flood control utility.
FISCAL IMPACTS
The following percentage increases in additional revenue from the monthly utility fees are
currently being recommended by Utilities staff for 2016 to fund the preliminary Utilities budget
and capital improvements program. These increases are consistent with projections provided
during the budget process in 2014.
Water 8%
Wastewater 5%
Stormwater/ Flood Management 4%
BOARD FEEDBACK
The preliminary 2016 Utilities budget and 2016 -2021 CIP were presented to the WRAB on April
27 and May 18, 2015. The Board provided comments as documented in the meeting minutes
including discussion of rates, water conservation, key projects, and questions regarding the
Colorado -Big Thompson (C -BT) water supply.
PUBLIC FEEDBACK
Board input and a public hearing is scheduled for this meeting.
BACKGROUND:
The Utilities Division provides quality water services, as desired by the community, in a manner
which emphasizes efficient management of fiscal and natural resources, and protects human and
environmental health. Each of the city's three utilities (water, wastewater and stormwater /flood
management) is a separate enterprise fund established to finance and account for the acquisition,
operation and maintenance of each utility's facilities and services while maintaining designated
reserves and meeting debt service requirements.
Revenues generated from monthly utility bills are the largest revenue source for each utility.
Other significant sources of funds include development fees (plant investment fees),
hydroelectric revenues, funding from the Urban Drainage and Flood Control District (UDFCD)
and interest earnings.
The majority of the utilities expenditures are for rehabilitating and improving the capital
infrastructure either through the capital improvements program (cash financed) or through
annual debt payments for revenue bonds that have been issued to fund capital improvements.
WRAB is responsible for making a recommendation to City Council on the 6 -year CIP. The
Page 2
Agenda Item IV
following operating adjustments are not part of the CIP, but are provided for reference.
Within the Water Fund, an increase to appropriations of $90,000 from Fund Balance is
recommended for costs associated with residual hauling at the Betasso Water Treatment
Plant. The prior contract for this service expired, and new bids were solicited for 2015
and beyond, and the unit cost for disposal increased by 50 %. The 2016 Betasso Water
Treatment Plant CIP project is planned to include an on -site residuals processing system.
Within the Water Fund in the Water Resources workgroup, additional funds are requested
due to increased rates for source water delivered from C -BT.
In the Water Fund, $35,000 is requested to provide funds for electric standby charges at
the Boulder Canyon Hydro (BCH) Facility. An agreement with an electric utility is
needed to supply power to the facility (lights, heat, etc.) when hydroelectric equipment is
not generating. The City is party to a standard agreement for standby electric service with
Xcel (BCH is connected to Xcel's transmission line). This agreement was needed after
the BCH Modernization Project and anew power purchase agreement with Tri- State. As
a result of these updates, annual revenue has increased roughly $400,000 per year, which
more than offsets this standby charge.
Also within the Water Fund, $17,300 is requested to meet the terms of an agreement with
the City of Nederland. The City of Boulder is reimbursing Nederland for the ongoing
costs of enhanced wastewater treatment processes that meet phosphorus limit
requirements. This agreement was made to improve source water quality.
ANALYSIS:
The preliminary 2016 budget reflects the following revenue increases: 8% Water, 5%
Wastewater, and 4% Stormwater/Flood Management. The following table summarizes the 2015
adopted revenue increase and proposed revenue increase projections for 2016 -2018. The
proposed 2016 increases are in bold.
Table 1 — Proposed Rate Increases
Customer Bill Impact
The proposed 2016 revenue increases (8 %- 5 % -4 %) would increase a typical residential
customer's total monthly utility bill by approximately $5.00, or an increase of approximately $60
annually. The following table shows the estimated monthly impact for single- family residential
and example commercial /industrial /institutional customers.
Page 3
Agenda Item IV
2015
2016
2017
2018
Water
5%
8%
8%
8%
Wastewater
30%
5%
5%
5%
Stormwater/Flood Management
75%
4%
8%
8%
Customer Bill Impact
The proposed 2016 revenue increases (8 %- 5 % -4 %) would increase a typical residential
customer's total monthly utility bill by approximately $5.00, or an increase of approximately $60
annually. The following table shows the estimated monthly impact for single- family residential
and example commercial /industrial /institutional customers.
Page 3
Agenda Item IV
Table 2 — Estimated Monthly Bill Impacts
Customer
Combined
Monthly Bill 2015
Rates
Combined
Monthly Bill
2016 Rates
Monthly Bill
Increase
Percent
Change
Single - Family Residential
$80
$85
$5
6%
Hotel
$3,452
$3,657
$205
6%
Grocery Store
$8,006
$8,502
$497
6%
Large Format Retailer
$3,066
$3,224
$158
5%
Pearl Street Retail
$120
$127
7
6%
Industrial /Institutional
$6,677
$7,063
$387
6%
Downtown Restaurant
$333
$353
$20
6%
Downtown Restaurant /Brewery
$763
$809
$45
6%
ANTICIPATED REVENUE BONDS:
The current 2016 -2021 utility fund financials reflect several bond issuances (and associated debt
payments) to fund the following capital projects:
Water
1. Betasso Water Treatment Plant Improvements ($24 million in 2016) to fund
improvements to maintain compliance with federal Safe Drinking Water Act regulations
2. Southern Water Supply Pipeline II (Carter Lake Pipeline) and the 2018 Waterline
Replacement budget ($37.6 million in 2018)
3. Barker Dam Outlet and Boulder Reservoir Water Treatment Facility ($10.3 million in
2020) to fund repairs to the outlet works
Wastewater:
1. Sanitary Sewer Bond ($10 million in 2015) to fund replacement of large diameter
interceptor pipe
2. WWTF Improvements ($18.5 million in 2020) to fund phosphorus treatment to meet
Regulation 85 requirements
Stormwater and Flood Management:
1. Wonderland Creek and Four Mile Canyon Creek projects ($23 million in 2015)
2. South Boulder Creek Improvements ($25 million in 2018) to fund improvements
designed to mitigate flood hazards in the South Boulder Creek West Valley area
The following table summarizes the debt obligations of the utilities, the year the debt is retired
and the average annual debt payment. Items shown in italics are projects that are anticipated to
be funded by issuing bonds.
Page 4
Agenda Item IV
Table 3 - Debt Obligations
Utility
Projects
Year Debt
is Retired
Approximate Annual
Debt Payment
Water
Boulder Reservoir WTF
Improvements
2016
$858,000
Multiple Projects including Silver
Lake Pipeline, Barker Purchase
2019
$2,522,000
Lakewood Pipeline
2021
$2,066,000
Betasso WTP Imp. (2016)
2036
$2,160,000
Carter Lake Pipeline and Waterline
Replacement (2018)
2038
$3,568,700
Barker Dam Improvements and
Boulder Reservoir WTP Imp. (2020)
2040
$983,773
Wastewater
WWTP Improvements
2025
$3,500,000
WWTP Improvements
2030
$674,000
Sanitary Sewer Pipe (2015)
2035
$800,000
WWTP Improvements Reg 85
(2020)
2040
$1,757,500
Storm/Flood
Multiple projects including Goose
Creek Improvements
2018
$385,000
Wonderland Creek and Four Mile
Canyon Creek Imp. (2015)
2035
$1,725,000
South Boulder Creek Imp. (2018)
2038
$2,150,000
South Boulder Creek Imp. (2021)
2041
$1,425,000
*Projects shown in italics are proposed bonds
The Water Utility also pays a portion of the Northern Colorado Water Conservancy District's
debt related to the Windy Gap project. This debt will be retired in 2017 and Boulder's annual
debt payment is approximately $1,650,000.
In early June the City was informed of the credit rating for the upcoming Wonderland Creek and
Four Mile Canyon Creek Improvement bonds -- Aal from Moody's and AAA from Standard and
Poor's (S &P) which is the same as recent bond issues. According to a recent S &P report, only
around 6% of their rated water and sewer issuers receive the AAA rating. This high rating is due
to strengths such as "a prolonged trend of strong financial operations," a "manageable capital
program with additional debt needs," and a "robust and diverse local economy," S &P's recent
rating report is included in Attachment D.
Page 5
Agenda Item IV
NEXT STEPS:
The current schedule of major budget milestones is provided below. Elements involving the
WRAB are highlighted in bold italics.
Milestone
Date
WRAB Recommendation on CIPBudget
June 22, 2015
Departmental Budget Review by City Manager
May /June 2015
Planning Board Recommendation on CIP
August 6, 2015
City Council Study Session on CIP
August 11, 2015
City Council Study Session on Budget
September 8 and 22, 2015
City Council Consideration /Adoption of Budget
October 6 and 20, 2015
Attachments:
A: Water - Fund Financial and Capital Improvement Program
B: Wastewater - Fund Financial and Capital Improvement Program
C: Stormwater/ Flood Management - Fund Financial and Capital Improvement Program
D: Standard and Poor's Rating Report
Page 6
Agenda Item IV
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Attachment A - PROPOSED WATER CIP
A
H
I J K L
M
N
O
1......
15- Jun -15
CITY OF BOULDER
2
DRAFT 2016 -2021 CAPITAL IMPROVEMENT PROGRAM
WATER UTILITY FUND
Assumed Inflation Rate
2014
2015
2016
2017
2018
2019
2020
2021
PROJECT NAME
ACTUAL
REVISED
PROPOSED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
Treated Water Pressure Reducing and Hydroelectric Facilities
Kohler Hydro /PRV Facility
$0
$50,000
$0
$0
$0
$0
$0
$0
Maxwell H dro /PRV Facility
$0
$50,000
$0
$0
$0
$0
$0
$0
12
Orodell H dro /PRV Facility
$0
$0
$75,000
$0
$0
$0
$0
$0
Sunshine Hydro /PRV Facility
$0
$0
$0
$271,875
$0
$0
$0
$0
Pearl Street H dro /PRV Facility
$0
$0
$0
1 $0
1 $24,333
1 $243,331
1 $0
1 $0
Subtotal - Treated Water PRV and Hydro
$0
$100,000
$75,000
$271,875
$24,333
$243,331
$0
$0
Water Treatment Facilities
IT
Betasso WTF $413,974 $1,108,318 $900,000 $0
Betasso WTF - Bond Proceeds $0 $0 $24,000,000 $0
Bond Issuance Costs $0 $0 $240,000 $0
Boulder Reservoir WTF $203,296 $7,100 $314,000 $0
Boulder Res WTF - Bond Proceeds $0 $0 $0 $0
$0 $0 $0
$0', $0 $0
$350,000 $0 $100,000
$0', $0 $2,000,000
$0', $0 $0
0
$0 J
$0
$0'
$0'
Subtotal -Water Treatment Facilities
$617,270
$1,115,418
$25,454,000
$0
$350,000
$0
$2,100,000
$0
25
Treated Water Pump Stations
Cherryvale Pump Station
$0
$0
$0
$0
$0
$0
$0
$0
Boulder Reservoir WTF High Service Pump
$0
$84,289
$0
$0
$0
$0
$0
$0
Iris Pump Stations
$0
$0
$0
$0
$0
$0
$0
$0
Subtotal - Treated Water Pump Stations
$0
$84,289
$0
$0
$0
$0
$0
$0
Treated Water Storage Tanks
Gunbarrel Storage Tank
$644,449
$39,746
$0
$0
$0
$0
$0
$0
Maxwell Storage Tank
$0
$0
$0
$0
$0
$0
$0
$0
IT
Booten Storage Tank
$0
$0
$0
$0
$0
$0
$0
$0
Devil's Thumb Storage Tank
$0
$50,000
$0
$0
$0
$0
$0
$0
Kohler Storage Tank
$64
$103,487
$799,875
$0
$0
$0
$0
$0
Chautauqua Storage Tank
$0
$0
$0
$0
$0
$0
1 $0
$0
IT
Betasso Storage Tank
$0
$0
$0
$292,465
$0
$0
$0
$0
Boulder Reservoir Storage Tank
$0
$0
$0
$0
$0
$0
$0
$0
Subtotal - Treated Water Storage Tanks
$644,513
$193,233
$799,875
$292,465
$0
$0
$0
$0
Treated Water Distribution System
Zone Isolation Valves
$0
$0
$0
$0
$0
$0
$0
$0
Cathodic Protection
$0
$0
$0
$0
$0
$0
$0
$0
Waterline Replacement
$3,293,113
$3,522,017
$3,352,960
1 $3,487,078
$0
$3,771,624
$3,922,489
$4,079,389
Subtotal - Treated Water Distribution System
$3,293,113
$3,522,017
$3,352,960
$3,487,078
($0)
$3,771,624
$3,922,489
$4,079,389
Treated Water Transmission System
Sunshine Transmission Pie
$568,313
$2,259,938
$0
$0
$0
$0
$0
$0
Boulder Canyon - Orodell to Fourmile Pipe
$0
$0
$0
$0
$0
$0
$0
$0
Mountain Transmission Pipes
$0
$0
$0
$0
$0
$0
$0
$0
Zone 1 Transmission Pipes
$0
$0
$0
$0
$250,000
$0
$0
$250,000
Zone 2 Transmission Pipes
$0
$0
$0
$250,000
$0
$0
$250,000
$0
Zone 3 Transmission Pipes
$0
$0
$1,200,000
$0
$0
$250,000
$0
$0
Subtotal - Treated Water Transmission S ste
$568,313
$2,259,938
$1,200,000
$250,000
$250,000
$250,000
$250,000
$250,000
Source Water Transmission System
Lakewood Pipeline
$0
$530,400
$0
$0
$0
$316,330
$0
$0
Silver Lake Pipeline
$0
$0
$0
$0
$0
$0
$0
$0
Source Water Transmission Pipe Inspection
$0
$73,653
$0
$0
$0
$0
$0
$0
Subtotal - Source Water Transmission S ste
$0
$604,053
$0
$0
$0
$316,330
$0
$0
Barker Water System
Barker Gravity Pipeline Repair
$305,389
$475,882
$667,416
$1,169,859
$1,216,653
$1,265,319
$1,315,932
$1,368,569
Barker - Kossler Penstock Repair
$0
$0
$0
$116,986
$0
$0
$0
$0
Barker Dam Outlet
Barker Dam Outlet - Bond Proceeds
Barker Dam and Reservoir
$0
$0
$2,625
0
$0
$495,174
$100,000
$0
$65,000
$175,000
$0
$50,000
$0
$0',
$0
$835,551
$0
$0
$0
$8,355,509
$0
$0
$0'
$0
Barker H dro System Integration
$0
$0
$0
$0
$0
$0
$0
$0
Barker Relicensing
$25,377
$0
$0
$0
$0
$0
$0
$0
Barker Instream Flow Release
$0
$6,052
$0
$0
$0
$0
$0
$0
Barker Residence
$78,481
$214,799
$0
$0
$0
$0
$0
Betasso Penstock
$0
$0
$0
$0
$0
$0
$0
$0
Kossler Dam
$56,204
$135,738
1 $75,000
$0
$0
$0
$0
$0
Subtotal - Barker Water System
$468,076
$1,327,645
$907,416
$1,511,844
$1,216,653
$2,100,870
$9,671,441
$1,368,569
77
lRaw Water Storage Reservoirs
Albion Dam
$0
$80,000
$125,000
$0
$341,636
$3,416,361
$0
$0
Silver Lake Dam
$0
$75,000
$0
$0
$100,000
$0
$0
$0
Island Lake Dam
$0
$0
$0
$0
$50,000
$0
$0
$0
Green Lake 1 Dam
Green Lake 2 Dam - Bond Proceeds
Green Lake 2 Dam
$0
$0
$0
$0
$0
$24,719
$0
$0
$0
$0
$0
$0
$0
$0',
$0
$0
$0
$0
$0
$0
$75,000
$0
$0 J
$486,773
Green Lake 3 Dam
$0
$0
$0
$0
$0
$0
$0 $0
Goose Lake Dam
$0
$20,000
$0
I $0
1 $75,000
1 $0
1 $0 $0
Boulder Reservoir
$0
$0
$50
1 $0
1 $0
1 $0
1 $118 $0
Attachment A - PROPOSED WATER CIP
A
H
I J K L
M
N
O
1......
15- Jun -15
CITY OF BOULDER
2
DRAFT 2016 -2021 CAPITAL IMPROVEMENT PROGRAM
WATER UTILITY FUND
Assumed Inflation Rate
2014
2015
2016
2017
2018
2019
2020
2021
PROJECT NAME
ACTUAL
REVISED
PROPOSED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
87
Lakewood Dam
$0
$0
$0
$0
$124,707
$0
$0
$0
Skyscraper Dam
$0
$0
$0
$0
$0
$0
$0
$171,071
ST
Wittem er Ponds
$0
$0
$0
$0
$0
$100,000
$492,685
$4,926,849
90
Subtotal - Raw Water Storage Reservoirs
$0
$199,719
$175,000
$0
$691,343
$3,516,361
$686,119
$5,584,692
92
Other Raw Water Facilities
Farmers Ditch
$0
$0
$0
$0
$0
$108,160
$0
$0
Anderson Ditch
$0
$0
$0
$0
$0
$0
$0
$0
Source Water Facilities Rehab Program
$150,000
$150,000
$150,000
$150,000
$150,000
$150,000
Watershed Improvements
$78,886
$146,357
$80,000
$0
$0
$0
$100,000
$0
Nederland WWTP
$0
$0
$0
$0
$0
$0
$0
$0
Instream Flow Structures and Gaging
$0
$48,428
$0
$0
$0
$0
$0
$0
Como Creek Diversion Structure
$0
$0
$0
$0
$0
$0
$0
$0
Lakewood Diversion Structure
$0
$0
$0
$0
$0
$0
$0
$0
Silver Lake Diversion Structure
$0
$0
$0
$0
$0
$0
$0
$0
NCWCD Conveyance - Boulder Feeder Can
$25
$61,271
$0
$0
$0
$0
$0
$0
103
NCWCD Conveyance - Carter Lake PipelinE
NCWCD Conveyance/Waterline re lacemer
$250,000
$0
$500,000
$0
$850,000
$0
$2,036,322
$0
$0
$37,565,263
$0
$0
$0
$0
$0
$0'
i
1051Subtotal
- Other Raw Water Facilities
$328,910
$756,056
$1,080,000
$2,186,322
$37,715,263
1 $258,160
$250,000
$150,000
106
107
Source Water Pressure Reducing, Pumping
and Hydroelectric
Lakewood Hydroelectric /PRV
$0
$0
$130,000
$0
$0
$300,000
$0
$0
Silver Lake H droelectric /PRV
$0
$150,000
$25,000
$50,000
$80,000
$0
$0
$0
Boulder Reservoir Intake and Pumping
$0
$0
$0
$0
$0
$0
$0
$0
Betasso Hydroelectric / Pressure Reducing
$134,404
$0
$0
$380,000
$480,000
$0
$0
$0
Barker Dam Hydroelectric
$0
$0
0
$0
$0
$0
$0
$0
Barker Dam Hydro
$0
$0
$0
$0
$0
$0
$0
$0
Boulder Canyon Hydroelectric
$100,755
$33,641
$0
$0
$0
$0
$0
$0
Boulder Canyon Hydro - Grant
$0
$0
$0
$0
$0
$0
$0
$0
Boulder Canyon Hydro - Grant
$0
$0
$0
$0
$0
$0
$0
$0
Carter Lake Hydroelectric
$0
$0
$0
$0
$50,000
$250,000
$0
$0
Carter Lake Hydro
$0
$0
$0
$0
$0
$0
$2,500,000
$0
Source Water Pressure Reducing, Pumping
$0
$0
$0
$0
$0
$0
$193,472
$201,210
Subtotal - Source Water PRV, Pumping and
$235,159
$183,641
$155,000
$430,000
$610,000
$550,000
$2,693,472
$201,210
121
122
Water Distribution System Expansion
Annexation Related Waters stem Expansic
$0
$2,551,700
$0
$0
$0
$0
$0
$0
Subtotal - Water Distribution System Expans
$0
$2,551,700
$0
$0
$0
$0
$0
$0
125
126
Water System Monitoring and Metering
Automated Meter Reading
$0
$0
$0
$0
$0
$0
$0
$684,285
Water System Security /Quality Improverneni
$13,996
$150,000
$150,000
$150,000
$150,000
$90,000
$0
$0
Source Water Monitoring and Protection
$0
$100,000
$100,000
$100,000
$100,000
$100,000
$0
$0
Distribution System Water Quality
$14,100
$0
$0
$0
$0
$0
$0
$0
Data Communications System
$0
$0
$0
$0
$0
$0
$0
$0
September 2013 Flood Disaster Recovery
$860,072
$304,301
$0
$0
$0
$0
$0
$0
Yards Master Plan Implementation
$13,553
$86,321
$0
1 $0
$0
I $0
$0
1
$0
Utility Billing Computer System
$0
$100,000
$0
$0
$0
$0
$125,000
$0
Subtotal - Water System Monitoring and Met
$901,722
$740,622
$250,000
$250,000
$250,000
$190,000
$125,000
$684,285
TOTAL CAPITAL USES OF FUNDS
$7
$13
$33
$8,679,585
$41
$11
$19,698
$12
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Attachment B - DRAFT WASTEWATER CIP
A
H I I J I K L
M
N
O
1
15- Jun -15
CITY OF BOULDER
2
DRAFT 2016 - 2021 CAPITAL IMPROVEMENT PROGRAM
3
WASTEWATER UTILITY FUND
Assumed Inflation Rate
2014
2015
2016
2017
2018
2019
2020
2021
PROJECT NAME
ACTUAL
REVISED
PROPOSED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
PROJECTED
Wastewater Treatment
WVVTF Pumps
$0
$0
$150,000
$0
$0
$0
$0
$0
11
WVVTF Permit Improvements
$438,080
$4,194,112
$150,000
$0
$750,000
$1,500,000
$0
$136,857
WVVTF Nutrient Management Grant
VVWTF'Permit Improvements - Proj. Bond
WVVTF Laboratory
$144,485
$0
$25,163
$0
$0
$0
$50,000
$0
$0
$0
$0
$0
$0
$18,500,000
$0
$0,'
$0
Lower Boulder Creek Enhancement
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF Headworks
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF Headworks - Pro'. Bond
$0
$0
$0
$0
$0
$0
$0
$0
IT
WVVTF Instrumentation /Control
$0
$1,127,477
$0
$674,918
$701,915
$729,992
$759,191
$0
WVVTF Electrical
$0
$0
$120,000
$1,200,000
$0
$0
$0
$0
WVVTF Activated Sludge
$0
$389,376
$0
$175,479
$0
$0
$0
$0
WVVTF Primary Clarifiers
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF Secondary Clarifiers
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF UV Disinfection
$2,356
$2,998
$0
$0
$0
$0
$0
$0
WVVTF UV Disinfection - Proj. Bond
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF Permit Improvements - 2010 Bond
$15,148
$1,198
$0
$0
$0
$0
$0
$0
WVVTF Rehabilitation
$0
$0
$0
$0
$0
$0
$150,000
$375,000
Valmont Butte
$0
$0
$0
$0
$0
$0
$0
$0
Biosolids Processing & Dewatering
$110,044
$0
$0
$0
$0
$0
$0
$0
WVVTF Biosolids Digester
$20,000
$0
$0
$0
$0
$0
$0
$0
WVVTF Biosolids Digester - Proj. Bond
$0
$0
$0
$0
$0
$0
$0
$0
WVVTF Cogeneration
$0
$39,995
$0
$0
$0
$0
$184,481
$0
WVVTF Digester Complex
$0
$0
$0
$0
$0
$200,000
$2,000,000
$0
September 2013 Flood Disaster Recovery
$453,442
$606,987
$0
$0
$0
$0
$0
$0
WVVTF Digester Cleaning
Bond Issuance Casts
Subtotal - Wastewater Treatment Plant
$0
$0
$0 $0
$125,000 $0
$0 $0 $0
$0 $0 $0'
$0 $0
$125,000 $0
$1,208,718
$6,487,143
$470,000
$2,050,397
$1,451,915
$2,429,992
$21,718,672
$511,857
37
1
Marshall Landfill
39
1 Marshall Landfill
$0
$0
$100,000
$0
$0
$0
$0
$0
Subtotal - Marshall Landfill
$0
$0
$100,000
$0
$0
$0
$0
$0
41
1
Wastewater System Monitoring and Metering
43
1 Yards Master Plan Implementation
$6,777
$36,046
$0
$0
$0
$0
$0
$0
44
1 Automated Meter Reading
$0
$0
$0
$0
$0
$0
$0
$0
Utility Billin g Computer System
$0
$50,000
$0
$0
$0
$0
$65,000
$0
Subtotal - Monitoring and Metering
$6,777
$86,046
$0
$0
$0
$0
$65,000
$0
Collection and Conveyance System Rehabilitation
Collection System Monitoring
$338,636
$3,426
$0
$0
$0
$0
$0
$0
Condition Assessment Program
$780,000
$811,200
$843,648
$877,394
$912,490
$948,989
$986,949
Sanitary Sewer Rehabilitation
Sanitary Sewer Rehabilitation - Bond'
Sanitary Sewer Manhole Rehabilitation
$403,808
-
$51,186
$3,000,161
10,000,000
$208,000
$2,758,080
-
$216,320
$2,868,403
-
$224,973
$2,983,139
-
$233,972
$3,102,465
-
$243,331
$3,226,563
-
$253,064
$3,355,626
-
$657,966
IBM Pump Station
$79,395
$1,235,402
$0
$0
$0
$0
$0
$0
Tier 1 Boulder Creek 2 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 1 Goose Creek 1/1A Master Plan Proje
$0
$0
$0
$0
$0
$0
$0
$329,278
Tier 1 Goose Creek 3 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 1 Goose Creek 5 Master Plan Project
$0
$0
$0
$0
$25,000
$647,590
$1,346,988
$1,400,867
Tier 2 Boulder Creek 1 Master Plan Project
$0
$0
$0
1
0
1
0
1
$0
$0
$0
Tier 2 Boulder Creek 3 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 2 Boulder Creek 4 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 2 Goose Creek 4 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 2 Gunbarrel 1 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 2 Gunbarrel 2 Master Plan Project
$0
$0
$0
$0
$0
$0
$0
$0
Tier 2 South Boulder Creek 1 Master Plan F
$0
$0
$0
$0
$0
$0
$0
$0
Subtotal - Sewer System Rehabilitation
$873,024
$15,226,990
$3,785,600
$3,937,024
$4,119,505
$4,905,875
$5,775,604
$6,730,686
Wastewater System Expansion
Annexation Related WVV System Ex ansio
$0
$0
$0
1 $0
1 $0
1 $0
$0
$0
Subtotal - Wastewater System Expansion
$0
$0
$0
I $0
I $0
1 $0
$0
$0
TOTAL CAPITAL USES OF FUNDS
$2,088,519
1 $21,800,178
1 $4,355,600
1 $5,987,421
1 $5,571,420
1 $7,335,867
$27,559,277
$7,242,543
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6
CITY OF BOULDER
WATER RESOURCES ADVISORY BOARD
AGENDA ITEM
MEETING DATE: June 22, 2015
AGENDA TITLE: Public Hearing and Consideration of a Motion Regarding the Utility
Rates Study Guiding Principles, Issues, and Key Questions
PRESENTERS
Jeff Arthur, Director of Public Works for Utilities
Joe Taddeucci, Water Resources Manager
Bret Linenfelser, Water Quality Environmental Services Manager
Joanna Crean, Public Works Senior Project Manager
Ken Baird, Utilities Financial Manager
Russ Sands, Watershed Sustainability and Outreach Supervisor
Joanna Bloom, Source Water Administrator
Bronwyn Weygandt, Billing Services Supervisor
Annie Noble, Acting Principal Engineer for Flood and Greenways
Eric M. Ameigh, Public Works Projects Coordinator
PURPOSE
The purpose of this item is to secure a recommendation from the Water Resources Advisory
Board (WRAB) on the issues, key questions, guiding principles, and workplan for the utility
rates study.
QUESTIONS FOR THE BOARD
1. What questions does WRAB have about the public engagement process?
2. What feedback does WRAB have on the recommended guiding principles?
3. What feedback does WRAB have on the potential areas of study?
STAFF RECOMMENDATION
Staff recommends that WRAB discuss and vote on one or more motions that support:
1. A recommended set of utility rate structure guiding principles; and
2. A recommended draft plan of work for studying key questions and issues.
BACKGROUND
In late 2014, Utilities staff met with customers to better understand the impacts of utility
rate increases approved by council in the fall of 2014. Many customers indicated they did
not understand utility rate structures and /or had questions and concerns about the
calculation of the charges on their utility bills. It is also best practice to periodically
review rate setting methodology to assure the rates are meeting community goals and are
aligned with fee -based principles. These findings led staff to propose evaluation of the
rate structure and associated calculations for water, wastewater, and stormwater /flood
Agenda Item V Page 1
management utilities as part of the 2015 work plan. As a first step, a public engagement
process was implemented to solicit broader feedback across all customer classes.
Public Engagement and Feedback
The initial public engagement process took place in April and May 2015 and consisted of
three open houses and an online survey.
The open houses were held on April 29 and 30. Each open house was tailored to a
specific customer class though all events were open to all customers. The three events
had the following attendance:
Commercial, Industrial and Institutional Customers (CII) (11 attendees)
Multifamily Customers (6 attendees)
Single Family Customers (11 attendees)
The online survey was open for five weeks and received 123 responses, of which 77
percent were single family customers, 11 percent were multifamily, and the remaining
were primarily CII customers.
The public engagement opportunities were publicized via the Daily Camera (press release
and News from City Hall), the city's website, the city's social media outlets, and most
importantly through a post card mailed to each utility customer (approximately 26,000 in
total). Despite limited participation, the open houses and online survey revealed some key
themes as follows:
• Concern still exists about the 2015 rate increases amongst the customers who responded.
• There seems to be a general lack of understanding by many customers who responded
about how current utility charges work.
While stability and predictability of revenue is critical for operating the utilities,
respondents also said stability and predictability in their bills is important to them.
Approximately 80% of survey respondents said it is extremely or somewhat important.
Open house attendees had an opportunity to weigh in on possible goals for the rate
structures and also supported this goal as a top choice. Feedback indicated that
predictability in their bills on a monthly and yearly basis would be beneficial to them.
• Amongst the customers who responded, there is support for the stormwater rate structure
to encourage improvements that decrease stormwater impact. Examples might include
incentives for removal of impervious surface or installation of detention facilities. 68% of
survey respondents said it is either extremely or somewhat important.
Both the open houses and the survey show support for a stormwater structure that varies
by location within the city. Over 60% of survey respondents said it is either extremely or
somewhat important. Open house attendees also supported this as a top choice amongst
possible goals for the stormwater /flood management utility rate structure.
Agenda Item V Page 2
A summary of the results from the survey and open house goal voting exercise can be found in
Attachment A. The complete results of the survey can be found here
GUIDING PRINCIPLES
In 2003 and 2004, WRAB, staff, and City Council engaged in a process to analyze the existing
rate structure, to develop alternative structures that could meet the city's goals, and to ultimately
choose a new approach. Staff and consultants developed and analyzed over 20 alternatives for
their ability to meet the following water utility rate structure principles:
• Discourage wasteful use, while promoting all justified types and amounts of use;
• Be effective in yielding total revenue requirements;
• Provide revenue stability and predictability;
• Fairly allocate the total cost of service among the customer classes of service to attain
equity; and
• Be dynamic in its ability to respond to changing supply and demand conditions and /or
environmental concerns.
The utility rates study project provides a potential opportunity to both reaffirm the existing
principles and to formally establish principles for wastewater and stormwater /flood management.
The guiding principles are high level goals and speak to what the rate structures should be
designed to accomplish. They are not necessarily intended to address each and every thing that
the utilities do. For instance, there are certain "givens" such as meeting regulatory and legal
requirements that are not reflected in the guiding principles.
The public engagement process did not indicate a strong need or desire to change to the five
guiding principles for water. A number of the principles also appear to apply to wastewater and
stormwater /flood management. Therefore, staff believes the list could be slightly amended and
organized in such a way that it not only represents a general set of principles across the three
utilities, but that it also works in a customized way for each utility. Toward that end, staff has
identified the following addition to the list that would specifically relate to the stormwater /flood
management utility:
"Encourage effective onsite management of stormwater." This is a reflection of existing
policy and practice that recognize the importance of onsite best management practices in
reducing impacts to public infrastructure and natural drainageways.
As a result of the addition, the list of utilities rate structure guiding principles would be
organized as follows:
Agenda Item V Page 3
Principle
Water
Utility
Wastewater
Utility
Stormwater/Flood
Management Utility
Discourage wasteful use, while promoting all justified types
and amounts of use.
X
Be effective in yielding total revenue requirements.
X
X
X
Provide revenue stability and predictability for the utilities.
X
X
X
Fairly allocate the total cost of service across customer classes
to attain equity.
X
X
X
Be dynamic in its ability to respond to changing supply and
demand conditions and /or environmental concerns.
X
Encourage effective onsite management of stormwater.
X
Over time, the guiding principles for all utilities should be referenced regularly and guide
decision making at the policy level. For the utility rates study, the guiding principles will be used
as a contextual framework for all analyses and will be used to shape any recommendations that
may emerge. To aid in WRAB's conversation, a Draft Interpretations Matrix can be found in
Attachment B.
POTENTIAL AREAS OF STUDY
The purpose of the public engagement effort was to make sure staff did not proceed with analysis
of rate structures without input from customers. The engagement process did not indicate a need
for large -scale changes to existing rate structures. There are, however, a handful of issues and
key questions that staff may pursue subject to input from WRAB. Attachment C illustrates how
the potential areas of study relate to the guiding principles.
Effectiveness of Water Budgets
When water budgets were established, the rate structure was designed to adhere to the
aforementioned principles. With the data from seven years of water budgets, staff believes now
may be a good time to determine how well the water rate structure and water budgets are
accomplishing those stated goals. Some analysis has already been completed along these lines.
For example, the CII Water Budgets study has provided insights into equity within the CII
customer class. A new analysis could focus on the equity between all customer classes. In
addition, the Water Conservation Futures Study is currently being updated and will provide
information about the progress on water conservation as well as possible goals for the future.
Cost of Service
Cost of service analyses are important to conduct on a routine basis. The analysis will determine
the true costs of providing different utility services to each customer class. All three utilities
would be analyzed.
Agenda Item V Page 4
Fixed vs. Variable Charges
In the water and wastewater utilities, customers pay both a fixed service charge based on meter
size, and a variable quantity charge based on water consumption. Along with cost of service, this
is another issue that should be revisited on a regular basis to make sure the relationship between
fixed and variable charges accurately reflects the utilities' costs to provide services and conforms
to industry standards.
Outside City vs. Inside City Charges
In the water and wastewater utilities, customers pay different amounts based on whether they are
inside the city or outside the city. Along with cost of service and fixed and variable charges, the
difference in these charges should be revisited on a regular basis to make sure the relationship
accurately reflects the utilities' costs to provide services and conforms to industry standards.
Stormwater /Flood Management Calculation Methodology
A few issues have arisen in recent years about the fee calculation methodology that may be
worth exploring.
First, the current stormwater monthly fee calculation uses the same basic methodology across all
customer classes. Customers other than single family residential are assessed stormwater charges
based on the ratios of their lot size and impervious area to a typical single family residential lot.
Some large customers have questioned whether a more complex methodology might better
account for unique characteristics of their properties. For example, the fee for a large agricultural
property is largely driven by lot size even though the runoff impacts may not be proportionally
larger than those of a single family residential lot.
Second, while revenue is collected based on a formula that compares the stormwater runoff
impact of individual properties, different properties benefit from the utility in different ways. A
property at the top of hill benefits from having downstream infrastructure to mitigate its runoff
impacts. A downstream property benefits from having those impacts mitigated. A property in a
floodplain might benefit from a capital project that alleviates the needs for flood insurance. A
property already outside the floodplain still benefits from projects that mitigate impacts to access
and utility service and may have already benefited from previous mitigation projects.
The public engagement process and other recent input indicate some desire to look into a
different rate structure that would vary fees based on location within the city. Despite the above
mentioned rationale, some customers do not believe they should pay the regular
stormwater /flood management fee if their neighborhoods lack stormwater infrastructure or do
not have flood risks that necessitate flood management projects. Although existing policy and
practice recognize stormwater and flood management services as a city -wide benefit, staff could
analyze potential changes that might allocate costs based on more localized benefits.
NEXT STEPS
Following WRAB input on the guiding principles and a proposed approach to studying issues
and key questions, next steps will be as follows:
Agenda Item V Page 5
• July 2015: Staff will organize the issues and key questions into individual scopes of work
and further organize those scopes into a larger project workplan. At that point, staff will
determine which analyses, if any, can be completed in -house and which are likely to
require consulting resources. In the cases where consulting help will be needed, staff will
begin to draft requests for proposals.
• August 18, 2015: Staff will update City Council and seek any additional guidance on the
direction of the project.
• Late August, 2015: Post requests for proposal.
• September 2015: Select consultants, sign contracts, and begin work.
• November 2015: Staff update to WRAB on preliminary findings and project progress.
• December 2015: Staff update to council on preliminary findings and project progress.
ATTACHMENTS
Attachment A — Results from Open Houses and Online Survey
Attachment B — Draft Principles Interpretations Matrix
Attachment C — Relation of Issues and Key Questions to Guiding Principles
Agenda Item V Page 6
Attachment A
Total Results of Dot Voting Exercise from Open Houses
aterlastewater Goal
Ranking
Provide stable and predictable monthly costs for customers.
I St
(tie)
Yield sufficient funding to cover the costs of operating the utilities.
I St
(tie)
Fairly allocate the total cost of service among different customer types to attain equity.
I St
(tie)
Discourage wasteful water use, while promoting all justified types and amounts of use
4
Be dynamic in its ability to respond to changing supply and demand conditions and/or environmental
concerns.
5
Provide stable and predictable revenue for the utilities.
6
(tie)
Give thought to senior citizens (write in).
6
(tie)
Attachment A
Total Results of Dot Voting Exercise from Open Houses
Stormwater/Flood Management Goals
Ranking
Account for the differences in flood risk and flood mitigation needs across different parts of the city
Ist
Provide stable and predictable monthly costs for customers.
2 nd
Fairly allocate the total cost of service among different customer types to attain equity.
37
Discourage impervious surfaces that create stormwater runoff.
4
Be dynamic in its ability to respond to changing supply and demand conditions and/or environmental
concerns.
5
Provide stable and predictable revenue for the utility.
6
Encourage stormwater improvements that lessen the impact of stormwater runoff.
7
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