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08.05.15 LC Handouts Teter on Library Commission August 2015 Packet From:joni teter To:BPL-COM Subject:Comments on August packet - KJT Date:Sunday, August 02, 2015 12:26:37 PM Hi, folks - Below are my comments on the packet for Wednesday's meeting. Look forward to seeing you all there! - Joni P. 4 Minutes, item 10B Please add "and control" after "greatest flexibility" in the first sentence. P. 10 Distribution of Information Policy I don’t think this policy is ready for prime time. Personally, I think it's difficult to develop a policy about BPL’s role in distributing community information without including a discussion about community bulletin boards, an issue that has surfaced several times in Commission meetings over the last two years (channelling Anne Sawyer here :). I realize that there are major resource implications involved with establishing and maintaining some kind of community information resource, and library staff may not want to take that on. However, the library does have a role in this arena: if we don’t want to see the library as the primary repository for community information, then the appropriate role at this time may be to act as a catalyst in the discussion about who/which organization does play that role (i.e., the CVB and/or other departments engaged in “activating” the Civic Area spaces?). What is the base concern driving this policy? Is it library/City endorsement of events, or limited space to display community information? If the concern is over endorsements, I think more thought should go into what kinds of activities BPL/City do and do not want to endorse, with the rationale for distinguishing among activities (and some criteria) provided in the policy. As written, the policy provides no protection for BPL against a charge of discrimination should the library decline to distribute specific materials. If the concern is space, then the discussion should be focused around facility, technology, community outreach and resources to keep information current. BTW, I think this is a good area to start thinking about the library as a "connector," rather than just a "provider" of information. In addition to describing what kinds of information BPL won't carry, I think it's important to offer some guidelines on where people can go to get more complete information about events, activities, tourist attractions, etc., that are not available through the library. Providing people access to a broad array of information about what is going on in the community is a fundamental role that libraries have played for a very long time. Rather than restricting access to this information because of "space" (or resource) concerns, I think we should be looking at facilitating people's access to this information - albeit not necessarily in the libraries themselves. See my questions and concerns about specific language below. What does "commercial services or classes" mean? SBDC is a form of commercial operation, as is the DBI art movie venue. Some of BPL's partners will also be "commercial" ventures, and marketing their activities through BPL is part of the partnership. Parks and Recreation's catalog of classes is also commercial, both in charging fees and in providing opportunities for local business people to promote themselves through classes. I doubt that BPL will stop carrying the P&R catalog :) This sounds like a reversion to the old "for profit/not-for-profit," "free/fee" language that we have discarded in other policies, because those distinctions no longer offer a bright line to distinguish among different kinds of activities. What types of activities is the City/library staff trying to avoid promoting? I think that a clearer description of those activities is needed, as well as a better understanding of why those activities are LC Handouts1August 2015 Teter on Library Commission August 2015 Packet not appropriate for distribution by the library. Why is the exception for major events outside Boulder County limited to "arts?" "Cultural events" seems like a more appropriate umbrella, given the library's mission. Again, what kinds of events is staff trying to avoid promoting? What criteria will staff use in deciding what to distribute and what not to distribute.There are so many events/activities occurring in Boulder County already, if we add the exception "major events" outside Boulder County, BPL could quickly be overrun by materials. I don't think that this approach provides much help in addressing those concerns. P. 13 BPL Master Plan process We've discussed several other master planning processes that are underway concurrently with BPL's. These other planning processes have potential to impact library services and facilities and vice versa. How do the schedules for these other activities line up with the BPL master plan calendar? How is communication among these plans to be handled? Are there critical decision points that we should be aware of in all of these plans? I think these interlocking activities should be displayed on our timeline so we stay mindful of them. Community Cultural Plan Human Services Master Plan update Civic Area Plan Boulder Valley Comprehensive Plan update P. 17 Additional stakeholder groups to consider: Naropa University Chamber of Commerce/DBI High tech community Scientific community? Demographic representation: by age (millenials as well as seniors), ethnicity Families (a major target of BPL programs) Literacy program participants/stakeholders (adult, early and Latino) P. 18, Commission memo, calendar Let's be sure to review dates the associated with Foundation grants laid out in this timeline against the new timeline/milestones proposed for the BLF budgeting process. P. 27 Commish job description Tim and Alicia - thanks for whittling these materials down to size! Some suggestions: We should probably embed a link to Charter section 90 as the base description of the commissioner’s role. Should we also provide a list/summary of those duties? : Policy Master Plan Budget Administer library gifts Library services Library facilities Annual report Represent BPL to community and reverse Need to include language describing the Foundation’s relationship to BPL, and commissioners' roles with respect to the Foundation. Could be something along these lines: LC Handouts2August 2015 Teter on Library Commission August 2015 Packet The Boulder Library Foundation is an independent 501-c3 nonprofit organization led by a volunteer board of directors and supported by individual donors and community partners. The Foundation has been the primary sponsor of Boulder Library’s programs for over 40 years. Two Library Commission members are selected each year to serve as Foundation board members (generally on a rotating basis). Because BLF is a working Board, active participation in BLF meetings and committee activities is expected. Commissioners and Foundation Board members work together to maintain positive working relationships among funders, staff and volunteers. http://boulderlibraryfoundation.org/ For the section on commissioner’s role, I’d recommend re-ordering and : Good communication skills. Functions well in committees, group discussions, public events. Ability to assess information and make important decisions. Reads distributed materials before each meeting. Schedule permits participation in monthly My rationale for changes to the last bullet: realistically, serving on Commission involves more than just the monthly meetings, so I think we should set an appropriate expectation. Examples of other time commitments based on my experience include: Foundation meetings, agenda planning meetings, participation in special library events (including fundraisers), participation in occasional cross-department City meetings, and community meetings. Maybe we should set an expectation of hours people should expect to spend (average monthly) based on collective experience? LC Handouts3August 2015 ŽƵůĚĞƌ>ŝďƌĂƌǇŽŵŵŝƐƐŝŽŶDĞĞƚŝŶŐϴ͘ϱ͘ϭϱ BoulderReads FAQS tŚĂƚŝƐZ͍BoulderReads is the Community Literacy Program of the Boulder Public Library tŚŽŝƐƐĞƌǀĞĚďǇŽƵůĚĞƌZĞĂĚƐ͍Learners of all ages from all cultural and linguistic backgrounds ,ŽǁĚŽĞƐŽƵůĚĞƌZĞĂĚƐƐĞƌǀĞƚŚĞŵ? Services: KŶĞŽŶKŶĞ>ŝƚĞƌĂĐǇdƵƚŽƌŝŶŐ >ŝƚĞƌĂĐǇŽůůĞĐƚŝŽŶĂƚW> >ŝƚĞƌĂĐǇĂŶĚdĞĐŚŶŽůŽŐǇ>Ăď Programs: ZĞĂĚŝŶŐƵĚĚŝĞƐĨŽƌŚŝůĚƌĞŶŝŶ<Ͳϯ KŶƐŝƚĞŽŵŵƵŶŝƚǇ>ĞĂƌŶŝŶŐůĂƐƐĞƐ͗'WƌĞƉĂŶĚ^>ŽƵƌƐĞƐ sŽůƵŶƚĞĞƌdƌĂŝŶŝŶŐĂŶĚǁŽƌŬƐŚŽƉƐ tŚĂƚĚŝĨĨĞƌĞŶĐĞĚŽĞƐŽƵůĚĞƌZĞĂĚƐŵĂŬĞ͍ Learners in BoulderReads achieve the following: Employment and improved employment, Citizenship, GED Diploma, college enrollment, certifications and licenses Family Library visits and connections, increased family reading, books in the home, engagement and confidence in reading and books In 2014, BoulderReads volunteers donated an in-kind value of over $166,000 in volunteer hours tŚŽŝƐŽƵůĚĞƌZĞĂĚƐ͍ Shelley Sullivan, Manager Karen Bowen, Coordinator Laurie Watkins, Specialist ,ŽǁĐĂŶ/ůĞĂƌŶŵŽƌĞĂďŽƵƚŽƵůĚĞƌZĞĂĚƐƉƌŽŐƌĂŵƐĂŶĚƐĞƌǀŝĐĞƐ͍ Contact us at 303-441-3139 or go to www.boulderreads.org LC Handouts4August 2015 ŽƵůĚĞƌZĞĂĚƐͲ&ĞĞĚďĂĐŬĨƌŽŵƚŚŽƐĞǁĞƐĞƌǀĞ ,ĞĐĂŵĞŚŽŵĞŽŶĞŶŝŐŚƚĂŶĚďĞŐĂŶǁƌŝƚŝŶŐĂƐƚŽƌǇďŽŽŬĂŶĚĚƌĂǁŝŶŐƉŝĐƚƵƌĞƐƚŽŐŽǁŝƚŚŚŝƐƐƚŽƌǇ͘,ĞǁĂŶƚĞĚƚŽǁƌŝƚĞŝƚ ĂŶĚĚƌĂǁŝƚ͘/ƚǁĂƐƐŽǁŽŶĚĞƌĨƵů͘,ŝƐǇŽƵŶŐĞƌƐŝƐƚĞƌĨŽůůŽǁĞĚƐƵŝƚďǇŚĂǀŝŶŐŵĞǁƌŝƚĞĚŽǁŶŚĞƌƐƚŽƌǇĂŶĚƚŚĞŶĚƌĂǁŝŶŐ ƉŝĐƚƵƌĞƐƚŽŐŽǁŝƚŚŝƚ͘ŽƚŚǁĞƌĞƐŽƉƌŽƵĚƚŚĞǇƚŽŽŬƚŚĞŝƌƐƚŽƌŝĞƐƚŽƐĐŚŽŽůƚŽƐŚĂƌĞǁŝƚŚƚŚĞŝƌĐůĂƐƐĞƐ͘ Spring 2015 Reading Buddies Parent dŚĂŶŬƐƚŽŽƵůĚĞƌZĞĂĚƐ͕/ŵĞƚĂƚƵƚŽƌĨŽƵƌǇĞĂƌƐĂŐŽǁŚŽŝŶƐƉŝƌĞĚŵĞƚŽĨĂůůŝŶůŽǀĞǁŝƚŚƌĞĂĚŝŶŐ͘ǇƐĂǇŝŶŐƐŽ/ǁĂŶƚƚŚŝƐƚŽ ďĞĂŶĞǆĂŵƉůĞŽĨŚŽǁǁĞůůŽƵůĚĞƌZĞĂĚƐŵĂƚĐŚĞƐĂƚƵƚŽƌǁŝƚŚĂƐƚƵĚĞŶƚ͘dŚĞǇŬŶĞǁ/ůŽǀĞĚƚŽƌĞĂĚĂŶĚƚŚĞǇƉůĂĐĞĚŵĞ ǁŝƚŚĂƉĞƌƐŽŶǁŚŽĨĞůƚŵǇĚĞƐŝƌĞƚŽƌĞĂĚ͘ĞĨŽƌĞŽƵůĚĞƌZĞĂĚƐ/ǁĂƐŶΖƚĐŽŶĨŝĚĞŶƚŝŶŵǇǁƌŝƚŝŶŐƐŬŝůůƐ͕ďƵƚǁŝƚŚƚŚĞŚĞůƉŽĨ ŵǇƚƵƚŽƌŵǇĐŽŶĨŝĚĞŶĐĞĂŶĚŵǇŐƌĂĚĞƐŝŵƉƌŽǀĞĚ͘/ĚŝĚŶΖƚĨĞĞůĂůŽŶĞ͖ƐŽŵĞŽŶĞǁĂƐƚŚĞƌĞƚŽƐƵƉƉŽƌƚŵĞ͘ Mayra Rivera, 2014 Janet Driskell Turner Award Recipient LC Handouts5August 2015 Mills, Carrie From:joni teter [joniteter@gmail.com] Sent:Tuesday, August 04, 2015 10:27 AM To:BPL-COM Subject:Master Plan thoughts I took a look at the master plan links provided in this month's packet, and would like to offer the following thoughts. The library plans were...disappointing. Not much there there, relative to Boulder's much more extensive master planning processes. I looked at the master plans done by other Boulder Departments, and at the "general information about master planning" link and saw several things that I thought might be helpful to our process. The framework used for the 2012 Fire & Rescue might be worth considering. This plan is built around City's Comprehensive Plan/Sustainability Strategy, which drives the City's (relatively new) priority-based budget process. Comp Plan categories: Safety and Community Well-Being, Community Character, Mobility, Energy, Natural Environment, Economic Vitality, and Good Governance. 1 LC Handouts7August 2015 This Comp PLan-based approach also offers potential to see opportunities for synergy/collaboration between BPL, other City departments/services and potential community partners. When reviewing master plans and planning documents created in other contexts, I looked for opportunities to piggy-back on work that has already been done, thus reducing workload/costs for BPL. The 2013 Economic Sustainability Strategy looked like a helpful source in this regard. The SBDC, Maker Spaces and some of BPL's programming have direct links with Boulder's economy; exploring those linkages and linking them to the ESS through BPL Master Plan seems like a good strategy. There is a City-maintained on-line tool for use in public outreach activities: Inspire Boulder http://www.inspireboulder.com/ I thought there were a number of opportunities to synergize with work already done for the 2014 Parks and Recreation Master Plan. I think PR and BPL are more closely aligned with respect to delivery of their services than most other City departments: Both departments are built around delivery of customer services (vs. regulation and enforcement). The services offered by BPL and PR are discretionary (vs. fire, police, utilities). Most people within the Boulder community have other options to access services provided by BPL and PR; services provided by these departments must be competitive with private offerings. For many of the disadvantaged populations within the Boulder community, the free/low-cost services offered by BPL and PR are the only options available. In looking at the work done by PR in developing their recently adopted Master Plan, I thought the following documents looked especially interesting. Is there data in these documents that would be equally applicable to library services (e.g., community data)? Are there partnership opportunities with PR (beyond the Civic Area partnership already under development)? Background documents similar to what is planned for BPL. Benchmarking Financial Sustainability Needs Assessment Pathfinders workshop (part of the outreach strategy) Documents developed for PR that appear to have direct overlap for BPL Related Planning Documents (summarizes recent and ongoing planning work elsewhere in the City) Trends (includes community demographic data) Thanks! - Joni 2 LC Handouts8August 2015 ORDINANCE NO. 8055 1 AN ORDINANCE SUBMITTING TO THE QUALIFIED 2 ELECTORS OF THE CITY OF BOULDER AT THE REGULAR MUNICIPAL COORDINATED ELECTION TO BE HELD ON 3 TUESDAY, NOVEMBER 3, 2015, THE QUESTION OF 4 AMENDING THE CITY CHARTER REGARDING THE LIBRARY COMMISSION; SETTING FORTH THE BALLOT 5 TITLE; AND SPECIFYING THE FORM OF THE BALLOT AND OTHERRELATED DETAILS. 6 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOULDER, 7 8 COLORADO: 9 Section 1.Aregular municipal coordinated election will be held in the city of 10 Boulder, county of Boulder and state of Colorado, on Tuesday, November 3, 2015. 11 Section 2.At that election,a question shall be submitted to the electors of the city of 12 Boulder entitled by law to vote, that will allow voters to consider the following amendments to 13 the city Charter pertaining to the library commission (in Sec. 65, the material to be added to the 14 Charter is shown byunderlining and material to be deleted is shown stricken through with solid 15 lines; for Secs. 69 and 132 through 136 the existing sections are deleted in their entirety and 16 replaced as provided below): 17 18 Sec. 65. - Administrative departments. 19 The following administrative departments are hereby created: 20 (a) Department of public works; 21 (b) Department of finance and licensing; 22 (c)Department of parks and recreation; 23 (d) Department of public safety; and 24 (e) Department of planning.; and 25 26 Commission Meetings\2015 Aug\Handouts\o-8055-1st rdg-2391.docx S:\Library\Administration\Library LC Handouts9August 2015 (f)Department of library and arts. 1 Upon the recommendation of the city manager, the city council may by ordinance create 2 additional administrative departments. 3 Department of Library and Arts 4 Sec. 69. - General powers and duties 5 There is hereby created adepartment of library and arts, the director of which will be 6 subject to the supervision and control of the city manager in all matters, shall be the technical 7 advisor of the library commission and shall have the administrative direction of the department of library and arts, and perform such duties pertaining to the department of 8 library and arts as are in this charter, or may be required by ordinance or assigned by the city manager. The director may be designated as the secretary of the library commission and 9 authorized to perform other necessary functions. 10 Library Commission 11 Sec. 132. - Library Commission established. 12 There shall be and is hereby established a library commission which shall have the 13 primary responsibility as an advisory commission with regard to the provision of library services to the Boulder community. The members of the commission shall be qualified to 14 serve on an advisory commission pursuant to Section 130, shall not hold any other office in the city, and shall serve without pay. 15 Sec. 133. - Powers and duties of library commission. 16 The library commission shall not perform any administrative functions unless expressly 17 provided in this charter. The commission shall provide recommendations to the city council in matters concerning the library, and the commission shall have the following duties: 18 (a) Adopt bylaws, rules, and regulations for its guidance and governance; 19 (b) Provide advice to assist in preparation and revision of a master plan for the development 20 and maintenance of a modern library system within the city; 21 (c) Review annually the library budget prepared by the library director prior to its submittal 22 to the city manager and make recommendations regarding approval or modification of the same; 23 (d) Review periodically the director’s operational service plans and make comments and 24 recommendations; 25 (e) Make recommendations to the director and the city council on library facilities, including 26 Commission Meetings\2015 Aug\Handouts\o-8055-1st rdg-2391.docx S:\Library\Administration\Library LC Handouts10August 2015 capital improvements, maintenance of existing facilities, and need for new facilities; 1 (f) Review the library director's annual report and make comments and recommendations; 2 and 3 (g) Represent the library to the community and the community to the library with the goal of 4 building awareness, understanding, and support. 5 Sec. 134. - Library fund. 6 The city council shall make an annual appropriation, which shall amount to not less than the return of one-third of a mill tax levied upon each dollar of assessed valuation of all 7 taxable property in the City of Boulder. All revenue from such tax, together with the moneys described below shall be paid into the city treasury and be designated as the "Library Fund"; 8 (a) Gifts, bequests, and donations to the fund. 9 (b) Proceeds of the sale of any library property, or the pro rata portion of such property, 10 purchased with funds from the property tax or gifts, bequests, and donations. 11 Expenditures from this fund shall be made only upon the favorable recommendation of 12 the library commission. Said fund shall be used only for the benefit of the library. 13 Any portion of the fund remaining unexpended at the end of any fiscal year shall not in any event be converted into the general fund nor be subject to appropriation for general 14 purposes. Money appropriated from the fund which is not expended in whole or in part shall be returned to the fund and shall not be subject to appropriation for general purposes. 15 16 Section 3.The official ballot shall contain the following ballot title, which shall also 17 be the designation and submission clause for the measure: 18 Ballot Question No. ___ 19 Amending Charter Provisions regarding Library Commission 20 Shall the Charter be amendedto make changes so that the powers and 21 governance of the Library Commission and the uses of the Library Fund are updated to be consistent with other advisory commissions as specified 22 in Ordinance No. 8055? 23 For the Measure ____Against the Measure ____ 24 25 26 Commission Meetings\2015 Aug\Handouts\o-8055-1st rdg-2391.docx S:\Library\Administration\Library LC Handouts11August 2015 Section 4.If a majority of all the votes cast at the election on the measure submitted 1 are for the measure, the measure shall be deemed to have passed and the charter shall be 2 amended as provided in this ordinance. 3 4 Section 5.The election shall be conducted under the provisions of the Colorado 5 Constitution, the Charter and ordinances of the city, the Boulder Revised Code, 1981, and this 6 ordinance, and all contrary provisions of the statutes of the state of Colorado are hereby 7 superseded. 8 Section 6.The officers of the city are authorizedto take all action necessary or 9 appropriate to effectuate the provisions of this ordinance and to contract with the county clerk to 10 conduct the election for the city. 11 Section 7.If any section, paragraph, clause, or provision of this ordinance shall for 12 any reasonbe held to be invalid or unenforceable, such decision shall not affect any of the 13 remaining provisions of this ordinance. 14 Section 8.This ordinance is necessary to protect the public health, safety, and 15 welfare of the residents of the city, and covers matters of local concern. 16 Section 9.The City Council deems it appropriate that this ordinance be published by 17 title only and orders that copies of this ordinance be made available in the office of the city clerk 18 19 for public inspection and acquisition. 20 21 22 23 24 25 26 Commission Meetings\2015 Aug\Handouts\o-8055-1st rdg-2391.docx S:\Library\Administration\Library LC Handouts12August 2015 INTRODUCED, READ ON FIRST READING, AMENDED, AND ORDERED 1 th PUBLISHED BY TITLE ONLY this 28 day of July, 2015. 2 3 4 Mayor Attest: 5 6 City Clerk 7 8 9 10 READ ON SECOND READING, PASSED, ADOPTED, AND ORDERED 11 PUBLISHED BY TITLE ONLY this _____ day of _________, 2015. 12 13 Mayor 14 Attest: 15 16 City Clerk 17 18 19 20 21 22 23 24 25 26 Commission Meetings\2015 Aug\Handouts\o-8055-1st rdg-2391.docx S:\Library\Administration\Library LC Handouts13August 2015 Sutter on Charter Changes Mills, Carrie From:Paul Sutter [pssutter@gmail.com] Sent:Wednesday, August 05, 2015 12:40 PM To:Libcom Subject:Fwd: Charter Changes Attachments:o-8055-1st rdg-2391.docx Hi all - Prior to our meeting tonight, I just wanted to express a quick and preliminary expression of concern about the Charter changes document that was passed around: it looks like there may be some messiness with the ways in which the "Library Fund" and "Library Support Fund" sections were folded together - particularly how certain provisions in the previous iteration that seemed aimed specifically at the use/governance of the "Library Support Fund" now seem to apply to the "Library Fund" as a whole. I may not be reading this right, though, so I'm hoping that some of you with closer experience with this document can have a close look prior to the meeting. FYI, I compared the new language to the older version of the Charter revisions attached to the LC job description. best, Paul ---------- Forwarded message ---------- Mills, Carrie From: <MillsC@boulderlibrary.org> Date: Mon, Aug 3, 2015 at 4:34 PM Subject: Charter Changes To: BPL-COM <BPL-COM@boulderlibrary.org> Hello all! Attached are the charter changes with the final revisions that were passed on the first reading by the City Council. I will also provide this document as a handout at the start of the meeting. 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