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04.20.15 HRC Packet Human Relations Commission Monday, April 20, 2015 City Council Chambers Municipal Building nd 1777 Broadway 2Floor Boulder, CO 80301 6:00p.m. I.Call to Order II.Oath of Office, Nikhil Mankekar III.Agenda Adjustments IV.Approval of Minutes A.March 16, 2015 V.Community Participation (non-agenda action items) VI.Action Items A.2015 HRC Work Plan 1.2016MLK Day RFP 2.Cesar Chavez Municipal Holiday VII.Discussion/Informational Items A.Safe Community B.Living Wage Update C.Circles Poverty Simulation Update D.Event Reports E.Follow Up Items VIII. Immediate Action Items IX. Adjournment Attachments: Minutes: March 16, 2015 Chart: 2015 HRC Work Plan Final RFP: Draft 2016 MLK Day Events Chart: Cesar Chavez Municipal Holiday Memo: Safe Community Flyer: Circles Poverty Simulation Human Relations Commission Monday, March 16, 2015 Council Chambers 1777 Broadway Boulder, CO 80301 6:00 p.m. COMMISSIONERS PRESENT: Emilia Pollauf Nikhil Mankekar Shirly White Amy Zuckerman COMMISSIONERS ABSENT: José Beteta STAFF PRESENT: Carmen Atilano Kim Pearson Robin Pennington Karen Rahn I.Call to Order A. Zuckerman. The March 16, 2015HRCmeeting was called to order at 6:00p.m. by II.Agenda Adjustments Discussion/Informational Item 6. A. Presentation by Police Chief Greg Testa was moved up ahead of Action Items V. III.Approval of Minutes S. White moved. N. Mankekar seconded. Motion to approve the Feb. 23, 2015minutes carries 4-0. IV.Community Participation Community members Cynthia Beard, Darren O’Connor, Judith Landsman, Derrick Jones, Jen Watson and Rob Smoke addressed the commission regarding community safety, racial issues, policing and homelessness and the need for continued community dialog.C. Beard commented on the USA Today analysis onracial disparity of arrests in Boulder;and the hope that we can cultivate a more raciallydiverse and racially inclusivecommunity. D. O’Connor commented on the need for people of colorto feel safe in the community.J. Landsman spoke about the experiences of her family and how her children of colorhadbeen treated differently than her whitechildren.She commented that she had beenunable to find a place to complain about the treatment.D. Jones spoke of his experience feeling unwelcome in Boulderand his experience with the police in both his professional and his personal life.J. Watson commented on the need for collaboration between the HRC, the police department, City Council and community groups such as the Boulder Coalition and Alliance on Race (BCAR) and asked for additional information onthe trainer chosen to providediversity training for the police department. R. Smoke commented on the need for accountability, housing, and on the ongoing homeless problem in Boulder. V.Action Items A. 2015 HRC Work Plan – The HRC approved its 2015 Work Plan with the addition of an item under Community Relations, Community Education/Awareness to explore the N. Mankekar moved recommendation to City Council of a Cesar Chavez municipal holiday. to E. Pollauf seconded. Motioncarries 4-0. accept the 2015 HRC Work Plan as amended. 1.MLK Day Events – A. Zuckerman spoke about the opportunity to further engage the community in discussion and encourage excitement about the future of MLK Day in S. WhitemovedN. Mankekar seconded. Boulder. to postpone this item to April. Motion carries 4-0. E. Pollauf movedN. Mankekar 2.Funding Allocations to postpone this item to April. – seconded.Motion carries 4-0. VI. Discussion/Informational Items A. Presentation by Police Chief Greg Testa – Chief Testa provided information on the philosophy and the practice of community policing in Boulder, giving examples of community partnerships and collaborative relationships such as EDGE (Early Diversion Get Involved, a program with Mental Health Partners teamed with police officers who can respond directly and provide immediate mental health resources to those in need in the community); department outreach to the immigrant community as well as to the homeless and CU populations; and other programs involving youth and adults. He gave background on the hiring and training of police officers, the Professional Standards Review Panel review process, and statistics from the recently released Arrest Citation Data Report. He also provided information on the background of the department’s diversity trainer, Wendell Pryor.A Q&A with the commissioners followed the presentation. Topics included officer recognition and goals related to community policing; officer discretion in issuing citations and the options available to them as alternatives to detention; the grant-funded state restorative justice expansion pilot program for juveniles through the Boulder County District Attorney’s office; the make-up of the Professional Standards Unit; police interactions with the homeless including plans for a Homeless Outreach Team; police training including training on bias-motivated crimes; the reasons for reluctance some people experience callingthe police which include mistrust, and how to break down barriers; the importance of transparency; the importance of continued dialog at both the community and individual levels and the importance of the commitment of police leadership. In response to community participation, K. Rahn provided an update on an April 25 City Council Information Packet on homelessness including updates on the 25 Cities Project pilot; the Consortium of Cities in Boulder County supportive housing study; partnerships with other communities across the Denver Metro area working on the regional coordination and support, particularly in the areas of supportive housing and landlord-tenant issues. C. Atilano gave examples where the HRC, Police Department and the community had worked together in the past to bring matters to City Council for consideration,resulting in the passage of the Sentence Enhancement Ordinance and the Failure to Pay Wages Ordinance. She referred the commissioners to the memo provided by City Attorney Carr where he outlined City Council’s guiding principles that set the definition of the HRC’s role, also noting that council did look at the review panel in 2014. Commissioners discussed the value of obtaining demographic data on all police dispositions by contact including arrest and non-arrests. Commissioners and staff discussed possible next steps regarding a community dialog or forum around race relations and agreed to table any decisions until further information had been obtained and reviewed, and an appropriatetopic and meeting format determined. B. Living Wage Update –C. Atilano gave an update on work of the city staff committee on Living Wage, which is currently benchmarking peer communities.The analysis and recommendation to City Manager is expected to be completed this year. C.Event Reports –C. Atilano brought forward a request by BMoCA for a commissioner to S. WhiteA. give a welcoming statement at Dia del Niño on April 25. agreed to do so. Zuckerman attended a meeting to plan a community educational event on Wage Theft. D.Follow Up Tasks – Submit the Feb. 23, 2015 minutes, update the 2015 HRC Work Plan, postpone discussion of the MLK Day Event RFP to April and promote community interestabout it, include the HRC event funding RFPs and CIF application in the April packet, send commissioners a link to the Arrest Citation Data Report located on the Boulder Police Department web page, contact BMoCA regarding Dia del Niño. VII. Immediate Action Items None. IX.Adjournment N. Mankekar movedE. Pollaufseconded to adjourn the March 16, 2015 meeting. the motion. Motion carries 4-0. The meeting was adjourned at 8:48p.m. Attested:Approved: Board SecretaryHRC Chairperson Recommendations Legislation Education/Awareness Community Civic Engagement Boulder Human Relations Commission(HRC) and Youth OpportunitiesAdvisory Board(YOAB) Request for Proposals:2016 Dr. Martin Luther King, Jr.Day Events Deadline: 5:00 pm, Friday, August 7, 2015 Fund Description The HRC/YOAB MLK Day Fund is a source of financial support for events that honor the life of, and inform the Boulder community about the work of Dr. Martin Luther King Jr.Objectives of the Fund are to engage the Boulder community in an effort tocome together toexplore in detail MLK’s contributions to a fairer society and to inspire Boulder residents to continue the pursuit of his dream.All events supported by the Fund must be part of a coordinated City of Boulder MLK Day of activitiesonJanuary 18,2016, be free of admission and be open to the public. Factors to be considered in funding decisions include: Potential toAttract and Engage an Audience; and Potential to Extend Insight into the Life and Dream of MLK The City’s Role City of Boulder Community Relations staff will lead a committee made up of MLK Fund grantees to coordinate events. The Youth Opportunities Advisory Board members will again host a Youth Day of Service for high school age students to engage in volunteer activities on Saturday, January 16, 2016. Day of Service host site applications will be available in September 2016. Available Funds Groups are eligible for grants with a maximum amount of $1000. Eligibility Funding requirements include the following: A community group does not need to be a 501(c) (3) nonprofitorganization to apply. Any group of threeor more unrelated Boulder residents with an idea for an event that fits the guidelines is eligible to apply. The event must occur during the City of Boulder’s MLK Day onJanuary 18, 2016 and take placewithin the city limits of Boulder. The event must engage and educate the larger community. The event must include a goal of inclusivity and respect for diversity. Grantee must participate on a planning committee with other MLK Fund granteesto coordinate location and times of activities. MLK Fund grants may be used only for non-personnel related expenses, such as food, postage, marketing and office supplies. They cannot be used to compensate event organizers, although the grant may pay for a guest speaker or entertainment at an event. Funded groups are required to recognize HRC/YOAB support on any event publicity and at the event itself. Following the event, funded groups are required to appear at a designated HRC meeting and report on the event including attendance data. Failure to appear at the designated meeting will negatively affect future funding requests. The MLK Fund will not support: Proposals that are not from Boulder residents or groups. Communitygroupsare, however, encouraged to partner with other groups for their event. Organizations that have failed to meet their contractual requirements for past City of Boulder funding. Events that are not free and open to the public. Admission may not be charged at these events. Deadline: 5:00 p.m., Friday, August 7, 2015 Applications must be receivedby .No late applications will be accepted.You may either mail, hand-deliver or email your proposal. Please see below for where to send your application. To Apply: Please submit your application in the following order: Cover Sheet (see attached) Narrative –answer the sixquestions below. Please use no more than two single-spaced pages for your responses. 1.Who is on the organizing body of this event and what is their relationship to the community of the event they are planning? Please list members of the organizing body or co-sponsoring groups if it is a collaborative effort. 2.Provide a description of the event, including: a.a general description of the event, including who will facilitate it; b.how your event will engage and educate the community about MLK; and c.how your event will foster inclusivity and respect for diversity. 3.If your event is targeting youth, how will youth be involved in the planning and implementation of the event? 4.What are the goals of the event? 5.Are you applying to another City of Boulder department for money to cover the cost of your 2016 event? If so, please specify. Budget Table (see attached): Using the attached budget sheet, provide a detailed, projected budget of expenses and revenues for your 2016event (including this Fund). Mail application to:Or hand-deliver to: HRC/YOAB MLK FundHuman Services Community Relations2160 Spruce St Department of Human ServicesBoulder, Colorado City of Boulder P.O. Box 791 Boulder, CO 80306 Applications may also be emailed by August 7, 2015 at 5:00 p.m. to Carmen Atilano at atilanoc@bouldercolorado.gov. Late applications will not be accepted.not We will be checking postmarks. Any applications that arrive in our office after August 7, 2015 will not be considered. If you are uncertain that your application will arrive in time, please hand-deliver or e-mail it to us. Thank you. For more information, please contact Carmen Atilano, Community Relations Manager at atilanoc@bouldercolorado.govor 303-441-3141. Cover Sheet: 2016Martin Luther King Day Events GrantRequest(up to $1000) : ________________ Agency Name Street Address City, Zip Code Telephone, Fax, Website Event Name Event Location(if on Pearl Street Mall, please provide block number) Contact Person Email Address Event Description (please do not exceed space provided) MLK Day EventBudget Table Budget ItemProjected Expense Postage Advertising Copying Office Supplies (Please specify): 1) 2) 3) 4) Total Office Supply Space Rental Food Other Direct Costs (Please specify): 1) 2) 3) 4) Total Other Direct Costs TotalExpenses Revenue SourcesRevenue Amount Amount Requested from HRC/YOAB MLK DayEvent Fund Other Sources 1) 2) 3) 4) Total Revenue MEMORANDUM TO:Human Relations Commission FROM:Karen Rahn, Director, Human Services Carmen Atilano, Manager, Community Relations DATE:April 15, 20015 RE:Update on City’sCommitment to a Safe and Welcoming Community Background As part of discussion taking place nationally, statewide and locally about police interaction with communities of color, Boulder Chief of Police Greg Testa attendedthe March 16 Human Relations Commission meeting.His presentation covered department philosophy, officer hiring and training, community partnerships, collaborative relationships, immigrant and homeless outreach, CU outreach, and restorative justice.He also presented statistics compiled in the department’s Arrest Citation Data Report. During subsequent discussion, some community members stated that Boulder city government, including the police, could do more to make the city welcoming to and respectful of people of color.The comments initiated a discussion among HRC members regarding roles the commission could have in encouraging those changes. City Council Action At the March 17 city councilbusiness meeting, City Manager Jane Brautigam presented an overview of Chief Testa’s presentation and community concerns raised at the March 16 HRC meeting.Included in the information weredetails of the city’s Police Professional Standards Review Panel.It was established by the Boulder Police Department under its General Order 120 and reviews investigations into allegations of misconduct filed against members of the PD.The panel consists of six community members and six members of the police department.The chief of police appoints thepolice department members andthe city manager appoints the community members, all of whom serve two-year terms.At present, the terms of four members are approaching expiration and the city manager is considering applicants.Panel members typically come from backgroundsthat fosters understanding of criminal justice procedures.The City Manager reported that the city has received 29 qualified applicants. Citing the intense national focus on police relations with communities of color, several council members stated a need for the city to move expeditiously to address community concerns. Adoption of City Manager’s Proposal At the April 7 City Councilbusiness meeting, CityManager Brautigam presented a “motion to approve a work plan in support of City Council’s request for further research and information to guide future decisions in support of the city’s commitment to a safe and welcoming community.”Council voted unanimouslyto approve the proposed work plan (Attachment A: City Council Agenda item). Specific measures in the work plan include: 1.Address current community member vacancies on the Police Professional Standards Review Panel; 2.Ensure the structure and process of the Police Professional Standards Review Panel remains a best practice; 3.Provide objective, transparent analysis and information through an independent reviewof the Police Department’s arrest and summons data;and 4.Support the HRC in its role to advise council on efforts that foster inclusivity and community building in Boulder. For the second and third measure of the work plan, the city seeks to contract the professional services ofan expert consultant, such as the Police Executive Research Forum (PERF). The city will be issuingan RFP for consultant services to research professional Standards Review Panel best practices and complete an independent review police department data. The fourth measure is council’s direction to the HRC.Council requests that the commission assist in developing a draft work item to address the city’s goal of being a safe and welcoming community for all,It further requests that the HRC input be available for presentation to council no later than the third quarter (Sept.) of 2015. Next Step th At the April 20HRC meeting, commissioners will discussideas for developing a proposed work plan item to address the city’sgoal of being a safe community and return to council by the third quarter, 2015. 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