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02.04.15 LC Packet City of Boulder Agenda 2015 Library Commission Meeting date: Wednesday,Feb. 4, 2015 Location: Main Library, ArapahoeConferenceRoom,1001 Arapahoe Avenue Meeting start time: 6:00 p.m. 1.Approval of agenda 2.Public comment 3.Consent agenda a.Approval of Jan. 7, 2015 meetingminutes(p. 2-5) 4.Update/discussion aboutBoulder Police patrol/enforcement in the Main Library – Commander McEldowney 5.Main Library renovation project update – Glenn Magee, Facilities Design and Construction Manager (p. 6-7) 6.Review renovation celebration plans – Jennifer Bray, Communications Specialist II and Kathy Lane, Library Programs Specialist 7.Follow-up on library budget questions – Devin Billingsley, Senior Budget Analyst(p. 8-11) 8.Library Commission review of the draft The Foundry terms of usepolicy(p. 12-15) 9.Library Commission update (from memo)(p. 16-21) 10.Discuss Library Commission Handbook update (p. 22-25) 11.Report on January 23-24, 2015City Council retreat 12.Library and Arts Director’s report(p. 26-31) a.Follow up on potential partnerships b.Follow up on Internet filteringinvestigation – costand legal findings c.Knight cities challenge grant 13.Future items/scheduling 14.Adjournment 2015 Library Commissioners Anne Sawyer, Chair Paul Sutter, Vice Chair Donna O’Brien, Secretary+ BPL Foundation Director Joni Teter, BPL Foundation Director Alicia Gibb 11 CITY OF BOULDER BOULDER, COLORADO BOARDS ANDCOMMISSIONS MEETING MINUTES Name of Board/ Commission: Library Commission Date of Meeting: January 7, 2015at the Main Library, Arapahoe Conference Room, 1001 Arapahoe Ave. Contact Information Preparing Summary: Carrie Mills, 303-441-3106 Commission Members Present: Anne Sawyer, Paul Sutter, Joni Teter, and Donna O’Brien Commission Members Absent: Alicia Gibb Library Staff Present: David Farnan, Director of Library & Arts Jennifer Miles, Deputy Library Director Carrie Mills, Administrative Specialist II City Employees: Glenn Magee, Facilities Design and Construction Manager Public Present: Kai Cui, President, Boulder Teen Advisory Board Kate Jendersee Joel Koenig Type of Meeting: Regular Agenda Item 1: Call to Order and Approval of Agenda [5:59 p.m., Audio0:15 min] The meeting was called to order at 5:59p.m. Sawyer added Internet filtering tothe agenda underthe director’s report. Sutter added a discussion on pre-circulating comments on the commission packet as a practice under the Library Commission update.Farnan asked to add a brief update on the Civic Area under the director’s report. Agenda Item 2: Public Participation [6:01p.m., Audio1:30min] Kate Jendersee referred to a previously submitted email sent to Alicia Gibb, Anne Sawyer, and Joni Teter, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanHandouts.pdf. She voiced her concerns with the library’s high transient population and related issues. Jendersee wants to use the library, but is put off byrecurringproblems. Jendersee asked the commissioners what she should do when she encounters these difficult situations. In response, Sawyer noted that it is notJendersee’s responsibility to act, but she is invited to alert staff. Farnan assured Jendersee that the staff and security are working towards a safe and comfortable experience. Further, Farnan confirmed that she is not alone in her sentiments. Sawyer explained that they are all working to refine the rules so that it gives staff the tools to handle uncomfortable situations. Jendersee asked if the commission and staff had the authority to removeproblem patrons. O’Briennoted that it comes down to the rules, assertingthat all patrons who abide by the library policies are welcome to stay. Further, O’Brien urged Jendersee not to confront the situations herself, but to inform staff or security. The commissioners thanked Jendersee for her valuable feedback. Agenda Item 3: Consent Agenda [6:10p.m.,Audio 11:00 min] Item 3A, Approval of Dec. 8, 2014 minutes (p. 3-7) Teter and Sawyer submitted comments prior to the start of the meeting, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanHandouts.pdf#page=2. Sutter sought clarification over the commission’s shared meaning of “digital branch” as prompted by Teter’s recommended change. Sawyer suggested changing the term to “digital presence.”O’Brien moved to approve the minutes with all three changes. Teter seconded. Approved unanimously, 4-0.Later in the meeting, O’Brien noticed an error in the December minutes concerning the date of the Boulder Maker Faire. This correction was made in the final minutes. Agenda Item 4: Main Library renovation project update [6:14p.m., Audio 14:28min] Magee announced that the work crew is done with the clerestory window project whichwrapped just before Christmas. Construction is midway through Phase 4.The northbuildingwill soon be painted and carpeted. Sawyer called a break from 6:16 to 6:44 p.m. so that commissioners could tour the construction areas. Library Commission Minutes 7 January 2015 Page 1 of 4 22 Agenda Item 5:Library budget basics –Devin Billingsley, Senior Budget Analyst [6:46 p.m., Audio18:07 min] Billingsley discussed the Library Department Budget Basics, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=11. Sawyer was impressed with the information and felt it should be part of the Library Commission Handbook. Billingsley provided a handout which included answers to the commissioners’ questions, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanHandouts.pdf#page=6. Commission discussion, questions, and comments included: Sutter inquired about the Computer Replacement Fund, asking if the library administration felt that they received enough for what they funded. Miles noted that the fundwas not only for systems and parts, but also overhead. Sawyer appreciated Teter’ssuggestion to invite Facilities and Assets Management (FAM) to speak with the commissionto discuss the Capital Development Fund. Further, Sawyer suggested inviting someone to discuss the Library Fund, impact fees, and more. Teter wondered if there was a way to include the collections as part of the impact fee analysis. Billingsley believed that the collections were included and agreed to supply Teter with the longer study. The commissioners thanked Devin for his library budget basics and Q&A handout. Agenda Item 6: Finalize commission’s recommended changes to the City Charter (p. 16-20) [6:52p.m., Audio25:52 min] Answers to questions posed during the Charter Review SubcommitteeMeeting and the draft changes to the City Charter can be found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=16 After discussion,Sutter moved to submit the charter changes to the city as amended. O’Brien seconded. Approved unanimously, 4-0. Commission discussion, questions, and comments included: The initial title, “Permanent Library Fund,” will not work as that title is used by the city with other budgetary considerations. Commissioners agreed to leave the naming of Sec. 92 up to the City Attorney’s Office. Teter and Sutter asked for clarification on the intention of Sec. 92c. After discussion, the commissioners decided to strike Sec. 92, item C from the proposal. Commission had questions about the use of “appropriate” in Sec. 90, items D and F. Ultimately, the commissioners decided to remove “any appropriate” from both phrases. O’Brien asked about the intent of “administer” in Sec. 90,item H. Sawyer and Sutter saw the confusion, but felt that no other words would fit better. Agenda Item 7:Library policy review and approval [7:04p.m., Audio37:50 min] Item 7A, Commission review and approval of Canyon Theater and Gallery terms of use and rental policy (p. 23- 29) This is the commissioners’ secondreading of the revised policy, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=21Teter moved to approve the policy as amended. Sutter seconded. Approved unanimously, 4-0. Commission discussion, questions, and comments included: Commissioners suggested grammatical and phrasing edits to ensure clarity and fluidity. Sutter thought the policy should clarify what the additional fees cover for events outside the library’s operating hours. These fees arefor security, staff, and cleaning. O’Brien suggested specifying the number of additional chairs and tables available. Miles asked if the commissioners preferred to have both the newest draft and a copy with tracked changes from the previous version. The commissioners agreed that the editedversion is acceptable without the tracked changes. Item 7B, Commission to review and provide feedback on the draft sponsorship of programs and events policy (p. 30-37) This is the commissioners’ second reading of the revised policy, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=30 Teter moved to approve sponsorship of programs and events policy as amended. O’Brien seconded. Approved unanimously, 4-0. Commission discussion, questions, and comments included: Commissioners suggested grammatical edits to ensure clarity and fluidity. Teter recommended a change in the distinction of the “no admission fee” evaluation criteria, noting that some Library Commission Minutes 7 January 2015 Page 2 of 4 33 groups need to charge in order to cover costs. Sawyer suggested changing it to include groups that charge a fee the option to provide a free service or event in support of sponsorship. Sawyer supported includingthe library’s desire to have free programming. Teter was concerned about the message the library sendswith the way the policy is currently written. Ultimately, the commission decided to include a preference for free or fee- based events with a free component, whether it is sponsored admission for some or a similar free event. Sutter suggested changed the title to “Cost to Public” instead. Sutter asked how often the library sponsors events, and Farnan confirmed that this is not common, citing the policy as intended to increase sponsorship. The draft included an exclusion which limited the policy for sponsorship of events within the library facilities. After much discussion, the commissioners agreed to remove the exclusion and revise the policy later should this type of situation cause problems down the line. Sutter asked for clarification on the meaning of “attendance data.” Farnan confirmed that they were only looking for the number of attendees. Agenda Item 8: Review Library Commission orientation handbook for incoming commissioners (p. 38) [7:32 p.m., Audio1:05:52hr] The current commission handbook can be found here: http://boulderlibrary.org/pdfs/commission/2015-commission- handbook.pdf. Mills submitted a list of the most recent changes, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=31. Commission discussion, questions, and comments included: Commissioners decided on the following changes: Remove pg. 13 to reduce redundancy of articles on Alex Warner o Part II, Item 1E – Remove Action Summary and Minutes pieces o Item 3C – Link points to state database but does not point to the library. Include last annual report or a o query specific to the library. Return to previous copy of the Charter Approval with date and signatures o Include an update from Billingsley on the budget o Remove outdated material, p. 18-30. o Sawyer suggested removing p. 35-38 but the commissioners wanted time to reflect and consider before making a decision. As such, those pages will be included in the February packet for consideration. Agenda Item 9: Library Commission update (from memo) (p. 39-40) [7:37 p.m., Audio1:11:14 hr] Sutter found Teter’s practice of pre-circulating comments on the packet prior to the meeting useful, but wondered if any additional comments circulated might constitute a meeting. To avoid such, Sutter recommended that all commissioners submit comments to the chair who will aggregate the commentary and provide them for the meeting. Teter did not believe that sending comments to the chair remedied the concern. Instead, Teter noted that the City Council members submitted comments prior to the meeting, but avoided conflict by not addressing or responding to any written comments prior to the meeting. Sawyer stated that should commissioners’ read each others’ comments beforesubmitting their own, that this would fall into a gray area. O’Brien cautioned that prewritten comments should not stifle discussion. Teter suggested that commissioners flag items that they most want to discuss at the meeting. Ultimately, Sawyer asked commissioners to submit early commentary to Sawyer, Farnan, and Miles by the Monday following the packet. The comments will then be released after their pre-meeting the day before the commission meeting. Agenda Item 10:Library and Arts Director’s Report(p. 41-45) [7:44p.m., Audio1:18:11 hr] The commissioners discussed many points within the director’s report, found here: http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf#page=41. Commission discussion, questions, and comments included: In review of the library statistics, Farnanwas pleasantlysurprised by the statistics considering so much of the collection atthe Main Library was boxed. Reynolds had a significant increase in events and attendeesthat made up for the deficit. Sawyer was impressed by the significant increase in programming at Reynolds. Farnan expressed some concern over Meadows’ programming numbers due to errors from manual reporting. Sawyer wondered if the web sessions decreased because of the app. Farnan figured that the app has not been active long enough for this to be a direct result. Sawyer appreciated the Prospector stats, but asked for statistics, if available,on Mobius. Teter asked for better signage for the MeadowsBranch. Miles noted that new signagehad been added by the city recently, but the commissioners recommended expanding signage from all directions. Library Commission Minutes 7 January 2015 Page 3 of 4 44 The commissioners reviewed new operating hours for the library. The hours are set to take effect on March2, 2015. The City Attorney’s Office is reviewing whether or not the library is in compliance with a Colorado State Library Lawwhich requires libraries to protect children who use Internet services from access to material that is harmful to their development. Sawyer noted that Fort Collins complies by allowingpatrons to opt-in to filtering asattached to their library card, and requiring filtering for all childrenunless a parent or guardian signs otherwise. Farnan recommended filtering in compliance with the law, but noted that the commission either had to conform to the law or begin the legal process in opposition; remarking that a lack of action was unacceptable. Teter felt that filtering was efficient and served asa useful deterrent for bad behavior. Sawyer and Sutter agreed that the point is not censorship or limiting access, but instead creating a safe space and welcoming environment. Sawyer also expressed concern over the environment for staff, who are currently responsible for addressingpatrons viewing pornography and recommended a hands-off solution. Teter recommended reaching out to local ACLU members and including patrons in the decision. Sawyer recommended March as the public hearing date. Teter cautioned that the filtering discussion should not conflict with the library’s opening in the press. Farnan updated the commission on progress in the Civic Area. He expected work to begin in 2016. Further, Farnan invited commissioners to a public hearing on March10, and a study session on March11. Agenda Item 11: Future Items/Scheduling [8:11p.m., Audio1:44:44 hr] Main Library Renovation Update Renovation Celebration plans – either Jennifer Bray or Kathy Lane to attend Policy Review: Foundry Terms of Use Follow-up on budget questions Internet filtering follow-up Updates on partnerships(SBDC, Farmers’ Markets) Report on City Council Retreat Review commission traits/job description Invite city officials to come discussenforcement issues at the library Agenda Item 12: Adjournment [8:20p.m., Audio1:54:01hr] There being no further business to come before the board at this time, the meeting was adjourned at 8:20p.m. Date, Time, and Location of Next Meeting: The next Library Commission meeting will be at 6 p.m. on Wed., Feb. 4, 2015, in the Arapahoe Conference Room at the Main Boulder Public Library, 1001 Arapahoe Ave., Boulder, CO 80302. APPROVED BY:ATTESTED: _______________________________________________________________________ Board Chair Staff Secretary ___________________________________ ____________________________________ Date Date An audio recording of the full meeting for which these minutes are a summary, is available on the Library Commissionweb page at http://boulderlibrary.org/about/commission.html Library Commission Minutes 7 January 2015 Page 4 of 4 55 To: Boulder Public Library Commission From: David Farnan,Library and Arts Director Jennifer Miles, Deputy Library Director Jennifer Bray, Library and Arts Communication SpecialistIII Glenn Magee, Facilities Design and Construction Manager Date: Jan. 30, 2015 Subject: Main Library Renovation Project Update Background: Background information on the Main Library renovation project may be found online on the project webpage (http://news.boulderlibrary.org) and in the September 2012 – January 2015 Library Commission meeting packets, which are archived at: http://boulderlibrary.org/about/agenda.html#archive . Project timeline – construction update: Table 1 shows key project dates and the construction schedule. Specific dates and sequence are subject to change as the project progresses. Table 1. Overview of key project dates and construction schedule KEY PROJECT DATES Library Commission meeting: February 4, 2015General project update and update about plans for the project completion celebration. Library Commission meeting: March 4, 2015General project update Library Commission meeting: April 1, 2015Project wrap up CONSTRUCTION SCHEDULE (dates and sequence subject to change) st PHASE 41FLOOR ENTRY / NEW AREA for FICTION and MEDIA November 5, 2014Phase 4 started Mid-February 2015Phase 4 expected completion. Opening scheduled Thursday, February 12, 2015. st PHASE 51FLOOR BRIDGE / CAFÉ October 2014Preliminary construction began –electrical and drywall Mid-February 2015New flooring installed on first floor of north building End of March 2015Phase 5expected completion–bridge / café, library bookshop April 1, 2015Final completion of all project enhancements including north building upgrades Early April 2015Opening of Seeds Café and Library BookShop 66 Phase 4 details: The phase 4 area is scheduled to open to the public on Thursday, Feb. 12, 2015. Announcement of this date is being distributed through the library’s standard public information channels. In order to meet this deadline, the contractors expect that some minor finish work will continue for a couple of weeks past Feb. 12, 2015. This work will be performed in the morning before the library opens. Phase 5 details: The bridge will close to the public on Thursday, Feb. 12, 2015. Phase 5 work on the bridge begins in earnest on Friday, Feb. 13, 2015. Seeds Café is expected to be given occupancy of the bridge on April 1, 2015, and an opening date for the café has not been confirmed yet. The space that will become the Library Used Bookshop (across from the new children’s area just south of the bridge) will continue to house the construction crew office until the end of the renovation project. The Library Used Bookshop is anticipated to open in early April. New tile flooring will be installed on the first floor of the north building beginning Friday, Feb. 13, 2015. Flooring installation is expected to conclude the week of February 23, 2015. The installation will be phased so that limited access to library spaces and services in the north building are available. The main north entry may be closed for 1-2 days during the installation of the tile in the Canyon Gallery. Renovation completion celebration update: An update on the celebration being planned for the completion of the renovation was included in the Jan. 7, 2015 meeting packet http://boulderlibrary.org/pdfs/commission/2015/2015JanLCPacket.pdf. Kathy Lane, library program specialist, and Jennifer Bray, communication specialist III will attend the Feb. 4, 2015 Library Commission meeting to share details of the celebration plans and request support from the commissioners during the event. Questionfor the commission: Does the Library Commission have any questions about this information? 77 Library Department Budget Basics Library Department Funding The Library Department is funded from eight sources. Descriptions of each funding source are provided below: Library Fund – The Library Fund is the library’s main funding source. Expenditures out of the Library Fund are restricted to covering operating and capital expenses and must be appropriated through the city’s annual budget process. Modifications may be made through twice-yearly Adjustment-to-Base (ATB) processes. Library administration develops the annual budget, as well as mid-year adjustments, all of which must be approved by City Council. The mechanics of these processes are explained in a later section. Library Fund revenues that support operating expenditures are sourced from a combination of a direct General Fund transfer, one-third property tax mill levy dedicated for the library, and library operating revenues and grants. These revenue sources are broken out in the Library Fund Financial which is included in the city’s Annual Budget document. The Library Fund maintains a mandatory reserve of 10% of operating revenues excluding General Fund transfers. Any unspent appropriations at the end of a given fiscal year fall to Library Fund balance and must be re-appropriated either through the next year’s budget process or through the ATB process. Computer Replacement Fund (CRF) – The city’s Information Technology (IT) Department manages the CRF. The library makes an annual contribution to the CRF based upon IT’s cost projections for future replacement of computers as well as software upgrades, workstation technical support, hardware maintenance and network infrastructure maintenance. The contribution formulas are set by the city’s IT Department according to industry standards as well as historical city experience. The CRF is solely used to fund the replacement and servicing of employee workstations and patron workstations. Printers and other peripheral computing equipment are not included in the CRF. These items may be funded in the Equipment Replacement Fund (described in the next section) depending upon acquisition price. Contributions to the CRF are reflected in the library’s annual operating budget. Expenditures out of the library ‘s CRF balance are included in IT’s operating budget and managed according to replacement schedules determined by IT. Any unspent annual appropriations at the end of a given fiscal year fall to CRF balance and must be re-appropriated either in the next year’s budget process or through the ATB process. Equipment Replacement Fund (ERF) – The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the ERF. The library makes an annual contribution to the ERF based upon FAM’s inflation-adjusted projections for future replacement of major equipment. These projections are based upon industry standards. The library’s annual contributions to the ERF are included in the library’s annual operating budget. Expenditures out of the ERF are reflected in FAM’s operating budget. The funds within the ERF are used at the discretion of library staff, subject to ERF 88 policies and procedures. Any unspent funds in a given year fall to ERF balance to be used to offset future year’s contributions or alternative equipment purchases. Equipment must meet the following criteria to be included in the ERF: 1.Tangible in nature and does not lose its identity if removed from original location 2.Have a useful life of more than one year 3.Have an original cost of at least $5,000 The ERF cannot cover vehicles, buildings, building materials/machinery, fixtures, furnishings or land/land improvements. Some examples of items in the ERF include: film projectors, copiers, printers, Apple Macintosh computers (not supported by IT), automated materials handling (AMH)/radio frequency identification (RFID) system, etc. Facility Renovation and Replacement Fund (FR&R Fund) - The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the FR&R Fund. The library makes an annual contribution to the FR&R Fund based upon a combination of FAM’s facility capital renovation and replacement projections as well as savings for future renovation projects envisioned by library staff. These contributions are reflected in the library’s annual operating budget. The funds are used at the discretion of library administration subject to FR&R Fund policies. Expenditures out of the FR&R Fund are reflected in FAM’s operating and capital budget. Any unspent funds fall to FR&R fund balance to be programmed for future use. The FR&R Fund is used specifically for major maintenance, renovation, and replacement of capital facilities and equipment defined according to the following criteria: 1.Maintenance: maintenance of existing building systems or components where the cost exceeds $3,000 per repair 2.Renovation: replacement of 50% or more of a building system or component 3.Replacement: replacement of 100% of a building system or component HVAC and fixtures are included in FR&R Gifts and Contributions Fund – The Gift and Contributions Fund is a pooled repository for gifts and contributions given to Boulder Public Library. These funds, both revenues and expenditures, are tracked in individual gift accounts within the fund. Many of these gift accounts are designated for specific purposes such as collection acquisition or capital improvement at various library locations. The Gift and Contributions Fund also holds accumulated contributions from the cities of Broomfield, Lafayette, and Louisville to cover expenses associated with the Integrated Library System (ILS, the library catalog). Like all the gift accounts within the fund, ILS funds are tracked separately. Library administration manages the outlay of monies from the Gift and Contributions Fund subject to donor-established restrictions. Revenues and expenditures within the Gift and Contributions Fund are not included in the city’s annual budget process and do not require City Council appropriation. 99 Capital Development Fund – The city’s Department of Public Works – Facilities Asset Management (FAM) Division manages the Capital Development Fund. The Capital Development Fund is funded with a past balance of Capital Development Excise Taxes as well as ongoing collection of Impact Fees. In 2010, the city shifted away from collecting development excise taxes in favor of collecting impact fees. These fees are assessed on commercial and private development projects and are to be used to fund capital expansion of municipal facilities necessary to support growing demand for city services. The recipient departments of Capital Development Excise Tax and Impact Fee funding are: Transportation, Parks and Recreation, Police, Fire, Human Services, and the Library. Capital Development Funds are programmed and spent at the discretion of FAM in conjunction with the staff of the recipient departments. General Fund –The General Fund is temporarily providing funding to cover operating expenses at the North Boulder Corner Library. This contribution will be rolled into the General Fund transfer to the Library Fund starting in 2016. Blystad-Laesar House (General Fund) – The General Fund holds proceeds from the sale of the Blystad- Laesar house. These funds are dedicated for library use. Budget Development and Adjustment-to-Base Process With the exception of the Gift and Contributions Fund, sourcing money from any of the funds described above must occur according to a defined City of Boulder budget schedule. This schedule has two main components. The first component is the annual budget development process during which library staff works with city executive management to determine annual appropriations for the library. This process begins in March and concludes in October when the City Council approves the upcoming year’s city budget. Appropriations approved in the annual city budget are available to be spent on January 1. The second component of the budget process is the Adjustment-to-Base (ATB) process. The ATB serves as an opportunity for the library to adjust its annual budget mid-year. Development of the first ATB begins in March and ends with City Council approval in June. Library staff cannot spend against appropriations included in the first ATB until they receive council approval in June. The second ATB follows a similar pattern, beginning in October and ending with council approval in December. Budget adjustments included in ATBs come from three primary sources: Operating Carryover from Fund Balance: Unspent balances that fell to fund balance at the end of the previous fiscal year. These monies support specific projects or programs that span more than one fiscal year. Budget Supplemental from Fund Balance: Monies requested from fund balance to support new programs or projects that were not included in the annual budget. The library can only appropriate money from fund balance if money is available in excess of reserve requirements. Additional Revenue: Unanticipated revenue that was not included in the annual budget. The ATB is an opportunity for the library to recognize this revenue and appropriate it for specific uses. If the department does not appropriate additional revenue, it falls to fund balance. 1010 Budget Calendar The calendar below lists important date ranges in the budget process and indicates when Library Commission involvement is needed (shaded). Date Deliverable/Event March Review Library’s first round of adjustments to the current year’s base budget and solicit Library Commission input April First round of adjustments to the current year’s base budget due for city manager’s review. May First round of adjustments to the current year’s base budget read before City Council (first reading) May Review next year’s Recommended Library Budget and solicit commission input June First round of adjustments to the current year’s base budget read before City Council (second reading) June Library and Arts Department director to provide next year’s Recommended Library Budget for city manager review July Update Library Commission on outcome of first round of adjustments to the current year’s base budget August Update Library Commission on the City Manager’s (next year) Recommended City Budget August Recommended City Budget delivered to City Council September First City Council Study Session on Recommended City Budget September Second City Council Study Session on Recommended City Budget (if needed) September Review library second round of adjustments to the current year’s base budget and solicit Library Commission input October Second round of adjustments to the current year’s base budget due for city manager’s review. October First reading of ordinances to approve Recommended City Budget with opportunity for public comment. October Second reading of ordinances to approve Recommended City Budget with opportunity for public comment. November Update on ApprovedCity Budget (including Library Department Budget) November Second round of adjustments to the current year’sbase budget read before City Council (first reading) November Second round of adjustments to the current year’sbase budget read before City Council (second reading) December Update Library Commission on outcome of second round of the current year’sadjustments to base budget 1111 TO: Boulder Public Library Commission FROM: David Farnan, Library andArts Director Jennifer Miles, Deputy Library Director DATE: Jan. 30,2015 SUBJECT: Commission review of The Foundry terms of usepolicy Background: Staff has developed a draft terms of use policy for The Foundry in anticipation of opening the space for reservation and use by any Boulder Public Library patrons with valid library accounts. A date for this opening has not yet been selectedbut is expected later this spring. The Foundryterms of use policy: Attachment A The draft of The Foundry terms of use policy is. Several other library technology maker space policies were consulted in creating this draft. Next steps in thisand otherpolicy revisions: 1.Staff to develop a draft policy addressingsecurity cameras in the library. March2015Library 2.Commission to review and approve The Foundryterms of use policy. ( Commission Meeting ) (April2015 Library 3.Commission to review a draft policy addressing security cameras in the library Commission Meeting) April 2015 4.Commission to review and approve a policy addressing security cameras in the library. ( Library Commission Meeting ) Questions for commission: Does the commission have any questions or input on the draft The Foundryterms of use policy? 1212 ATTACHMENT A DRAFT The Foundry Terms of Use Policy The Foundry at the Main Library is intended as a technology maker-environment to support personal creativity, innovation, connection; and the sharing of knowledge by offering access to various digital media technologies. The Foundry guidelines The Foundry is available at no charge to all patrons with a valid Boulder Public Library card. The library staff at the second floor services deskwill provide a key to access The Foundry and will hold thelibrary cards of all usersof the space.No more than 6persons may be in The Foundry at one time. Hours: The Foundry is available exclusively to youth (grades 6-12) for drop-in use or advance reservation during the following schedule: Monday 2 p.m. to 6p.m. Tuesday through Thursday 1 p.m. to 7 p.m. Friday 2 p.m. to 5:30 p.m. Saturday 1 p.m. to 6 p.m. Sunday 1 p.m. to 5 p.m. It is available to adults (18 years or older) with a same day oradvance reservationbefore or after the teen schedule above during the library’s normal business hours.First-time adult users must schedule an advance reservation with library staff to complete a 10-minute orientation and the user agreement form. Self-directed help guides are available for patrons. The Foundry may be reserved for up to one 2-hour session per dayif the space is available. Sessions may be extended in 30 minutes increments. The session time includes time to save or export project files.All sessions must conclude on time. Staff assistance: If any of the equipment is not working properly, please notify a staff member in the Teen Space or at the second floor servicedesk. Please be aware that the staff members may not be able tofixthe equipment immediately. Software and equipment available: Please visit The Foundry webpage to review a list of software and equipment available. Comment [JMiles1]: Insert link Users may check out selected equipment from The Foundry during the schedule listed above in the “Hours” section. Borrowed equipment must be returned the same day by the end of thebusiness day. 1313 ATTACHMENT A DRAFT The Foundry Terms of Use Policy Users must provide their own external storage devices and/or media. 3D Printer: 3D printers are available to produce three-dimensional, plastic objects uploaded from a digital computer design file. To order a 3D print job, please complete and the form.Designated library staff Comment [JMiles2]: Link to form. members and volunteers operate the 3D printers. Print jobs are scheduled on a first come, first serve basis. Patrons are notified when their print job is completed. The library reserves the right to refuse any 3D print request. Fees for 3D prints: 3D print jobs cost $1.00 per job plus 5 cents per gram of plastic. Lost or damaged equipment: If any piece of equipment in The Foundry is found to be permanently damaged or unusable, the user(s) maybe subject to a charge that may include repair or full replacement of the equipment. If any part or piece of equipment in The Foundry is lost or stolen, the user(s) may be subject to a full replacement charge. Cancellations: In the event of a cancellation, sessions may be cancelled online. Reservations are considered forfeit if Comment [JMiles3]: Insert link. the user(s) does not show up within 15 minutes after the reservation time. Terms of Use: 1.The Library Rules of Conduct apply to all persons using The Foundry. 2.No food or drink is permitted in The Foundry. 3.Groups must limit participantsto six persons. 4.Sessions must be held during the Main Library’s operating hours. 5.Sessions must conclude on time and with the last session of the day concluding 10 minutes prior tothe facility closing time. 6.Users are responsible for cleaning and straightening the space after use and returning tables, chairs and equipment as they were found. 7.No storage is provided for persons using the library, and the library is not responsible for anything left in the building. 8.For privacy, users are responsible for removing images, videos, recordings, and projects from the computers and equipment by the end of the session.Any work left on the computers or equipment will be removed and cannot be recovered. 9.The sending, receiving or creating of information or three-dimensional objects that are offensive, pornographic, illegal, is not permitted. Any illegal activity will be reported to the police. 10.Modifying the library hardware or software is not permitted. 11.Use of library technology for illegal activity is not permitted. 12.Usersmust comply with copyright laws,licensing agreements, and patent or trademark protections. 1414 ATTACHMENT A DRAFT The Foundry Terms of Use Policy 13.The library is a public space.In accordance with our mission, we encourage all Boulder Public Library patrons with a valid library card to use The Foundry. Ifthe sessionis not advertised as being “open to the public,” users of The Foundry have the right to limitparticipants. However, library staff cannot be expected to enforce or ensure the privacy of any meeting. Boulder Public Library, at its sole discretion, reserves the right to revoke The Foundry use privileges at any time or to refuse future reservations to users who consistently fail to appear on scheduled session dates or who do not abide by The Foundry terms of use or library rules of conduct. The library is not responsible for any damage to a user’s computer, storage device or other equipment, or for the loss of data or information. The library reserves the right to take photographs of sessions for its own records and for future promotional materials. Responsibility for enforcing this policy and terms of use rests with the staff person in charge. The library director retains final authority for enforcing this policy. Approved by the Library Commission on _______________________. User agreement First time adult (18 years or older) users must read The Foundry terms of use policy and sign below. My signature indicates that I agree to The Foundry Terms of use policy and accept responsibility to pay for the repair or full replacement if necessary of any equipment that is lost or damaged during my use of the The Foundry. 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ttachment1 -ProposedCharterChanges Article V. ADMINISTRATIVE SERVICE The CityManager Sec.65. - Administrativedepartments. Thefollowingadministrativedepartmentsareherebycreated: (a)Departmentof publicworks; (b) Departmentof financeandlicensing; (c)Departmentof parksandrecreation; (d) Departmentof publicsafety; (e)Departmentof planning;and (f) Departmentof library. (recommendedaddition) Sec.88. - Generalpowersand dutiesof theLibraryDepartment [Thislanguagetobebedraftedbythelibrarydirector.] LibraryCommission Sec.89. - LibraryCommissionestablished. Thereshallbeandisherebyestablished a library commissionwhichshallhavethe primary responsibility asanadvisoryboardwithregardtotheprovisionof libraryservicestotheBouldercommunity. The membersof thecommissionshallbequalifiedtoserveon anadvisorycommissionpursuanttoSection 130, shallnotholdanyother officeinthecity, andshallservewithoutpay. The library directorshallseethatminutesarekeptof allmeetingsandshalldistributecopiesof the minutestoallcommissionmemberswithinonemonthfollowingthemeeting;approvedminuteswillbe distributedtothecitycouncilwithinonemonthfollowingapprovalby thecommission. Sec.90. - Powersand dutiesof librarycommission. The library commissionshalladvisethecitycouncilinmattersconcerningthelibrary, andthe commissionshallhavethefollowingduties: (a) Adoptbylaws,rules,andregulationsfor itsguidanceandgovernance; (b) Work withthedirectortoprepareandsubmittocitycouncil a masterplanfor thedevelopment andmaintenanceof amodernlibrarysystemwithinthecityand from timetotimereviseand amendtheplan; (c) Reviewannuallythelibrarybudgetpreparedby the library directorpriortoitssubmittaltocity councilandmakerecommendationsregardingapprovalor modificationof thesame; 1919 Attachment1 -ProposedCharterChanges (d) Reviewperiodicallythedirector’s operationalserviceplansandmakecommentsand recommendations; (e) Makerecommendationstothedirectorandthecitycouncilon libraryfacilities,includingcapital improvements,maintenance of existingfacilities,andneedfor newfacilities; (f) Reviewthe library director'sannual report andmakecommentsand recommendations; (g) Representthe library tothecommunityandthecommunitytothe library withthegoal of buildingawareness,understanding,andsupport; (h) Administersuchgiftsof moneyor propertyor endowmentsasmaybegrantedtoandaccepted for librarypurposesandtotakestepsasthe library commissionmaydeemfeasibleto encouragegrantsor giftsinsupportof thelibrary. Sec.91. - Libraryfund. Thecitycouncilshallmakeanannualappropriation,whichshallamounttonotlessthanthereturn of one-thirdof amilltaxleviedupon eachdollarof assessedvaluationof alltaxablepropertyintheCity of Boulder. Allrevenue from suchtax,togetherwithallothermoneyscollectedby the library shallbepaid intothecitytreasuryandbedesignatedasthe"LibraryFund";andbeappliedtothepurposesherein authorized. Sec.92. - Permanentlibraryfund <name?>. Thereshallbe a permanent library fund.Thisfund shallconsistof thefollowing: (a)Gifts,bequests,anddonationstothefund. (b) Proceedsof thesaleof anylibrarypropertyor equipmentwhetherreal,personal,or mixed. Expenditures from thisfund shallbemadeonlyupon thefavorablerecommendationof the library commission.Saidfund shallbeusedonlyfor thebenefitof thelibrary. Any portionof thefund remainingunexpendedattheendof anyfiscalyearshallnotinanyeventbe convertedintothegeneralfund nor besubjecttoappropriationfor generalpurposes.Moneyappropriated from thefund whichisnotexpendedinwholeor inpartshallbe returned tothefund andshallnotbe subjecttoappropriationfor generalpurposes. ArticleIX. ADVISORY COMMISSIONS Sec.130. - General provisionsconcerningadvisorycommissions. [ No changesrecommended. ] Sec.131. - Councilmay create. [ Repealedby Ord. No. 5575 (1993), § 1, adoptedby electorateon November2, 1993. ] 2020 Attachment1 -ProposedCharterChanges Sec.132.-Generalpowersof librarycommission. Underthedirectionof thecitymanagerthelibrarycommissionshallhavecontrolof thepubliclibrary, branchesthereof,andreadingroomsthatmayatpresentexistor thatmaybehereafterestablishedor acquired;andallleasesof grounds andbuildingsfor suchpurposes;of theadministrationof giftsand trusts;andpowertodo anyandallthingsnecessaryor expedientinconnectionwithlibrarypurposes. Sec.133.-Titleand custodyof property. Thetitletoallproperty,realandpersonal,now ownedor hereafteracquiredby purchase,gift,devise, bequest,or otherwisefor thepurposeof thelibraryor readingrooms,whennotinconsistentwiththe termsof itsacquisition,shallvestintheCityof Boulder,andthecommissionshalltakechargeof and havethemanagementandcustodyof thesame. Sec.134.-Powersof thecommissionactingwiththecitymanager. Thecommission,withtheapprovalof thecitymanager,andby amajorityvoteof allitsmembers,tobe recordedinitsminuteswithayesandnoes,shallhavepower: (a)Tomakeandenforceallrules,regulations,andbylawsnecessaryfor theadministration,government, protectionof thelibraryandreadingroomsandbranchesthereofandallpropertybelongingtheretoor and maybeloanedthereto. that (b)Toadministeranytrustdeclaredor createdfor suchlibraryandreadingroomsandbranchesthereof providememorialtabletsandnichestoperpetuatethememoryof thosewho maymakevaluable and thereto. donations (c)Todefinethepowersandprescribethedutiesof alltheofficersandemployees. (d)Topurchasebooks, journals,publications,andothersupplies. (e)Toorderthedrawingandpaymentupon vouchers,certifiedby thechairandsecretarytothecity manager,of moneyfromthelibraryfunds, for anyliabilityor authorizedexpenditure. (f)Toestablishsuchbranchesof thelibraryandreadingroomsasthegrowthof thecitymayjustify. Sec.135.-Libraryappropriation. Thecitycouncilshallmakeanannualappropriation,whichshallamounttonotlessthanthereturnofone- thirdof amilltaxleviedupon eachdollarof assessedvaluationof alltaxablepropertyintheCityof Boulder.Allrevenuefromsuchtax,togetherwithallothermoneyscollectedby thelibrarianor thatmay bederivedby gift,devise,bequest,or otherwise,for librarypurposes,shallbepaidintothecitytreasury andbedesignatedasthe"LibraryFund";andbeappliedtothepurposeshereinauthorized.If such paymentintothetreasuryshouldbeinconsistentwiththeconditionsandtermsof anysuchgift,devise,or bequest,thelibrarycommissionshallprovidefor thesafetyof thesameandtheapplicationthereoftothe useof thelibrary,branchesthereof,andreadingrooms,inaccordancewiththetermsandconditionsof suchgift,devise,or bequest. Sec.136.-Libraryreports. In additiontothemattersrequiredby thischartertobereportedannuallyby thelibrarycommission,there shallalsobeastatementof thenumberof books andperiodicalson hand,thenumberof visitors,andsuch otherinformationasthecitymanagermaydeemtobeof generalinterest. 2121 PART TWO, V. Commission Meetings Updated March 2013 Preparing the Meeting Packet I.Call for Agenda Items Prior to their meeting with library staff to prepare the agenda and packet, the Chair or Vice Chair calls for requests for agenda items from commissioners. II.Commission Memo A.Deadline for submission of items generally 1 week prior to the meeting B.Items to be included 1.Responses to Commission Contact Forms 2.Library Commission Calendar (updated by Vice Chair) 3.FYI items, updates or relevant news III.Department memo from staff Commission may request information from staff. If the request is not too onerous (see Commission Communication Guidelines for further definition) then staff will include the information in the Department memo. More complex topics may be considered by Commission as possible priority discussion topics. IV.Distributing the Meeting Packet By the Friday before a Wednesday meeting, the packet will be posted on the Commission webpage, emailed and, to commissioners who request it, couriered. Conducting the Commission Meeting I.Agenda A.The Commission Memo and Department Memo are intended to relay information and provide public notice but not for oral announcement. Discussion of items in the memos is only upon request of Commission or staff. B.At the Commission meeting, items may be added to the agenda by commissioners or staff for a brief discussion lasting up to 3 minutes. For a longer discussion, a majority of commissioners must give approval. 2222 PART TWO, V. Commission Meetings Updated March 2013 II.Public Comments The Secretary will time the public comments, limited to 3 minutes per speaker. III.Longer Discussion Items The Secretary will time the discussion of each agenda item and report the time elapsed for the long discussion items to the staff liaison for inclusion in the minutes. IV.Matters Requiring a Vote A. Abstaining From BRC 2-3- present at a meeting and refuses to vote, the member's vote shall be recorded in the affirmative. No member is excused from voting except on approving minutes of a meeting that the member did not attend or on a matter creating a conflict of interest under chapter 2-7, "Code Of Conduct," B.R.C. 1981, or on consideration of such member's conduct in the business of the board or commi B.Minority Opinion disagree about a given issue or policy, Council expects to be apprised of the disagreements a V.Action Summary and Approved Minutes A. Items for inclusion in the Action Summary will be reviewed at the end of each Commission meeting B.The Action Summary is created by the staff liaison and is submitted within a few days of the Commission meeting to the City Clerk for inclusion in the City Council information packet. 1. Because the Action Summary has not been approved by Commission, it is marked DRAFT. 2. Approved minutes are also sent to the City Council for inclusion in their packet, but because of amendments to the minutes and needing the C signature, the official minutes are often delayed for a month or more. 2323 PART TWO, V. Commission Meetings Updated March 2013 C. Statements Reflecting the Sentiment of Commission Based on the practice used for City Council, all statements made by Commission in the form of a motion, even if tabled or voted down, shall be included in the Action Summary and minutes. 2424 Glossary MARC MAchine Readable Cataloging. “…a data format that emerged from a Library of Congress-led initiative that began nearly forty years ago. It provides the mechanism by which computers exchange, use, and interpret bibliographic information, and its data elements make up the foundation of most library catalogs used today. MARC became USMARC in the 1980s and MARC 21 in the late 1990s. ” (from http://www.loc.gov/marc/faq.html#definition) Physical processing Preparatory steps involved in making it possible to circulate library materials; these include property ownership and identification stamping, and application of barcodes and call number labels, as well as reinforcement of book covers, media containers, etc., to prolong the shelf life of circulating materials. Prospector “Prospector is a unified catalog of academic, public and special libraries in Colorado and Wyoming. Through Prospector you have access to 30 million books, journals, DVDs, CDs, videos and other materials held in these libraries. With a single search you can identify and borrow materials from the collections and have them delivered to your local library.” (from http://prospector.coalliance.org/) Glossary of Library Terms 2525 February 2015 Director’s Report Filtering legal findings from City Attorney’s Office Colorado State Law requires the library to put in place an Internet policy that protects children from access to harmful material without compromising responsible access to adults. It requires the library to enforce its policy. And the law also requires the library to put in place filtering software (technology protection measures) that helps to further this goal, the filtering software must be able to be turned off in certain limited circumstances (described below). There are also limited circumstances in which the library would not have to comply with this law. They are listed as follows: No additional action is required (1) if the library was already in compliance as of July 1, 2004; or (2) no money is available in the budget to purchase filtering software or (3) after a good faith effort, the library is unable to get filtering software free of charge. (CRS 24-9-606) The statute, CRS 24-90-602(7), defines the filtering software or “technology protection measure” as follows: "technology protection measure" means a specific technology, including without limitation computer software, that blocks or filters Internet access to visual depictions that are: (a) obscene, as defined in section 18-7-101 (2), CRS (b) child pornography, as defined in 18 U.S.C. Sec. 2256 (8); or (c) harmful to minors; except that no technology protection measure may block scientific or medically accurate Information regarding sexual assault, sexual abuse, incest, sexually transmitted diseases, or reproductive health. The software is not required to be on every computer in the library but only those computers “that allows for access to the Internet by a minor” CRS 24-90-603. Disabling the filtering software: An authorized library staff person must have the ability to temporarily disable the filtering software to enable access on a particular computer when presented with either one of these two scenarios: (i) an adult upon request without significant delay by the public library in responding to the request; or (ii) a minor for bona fide research or other lawful purposes where the Internet use in connection with the research or other lawful purpose is supervised by an administrator, supervisor, parent, guardian, or other person authorized by the public library to perform such function. 2626 However, no additional involvement by library staff is required (1) if our software has an electronic verification of age of the computer user, or (2) where the parent or guardian of a minor has provided explicit prior approval for use of the computer by the minor, before the filtering software is disabled. But in no circumstances, shall the filtering software be disabled in an area used primarily by minors. (CRS 24-90-604) Library filtering estimated costs The eServices staff have investigated several options for filtering Internet service in the library. A cloud service that provides network security and web filtering for all library devices on the patron network and the patron wireless network is the front runner. This product has the functionality to generate filters from 59 content categories and create an unlimited number of blacklists (lists of websites that are blocked by the filtering software) and whitelists (lists of websites that the filtering software permits Internet computers to access, exclusive of all other websites) and is CIPA-compliant (Children Internet Protection Act http://www.fcc.gov/guides/childrens-internet-protection-act ). All filters and lists are managed from a single web client, no hardware is necessary to run this product. When users attempt to access a blocked site, a library custom-designed webpage will display. Staff has the ability to generate access codes to grant single or group users unfiltered Internet access for an amount of time that library staff can specify. The annual cost is estimated to be under $7,000 to filter the entire library patron network, bringing it into compliance with state law and allowing the library to become eligible for E-Rate funding (http://www2.ed.gov/about/offices/list/oii/nonpublic/erate.html). The implementation time of the filtering system is expected to be minimal but is dependent upon the availability of city IT and eServices staff. Prior to implementation, policies will need to be developed and ongoing budget resources will need to be identified to cover the annual cost. Library partnerships The Small Business Development Center moved into the library January 28 and 29. They have already had a couple of successful programs, one at Main, one at Meadows. We continue negotiations with DBI and Boulder International Film Festival to explore utilizing the Canyon Theater as an art house cinema a few days per week. The Boulder County Farmers’ Markets’ Seeds Café is slated for an early April opening. If you remember, our simple statement was: “we partner with groups and sponsor events.” The basic ingredients we are looking at as we examine potential partnerships are as follows; 1.Is the proposed partner’s work consistent with the library mission and values? 2.Can the partnership assist us in sustainably activating the library space? 3.Will the partnership appeal to diverse audiences? 4.Will the partnership extend our media and marketing reach? 5.Will the partner be able to provide some level of free programming for the public? 6.Will the partnership potentially become a source of revenue for the library? 2727 We have begun to draft a partnership agreement which is Attachment A. Knight Cities Challenge Grant from the Knight Foundation Several months ago, I submitted an idea for the Knight Cities Challenge Grant. I am pleased to announce that the idea was one of 126 chosen to be a finalist out of 7,300 applications. This is a great honor, but it will even better if our final proposal is chosen for funding. For some years, I have been bouncing an idea around in my head for a mobile lab that is part maker space, part children’s programming mobile, part dinner party, part data gathering machine for community stories. The basic idea is to engage the community where they live with a changing troupe of librarians, planners, firefighters, park rangers and artists who are listening to community voices at the same time that we engage them with activities that are fun and specific to their neighborhood. Title: Food Truck for the Brain and Hands: An experimental mobile platform designed to engage neighborhood dialogue and action through designing collaborative solutions that address real neighborhood issues. Description: How do we engage neighborhood voices in authentic dialogue around issues that matter to them? What does the structure of storytelling in communities tell us about networks and informal patterns of community leadership? How can emergent neighborhood issues guide action? Maker technologies, local food, and public art are emergent and defining narratives for the City of Boulder. Our goal is to leverage these to alter the patterns of civic discourse. We will engage a broad demographic spectrum of our community by creating a platform for play, conversation and hyper-local planning. Our model is simple. We roll into a neighborhood, engage families and neighbors in project specific activities; building community gardens, digital literacy, constructing public art, all the while soliciting conversations around local issues important to the neighborhood. As the first few weeks unfold, playing and working in a neighborhood, we will then begin planning a neighborhood wide event. Our truck will distribute fresh local produce and invite the community to a neighborhood potluck complete with guest chef, musicians, a puppet show, and a series of more in-depth presentations and conversations around broad community issues. Technology, gardening, art, and food are the mooring activities we will use to reveal four salient community development predicates: 1.Conversation platform: near-real-time intelligence defining neighborhood issues, without bias, in the words of those who’s lived experience is closest to those issues. 2.Cross-roads for emergent community issues: the stories neighbors tell will expose fresh insights/opportunities for new initiatives. 3.Coordinating layer: capturing the data for one hyper-local set of insights helps scale solutions across our community, connecting neighborhood voices in a ‘flat hierarchy,’ without municipal government ‘silos.’ 2828 4.Emerging leadership: stories reveal relationships, and those relationships will reveal a network of informal local leadership, mapping these ever-changing networks will enable us to identify, engage, and grow emergent leaders within our community. The final announcement from Knight Foundation will not occur for a few months. The idea has received enormous support from city officials. The idea itself dovetails nicely with a City Council initiative to re- engage neighborhoods. The city will be hiring a neighborhood liaison in the next two months. The person in this position, as well as staff from Planning, Parks & Recreation, Fire, IT and others will commit time and resources to the project for at least the 18-month life of the grant. Other groups who have stepped up with matching funds or in-kind contributions are Sparkfun Electronics, and the CU-ATLAS program. The entire project has an estimated budget of approximately $850K. The Knight Foundation request is approximately $450K. The remaining funds are in-kind staffing and supplies or cash matching funds. 2929 ATTACHMENT A Boulder Public Library Partnership Agreement Boulder Public Library strives to form strategic and mutually beneficial partnership with community organizations that are consistent with our mission. This annual partnership will offer both organizations a unique way to reach and engage diverse audiences; promote our businesses and programs, and provide entertaining and educational programming to our clients/patrons. Boulder Public Library offers a variety of programming for patrons of all ages. Included in our broad programming platform are diverse classes, seminars, and events. Events such as children’s programming, literacy classes, film and music series, technology workshops, author visits and business classes are all consistent with our mission to enhance the personal and professional growth of Boulder residents, and contribute to the development and sustainability of an engaged community through open access to ideas, information, cultural experiences and educational opportunities. From free online resources such as research databases to downloadable e-books to links to the city’s history to a broad range of content, Boulder Public Library remains a leader in providing the public with the highest level of services and programs. THIS PARTNERSHIP AGREEMENT is made this day of 20 , by and between the Boulder Public Library, 1001 Arapahoe Ave., Boulder, CO 80302 and: Nature of Business. The partner listed above hereby agrees that they shall be considered partners of the Boulder Public Library for the following purpose: 30 ATTACHMENT A Partnership Opportunities Promotional Distribution Exchange: E-mail and Social Media Blast Exchange Boulder Public Library gets one e-mail blast annually to your distribution list o Partner receives one mention in one of our monthly e-newsletters (over 17,000 o subscribers) Partnered events are mutually promoted on Facebook and Twitter o Website Link Exchanges Posters Flyers o Bookmarks o Other Space for Events/Cross-Programming: Boulder Public Library will offer o a.Access to meeting rooms b.Canyon Theater and Gallery free of charge c.Storage d. Partner will bring # of groups/or host # of programs annually at BPL o Partner will offer the following specialized programs at the XXXX Library o Sponsorship: Only offer something here if you want your organization to offer in-kind or monetary sponsorship for one of our programs. The library staff will help draft the proposal if you are requesting sponsorship funding from the Boulder Library Foundation. 31