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HomeMy WebLinkAbout01.07.2015 BJAD Joint MinutesCITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD /COMMISSION: BOULDER JUNCTION ACCESS DISTRICT TYPE OF MEETING: Regular January 7, 2015 AGENDA ITEM 1— Roll Call: Meeting called to order at 9:05 a.m. AGENDA ITEM 2 — Approval of the December 3, 2014 Joint Meeting Minutes (Action Item Below) AGENDA ITEM 3 — Disclosure of Conflict of Interest: Completed. AGENDA ITEM 4 — Public Participation: None AGENDA ITEM 5 — Parking Pricing for the Depot Square Garage: Winter discussed the pricing strategy for the garage that is in line with the SUMP principles. On street parking is $1.25 per hour. Garage short term rates will be charged 24/7. Osborne was concerned with confusion for the normal user and it being different from the downtown process, suggested city wide pricing. Matthews said Boulder Junction is different than anywhere else with on street parking and now is an opportune time to make changes. Winter said that downtown is examining the possibility of introducing 24/7 pricing in the downtown RTD garage with the Pay on Foot approach to manage parking better. Pay on Foot system has a central kiosk that one pays prior to exiting and feeds a reader to exit. Winter said the parking preference goes first to those in the district as a benefit to the district. Pedersen questioned the 1,200 person garage waiting list downtown and what do they do, have they been surveyed? Winter said they have not been surveyed, employers have gone on multiple wait lists and the Punch Card was discussed and its' usage as a surrogate permit. Winter is waiting for the Downtown Employee Survey to see where people are coming from and employees by square foot of office space needs to be reevaluated. Pedersen thought the rates are great. Shanahan offered the parking rates at Solano and their rental prices. Winter mentioned the need to be fiscally responsible and also reflect the market for parking in Boulder Junction. Winter gave a synopsis of the parking scenario in Downtown Boulder. Osborne said the proposal was fine. AGENDA ITEM 6 — Election of Representative to the Depot Square Condo Association Board: Pedersen said that a representative needs to be elected to the Depot Square Condominium Association Board. The board is comprised of a representative from the Depot Square Apartments which is Pedersen or Shanahan, from RTD which is Richard Ross, from the city representing the Depot and from Hyatt Hotels which is Suzie, their general manager, and a BJAD -P representative. A meeting needs to be convened in the next several weeks to hire a parking professional to manage the parking system and the property management company. Property management will oversee the area and will oversee the parking professional who will deal with parking access system in the garage. Winter said there are a number of options and it's the Parking commission only. Winter continued that a city staff member could be a BJAD -P representative on the condo board as another option. Winter adopting a budget is key as well as overseeing the work. Llanes said the condo decs are not specific about choosing a representative, so it's pretty open. In 6.3.1, if the inclination is to have a city staff member represent initially and that could change at a later date. There are no rules to the terms to serve but it would have to an active member of the board. Pedersen recommended since he is completing construction working on the parking access equipment, it would be helpful to the board to have someone familiar with the operation of the garage and who has familiarity with general property management, comes to all the board meetings and able to advise initially, appoint a staff member. Winter has a delegated position with this board and it could be a city staff member from Winter's department; it would be about the position and not a particular person. Koval supports making part of a position with the city organization and it will give continuity. Koval offered that rules of the condo association are needed along with who may attend and participate. Koval motioned to appoint a staff member from the Downtown and University Hill Management Division and Parking Services (DUHMD/PS) appointedby the director that supports the Boulder Junction Parking District would serve as aboard member on the Depot Square Condominium. Llanes added that currently Winter is the ex officio secretary to this board as a delegation and only Winter has the authority to make a sub delegation or designate for someone to go in her place. If you wanted to be more specific on whom that would be, it needs a sub - delegation. Winter said that it would either her or Matthews. Pedersen seconded Koval's motion. Llanes said it would not be anyone outside of Winter's department. All commissioners were in favor. The motion passed 5 -0. AGENDA ITEM 7 — Matters from the Commissioners: Sutherland said the mall project site review will be submitted on January 19 Winter asked about the district doing a shared parking structure and the parking underground will come at a later phase. Sutherland said that the underground shared parking is coming in the first phase because it will be under the apartment buildings. A potential for a shared parking structure will be on the south finger of the property that adjoins Air Gas. One acre on the south side, currently for surface parking, will be looked at later for a parking structure with the district. Winter questioned if the first phase is residential only. Sutherland there will be residential, artist loft space, on west from property, going down Bluff, and will be affordable housing. Collaboration with the Dairy for artists in residence units is being reviewed. Sutherland said there will be a lot of community benefit. Shanahan said the hotel is scheduled to be finished on January 29 the rest of the site is due for completion on March 10 with the hotel opening day on March 12 Parking garage is 96% complete and waiting for good weather to finish. Housing is 77% complete on the exterior, doing finishing work. Depot Square housing is scheduled for June opening. RTD is scheduled to have buses running in August; the bus facility will be done 3 months earlier. Koval said Nickel Flats is progressing, concrete is all poured, and some framing is done on first floor and on target for summer to be finished. Concept plan for east of Nickel Flats will be submitted at the end of this month. Matthews questioned the garage entrance to the garage. Overflow demand parking was questioned and the project has 52 underground parking spaces, with a plaza for car share and bike share access. Koval would like a template spreadsheet from the EPS in order to keep on top of demands. AGENDA ITEM 8 —Matters from the Staff: Hagelin said the neighborhood contract for Boulder Junction EcoPasses has been signed and is meeting with RTD on Thursday to finalize the business side with Hyatt employees beginning in late January and late February. There is a minimum in the contract. Welcome kits are being updated for Hyatt employees. David Thompson and Hagelin meet with Google about district benefits, Google was interested. Shanahan questioned packets/kits in hotel rooms regarding alt modes availability. Shanahan questioned if Google was approached for B -cycle sponsorship and Hagelin replied affirmative. Winter would like a commissioner to participate in the meeting with Google. Matthews said that the south side of Pearl Parkway is all signed and posted with Pay by Phone. Junction Place, west side, spaces in front of Nickel Flats; and the commercial area on east side will be paid parking. Matthews has two kiosks available to install. North side of Pearl Parkway will also have Pay to Park signage. Vehicle Drop Off sites and loading zones were discussed at the hotel. Matthews said that Solano is charging $50 a month for parking spaces now. Kimberly Horn has been contracted for the AMPS project for a computer land based parking model on current data. Osborne looking for a small piece of the review process to be sure parking system runs well and that the numbers are good. Winter said that once things are submitted in a formal process to be sure that the commission is involved. The type of development, use and demand is the focus. Sutherland suggested looking at his site review packet and advise as necessary. Koval said Steelyards has engaged Walker Parking to work on a parking management proposal for Steelyards. Winter said that a more managed parking scenario is sought at Steelyards. Winter said it's a matter of what the projected demand would be and should remain open with overflow demand of the district. Pedersen said since it is a single use of a building, with office employees gone on weekends and night, the district should discuss with Google to share their parking at off times; district advising at a management role for this particular use. TDM district expansion is simple, parking is more difficult. Pedersen said that the project like the Reve, from a development aspect, is being smart on their parking utilization. Winter said that at the last meeting it was questioned why there are two districts, Parking and TDM Llanes offered that only one mil levy can be charged per district, since Parking and TDM would have different mil levies, it had to be set up as two districts. Additionally, there are different boundaries for Parking and TDM districts. Osborne queried having one board that reconvenes as another board. Llanes said it was something that can be looked into but there is an issue with who could convene on which districts. Osborne mentioned it would be cleaner if there 5 board members that could serve on both. Qualifications for board members were discussed. Llanes said there has to be certain members related to the Parking District and certain member related to the TDM Winter said that residency was not limited to the district nor the city limits. Llanes read the code to the commission. Pedersen requested suggestions from Llanes for the next BJAD meeting. Council liaison: Pedersen — Shoemaker; Osborne — Weaver/Young; Sutherland — Appelbaum/Karakehian; Koval — Q r s , E: . #eye °� ;s .E 's , TM yy F ------------- ------------