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Home My WebLink About08.25.14 PRAB MinutesCITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES To 9ten to the Parks and Recreation Advisory I3� meetinsis in their enCiretkp to the following link: Name of Board /Commission: Parks and Recreation Advisory Board Date of Meetiq : August 25, 2014 Contact Information Pm paring Summary: Sally Dieterich 303 -413 -7242 Board Members Present: Mike Conroy, Myriah Conroy, Kelly Wyatt, Mike Guzek, Marty Gorce, Tom Klenow Board Members Absent:' Michelle Estrella Staff Present: Yvette Bowden, Sally Dieterich, Jeff Haley, Abbie Poniatowski, Alison Rhodes, Doug Godfrey, Dean Rummel, Nancy Utterback Guests Present: Rella Abernathy, City of Boulder Int9grated Pest Mana ement Coordinator Type of Meeting: Adviso /Re ular Agenda Item 1 :Call to Order o The meeting was called to order at 6:00 p.m. and the agenda was approved. Agenda Item 2: Future Board Items and Tours Future city council meeting.— Pay As You Go short term sales tax discussion 9/23/14 city council study session — smoking ban Agenda Item 3: Public Participation John Barkmeier, representing Boulder Rugby, spoke on a public /private partnership with the City of Boulder for practice field development at Tom Watson Park and a potential playing field in the future. Paul Rohr, representing Boulder Ruby, spoke in support of the rugby club and the need for more multi- purpose fiends. Agenda Item 4: Consent Agenda A. Approval of minutes from July 28, 2014 Minutes from July 28, 2014 wergj' pproved as written. B. Park Development %date Written updates were provided to the board as part of the packet matefils. These are items that require no board action or discussion. Agenda Item 5: Public hearingand consideration of a motion to approve a 3 year Studio Arts Boulder lease and services agreement for the City of Boulder Pottery Lab. Executive summary from packet materials: The purpose of this item is for the Parks and Recreation Additory Board (PRAB) to review and consider approval of a lease and services ireement for the City of Boulder Pottery Lab. A Pottery Lab Working group (PLWG) compMed of T2 members (commuiv%, staff and PRAB), was established in 2012 to make consensus recommendations to the city on ways to ensure sustainabillty of the pottery pr am. The PLWG recommended expleration of a nonprofit or public /private partnership. A Request for Proposal (RFP) for the mantrrient and operations of the Pottery Lab was issued in July 2013. One responsive proposal was submitted by St&iio AjV Boulder (SAB). The city reviewed and accfpted the proposal and began contract negotiations in January 201 PRAB ACTION REQUESTED: Staff requests the PRAB's consideration of this matter and action in the form of the following motion: Motion to approve the lease and services agreement for the City of Boulder Pottery lab and authorize the city manager to make minor amendments prior to or during the term of this agreement in order to ensure that the Pottery Lab is properly maintained and operated in a manner that is consistent with applicable laws and the policies and regulations of the City of Boulder. Public comment: • Lolita Higbe, Executive Director, Studio Arts Boulder, thanked staff for their contributions and said she looks forward to moving ahead with the public /private partnership with the City of Boulder for the next three years. • Paul Heffron, representing Studio Arts Boulder, spoke in support of the agreement and said he looks forward to the partnership with the city. • Ellen Hardman, spoke in favor of keeping the Pottery Lab at the firehouse because it enriches the lives of many. Board discussion and comments: • The contract was well done. • Is this a realistic plan? What is the renewal? What are the renewal terms? We need clarification. What is the intention of the city? To subsidize? • 20 hours of IT support per week is not enough. • Why are glazing recipes included in the contract? They are not proprietary. They are public domain. • I've been involved with this process for 4 years. What happens after 3 years? Is this like BMoCA? A • I see no contract issues and it looks like we're moving in the right direction with this. • I won't vote for the contract as is. We need more discussion. Motion: Motion to approve the lease and services agreement for the City of Boulder Pottery Lab and authorize the city manager to make minor amendments prior to or during the term of this agreement in order to ensure that the Pottery Lb is properly maintained and operated in the manner that is con®istent with applicable laws and the policies and regulatiodf of the City of Boulder. Motion by: Wyatt Seconded by: Gorce Vote: '- 1(Estrella absent) Agenda Item 6: Valmont City Park Plhnning Infornud6n Item Doug Godfrey presented this item. Executive Summary from packet Materi4la: The Parks and RecrCatrbn Department is in the prodEss of updating the 2008 concept plan for undeveloped portions of Valmont City Park (VCP). The update process includes: • Industry trend analysis • Athletic field study • Stakeholders meetings • Statistically valid community survey • Outreach sessions, community meetings • Rgguler updates to PRAB and city council The goal is to develop an updated concept plan for the undeveloped portion of the park. Board discussion and comments: • The park will be loved, great job, process moving along well, process seems fairly thorough and to be moving in the right direction • We're not hearing from all user groups, but for the most part the process, the data and the consultants results are good • We need to include things we don't have — we already have playgrounds, fields and dog parks • The process has been outstanding • We need to determine what we can afford and what we are missing • How do we prioritize? What does Boulder really need in a new park? • We don't see ball parks very high in the plan, but Boulder needs more ball parks • Keep youth in mind • We need balance and to look at what we don't have in the parks • You have to have multi use paths, we need multi- purpose fields and passive recreation, but the adventure/nature play is not authentic and is a fad — kids need to play in real nature • I'm not sure going for the high end athlete is a winning strategy • Has a recreation center service analysis been done on that neighborhood? How are they being served by a recreation or aquatics center? • We need to be aware of history — disc golf • Aquatics and baseball groups need to come to the table — we need to think about the possible retirement of Scott Carpenter pool • What about a recreation center with an outdoor pool? • This park seems like more of an active recreation park as opposed to a passive, artsy park • Need mote open houses to reach out to more groups Agenda Item 7: Matters from the Department A. IPM Program Update: Achievements, Emerging Issues and Next Steps Rella Abernathy presented this verbal update. • Consultant hired to survey products currently being used by the city • Staff working to phase out use of questionable products • Staff has prepared memo to DORA (Department of Regulatory Agencies) requesting the state of Colorado to amend the law to provide baseline protections for pollinators and children, asking for the ability to regulate the use of pesticides and asking that the advisory board have non - agency members such as species and health experts B. Service Analysis Update Alison Rhodes and Dean Rummel presented this brief update. • Work on this began in January 2014 • Fee based training, kickoff with all coordinators • Completed matrix team training for RPI — outcomes, measurements, - .ground rules, how we do a day to day program • Alignmbnts - specific workgroups completed scoring • Scoring broken into three services: Community, Recreation and Exclusive • An additional update will be provided at the September 22 DRAB meeting C. South Boulder Creek Flood Mitigation Planning Study Jeff Haley presented this brief update. • To keep PRAB members updated on impacts to the Boulder Parks and Recreation Department lands and properties, this memo was included as an information update. Agenda Item 8: Matters from Board Members Myriah Conroy congratulated Mike Conroy and Mike Guzek for an awesome finish in the Ironman competition. Next Board Meeting: September 22, 2014 Adjourn: There being no further business to come before the board at this time; the meeting was adjourned at 8:25 p.m. Approved by: Mike Conroy Board Chair Date aT I ,q Sally Dieterich Board Secretary Date