HomeMy WebLinkAboutAgenda Item VI-B
C I T Y O F B O U L D E R
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: November 18, 2013
AGENDA TITLE
: Discussion Item, GOCO Grant Resolution for University Hill
Elementary Partnership
PRESENTERS:
Kirk Kincannon, CPRP, Director, Parks and Recreation
Alice Guthrie, Recreation Superintendent
Jeff Dillon, Parks and Planning Superintendent
Abbie Poniatowski, Senior Business Manager
EXECUTIVE SUMMARY:
University Hill Elementary School has requestedthat Boulder Parks and Recreations
Department (BPRD) become a partner on the 2014 Great Outdoors Colorado School Play
Yard Initiative Grant. This grant, if awarded, will provide additional $100,000 of funding
for the renovation of the school playground at University Hill Elementary School, 956
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16Street.
The Great Outdoors Colorado (GOCO) began this special initiative in 2013, awarded to
BPRD for Horizons K-8, and has decided to continue the effort again in 2014. This
special initiative encourages partnerships between local government and school and/or
school district, to construct or improve school play yards for the benefit of children in
rural and urban communities across the state. Any project supported by the GOCO grant
must remain open to the public during all non-school hours. Partnership with BPRD is a
requirement of the grant application.
ANALYSIS:
The school play yard project to be proposed in the grant application will be constructed
entirely on Boulder Valley School District (BVSD) property. Funding, project
management and maintenance will be provided by BVSD. A commitment letter outlining
these details and the intent to sign an intergovernmental agreement(IGA) was provided
by Don Orr, Assistant Superintendent of Operations at BVSD.
The master planning of the project will be led by a licensed landscape architect who is
donating her services to the project. The project scope includes master planning with
vision and goal setting, conceptual design and cost estimating.
Agenda Item VI-B page1
The Uni Hill Site Committee has committed to writing the grant and providing
supporting documentation such as letters of support from the community. They have also
committed to contributing to the matching funds required by GOCO.
BPRD’s role as a partner will be limited to the function of a pass-through agency.Staff
time will be required for limited functions such as submitting a resolution to City Council
and reviewing the final application prior to submission.
If the grant is awarded, BPRD will enter into an IGA with BVSD as part of a grant
agreement with GOCO. The grant agreement commits BPRD to the project for the life of
the equipment, although the IGA in turn commits BVSD tothe same terms of
commitment formaintenance and public access.
Administration of the funds and final project reporting will also be the responsibility of
BVSD. BPRD will function only as a review prior to submission of the final report for
payment.
ATTACHMENTS:
Attachment A: UniversityHillElementary Partnership Request
Attachment B: Letter of Commitment from Boulder Valley School District
Attachment C: Urban Play Studio Scope of Services
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University Hill Elementary
Dual Immersion Program
Ina Rodriguez-Myer, Principal
6500 Arapahoe, P.O. Box 9011 956 16th Street,
Boulder, Colorado 80301 Boulder, Colorado 80302
(303) 447-1010 Phone 720-561-5416
Fax 720-561-2980
September 14, 2013
To Whom It May Concern at the City of Boulder Parks and Recreation Department,
I am writing to request consideration of a partnership between University Hill Elementary School and
the City of Boulder for the purpose of applying for a Great Outdoors Colorado School Play Yard
Initiative Grant. The purpose of the grant, if awarded, would be to improve the existing play
structures and grounds. Many of the play structures are outdated and not to current code compliant. In
addition, as part of the grant the plan is to construct natural play spaces utilizing and including the
historic landscape found at University Hill’s unique two building campus.
Founded in 1906, University Hill is Boulder’s oldest elementary school. A dual language program is
offered to students with instruction in both English and Spanish. From preschool to fifth grade, our
children are actively engaged in learning two languages as well as the standard BVSD elementary
curriculum. Half of our entering students come from native Spanish speaking households; half speak
English in the home. 53% of our students are on a free or reduced lunch program, and we are a
federal Title 1 school. Our school has been upgraded through the Boulder Valley Bond Initiative,
however very little has been done to our play spaces and structures. With the exception of a structure
purchased by the PTA after many years of saving parent donations, the constant budget cuts at the
district and state level has made it impossible to create and implement a long term plan for the play
spaces available to the students and neighborhood.
Because of the our large open field and central location, our space is used by the University Hill
neighborhood, by CU students, and by the community at large for various sport teams and youth
organizations. With this use, there is also a cost of maintenance for the use of these spaces. We hope
that by upgrading the equipment and area, we will have to opportunity to use this space to its fullest
potential.
Please consider this partnership. We would love to show you our campus and the potential that is has
for the entire community.
Sincerely,
Ina Rodriguez-Myer
University Hill Principal
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June 10, 2013
Ms. Ina Rodrigues-Myer
Principal
University Hill Elementary
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956 16 Street
Boulder, Colorado 80302
RE: Proposal for University Hill Elementary Campus Master Plan
Dear Ms. Rodrigues-Myer,
Urban Play Studio, LLC is pleased to provide you with this Proposal for pro bono landscape architectural
services for a campus improvement Master Plan for University Hill Elementary in Boulder, Colorado. As
specialists in outdoor children’s learning and play environments, we are excited about the opportunity to
participate in this effort. We propose the following scope of services.We would be happy to review this
proposal with you to modify the tasks to further tailor them to meet your specific needs.
PROJECT DESCRIPTION
Services shall include landscape architectural master planning with vision and goal setting, conceptual design,
cost estimating, and phasing services as itemized below for the proposed campus improvements. It us our
understanding that the campus is approximately 7 acres and serves a PreK – 5th student population.
University Hill Elementary is part of the Boulder Valley School District and proposed improvements should
adhere to the District’s design guidelines for site work. Proposed site elements may include:
Vehicular circulation, parking and drop-off areas
General campus walkways, site furnishings and planting improvements, including a community
gateway and perimeter track / walking path
Renovated play and learning spaces for each age/developmental group including: Preschool,
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Kindergarten, Elementary 1 – 3 grades, and Elementary 4 and 5 grades
Asphalt court games and multi-sport field improvements
Community outdoor gathering spaces
Nature-based play area
Edible garden areas
Improved equipment and maintenance storage areas
Urban Play Studio, LLC will be the lead consultant and main point of contact for the project with Kerry White
as project principal. We propose to provide landscape architectural services including: site programming and
landscape visioning; master plan level site design; and cost estimating and phasing strategies. Civil
engineering, structural engineering, electrical engineering, architecture, land surveying and irrigation design
shall be provided by Others and are not included in this proposal. We will coordinate our work with related
design professionals as requested by the Owner and may also make recommendations for such type of
consultants as requested.
SCOPE OF BASIC SERVICES
The Scope of Basic Services shall be as follows:
TASK 1: Project Kick-Off and Preliminary Programming
Urban Play Studio (UPS) will attend a kick-off meeting with the Owner and school’s site planning
committee members to review project scope, budget and schedule. Project goals and overall vision will be
established to provide a necessary foundation for the design process.
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310 29 Street • Boulder, CO 80305 • tel: 720.212.8392 • www.urbanplaystudio.com
UPS will assist in developing a preliminary program for the proposed campus. UPS will develop (2)
conceptual, hand-drawn site plans based on the established program, and a preliminary cost estimate
based on typical square foot costs. (1) follow up meeting will be held to review the conceptual plans and
cost estimates.
TASK 2: Site Analysis and Inventory
UPS will perform a site inventory, an analysis of the site, and review Owner provided information such as
a site survey or past site work construction documents. Existing site conditions will be analyzed in relation
to proposed improvements. A photo inventory of the site will be compiled. It is recommended that key
personnel attend a site walk to identify opportunities and constraints of the existing campus. Personnel
may include but is not limited to the principal, the facility manager, and the physical education teacher/s.
This task will be done concurrently with Task 1.
TASK 3:Community Input Meeting
Prepare for and facilitate a design input meeting with the site committee, School staff, students, parents,
neighbors and other identified user groups. Meeting agenda shall include project overview; program
discussion; review of the preliminary site plans; question, answer and comment period; written survey and
meeting wrap-up. Materials for the meeting may include existing conditions board; imagery idea boards
for “dot voting” to help determine program elements; preliminary design concepts (from Task 1 in scope
of services); and written survey. Format for meeting may be modified as needed and fees adjusted
accordingly to fit Owner needs.
TASK 4: Student Workshop
UPS will prepare for and facilitate a Student Workshop and design charette focused on the play elements
of the campus. We will prepare graphic presentation materials to support the selected format and
activities of the workshop. The agenda may include, but is not limited to: project overview; play
experience / setting options; and a hands-on design activity appropriate for the age group/s attending the
workshop. Materials for the meeting may include site base and play templates, drawing materials, idea
imagery, model building material, and a play focused questionnaire. Format for meeting may be modified
as needed. A photo-based questionnaire may also be distributed to the entire student population to
obtain input for the campus improvements.
TASK 5: Site Master Planning
Based on the preferred plan from the preliminary programming phase and input from review meetings and
the staff site walk, UPS will develop a final conceptual site master plan for the campus. Additional
imagery and character sketches, (2) sheets/boards, will begin to express the overall site character and
landscape aesthetic for outdoor classrooms, play elements and settings, art and performance areas, social
gathering spaces, gardens, and natural areas. UPS will develop theming to highlight learning, discovery
and creative play and learning elements, and to compliment the BVSD curriculum to meet physical, artistic
and social needs of students.
An Owner and design team meeting will be held to discuss and review the final master plan, an updated
estimate of probable cost, and phasing strategies.
Drawings will be hand-drawn through the master plan phase over the CAD survey base or aerial photos,
formatted on 24x36 sheets, and will be 10’ and 20’ scale drawings for plan views. Elevations, sections,
sketches, imagery photos and product cut sheets will be used to illustrate and refine design intent and
character of key elements. A hand drawn final master plan rendering will be included under this phase.
FEES
Urban Play Studio, LLC proposes to complete the Scope of Basic Services pro bono, excluding reimbursable
expenses. A breakdown of services by task is as follows:
Task 1 - Project Kick-Off and Preliminary Programming
Task 2 - Site Analysis and Inventory
Task 3 – Community Input Meeting
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310 29 Street • Boulder, CO 80305 • tel: 720.212.8392 • www.urbanplaystudio.com
Task 4 – Student Workshop
Task 5 – Site Master Planning:
Total Fee Tasks 1-5: no charge
Reimbursable Expenses $400.00
REIMBURSABLE EXPENSES
In addition to Basic Services, expenses in connection with this project for items such as printing, scanning,
copying, delivery, and meeting supplies shall be billed on the actual cost of the service or material. For
purposes of this Proposal, Reimbursable Expenses are estimated not to exceed $400.00.
HOURLY RATES
Fees for the Scope of Services provided by Urban Play Studio, LLC shall be based on normal hourly rates times
hours expended for all personnel engaged on the project. These rates are included for grant application
purposes to value the pro bono services. These hourly rates are as follows:
Hourly Rates for Urban Play Studio, LLC:
Principal $95.00 / hour
Project Manager / Landscape Architect $75.00 / hour
Landscape Designer/CAD Technician $50.00 / hour
Clerical/Administrative $40.00 / hour
WORK NOT INCLUDED
1. Architectural, irrigation design, land surveying, civil, structural, electrical, and geotechnical engineering
services.
2. Design Development and Construction Document preparation, or Bidding and Construction
Observation services.
SCHEDULE
The Scope of Basic Services for this project may be performed in accordance with the following schedule:
1. Project Kick-Off and Preliminary Programming: 4 weeks
2. Site Analysis and Inventory: 1.5 weeks (shall happen concurrently with Task 1)
3. Community Input Meeting: 1 week
4. Student Workshop: 1 week
5. Final Master Plan, Estimating and Phasing: 4 weeks
It is our understanding that the project will kick-off as soon as possible. The schedule as outlined above is a
10-week schedule to ensure a December 2013 substantial completion date and to meet the GOGO School Play
Yard grant application due January 17, 2014. The master plan schedule as set forth allows for approximately
4 weeks of BVSD and City of Boulder review and coordination to complete the grant application. This
schedule may be adjusted as needed upon review and coordination with Urban Play Studio, the site committee
and the Owner.
Urban Play Studio, LLC is dedicated to providing quality professional landscape architectural services, as well
as engaging, fun, safe and creative play and learning spaces. We would be very pleased to be a part of the
University Hill Elementary campus renovation process to enhance the outdoor learning and play environment
for your students.
Thank you for your interest and consideration.
Sincerely,
Kerry White
ASLA, RLA, LEED™
Principal
Urban Play Studio, LLC
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310 29 Street • Boulder, CO 80305 • tel: 720.212.8392 • www.urbanplaystudio.com