08.14.13 FAM entire
CITY OF BOULDER
Open Space Board of Trustees
Meeting Date -August 14, 2013
MATTER FROM CITY:
Council Chambers Audiovisual Upgrades
REQUESTING DEPARTMENT:
Public Works / Facilities and Asset Management
Joe Castro, Facilities and Fleet Manager
Glenn Magee, Facilities Design and Construction Manager
OBJECTIVE:
1.Provide the Open Space Board of Trustees a concept plan of the Council Chambers
upgrade.
2.Get feedback from the Open Space Board of Trustees on the Council Chambers upgrade.
SUMMARY:
A project has been identified to increase the usability of the Municipal Building Council
Chambers with a focus on replacing outdated audio-visual presentation equipment to enhance the
user and public experience. The project will include the installation of appropriate audio-visual
technologies as informed by a recent technologies assessment, and minor remodeling to provide
improved connection between the public and City Council and boards and commissions. The
project will also include the construction of one additional office for the City Attorney, one
additional citywide internal meeting room, and changes to the lunch room area. The project will
be managed by Facilities and Asset Management and designed and coordinated with the
Information Technologies (IT) Department and Communications (Channel 8).
The potential of completing this project during the 2013 council recess was considered, but the
scheduling cannot be achieved during that timeframe due to the complexities involving the
systems modifications and extensive finishes work. This would put the project at risk of not
being completed by the end of the recess, which would impact the usability of the Council
Chambers during the summer. As such, the proposed plan is scheduled to be implemented after
Nov. 15, 2013.
The proposed timeline and concept plan are attached. Design details will be further refined
following feedback from the boards and commissions and from a check-in with City Council
sometime in mid-August, 2013.
AGENDA ITEM 3A PAGE 1
KEYISSUES:
1.Will the proposed concept plan enhance connections with the public and the Open Space
Board of Trustees?
2.Does the Open Space Board of Trustees propose any changes to the concept plan?
BACKGROUND:
Further details on the proposed changes can be found in the May 7, 2013, Information Packet to
City Council, Item 2C.
For more information, contact Glenn Magee at mageeg@bouldercolorado.gov, 303-441-4202
ATTACHMENTS:
Attachment A: Project timeline
Attachment B: Proposed Concept Design Plan
AGENDA ITEM 3A PAGE 2
ATTACHMENT A – Council Chambers Upgrade, Proposed Project Timeline
The project has the following anticipated schedule:
Architecture and engineering concept design – May through mid-June 2013
Concept design outreach to boards and commissions – mid June through August 2013
Council presentation and follow up – third quarter 2013
Completion of design and construction documents – July through August 2013
Plan Review and final approvals – August 2013
Equipment procurement – August through November 2013
Construction start – Nov. 15, 2013
Project completion –January 2014
AGENDA ITEM 3A PAGE 3