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03.20.13 UHCAMC Minutes CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Ruth Weiss - 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: COMMISSEIONERS: DAHL, RAJ, WINER, MITCHELL (absent), GRIFFITH (arrived at 9:30 am) STAFF: WINTER, MATTHEWS, JOBERT, MATTHEWS, LANDRITH, WEISS, GOSAGE GUESTS: BILL SHRUM TYPE OF MEETING: REGULAR MINUTES MEETING: March 20, 2013 AGENDA ITEM 1- Swearing In of New Commissioner: Alexis Winer was sworn in as a UHCAMC commissioner. AGENDA ITEM 2 - Rol][Call: Meeting called to order at 9:14 a.m. AGENDA ITEM 3 - Approval of January 16, 2013 Minutes: (See Action Item Below) AGENDA ITEM 4 -Police Update: Gosage offered that the hill was very busy on Friday night, Saturday was hangover day and Sunday was very busy with St. Patrick's Day and its parties; additional DUi officers were available on Sunday night and should have been present during the day on Sunday. Gosage continued that the Impact team has been working for two full months and gave stats on their performance. Raj asked of the interaction with the police, people on the hill feel they are not heard and their complaints are viewed as difficult. Raj continued that it is an unfortunate perception on the hill that people do not want to call the police since nothing will be done. The St Patrick's Day issue, all parties happen during the day are handled by day shift officers who have a different expectation than the night officers; it is about someone being willing to sign a ticket. Winer questioned the alcohol stats and was replied that they are working with a new stats system and having difficulty getting data. It is all done by hand count at this time. AGENDA ITEM 5 - Public Participation: None AGENDA ITEM 6- CUSG Update: Winer mentioned that spring break is next week and students are in midterms this week, CUSG election will be April 11; CUe is making progress, working on the business plan and fund raising at the same time. Raj questioned the time line. Winer replied that it is still to be decided how to run the space and fund it; the fall will start a build out and will be dependent on the funding. Winter continued that there was a meeting with the Small Business Council. AGENDA ITEM 7 - UHNA Update: Raj spoke to Monique Cole and thought she would be coming regularly to the UTICAMC meetings. Raj will contact. Matthews mentioned that Stoyva is doing well. AGENDA ITEM S -Parking Services Update: Matthews met with city contractors to discuss some major road repair on College; it will need a new water line, then full street replacement from 13`h to Broadway to include curb and gutter; will take 2 -3 weeks; all businesses will be notified in advance and looking at the end of June or early July. Matthews continued that during the street project, removing trees and doing repairs may also occur. Planters were discussed and they should be in prior to graduation. Matthews continued that Western Disposal will be putting in the new trash containers on the hill and offered their locations, they will be dual containers and Western will pick tip the cost to manage them daily. Look for the press release. AGENDA ITEM 9 - Matters from the Commissioners: Winer brought up the moving the UHCAMC meeting time to evenings. Raj has difficulty with the evening. Griffith and Dahl suggested lunch time. Raj suggested waiting to July and return to the topic. Dahl offered that her new business is open now. Shrum mentioned that the roll out was very nice. Winer questioned listserv between commissioners and it was mentioned that three or more commissioners constituted a public meeting. The collective was mentioned and Winer offered that it is worked on every week, talking and fund raising, working to create a sound business plan; things are moving. Raj suggested that Shrum put it on the UHNA Iistseiv. Landrith offered that a young man who is spearheading the mural project is being guided by Landrith. Landrith continued that permission by landlord is required and DUHMD will be able to fund a few hundred dollars. Hillary mentioned "Next Door" and it's a neighborhood listserv, has set up one from Euclid and down to Arapahoe - Flatirons neighborhood and suggested looking at it. Dahl offered that listserv is a good idea for neighborhoods to keep in touch. Winer commented that the Goss Grove neighborhood was looking into listserv. Dahl offered it is a good location to post what is going in the neighborhood, coyote attacks, break ins, etc., Griffith mentioned that listserv has boundaries. Griffith distributed a summary information sheet on the Hill Flea and may be the model that will be followed this year. Griffith continued that the spring market timing is currently being reviewed. Griffith is looking to the commission to have Parking Services help finance the flea market. Jobert mentioned that any sponsorship would need to be submitted to Winter and Jobert for approval. Winer questioned the outreach to businesses and Griffith replied that this is the fifth year of the flea, try to engage those businesses near the flea, has encouraged sidewalk sales, and will be sending out more data shortly. Winer questioned the CU outreach to clubs and students. Griffith mentioned that is this is a great way for businesses to test markets. Griffith suggested creating a little space for a small theater; create a raised platform with a living room made of wood and have people come and paint with a camera recording its progression; community totem dedicated to sustainability for people to tie objects to a living sculpture. Griffith will send out "parklet" info. Griffith offered that having a public space on the hill would be a great experiment. Raj likes the idea of public gathering space. Winer questioned if Green Streets is heading this project. Dahl questioned the extended period of time. Matthews commented that it has not happened and might require an ordinance change regarding time limits on street closure. Next step is refining the proposal and seeing what support is available. Griffith believes $10,000 should be able to fund it. Raj likes the idea as it makes it an Arts and Innovation District. Winer asked about permitting issues. Griffith replied it is being reviewed. Matthews mentioned the biggest hurdle is closing the street; police and fire concerns with safety of objects in the roadway and what are the alternatives. Jobert offered that Louisville has temporary parklets, platform with flowers and tables and chair. AGENDA ITEM 10 - Matters from the Staff: RSD is moving ahead with outreach, meeting on Friday to finalize the information packet to go out and begin to judge the interest. Matthews continued that it is an education outreach, working on outreach to non profits and let them know what it is; has a list of those in the districts; chasing down by value. Griffith expressed the CU gardening club to assist with the hit]. Matthews mentioned that the job description for the liaison person to be hired would include such ideas. There is a meeting next month to begin coordination. The selling point will be that there is a point person to monitor coordination. Meeting adjourned at 10:15 am. ACTION ITEMS: MOTION: Raj motioned to approve the January 16, 2013 UHCAMC meeting minutes. Dahl seconded the motion. All commissioners approved. FUTURE MEETINGS April 17, 2013 Council Chambers Regular APPROVED BY: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION Attest: Ruth Weiss Hillary Griffith