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01.16.13 UHCAMC Minutes CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Ruth Weiss - 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: DAHL, GRIFFITH (absent), MITCHELL, RAJ, SHRUM STAFF: CUNNINGHAM, JOBERT, MATTHEWS, LANDRITH, DOSAGE, WEINER GUESTS: MONIQUE COLE TYPE OF MEETING: OFF SITE MINUTES MEETING: January 16, 2013 AGENDA ITEM I - Roll Call: Meeting called to order at 9:06 a.m. AGENDA ITEM 2 - Approval of December 3, 2012 Minutes: (See Action Item Below) AGENDA Y'>L`EM 3 - police Update: Gosage commented on the new Impact Team on the Hill. Gosage continued that the Hil unit and mall unit have been disbanded. The hill and mall units have combined and now identified as the Central Unit. A staffing study by consultants indicated that during the times of 6 pm to 3 am is the highest concentration of incidents and the Central Unit was designed to combat this timing. It was started last week, working Wednesday through Saturday, summer 5 pm to 3 am and will include Goss Grove. Mitchell gave personal commendations on the Carter case to BPD. Gosage continued that police stats for 2012 were up 12%. There were no murders on the hill. Bad news is that burglaries have increased 61 % and auto theft is up 131 many burglaries stem from open doors and there is a need for more education on safety. Gosage mentioned that most burglaries are quick. Shrum questioned the car thefts; in 2011 there were 9 auto thefts and in 2012 there were 14. Gosage continued that it seems vehicles are being stolen in Denver and dumped in Boulder, there doesn't seem to be a pattern and most thefts are from unlocked vehicles. Dahl commented on her son's 9"' and Pearl gun brandishing incident at graduation in December and queried if things of this nature are calculated in the stats. Gosage mentioned that nighttime problems on the Hill are similar to those on the mall; occur on Thursday, Friday and Saturday. Gosage continued that it is the reason for the Impact Team to be created. AGENDA ITEM 4 - Public Participation: None AGENDA ITEM 5 - CUSG Update: Alexi Winer mentioned the collective co-working space. The Task Force will be meeting next week and has the first draft of the business plan, financial plan and the business plan for the space. The Director of Off Campus Housing at CU, the Director of CU Dialogue Program and Winer met again to organize another Hill neighborhood dinner and dialogue, to be held on January 29`h. They are looking for 48 guests, half students and half residents in certain mixed density blocks to dialogue on creating a better and safer environment on the Hill, Winer continued that the Director of Off Campus Housing, Susan Stafford, and Winer spoke at UFINA in December regarding hill neighborhood dialogues, funding, welcome bags for new students at the beginning of the year, and to begin a relationship between new students and residents. Raj commented that consistency is needed; Winer has done a lot of brainstorming on how to continue her efforts after her graduation. AGENDA ITEM 6 - UHNA Update: Monique Cole, University Hill Neighborhood Association (UHNA), is preparing a letter for the City Council Retreat. UHNA is submitting concrete issues that council can get started on and pass within the next year. UHNA is pleased with the passing of the Fireworks Ordinance. Cole asked if the commission has seen a noticeable difference and was replied that it is difficult to notice. Cole mentioned the need to increase parking in the hill commercial district and supporting proposed public and private partnerships to build a parking structure as the lack ofparking has hampered progress on the hill. Dahl offered that the Pleasant Street lot is underutilized. Cole continued that some parking is difficult to access. Cole would like the city to commit public fiords. Cole mentioned that having system in place for citizens to see follow- up on issues, create an ordinance similar to one in Fort Collins, use of a required disclosure form referencing that there are only three unrelated occupants will help increase the awareness of the zoning and occupancy rules; Mitchell and Raj confirmed the need for the ordinance. Mitchell commented that this will give the landlords power. Shrum offered that he is not opposed to the ordinance and doesn't see it as a catalyst, but, the cost of housing on the hill has created this situation due to the high rents and will impact the residents negatively. Cole mentioned that it is a disclosure form and it shows density in an organized way; one house has eight people instead of three, higher density allows more residents. The conversation continued with the correlation of occupancy and increased police calls on the hill. Cole offered that the ordinance does not take away any real property rights; it's just a disclosure regarding occupancy. Cole continued that they sought support from RSD for the rehabilitation of older structures, have the neighborhood align with other hill stakeholders and want to encourage home rehabilitation. Cole continued that the historic home rules arc in need of updating. Raj commented the need of an historic overlay, as in other towns, to maintain older homes. Cole offered that there needs to be a balance between preservation and efficiency and cited window replacement. Cole asked the commission if there was anything they would like to include. Shrum replied that he found it conclusive and glad UHNA is on board with it. Cole commented on the housing and CU students need for growth, how will the hill house everyone and it should not be done haphazardly. Mitchell replied that when redevelopment occurs in little clusters, it becomes an absentee owner situation, and when there is enough volume for an onsite staff, the ability to do it is so difficult, no one does it. Mitchell continued that with supervision there are problems; kids are not ready to be on their own. Transitional housing was discussed. Cole mentioned that this letter is on behalf of the UHNA Executive Committee. AGENDA ITEM 7 - Parking Services Update: Matthews mentioned that the holidays were quiet; lights will be coming down soon; staff will give a update on need hill items; ready to work crews might not be used this year due to budget; Dahl questioned flowers; Matthews replied that flowers will be provided and irrigation is installed; Raj will plant flowers at the gas station and staff will water. Parking kiosks were discussed. - - AGENDA ITEM9 -Matters from the Commissioners: ,iviitcell requesle~Ic a copy oFIIIIlVA's councilleffer to discuss tt at the UHCAMC retreat on 2/7. Dahl mentioned the large number of retail vacancies on the hill, new businesses are having difficulty staying open, and questioned how to attract business to the hill. Mitchell commented on hill clients, hill cleanliness, and a sanitation district on the hill. Mitchell continued that businesses are going east and businesses are willing to go vacant to get the price they want. Cole is hoping that start up cost is a new retailer concern and identified other units that are vacant. Shrum commented that more businesses like those that already exist on the hill will detract from those that are already there and then comes saturation on common themes. Shrum mentioned that the businesses that are being sought, the spaces are not appropriate and there is insufficient parking. Shrum continued that planning needs to come up with a plan to create what can be accommodated. Shrum mentioned that the hill does not draw clientele and definition of the Hill niche needs to be designed. Shrum commented on coop space and that the space to be created needs to be able to move forward on its own, mentioned grant funding for the space and questioned the funding structure; community and neighborhood participation would share their expertise and ingenuity that would help sell the concept to the students and the university. Dahl offered that nothing has happened or changed since she was appointed to the commission 5.5 years ago. Dahl continued that moving forward and showing progress needs to happen, need something to show, ie murals. Action needs to start happening, even incrementally and it has to be an action year per Dahl Landrith commented on the murals and a young man he is working with, and that the city will help with some supply costs. Shrum remarked that between the Residential Service District and Innovation District are looking for funding outside of UHGID, provide funding, authority and tools to accomplish goals, there will be results. Raj questioned Arts Commission funding and the need for the city to give some money. Dahl commented that students would do artwork for free to have their things on the hill and doesn't think this is an issue to pay artists. Mural project for the hill was discussed; the murals are not on city property. AGENDA ITEM 10- Matters from the Staff: Matthews mentioned the next RSD meeting, in the process of finalizing a proposed budget, next goal is formal outreach to non profits that are outside the taxing district; concept is to hire a liaison to coordinate and oversee CU and City restorative justice process; overall goal is to have a "go or no go" to go to ballot. The budget office thinks that taxes are collected in October and should be able to have funds available by start of school 2014. Is the city willing to loan/float the district until taxes are collected, is part of the queries. UHCAMC retreat was discussed. Meeting adjourned at 10:24 am. ACTION ITEMS: MOTION: Mitchell motioned to approve the December 3, 2012 URCAMC meeting minutes. Dahl seconded the motion. All commissioners approved. FUTURE MEETINGS February 7, 2013 The Academy Retreat APPROVED BY: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION Attest: l eX' Ruth Weiss Bonnie Dahl