2012 CEF RFP Immigrant Contri Series
Boulder Human Relations Commission
Formatted:Left:0.75",Right:0.75",Bottom:
0.75"
Formatted:Font:10pt
20120Community Events Fund
Request for Proposals
Formatted:Font:10pt
Funding Cycle: January 20120to December 20120
Deadline: 5:00 pm, Friday,SeptemberSeptember 30, 201111, 2009
Fund Description
The HRC Community Events Fund(CEF)is a source of financial support forcommunity-based
celebrationsevents.Funding is limited specifically forpublic events that that celebrate and appreciate
encourage education, youth involvement, and respectand appreciation forcommunities in Boulder.
Objectives of the Fund are to enable members of Boulder’s diverse communities to celebrate events
significant to themas well as to educate and provide opportunities for participationfromprovide the
generalthe generalpopulation.with opportunities toparticipate in events organized by members of
Boulder’s diverse range of cultures.All events supported by the Fund must be free admission and open
to the public.Funding priority criteria includes:
Community Initiated Event
Formatted:BulletsandNumbering
Non-Profit Agency/Group
Formatted:Bulleted+Level:1+Alignedat:
0.25"+Tabafter:0.5"+Indentat:0.5"
Diversity
Inclusivity
Formatted:Bulleted+Level:1+Alignedat:
0.25"+Tabafter:0.5"+Indentat:0.5"
Youth Involvement
Multiple Sources of Funding/Collaboration
Free and Open to the Public
Event to be held within Boulder City Limits
Formatted:Indent:Left:0.25"
New to Fund Description
:CEF is a source of financial support to recognizes the importance of
Formatted:Font:Bold,Fontcolor:Red
educatingthe City’s population on shared immigrant histories, diverse cultures and the role these play in
Formatted:Fontcolor:Red
Immigrant Heritage
shaping and enriching the life of the City. Boulder celebrates its first annual
Formatted:Fontcolor:Red
Week
with a series of events honoring the experience and contributions of the millions of
Formatted:Font:Bold,Fontcolor:Red
immigrantswho have shaped the city for generations.
Formatted:Fontcolor:Red
Formatted:Fontcolor:Red
public
Formatted:Indent:Left:0.25"
.
Available Funds
Organizations are eligible for grants with a maximum amount of $1500for each event.An additional
$100isavailable for translation of promotional materials into Spanish.
Eligibility
Funding requirements includethe following:
The event needs to occur during2012.0.
The event must engage, empower,and educate the larger community.
The event needs to involve youth.
The event needs to include a goal of inclusivity and respect for diversity.
Community Events Fund grantsmay beused only for non-personnel related expenses, such as
food, postage, marketing and office supplies.CEF fundingcannot be used to compensate event
organizers, though the grantmay pay for a guest speaker at an event.
Anaward inone year does not commit the HRC to subsequent funding.
Funded groups are required to recognize HRC support on any event advertising and at the event
itself.
All events supported by the CEFmust be free admission and open to the public.
Following the event, funded groups are required to appear at a designated HRC meeting and
report on the event.Failure to appear at the designated HRC meeting will negatively affect future
funding requests.
The HRCwill not fund:
Proposals that are not from communityorganizations.Community organizations are, however,
encouraged to partner with othergroups for their celebration.
Groups that have failed to meet their contractual requirement in the past.
Events thatare not free and open to the public.Admission may not be charged at these events.
The City reserves the right to reject any or all proposals, to waive informalities and irregularities in
proposals received, and to accept any portion of any proposal or all items proposed if deemed in the best
interests of the City.
Deadline:
5:00 p.m.,Friday, September 30, 2011September 11, 2009
Applications must be receivedby .No late
applications will be accepted.You may either mail, hand-deliver or e-mail your proposal. Please see
below for where to send your application.
To Apply:
Please submit your application in the following order:
Cover Sheet
(see attached)
Narrative
–answer the five questions below. Please use no more than twosingle-spaced pages
for your responses.
1.Who is on the organizing body of this event and what is their relationship to the
community of the event they are planning?Please list members of the organizing bodyor
co-sponsoring groups if it is a collaborative effort.
2.Provide a description of the event, including:
a.a general description of the event;
b.how your eventwill engage and educate the communitya description of the
Formatted:Font:12pt
educational aspect of your event;
Formatted:Font:12pt
c.how you will involve youth in your event;and
d.how your event will foster inclusivity and respect for diversity.
3.What are the goals of the event?
4.How will the event be promoted to the Boulder population?
5.Have you ever received grant money for your event from another City of Boulder
department in the past?Are you applying to another City of Boulder department for
money to cover the cost of your 20110event?If so, please specify.
Budget Table
(see attached): Using the attached budget sheet, provide a detailed, projected
budget of expenses and revenuesfor your 20110event (including this Fund). You may hand-
write the numbers onto the sheet if you wish.
Mailapplication to:Or hand-deliver to:
HRC Community Events FundHousing and Human Services
Office of Division of Community ServicesHuman Rights and Community Relations
nd
1101 Arapahoe Avenue, 2Floor
Department of Housing and Human ServicesBoulder, Colorado
City of Boulder
P.O. Box 791
Boulder, CO 80306
Applications may also be e-mailed bySeptember 11September 30, 2011 ,2009at 5:00p.m. to
AtilanoC@bouldercolorado.gov.
Late applications will not be accepted.not
We will be checking postmarks. Any applications that
arrive in our office afterSeptember 11tSeptember 30hwill not be considered. If you are uncertain that
your application will arrive in time, please hand-deliver or e-mail it to us. Thank you.
Cover Sheet:20120Community Events Fund
GrantRequest(up to $1500)
: __________________
Would you like an extra $100 for Spanish translation of promotionalmaterials? ___________
Agency Name
FormattedTable
Street Address
City,Zip Code
Telephone,Fax,Website
Event Name
Event Date(s)
(please provide specific dates)
Event Location(if on Pearl Street Mall, please provide block number)
Contact Person:
Mr./Ms./Dr.Name
(circle one)
E-Mail Address
Event Description
(please do not exceedspace provided)
Community EventBudget Table
FormattedTable
Budget ItemProjected Expense
Postage
Advertising
Copying
Office Supplies (Please specify):
1)
2)
3)
4)
Total
Office Supply
Space Rental
Food
Other Direct Costs (Please specify):
1)
2)
3)
4)
Total
Other Direct Costs
TotalExpenses
Revenue SourcesRevenue Amount
Amount Requested from HRCCommunity Events Fund
Other Sources
1)
2)
3)
4)
Total Revenue