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Minutes - Human Relations - 09/19/2011 City of Boulder Human Relations Commission Minutes Monday, September 19, 2011 1777 Broadway, Boulder, CO 6:00 p.m. COMMISSIONERS PRESENT: Leisha Conners Bauer Jonathan Dings John Paul Harris Amy Zuckerman Susan Gesundheit COMMISSIONERS ABSENT: None STAFF PRESENT: Carmen Atilano Beth Van Dusen I. Call to Order The September 19, 2011 HRC meeting was called to order at 6:10 pm by L. Conners Bauer. II. Agenda Adjustments Agenda item 5-B will be moved to the October 17 HRC meeting. III Approval of Minutes J. Dings moved to accept the July 18, 2011 minutes as corrected (typo on page 2), J. P. Harris seconded the motion. The motion passes 5-0. IV. Community Participation None. V. Action Items A. CIF Application- Janis Bohan- Boulder Valley Safe Schools Coalition, Anne Guilfoile and Kevin Correra, University of Colorado GLBT Resource Center presented the proposal for the day long event, "Celebrating Queer Identities: Living Great, Being Terrific" to be held on October 15, 2011. The amount requested is $1,860.00. It is hoped that this event will bring a different tone to the discussion, specifically that LGBTG identity is a happy, fulfilling experience. The event will be focused around keynote speakers that have extensively researched and interviewed many people. L. Conners Bauer asked where the event will be advertised and how will the event organizers know if a "celebration" has occurred. The event is open to the community and will be widely advertised through the Daily Camera, the Longmont Times Call, a LGBTG newspaper in Denver, the Out Boulder website, through the Colorado Health Department, through e-mail notification and on KGNU. The event organizers plan to have focus groups of 6-10 students from each session to determine the participants experience from the event. Janis Bohan stated that they may have an interactive theatre project at the end of the event and ask participants what their experience was regarding the event. S. Gesundheit commented that the interactive theatre is not in the budget presented. Janis Bohan stated that it is hoped that a benefactor will provide support for an on campus (student) event. J. Dings asked if the event were funded at less then the amount requested, is there something that could be excluded, perhaps the water bottles. Janis Bohan stated that the water bottles are important for visibility, there are not very expensive and they are environmentally sound. A. Zuckerman asked what the plan is to involve people who are under the age of eighteen. Janis Bohan replied that they plan to involve younger people through Oasis, the St. Vrain Valley School District, Boulder Valley School District, Safe Schools Coalition, the Out Boulder website and e-mail list, the Fairview student newspaper and that they also plan to target seniors through Boulder County Aging Services. S. Gesundheit moved to approve funding for the amount requested. A. Zuckerman seconded the motion. The motion passes 5-0. B. CIF Report- Carriage House Community Table- Postponed until October. C. Draft RFP: Celebration of Boulder Immigrant Heritage- C. Atilano explained that the RFP being proposed would be in conjunction with the Immigrant Heritage Celebration to be held the first week of October 2012 which will likely include a series of events. The Immigrant Advisory Committee is hosting the first annual event to be held on October 5, 2011. The RFP is presented for review and consideration. L. Conners Bauer asked how the amount of funding will be determined and if action is needed on this agenda item as it is listed as an action item. C. Atilano replied that the action can be to review the RFP and after review, a decision can be taken at the October meeting. J. Dings asked for clarification regarding the dates. C. Atilano- the first week of October. J. Dings asked if any events sponsored in the past were single event proposals. C. Atilano explained that applicants/organizers of events will conduct the event during a specific time frame, i.e. the first week of October in celebration of Immigrant Heritage week. L. Conners Bauer commented that it is fortuitous due a report in the current issue of Trends regarding community survey results regarding minorities and immigrants feeling welcome in the community and that this is a positive way to deal with it. L. Conners Bauer asked that the RFP be brought back for final approval. S. Gesundheit commented that she finds the use of immigrant and minority confusing in the Trends report. C. Atilano explained that the Immigrant Heritage celebration specifically recognizes immigrants, not necessarily minorities. For example, 30% of original inhabitants were of German descent. J. Dings moved to table the RFP consideration until October and a review of the budget. J. P. Harris seconded the motion. D. Annual Multicultural Awards Banquet- C. Atilano announced that L. Conners Bauer is receiving an award this year and asked the HRC if they would like to reserve a table at the banquet. L. Conners Bauer commented that we will need to notice the event if three or more HRC members attend. J. P. Harris moved to approve funding to cover the costs associated with the dinner. S. Gesundheit seconded the motion. The motion passes 4-0- with L. Conners Bauer abstaining. E. Approval of Revisions to the HRC Handbook- C. Atilano reviewed the changes to the HRC handbook. J. P. Harris asked if the HRC has the authority to revise qualifications. C. Atilano explained that the HRC can revise the HRC application. There was discussion regarding differential abilities. J. Dings commented that the language needs to match what is required by ordinance. See 4A-1. J. Dings suggests on page 13, B3-A, add annual to title and on page 14, delete Commission members. J. Dings moved to accept the above changes and the changes reviewed by C. Atilano to the HRC Handbook. A. Zuckerman seconded the motion. The motion passes 5-0. VI. DISCUSSIONANFORMATIONAL ITEMS A. 2011 Budget- C. Atilano presented an updated 2011 HRC budget as requested with committed funds, expenses and carry-over of funds from 2010. C. Atilano explained the .15% sales tax, the general fund and allowable carry-over. There is $12,894 in the 2011 budget that can be expended on grants and the work plan. J. Dings asked if the money can be spent on the MLK Day celebration. C. Atilano explained that if the invoices for services in 2011 are received before the end of the year the 2011 budget can be used to pay them. L. Conners Bauer commented that if the appropriation does not change, we need to be careful funding ICW out of the carry-over because it is not a constant source of funds. C. Atilano advised the HRC that they can change the allocation amounts at any time. L. Conners Bauer recommends considering a spending plan based upon appropriations so that there is a set allocation for the CEF, the CIF and planning purposes and that it makes sense to have a budget discussion as part of the Work Plan. C. Atilano explained that the annual budget allocation can change from year to year and that with regard to the newest consideration, the Immigrant Celebration Week, perhaps it could be funded out of the carry-over for one year. J. Dings suggests 3-5K for ICW and feels it works best as a community event if there are matching funds. C. Atilano also questions the feasibility of a sole (under and feels that in-kind contributions rather than matching funds may be better due to the fact that matching funds would require additional grant writing and fund raising. L. Conners Bauer commented that if the HRC is the sole funder it would indicate that the community is not taking this on. D. The Community Foundation Trends Report- C. Atilano told the HRC that staff from CF can do a presentation at the October HRC meeting if requested. E. 2011 Work Plan Committee Reports- C. Atilano explained the process for the MLK Community Cafd, the notes will be included in next month's packet. The MLK Planning Committee will begin meeting every other week. A. Zuckerman gave an update report on the TRC, final recommendations for funding have been made and the TRC is awaiting appeals, if any. S. Gesundheit reported that the Crime Free Multi-Housing Task Force has met and they are trying to schedule a meeting with the manager of San Juan del Centro for the pilot project. The property manager has been attending some of the gang prevention task force meetings. VII. Action Items- No immediate action items and no announcements. VIII. Summary of follow-ua tasks: Staff will prepare CIF contract for Boulder County Safe Schools Coalition Staff will make final revisions to the HRC handbook. Staff will contact the CF for a presentation to the HRC. Staff will request information from City Manager on Domestic Partnership. C. Atilano provided an update on the NAHRW conference. I Dings commented on the election year policies. C. Atilano handed out a flyer for an HRC retreat to be held 10/28/11 in Colorado Springs. VIII. Adiournment - I Dings moved to adjourn the September 19, 2011 meeting. I P. Harris seconded the motion. The motion passed with a vote of 5-0. The meeting was adjourned at 7:57 p.m. Attested: Approved: Board Secretary HRC Chairperson