CEF RFP 2012
Boulder Human Relations Commission
2012 Community Events Fund Request for Proposals
Funding Cycle: January 2012 to December 2012
Deadline: 5:00 pm, Friday, September 30, 2011
Fund Description
The HRC Community Events Fund (CEF) is a source of financial support for events that celebrate and
appreciate communities in Boulder. Objectives of the Fund are to enable members of Boulder’s diverse
communities to celebrate events significant to them as well as to educate and provide opportunities for
participation from the general population. All events supported by the Fund must be free admission and
open to the public. Funding priority criteria includes:
Community Initiated Event
Non-Profit Agency/Group
Diversity
Inclusivity
Youth Involvement
Multiple Sources of Funding/Collaboration
Free and Open to the Public
Event to be held within Boulder City Limits
Available Funds
Organizations are eligible for grants with a maximum amount of $1500 for each event. An additional
$100 is available for translation of promotional materials into Spanish.
Eligibility
Funding requirements include the following:
The event needs to occur during 2012.
The event must engage and educate the larger community.
The event needs to include a goal of inclusivity and respect for diversity.
Community Events Fund grants may be used only for non-personnel related expenses, such as
food, postage, marketing and office supplies. CEF funding cannot be used to compensate event
organizers, though the grant may pay for a guest speaker at an event.
Funded groups are required to recognize HRC support on any event advertising and at the event
itself.
All events supported by the CEF must be free admission and open to the public.
Following the event, funded groups are required to appear at a designated HRC meeting and
report on the event. Failure to appear at the designated HRC meeting will negatively affect future
funding requests.
The HRC will not fund:
Proposals that are not from community organizations. Community organizations are, however,
encouraged to partner with other groups for their celebration.
Groups that have failed to meet their contractual requirement in the past.
Events that are not free and open to the public. Admission may not be charged at these events.
The City reserves the right to reject any or all proposals, to waive informalities and irregularities in
proposals received, and to accept any portion of any proposal or all items proposed if deemed in the best
interests of the City.
Deadline:
5:00 p.m., Friday, September 30, 2011
Applications must be received by . No late applications will be
accepted. You may either mail, hand-deliver or e-mail your proposal. Please see below for where to send
your application.
To Apply:
Please submit your application in the following order:
Cover Sheet
(see attached)
Narrative
– answer the five questions below. Please use no more than two single-spaced pages
for your responses.
1.Who is on the organizing body of this event and what is their relationship to the
community of the event they are planning? Please list members of the organizing body or
co-sponsoring groups if it is a collaborative effort.
2.Provide a description of the event, including:
a.a general description of the event;
b.how your event will engage and educate the community;
c.how you will involve youth in your event; and
d.how your event will foster inclusivity and respect for diversity.
3.What are the goals of the event?
4.How will the event be promoted to the Boulder population?
5.Have you ever received grant money for your event from another City of Boulder
department in the past? Are you applying to another City of Boulder department for
money to cover the cost of your 2011 event? If so, please specify.
Budget Table
(see attached): Using the attached budget sheet, provide a detailed, projected
budget of expenses and revenues for your 2011 event (including this Fund). You may hand-write
the numbers onto the sheet if you wish.
Mail application to: Or hand-deliver to:
HRC Community Events Fund Housing and Human Services
nd
Office of Human Rights and Community Relations 1101 Arapahoe Avenue, 2 Floor
Department of Housing and Human Services Boulder, Colorado
City of Boulder
P.O. Box 791
Boulder, CO 80306
Applications may also be e-mailed by September 30, 2011 at 5:00 p.m. to
AtilanoC@bouldercolorado.gov.
Late applications will not be accepted.not
We will be checking postmarks. Any applications that
arrive in our office after September 30 will not be considered. If you are uncertain that your application
will arrive in time, please hand-deliver or e-mail it to us. Thank you.
Cover Sheet: 2012 Community Events Fund
Grant Request (up to $1500)
: __________________
Would you like an extra $100 for Spanish translation of promotional materials? ___________
Agency Name
Street Address
City, Zip Code
Telephone, Fax, Website
Event Name
Event Date(s)
(please provide specific dates)
Event Location (if on Pearl Street Mall, please provide block number)
Contact Person:
Mr./Ms./Dr. Name
(circle one)
E-Mail Address
Event Description
(please do not exceed space provided)
Community EventBudget Table
Budget ItemProjected Expense
Postage
Advertising
Copying
Office Supplies (Please specify):
1)
2)
3)
4)
Total
Office Supply
Space Rental
Food
Other Direct Costs (Please specify):
1)
2)
3)
4)
Total
Other Direct Costs
Total Expenses
Revenue SourcesRevenue Amount
Amount Requested from HRC Community Events Fund
Other Sources
1)
2)
3)
4)
Total Revenue