Pilot RFP Immigrant
City of Boulder
Human Relations Commission
Annual Celebration of Immigrant Heritage
October 1-6, 2012
2012 Request for Proposal
DeadlineTo Apply: 5:00 p.m. Friday, April 6, 2012
Fund Description
Immigrants have enriched Boulderbeyond measure, bringing many contributions to our
community along with the unique customs and traditions of their ancestral homeland.
The Boulder Human Relations Commission (HRC) recognizes the importance of
educating the City’s population on shared immigrant histories, diverse cultures and the
role these play in shaping and enriching the life of the City.
Annual Immigrant
This funding cycle will support events held as part of the city’s
Heritage Week, October 1-6, 2012
. Events that honorthe experience and contributions
of the manyimmigrantswho have shaped the city over many generations and/or that
facilitatethe successful integration of immigrants into the civic, economic and cultural
life ofthe Bouldercommunity are the objective ofthis fund.
Available Funds
Organizations are eligible for grants with a maximum amount of $2,500.00 for each
event.
Eligibility
Funding priority criteria includes:
Community Initiated Event
Non-Profit Agency/Group
Free and Open to the Public
Event to be held within Boulder City Limits
Event to be held during Annual Immigrant Heritage Week: October 1-6, 2012
Funds may beused only for non-personnel related expenses, such as food,
postage, marketing and office supplies.Fundingcannot be used to compensate
event organizers, though the grant may pay for a guest speaker at an event.
Funded groups are required to recognize HRC support on any event advertising
and at the event itself.
Following the event, funded groups are required to appear at a designated HRC
meeting and report on the event.Failure to appear at the designated HRC meeting
will negatively affect future funding requests.
The HRC will not fund:
Proposals that are not from communityorganizations.Community organizations
are, however, encouraged to partner with othergroups for their event.
Groups that have failed to meet their contractual requirement in the past.
Events that are not free and open to the public.Admission may not be charged at
these events.
The City reserves the right to reject any or all proposals, to waive informalities and
irregularities in proposals received, and to accept any portion of any proposal or all items
proposed if deemed in the best interests of the City.
Deadline:
5:00 p.m., Friday, April 6, 2012.
Applications must be receivedby You may either
mail, hand-deliver or e-mail your proposal. Please see below for where to send your
application.
To Apply:
Please submit your application in the following order:
Cover Sheet
(see attached)
Narrative
–answer the five questions below. Please use no more than twosingle-
spaced pagesfor your responses.
1.Who is on the organizing body of this event?Please list members of the
organizing body or co-sponsoring groups if it is a collaborative effort.
2.Provide a description of the event, including:
i.a general description of the event;
ii.how your eventwill engage and educate the community;
iii.how your event will foster inclusivity and respect for
immigrant heritage.
3.What are the goals of the event?
4.How will the event be promoted to the Boulder population?
Budget Table
(see attached): Using the attached budget sheet, provide a detailed,
projected budget of expenses and revenuesfor your 2012event (including this
Fund). You may hand-write the numbersonto the sheet if you wish.
Mailapplication to:Or hand-deliver to:
Housing and Human Services Housing and Human Services
Office of Human Rights and Community Relations
ndt
1101 Arapahoe Avenue, 2Floor
Boulder, Colorado
City of Boulder
P.O. Box 791
Boulder, CO 80306
Applications may also be e-mailed by April 6, 2012 by 5:00p.m. to
AtilanoC@bouldercolorado.gov.
Late applications will not be accepted.not
We will be checking postmarks. Any
applications that arrive in our office after April 6, 2012 will not be considered. If you are
uncertain that your application will arrive in time, please hand-deliver or e-mail it to us.
Thank you.
Request for Proposal
Annual Celebration of Immigrant Heritage (cover sheet)
Agency/Organization
Street Address
CityZip Code
TelephoneFaxWebsite
Project Name
Contact Person
E-Mail Address
Project Description
(please do not exceed space provided)
ProposalBudget Table
Budget ItemProjected Expense
Postage
Advertising
Copying
Office Supplies
(Please specify)
1)
2)
3)
4)
Total
Office Supply
Space Rental
Food
Other Direct Expenses
(Please specify)
1)
2)
3)
4)
Total
Other Direct Costs
TotalExpenses
Revenue SourcesRevenue Amount
Amount Requested from HRC
Other Sourcesof Revenue
1)
2)
3)
4)
Total Revenue