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02.06.13 EAB Packet CITY OF BOULDER ENVIRONMENTAL ADVISORY BOARDMEETING AGENDA DATE: February 6,2012 TIME: 6p.m. st PLACE: Municipal Building, 1777 Broadway, 1Floor West Conference Room 1.CALL TO ORDER 2.APPROVAL OF MINUTES A.November 28January 9 The and Environmental Advisory Board minutes are scheduled for approval. 3.PUBLIC PARTICIPATION 4.DISCUSSION ITEMS 2013Building Code Updates A.-Dave Thacker, Chief Building official 5.PUBLIC HEARING ITEMS A.None 6.MATTERS FROM THE ENVIRONMENTAL ADVISORY BOARD, CITY MANAGER, AND CITY ATTORNEY 7.DEBRIEF MEETING/CALENDAR CHECK 8.ADJOURNMENT For more information call (303) 441-1880. Board packets are available after 4 p.m. Friday prior to the meeting, online at www.bouldercolorado.gov, at the Boulder Public Main Library’s Reference Desk, or at the Planning and Development Services Center, located at 1739 Broadway, third floor. CITY OF BOULDERENVIRONMENTAL ADVISORY BOARD MEETING GUIDELINES CALL TO ORDER The board must have a quorum (three members present) before the meeting can be called to order. AGENDA The board may rearrange the order of the agenda or delete items for good cause. The board may not add items requiring public notice. PUBLIC PARTICIPATION The public is welcome to address the board (three minutes* maximum per speaker) during the Public Participation portion of the meeting regarding any item not scheduled for a public hearing.The only items scheduled for a public hearing are those listed under the category PUBLIC HEARING ITEMS on the agenda. Any exhibits introduced into the record at this time must be provided in quantities of eight to the Board Secretary for distribution to the board and admission into the record. DISCUSSION AND STUDY SESSION ITEMS Discussion and study session items do not require motions of approval or recommendation. PUBLIC HEARING ITEMS A Public Hearing item requires a motion and a vote. The general format for hearing of an action item is as follows: 1.Presentations Staff presentation (15 minutes maximum*) Any exhibits introduced into the record at this time must be provided in quantities of eight to the Board Secretary for distribution to the board and admission into the record. Environmental Advisory Board questioning of staff for information only. 2.Public Hearing Each speaker will be allowed an oral presentation (three minutes maximum*). All speakers wishing to pool their time must be present, and time allotted will be determined by the Chair. Two minutes will be added to the pooled speaker for each such speaker’s allotted time up to a maximum of 10 minutes total. Time remaining is presented by a green blinking light that means one minute remains, a yellow light means 30 seconds remain, and a red light and beep means time has expired. Speakers should introduce themselves, giving name and address. If officially representing a group please state that for the record as well. Speakers are requested not to repeat items addressed by previous speakers other than to express points of agreement or disagreement. Refrain from reading long documents, and summarize comments wherever possible. Long documents may be submitted and will become a part of the official record. Any exhibits introduced into the record at the hearing must be provided in quantities of eight to the Board Secretary for distribution to the board and admission into the record. Interested persons can send a letter to the Community Planning and Sustainability staff at 1739 Broadway, Boulder, CO 80302, two weeks before the Environmental Advisory Board meeting, to be included in the board packet. Correspondence received after this time will be distributed at the board meeting. 3.Board Action Board motion. Motions may take any number of forms. Motions are generally used to approve (with or without conditions), deny,or continue agenda item to a later date (generally in order to obtain additional information). Board discussion. This is undertaken entirely by members of the board. Members of the public or city staff participate only if called upon by the Chair. Board action (the vote). An affirmative vote of at least three members of the board is required to pass a motion approving any action. MATTERS FROM THE ENVIRONMENTAL ADVISORYBOARD, CITY MANAGER, AND CITY ATTORNEY Any Environmental Advisory Board member, City Manager, or the City Attorney may introduce before the board matters which are not included in the formal agenda. ADJOURNMENT The board's goal is that regular meetings adjourn by 8 p.m. Agenda items will not be commenced after 8 p.m.except by majority vote of board members present. *The Chair may lengthen or shorten the time allotted as appropriate. If the allotted time is exceeded, the Chair may request that the speaker conclude his or her comments. CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING SUMMARY NAME OF BOARD/COMMISSION: Environmental Advisory Board DATE OF MEETING: November 28, 2012 NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Susan Meissner, 303-441-4464 NAMES OF MEMBERS, STAFF AND INVITED GUESTS PRESENT: Environmental Advisory Board Members Present: Chair: Brian Vickers; Vicky Mandell, Mara Abbott, Tim Hillman and Stephen Morgan. Environmental Advisory Board Members Absent: None. Staff Members Present: David Driskell, Executive Director, Community Planning and Sustainability Susan Richstone, Deputy Director, Community Planning and Sustainability Susan Meissner, Administrative Assistant III 1.Introduction and welcome from Chair B. Vickers The Environmental Advisory Board Chair declared a quorum and the meeting was called to order at 5:09 p.m. 2.Review Meeting Objectives/Desired Outcomes a.3 key focus areas for January 2013 letter to City Council b.Prioritized area goals 3.Debrief of2012 A.Key accomplishments for 2012 a.CAP Tax b.Items included in Attachment A What worked in 2012? What was successful? B. a.Overall,the board felt it was more organized, active, accomplished its objectives, had more robust and respectful discussions,and made an impactin the community. b.The public meeting in Chambers for Robert’s Rules was a good learning experience and laid good groundwork forfuture interactions with the public.The board appreciated different perspectives introduced at the public meeting. c.The board felt that staff presence opened discussions for more dialogue and better outcomes. d.Jonathan took good anddetailed notes. e.Staff did a good job putting together memos. They covered bases and provided good, interesting background information. f.A good kickoff in March provided a helpful framework for the subsequent meetings. g.Flexibility in the schedule allowed the board to address timely items that arose. h.Because EAB’s goals were aligned with Council, the group was able to weigh in on pertinent topics and relevant policies, and stay engaged in the process. i.e. Commercial building efficiency was recommended by EAB and picked up by Council as a priority. i.New members provided new energy and didn’t slow progress. B. Vickers j.did a good job keeping the board on track. k.EAB wrote a letter to the Daily Camera editor and Council. Members cooperated and provided good feedback throughout the process. What did we learn? C. a.The priority-setting process for 2012 was an iterative process informed by areas of staff focus during the year. EAB’s role was to advise on relevant topics. Once topics reached anexecution phase, the board only received updates. Having an organized agenda for the year made EAB more accountable and effective. B. Vickers b.did a good job of orienting the new members. Maintain a process for orienting new members to give them the confidence to provide input. c.The board enjoyed a greater level of public participation and would like to encourage more of it in the future. D.What changes should be made for 2013? a.Keep the current setup but be mindful of theneed for all board members to speak. The board needs to provide different perspectives to staff in order to be of value. b.Solicit external perspectives to better inform staff and Council of S. Morgan possible barriers and input from the public. would like board members to be in better touch with community perspectives and recommended that each member meet with members of their individual networks to assure that the board is reflective of the community. c.The board would like to encourage more public participation in the future. d.Check in on other issues. Step back from the “moment” toleave space for “open” items in agendas and to allow topics of discussion to be carried over to maintain momentum on pertinent issues. Discuss and decide the best means to do this. e.Members could take greater ownership of issues and keepeach other accountable regarding follow up. The2013 focus area document, will assign to topics to members who will be responsible for providing quarterly check-ins and updates. The board recommended defining key issues and objectives in January and refining them after the Council retreat. f.Acknowledge, thank and provide positive reinforcement for staff for their work. g.Continue to be action-oriented, come up with its ownnew actions, find new ways to engage the private sector/small companies, and challenge one anotherto take things to the next level. Have quarterly check-ins with this objective. h.Revisit volunteer positions on other boards. 4.Dinner Break at 6:22 Operation Issuesfor Board Discussion 5. a.Theboard felt that the current bylaws from Robert’s Rules are clear and helpful. If bylaws become outdated, they can be addressed at a later date. b.The board liked the changes in meeting format and location at 1777 Broadway, West Conference Room. V. Mandell c.will take over the chair position in 2013. She will overlap B. VickersM. Abbott with until a new member is appointed in April. will be the vice chair. Brainstorm Potential Focus Areas for 2013 6. Staff presentation of 2013 work program. D. Driskell a.thanked the board for its exceptional workand explained that this is Council’s second year in term. Priorities are generally more of a continuation of ongoing projects but some new ones are added. He presented some foreseen Council priorities and Staff workplan areasfor2013: i.Energy Future: Council study session in February will discuss resource modeling, methods,metrics and charter requirements to begin acquisition process. ii.Climate Action and Boulder’s Climate Commitment: Integrate GHG reduction into other master plans, more comprehensive greenhouse gas inventory, interdepartmental data tracking, building code revisions,and energy efficiency programs for the commercial and residential sectors. iii.Ten for Change will be re-launched. iv.Energy Smart hadgood participation due to SmartRegs. City will lose AARA Funds next year but the County will continue to fund a portion of the services. The city will look for additional funding opportunities. v.CAP Tax:aMarket Innovation RFP will launch in 2013. vi.Behavior Change platform will aim to increase energy efficiency in City Buildings by 45%. vii.Code changes will be proposed to improve energy efficiency and to allow additional solar and residential wind facilities within the city. viii.Civic Area update:priorities include creek interaction, floodplain issues and local agriculture. ix.Uni-Hill revitalization x.Homelessness xi.Boulder Junction xii.Housing:It is important for sustainability to allow people to live close to their work. xiii.Disposable bag fee implementation xiv.Zero Waste Master Plan update xv.Mosquito Control xvi.Bear Management xvii.Climate Adaptation Plan: City and County Open Space roles in local agriculture and foodproduction. xviii.Transportation Master Plan:determine appropriate policies and tracking tools. b.Discuss most pressing environmental issues facing Boulder in the next few years T. Hillman i.Education:suggested that the City partner with the school system in a more coordinated effort to adoptlocal educational programspertaining to regional water resources, energy, zero waste, etc. ii.Fracking:This may be discussed at the Council retreat. iii.Fire mitigation and the GHG benefit from preventing fires. S. Morgan iv.Public-Private Partnerships:would like to investigate what the EAB can do foster these partnerships. v.GHG Protocols: EAB could be helpful in influencingEnergy Future metrics, etc. 7.Prioritize Area Goals for 2013 S. a.Energy Options in the event that municipalization does not take place.( Morgan ). S. Morgan b.Public/Private Integration-recruit partners in conservation. () S. Morgan c.Market Innovation RFP. () M. Abbott d.Energy Future: resource modeling and vision () M. Abbott e.Climate Commitment:vision and goals. () V. f.Commercial Energy:reporting on what the city and others have done. ( Mandell ) g.GHG Emission Protocols: EAB could be helpful in influencingEnergy V. Mandell Future metrics, etc.() T. Hillman h.Behavior Changes() T. Hillman i.Public Engagement () 8.Next Steps/Action Items a.What is the Board’s role in helping the City to reach these goals? D. Driskell i.explained that the city looks to EABto represent a citizen perspective. Staff willcome to the board to ask for input and ideas butdoesn’t expect the board to lead an implementation effort. Board members could be involved with working groups. T.Hillman ii.asked that the Citykeepthe board apprised of pilots. He wouldalsolike to learn more about the bag fee behavior change. S.Richstone iii.explained that the city is still shaping the 2013 work plan. There would be greater EAB involvement in these issues if J.Harkins they are selectedfor the work plan.could present on Behavior Change conference at future EAB meeting. iv.The board wantedthe public to be apprised of what EAB is doing and to promote more public participation. Letter to City Council:B. Vickers b.will send a draft to the board for revision and discussion at the next meeting. Focus area document:V. Mandell c.will compile the key objectives. Each member will contribute a pieceper prior retreat discussion. i.EAB will wait to set final goals and key metrics in its focus document until March, after Council retreat. The board will check in throughout the year to assure that focus goals are still relevant. 2013Draft Meeting Calendar d. V. MandellJ. Koehn i.and will meet monthly to determine the meeting calendar and agenda items. e.The board would like the agenda to remain somewhat flexible and dynamic to address issues at relevant times. g.The board will discuss the Focus document in Jan or after the Council retreat. 9.ADJOURNMENT Environmental Advisory Board adjourned at9:01 p.m. Approved: ________________________________ ChairDate Attachment A Environmental Advisory Board Accomplishments-2012 Focus Area: Climate ActionPlan Climate Action Program analysis-RMI Report/ Brendle Report (March 22, May 10) Input on ClimateAction Framework (March 22, July 12) Input on new long-term climate action goal(March 22, April 26) Review and recommendation of CAP Tax extension options (May 10, May 24) CAP Investment Package recommendations (May 24) Review and input on CAP program targets and metrics (June 14) Focus Area: Energy Future Input on Energy Action Plan (March 22, July 12) Reviewed scope of renewables modeling (May 10) Comments on municipalization work plan (August 14) Focus Area: Commercial Buildings Energy Conservation and Efficiency Program Input on Commercial Energy Efficiency Strategy (March 22, May 10, July 12) Other Environmental Topics Input on Integrated Pest management Policy and Ordinance (April 12) Input on initial design of disposable bag ordinance (April 26,September 12) Input on 2012 Building Codes update(October 3) Input to Greenways Advisory Committee Input to City’s Public Utilities Commission dockets Board Development 2012 Letter to City Council(January 2) 2012 Focus AreasDocument(January 4) Board training on meeting management/rules of order and public hearings (March 22) Updated and adopted new Board Bylaws(March 22) 2 new board membersjoined EAB (April 12) CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING SUMMARY NAME OF BOARD/COMMISSION: Environmental Advisory Board DATE OF MEETING: January 9, 2013 NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Susan Meissner, 303-441-4464 NAMES OF MEMBERS, STAFF AND INVITED GUESTS PRESENT: Environmental Advisory Board Members Present: Chair: Brian Vickers;Tim Hillman,Vicky Mandelland Stephen Morgan. Environmental Advisory Board Members Absent: Mara Abbott Staff Members Present: Jonathan Koehn, Susan Meissner 1.CALL TO ORDER B. Vickers The Environmental Advisory Board Chair declared a quorum and the meeting was called to order at 06:07p.m. 2.APPROVAL OF MINUTES December 5, 2012 The Environmental Advisory Board minute are scheduled for approval. S. MorganB. Vickers On a motion brought forth by and seconded by , the M. Abbott Environmental Advisory Board approved(4-0(absent) the December 5, 2012 meeting minutesas amended. 3.PUBLIC PARTICIPATION None. 4.DISCUSSION ITEMS A.Finalize the 2013 EAB Key Focus area document V. Mandell proposed a process for completing the key focus areadescriptions. She would like to send an email to the group with minutes from the retreat, a draft template for the focus area document, deadlines,and responsibilities.Upon V. Mandell receipt of the members’ responses,will compile all comments into a complete document. B.Recap of December 11 City Council Study Session-next steps for 2013 Work Plan (see attached memo for December 11 City Council Study Session) J. Koehn presented the item to the board. T. Hillman believed that SmartRegs was extremely instrumental in the success of EnergySmart. The looming idea that regulations were imminentcreated a ‘carrot and stick’ approach that proved effective.He asked to see the breakdown in funding between SmartRegs and general rebates for owner-occupied residents. The cityshould know how much of an uptick it hashad asresult of other DSM programsto determine whether rebates orservicesaremore instrumental in driving participation.This data should be used for future M&V. S.Morgan wantedto try to get similar or better results with fewer dollarsby working smarter.Government, like private industry,should try toimproveyear after year. J. Koehn referenced the Navigant progress report and said that higher goals have been set and exceeded each year as the program progresses He willsend the Navigant progress reportto the board. B. Vickers reiterated that thedecrease in program funding has beenanticipated. Staff’s plan should setclear expectations to clarifythe implementationprocess and explain why the commercial program will be phased in more gradually and residential phased out more gradually than originally planned. V. Mandell was pleased that the Market Innovation prong of the CAP Tax funding and timing willremain intact as recommended. There are many potential advantages to that program. C.Update on municipalization exploration project and the city’s white paper: (see attached Exploring Opportunities for Reaching Boulder’s Energy Future Goals) J. Koehn presented the item to the board. He gave an update and asked for feedback on the whitepaper, follow-upand next steps. T. Hillman thought that the white paper did a good job of outlining important considerationsandnoted that the amount of work being done for thefew dollars that eachhousehold is paying through the occupation tax per monthis impressive. He appreciatedthe city’s commitment to due diligenceandhopedthat the conversations with Xcel will spur innovationwithin Boulder and benefitother municipalities outside of Boulder. S. Morgan thought that the white paper was a good olive branch and appreciated Xcel’s cooperation andwillingness to look at more creative solutions. He encouraged the city to paredown factors in their model and to vet the high impact and medium/high certainty factors as soon as possible. B. Vickers cautionedthat the parallel processes could divert resources and derail the municipilization discussion. He appreciatedtheconsideration ofoptions but thoughtnegotiations with Xcel could delay the process and Xcel may be aware of this.He recommended that the initial response to Xcel’s lettermanage expectations and setmilestones and objectives to assure that the two paths run in parallelnot collide. He also stressed the importance of recognizing what is achievable in the discussions. V. Mandell noted that negotiations can often achieve better results, save money and take fewer resources than the other processes.She hoped that the talks will be T. Hillman’s well structured. She liked idea of messaging Xcel to come up with opportunities to develop tools that can benefit other municipalities as well. She thought the white paper was very well done substantively and was intrigued by the concept of autility that would focuson demand-side issues.This would bethe most effective means of achieving GHG reductionandmeetingthe city’sgoals; it is exciting and innovative. T.Hillman noted that talks with Xcel need to be well managed. Regardless of whether the city moves forward withmunicipalization, it will have an ongoing relationship with Xcel pertaining tonatural gas.Improved efficiencies in building envelopesand use of solar thermal and other renewable resources couldsave large amounts of natural gas.The entities must work together to invest in local demand side management (DSM) strategies. S. Morgan asked that the city define cleargoalsand remainconsistentwith them throughout deft negotiations.He recommended that the city own the intellectual property of research that is being done. This could beleveragedmovingforward andcreate revenues for the city. J. Koehn explained thatthecity wants to support other municipalities intheir reduction of emissionsand is simultaneouslyworking to export the learnings of the municipalization exploration process . B.Vickers reminded the board that though the energy future dovetails with Climate Commitment and GHG future, the board has not been asked to play an advisory role in the municipalization effort. There are other team members with moreknowledge. EABcan share ideas, but should also ground themselves in their mission. 5. PUBLIC HEARING ITEMS A. None 6.MATTERS FROM THE ENVIRONMENTAL ADVISORY BOARD, CITY MANAGER, AND CITY ATTORNEY B. Vickers reminded the board that the recruiting process for the new board member will begin in February and appointments will take place in April. 7.DEBRIEF MEETING/CALENDAR CHECK V. MandellJ. Koehn and will work together to come up with agenda items for the year. They will bring the topics to the board for discussion. 8.ADJOURNMENT Environmental Advisory Board adjourned at7:59p.m. Approved: ChairDate M E M O R A N D U M February 6, 2013 TO: Environmental Advisory Board FROM: Dave Thacker, Building Services Manager/Chief Building Official Kirk Moors, Senior Plans Examiner/Asst. Building Official Megan Cuzzolino, Residential Sustainability Specialist SUBJECT: 2012 International Building Codes Adoption Update Executive Summary: The City of Boulder continues to be proactive in its approach to green building standards even as national standards evolve. With the goal of adopting an updated building code in May of 2013 that exceeds the current standards of the 2012 International Energy Conservation Code (IECC) by 20 percent and the 2012 International Green Construction Code (IGCC) thermal envelope standards by 10 percent. The City of Boulder, in conjunction with the Brendle Group, has been defining through engineering analysis what the premium cost of these updates will be to building owners involved in new construction and major renovations. This information will serve to inform the content of this update such that the goals are achieved and the minimum cost premium is defined. The City is also gathering public input and is reaching out to the commercial construction, development, and real estate industry as part of this analysis for a view of cost impacts. Brendle Group and its partner, Colorado Code Consulting, conductedresearch and developed a methodology for estimating energy savings and costs for a variety of code measures and scenarios. The team engaged community and industry stakeholders to inform cost estimating parameters and vet measures. On the basis of this background effort, the team identified, analyzed, and prioritized measures to achieve the desired 20 percent energy efficiency improvements for two baseline building types. The analysis indicates that exceeding 2012 IECC by 20 percent has an associated cost premium of 1 to 2 percent of project cost for commercial and mixed use building owners. The associated cost savings to building owners is 33 to 35 percent of annual utility energy costs, for an average payback of 7 to 8 years, depending on building type. These estimates are the results of energy savings analyses for building efficiency improvement measures and cost analyses that included direct feedback from local industry representatives. February 2013 EAB Memo Page 1 of 3 Background: Staff is currently working on the 2012 codes update. The base documents from the International Code Council (ICC) have caught up with the locally amended version of the 2006 International Energy Conservation Code (IECC). For the 2012 code update it must be determined if energy efficiency requirements should be increased and if so, by how much. For residential construction the current Green Building Green Points (GBGP) energy efficiency requirements are tiered according to house size and compare to the 2012 IECC as follows: - For multifamily dwellings and houses 3,000 square feet and smaller, existing GBGP requirements are equal to the base 2012 IECC requirements; - GBGP requires that houses between 3,001 and 5,000 square feet in area are 20 percent more efficient than IECC base requirements, and; - GBGP requires that houses 5,001 square feet and larger are 45 percent more efficient than IECC base requirements. Evaluation of input from applicants and energy raters indicate that the current residential efficiency requirements are still progressive and viable. Energy raters have also expressed concern that recent changes to the HERS program make compliance for smaller homes more difficult than before. For commercial construction, the 2012 IECC achieves parity with the locally amended 2006 IECC. A series of documents called the Advanced Energy Design Guides (AEDG), published by the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE), are designed to achieve energy efficiency 20 percent better than the base 2012 energy code. Based on the city’s previous experience enforcing above-code energy provisions, such a set of prescriptive guidelines is critical to being able to make a locally amended energy code viable for improving existing buildings. Staff’s recommendation is to maintain the current residential energy efficiency levels which will still result in maintaining an above-code energy efficiency requirement for all but the smallest category of houses and multifamily dwellings. For commercial construction an energy consultant has been hired to evaluate the premium cost of building 20% above the 2012 base Energy Code. Moving forward staff has scheduled several code update and public input meetings to be held at various locations throughout the first quarter 2013. Once all of the data is collected and public input has been considered, staff will make a recommendation to council in the second quarter of 2013. February 2013 EAB Memo Page 2 of 3 Next Steps: Using this analysis as a starting point, the City of Boulder can evaluate its options for best translating the outcomes into related code language. In addition, given the pending update schedules for IECC 2015 and ASHRAE 90.1, the City may opt to delay its own update to incorporate any significant changes that may arise as a result of those processes. Regardless of the compliance path, enforcement of energy code compliance is challenging at best. While building departments today often have a wide variety of expertise, the majority do not have energy code expertise. This expertise is critical to any ‘above code’ energy program such as Boulder is exploring. One particular benefit of this capabilityis the capacity to train plans examiners and field personnel. The more comfortable the plans examiners and field inspectors are with energy code requirements and related construction details, the better they will be in supporting the builders and designers with code compliance. In today’s buildings, the majority of energy savings results from building systems integration. To achieve projected energy savings, the full performance and operation of this integration must be realized. Well trained andeducated building department personnel can help in achieving this integration and the related energy savings. Finally, the objective of this effort was to determine the premium cost of exceeding energy efficiency requirements of 2012 IECC code by 20 percent and 2012 IGCC thermal envelope code by 10 percent. The combination of measures presented in this report achieves this target. However, now that the groundwork of achieving the target has been established, greater resolution relative to cost effectiveness of various scenarios may be an appropriate next step. That is, any number of additional measures (e.g., wholesale mechanical system changes) also could achieve the 20 percent energy improvements and also would increase the first cost premium. However, other measures may also yield more energy savings and prove to be more cost effective in the long run. Any additional analysis should incorporate the related practicality (e.g., availability of related products) of measures for this region. February 2013 EAB Memo Page 3 of 3